ESBD_419154_1747235833285_Exhibit_E_HHS_Online_Bid_Room_Information.pdf
PDF 75 KB Posted
- Solicitation number
- HHS0016148
- Issued by
- Texas
About this file
Exhibit E provides detailed instructions for the HHS Online Bid Room for Solicitation HHS0016148, issued by the Texas Health and Human Services Commission (HHSC). The document outlines the optional electronic bidding process, which allows vendors to submit bids through an online platform. Bidders must complete a two-step registration process involving the Enterprise Portal, with the entire registration potentially taking up to five business days. The solicitation requires careful review of all documents, submission of an XML Price Sheet (if required), and signed documentation by the specified response due date. Late submissions will not be accepted, and failure to adhere to submission requirements may result in disqualification.
The online bid room is a voluntary submission method that carries the same terms and conditions as other submission methods. Potential bidders must use a unique email address for registration, even if they already have access to other Enterprise Portal applications. If registration credentials are not received within five days, bidders are instructed to email pcsbids@hhsc.state.tx.us. The document explicitly states that technical difficulties during electronic submission will not serve as grounds for protesting a contract award. Bidders are strongly advised to allow sufficient time for the registration process to ensure timely submission of their solicitation response.
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Version 1.20 Revision Date 03/01/2024
Exhibit E HHS Online Bid Room Information
Solicitation HHS0016148
Bids/responses for this Invitation for Bids may be submitted electronically using the HHS Online Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. The XML Price Sheet, if required, and signed documentation must be submitted with the response.
Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a two-step process.
Step 1: Register for the Enterprise Portal using the Enterprise Portal Link. It can take up to five business days to receive your username and password. If you do not receive this information within five days, email pcsbids@hhsc.state.tx.us.
Note: Applicants who already have access to the Enterprise Portal for other applications, must complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the Enterprise Portal does not allow the same email address to be used for two different accounts.
Step 2: Using the Enterprise Portal login credentials you will receive via email, you can request the necessary HHS Online Bid Room username and password to enter the HHS Online Bid Room to submit your response to the solicitation electronically.
See our resources page for a tutorial, guidebook, and other resources to help you use the HHS Online Bid Room.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
https://hhsportal.hhs.state.tx.us/iam/portal/Home/portalHome/ mailto:pcsbids@hhsc.state.tx.us https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room
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