ESBD_416278_1746481686304_SOW CSC and CSB.pdf

The University of Texas MD Anderson Cancer Center (MD Anderson)

Request for Proposal (RFP) Scope of Work (SOW)

Autonomous Mobile Robots (AMR) for Consolidated Services Center (CSC) & Clinical Services Building (CSB)

Table of Contents

1 GENERAL

2 BACKGROUND

3 OBJECTIVES

4 SCOPES OF WORK

COSOLIDATED SERVICE CENTER (CSC)

CLINICAL SERVICE BUILDING (CSB)

5 SHORT LIST PRESENTATIONS/DEMONSTRATIONS

6 CONTRACTING REQUIREMENTS

7 DATA SECURITY

1. General

The University of Texas M.D. Anderson Cancer Center (MD Anderson) requests proposals from qualified and experienced firms to provide the supply and implementation of point-to-point automation or robotic systems for two separate facilities:

1. Consolidated Services Center (CSC)

2. Clinical Services Building (CSB)

2. Background

The University of Texas MD Anderson Cancer Center is one of the world's most respected cancer treatment and research institutions. Located in Houston, Texas and established in 1941, MD Anderson is dedicated to eliminating cancer through innovative research, personalized patient care, education, and prevention.

MD Anderson Supply Chain is responsible for managing ordering, picking, and replenishment of medical consumables, equipment, and miscellaneous material through MD Anderson’s Houston campus and area locations. Additionally, Supply Chain manages the clean dock operations, receiving, and delivery of all materials to their customers throughout the campus. Supply Chain department serves as a critical support function and requires the appropriate allocation of space, equipment, and staff throughout the campus to minimize response time to requests and maximize the use of its resources. The two ongoing construction projects (CSC and CSB) are supporting the Supply Chain department service expansion.

In addition, MD Anderson is in the process of a rapid expansion at the Main campus north of Holcombe that begins with the construction of the Clinical Services Building and connected bridges. Alongside Supply Chain, facilities management and clinical infrastructure will also utilize the robotic solution to transport material to and from the new CSB.

Consolidated Service Center Building MD Anderson is implementing a Consolidated Service Center (CSC) in cooperation with all parties enabling a world class Supply Chain while promoting advancements in research, education, and healthcare services with the primary goal of treating and eliminating cancer. CSC is currently in design and is scheduled to be completed in May 2026.

The CSC is a cornerstone of the Master Facilities Framework slated to grow the campus for inpatient, outpatient, and research services.

The CSC is being constructed to address the following:

1. Consolidation of warehouse services and locations.

2. Allow program growth for areas such as:

i. Sterile Processing Department (SPD)

ii. Pharmacy

iii. Supply Chain

iv. Research

v. Food and Nutrition Services

vi. Department of Pathology and Lab Medicine – Slides

vii. Diagnostic Imaging – Mobile Van parking and staging

3. Eliminate and/or reduce third-party services.

4. Managing fluctuations in Supply Chain.

5. Ample space to maintain surplus.

6. Move services and programs from the main campus to create the open space for a future inpatient tower.

Clinical Services Building MD Anderson is constructing a Clinical Services Building located at their main campus northeast corner which allocates space for several back-of-house and off-stage support departments including: Materials Management, O&M, EVS, EHS, IT, Patient Transportation, Pharmacy, and Department of Pathology and Laboratory Medicine, and others. In addition to the department spaces, the CSB includes new loading docks for Materials Management, trash and recycling docks for EVS and EHS, and courier parking. Adjacent to the future inpatient bed tower site, two bridges, so called East and West Bridge routes, will connect the CSB to the main campus until the bed tower is completed. Day-1 robotics is anticipated to shuttle material to/from the CSB loading dock to detent spaces at the end of the East Bridge.

3. Objectives:

The objective of this Request for Proposal (RFP) is to select a supplier who can provide a Point-to-Point automation system. The selected vendor/vendors may propose the same or different solutions for the two locations.

1. Point-to-Point automa�on system:

a. Implement a solu�on capable of autonomously moving materials within designated areas. The solution can be the same or different for the CSC and CSB facilities.

b. Provide a flexible and adaptable solu�on that can handle various types of materials and navigate through dynamic environments.

c. Provide a scalable solution that can grow as additional material streams are added after day 1 implementation.

d. Ensure seamless integra�on with exis�ng systems, including inventory management, produc�on control, and any other relevant so�ware.

e. Ensure seamless integration with door hardware and elevator controls.

f. Priori�ze pedestrian safety by incorpora�ng advanced sensors and collision avoidance mechanisms to prevent accidents and ensure a safe working environment.

g. Provide a proven system of integration with fire alarm control devices.

h. Implement a solu�on that can scale as our opera�onal needs evolve, accommoda�ng changes in facility layouts and material handling requirements.

i. Implement a solution with a proven track record of interoperability growth as newer technologies are developed.

j. Cart Design Assistance

i. Provide overview of cart features and details to support use cases, and required maintenance.

ii. Optimize cart design(s) for specified functionalities to minimize types and accessories including: Supplies, Linen, Trash and Recycling, and lockability features for Pharmaceuticals and Laboratory Specimens.

iii. Ensure cart design will be robotics ready for typical AMR manufacturer robotics use.

4. Scopes of Work

4.1 Robotics: Point-to-Point Automation System Summary of Requirements

i. Provide detailed specifications of the proposed automation solution or

Automation Moving Robot (AMR), including features, capabilities, payload capacity, and any customization options.

ii. Develop a comprehensive plan for the implementation of the system, including installation, testing, and training of staff.

iii. Ensure seamless integration with WMS, allowing for real-time data exchange and coordination with other automated or manual processes.

iv. Ensure that the system complies with all relevant safety standards and regulations, implementing safety features to prevent accidents and protect personnel.

v. Provide training to our staff on the operation, maintenance, and emergency procedures related to the system (or Automation Moving Robot Automation Moving Robot (AMR).

vi. Offer ongoing support and maintenance services, including regular updates, troubleshooting, and a service agreement.

4.1.1 Consolidated Services Center (CSC) Scope of Work

• The purpose of the automa�on is to transport carts/pallets within the designated areas. Figure 10.

The need is to transport carts/pallets from the palle�za�on area to the outbound dock area.

Es�mated daily totes to be transported is 755. (Number of carts depends on the design of the carts/pallets.)

Tote size is 23in in length, 15.5 inches in width, and 12.5 inches in height. 20 totes fit on current cart.

The Carts and Pallets will be loaded onto smaller transport trucks (box truck) and delivered to the Clinical Services Building for further distribution

Maximum one way distance estimated at 220 feet.

Figure 10 – CSC AMR movement Diagram

O ut bo un d St ag in g

Palletization Area O ut bo un d St ag in g

4.1.2 Clinical Services Building (CSB) Scope of Work

• The concept of operations is shown in the following diagrams but in general detent spaces are being created on levels 3 and 4 of Anderson East where the robots will deliver material from the loading dock areas of CSB and then return material from those detent spaces. The detent spaces will be the primary pick-up/drop-off for the manual carts. Robotic pathways within the existing hospital, past the detent spaces, are not yet available.

The need is to transport from the inbound dock area to the designated area and to the other connected facili�es and also return material from other connected facili�es

The throughput requirement is given in the table of this RFP

Round trip distance per movement is 2,500 � (about 914.4 m) that includes bridges

Four elevator trips per round trip is expected. LVL1CSB > elevator > LVL3CSB > Bridge > elevator >LVL4DETENTSPACE and reverse. Note: LVL3 detent space is on same level as bridge and does not require elevator.

Current Cart shown on figure 9 and can accommodate 20 totes. Each tote’s maximum weight is 30 lbs.

U-boat cart dimension is 66 in (Height) x 22 in (width) x 65.5 in (length); may propose a new cart or exis�ng for U-boats.

Cart may be modified to work with the AMR (floor clearance, size etc.) or new carts may be proposed.

The desire is to use the existing linen cart; however, as part of the proposal the respondent may identify modifications necessary to function.

The modified cart should be ergonomic and rugged for transporta�on to and back from the various des�na�ons.

CSB Material Streams to use in responding to this RFP:

DAY 1 and the purpose of THIS RFP

Materials Management U-boats and carts Clean and Soiled Linen General Trash and Recycling Food Service Delivery to Cafe

Future Robotic Implementation that should be considered as part of the ability for the system to grow

Regulated Medical Waste Pharmaceuticals

Laboratory Case Carts

Clinical Services Building Layout and Robotic Pathway

Note: the full diagrams are available for download in both PDF and DWG formats.

Figure 10 – CSB North Campus General Overview

Figure 12 – CSB 3rd Floor Carts’ movement Diagram

Clinical Services Building (CSB) Material Streams

• Assume 2,500 LF of travel ROUND-TRIP from CSB Dock to Detent Spaces at AE

• Estimated number of carts based off capacity of a current cart:

Materials Management U-boats and Carts o Current cart is shown below, respondent may propose modifications to cart or an entirely new cart o These carts will come fully loaded from the CSC warehouse as part of the above Scope of Work o They will be transported from the detent rooms at CSB or directly from the loading dock to the detent spaces located on Anderson East 3 or 4.

Clean and Soiled Linen o Current cart is shown below, respondent may propose modifications to cart to work with proposed robotic solution. The least preferred alternative is an entirely new linen cart due to the nature of the centralized Texas Medical Center Laundry.

o Max Capacity 800 lbs

FIGURE 15: Current Clean and Soiled Linen Carts

General Trash and Recycling o Current cart is shown below, respondent may propose modifications to cart to work with proposed robotic solution or an entire new cart o Cart should be capable of being loaded into a trash tipper at the CSB end of the route. Robot loads cart into tipper, tipper dumps cart trash into dumpster, robot retrieves empty cart, and cart is returned to a detent space.

o Cart tipper has not been fully designed; pending selection of robotic solution.

o Clearly define any manual intervention required to make the process work.

Food Service Delivery o Inpatient Food Service Delivery is NOT part of this RFP o Concept below is that Cafe food and material will be delivered from Anderson East detent spaces to Level 5 of CSB.

o No current cart for this type of effort

Figure 17: Route of Food Delivery for Cafe Eatery

5. Short List Presentations/Demonstrations After an initial review of RFP responses, MD Anderson may decide to identify a short list of vendors for virtual presentations and demonstrations. Some questions from the RFP will be extended and used as a basis for presentations. Suppliers will receive an agenda to prepare for the presentations which we anticipate will be held around July 15, and 16, 2025.

6. Contracting Requirements MD Anderson anticipates that it will award this contract by July 29, 2025, and then begin contract negotiations with the selected supplier. If the resulting agreement cannot be finalized by August 15, 2025, MD Anderson reserves the right to cease further negotiations with the selected supplier and instead commence negotiations with the next highest ranked supplier. Also note that, if applicable, the awarded supplier must obtain their TX-Ramp certification prior to the agreement being executed (See Section 7. Data Security for more information).

7. Data Security

MD Anderson requires any technology to meet the following requirements:

• Service Organization Control (SOC) 2 Type 2

• Privacy and Data Control

• Cybersecurity review and approval

• Governance, Risk, and Compliance (GRC)

• Website Accessibility and Usability referenced in Section 508 of the Rehabilitation Act (WCAG 2.0 Level AA)

• Compliance with Senate Bill 475 – Texas Risk and Authorization Management Program

(TX-Ramp) Certification. Effective January 1, 2022 under Texas Senate Bill – SB475, any cloud-based software solution provider will need to be TX Ramp certified. For more information, please visit: https://dir.texas.gov/texas-risk-and-authorization-management-program-tx-ramp. TX-Ramp certification is required for this project. The selected supplier