ESBD_411674_1744898246086_IDIQ Metal Materials IFB 789-041625-Metal Materials.pdf

L a m a r I n s t i t u t e o f T e c h n o l o g y I D I Q M e t a l M a t e r i a l s N O : 7 8 9 - 0 4 1 6 2 5 - M e t a l M a t e r i a l s P a g e 1 | 5

INVITATION FOR BID (IFB) TITLE: Indefinite Delivery/Indefinite Quantity Metal Materials NO: 789-041625- Metal Materials

WHEN BIDDING:

Each bid must be placed in a separate sealed envelope and clearly marked "SEALED BID" with the bid opening date, requisition number, and bid title immediately below the return address on the SEALED BID ENVELOPE.

ANY changes or modifications to this bid form may result in disqualification. Return all pages of IFB with bid submission.

BID DUE DATE AND TIME: 05/08/2025, 2:30 p.m. CDT REQUISITION NO: IFB-789-041625-Metal Materials BID TITLE: IDIQ Metal Materials

NIGP CLASS CODE(S): 570-05 570-07 570-2, 570-27 570-29 570-84

PURCHASER: Kristie Cardenas

MAIL, COURIER or HAND DELIVER BIDS TO:

Lamar Institute of Technology ATT: Kristie Cardenas Cecil Beeson Building, Cashier Office, Room 106 855 E Lavaca, Beaumont, TX 77705

NO OTHER BID DELIVERY WILL BE CONSIDERED.

BIDDER AGREES TO COMPLY WITH ALL LIT TERMS AND

CONDITIONS LOCATED AT

https://www.lit.edu/pdf/6420/lit-general-terms-conditions-tsus-v-4-18-22l-pdf

VENDOR NAME AND ADDRESS:

VENDOR TELEPHONE

VENDOR EMAIL

BID MUST INCLUDE A VENDOR ID - EITHER A TIN

OR AN EIN ENTERED BELOW:

VENDOR’S TEXAS IDENTIFICATION NUMBER (TIN)

THE TIN IS THE PAYEE IDENTIFICATION NUMBER ASSIGNED AND

USED BY THE COMPTROLLER OF PUBLIC ACCOUNTS OF TEXAS TO

PROCESS PAYMENT FOR GOODS/SERVICES. To set up a TIN please visit https://fmx.cpa.state.tx.us/fmx/payment/resources/tin.php

If this number is not known, complete the following:

VENDOR’S FEDERAL EMPLOYERS IDENTIFICATION

NUMBER (EIN)

In an effort to minimize identity theft, every company MUST have an EIN, also known as a Federal Tax Identification Number prior to awarding a contract. For information on obtaining your EIN, you may call 800-829-4933 or visit the following web site:

http://www.irs.gov/businesses/

By signing this bid, bidder certifies that if a Texas address is shown as the address of the bidder, bidder qualifies as a Texas Bidder as defined in 34 TAC Rule 20.32(68).

BIDDER MUST SIGN BELOW:

FAILURE TO SIGN WILL DISQUALIFY BID.

BIDDER AUTHORIZED SIGNATURE DATE

Printed Name and Title https://www.lit.edu/pdf/6420/lit-general-terms-conditions-tsus-v-4-18-22l-pdf https://www.lit.edu/pdf/6420/lit-general-terms-conditions-tsus-v-4-18-22l-pdf https://fmx.cpa.state.tx.us/fmx/payment/resources/tin.php http://www.irs.gov/businesses/

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IFB: Indefinite Delivery/Indefinite Quantity Metal Materials NO: 789-041625-Metal Materials

ITEM NO. DESCRIPTION QUANTITY PRICE

1 3/8" X 3" X 20' Flat bar 1

2 3/8" X 4" X 20' Flat bar 1

3 1/2" X 6" X 20' Flat bar 1

4 1/4" X 1" X 20' Flat bar 1

5 1/4" X 2" X20' Flat bar 1

6 1/8" X 48” X96” Plate 1

7 3/16" X 48” X 96” Plate 1

8 1/4" X 48” X 96” Plate 1

9 6" schedule 80 seamless pipe 21' 1

10 6" schedule 80 seamed pipe 21' 1

11 2” Schedule 80 seamless pipe 21' 1

12 2” Schedule 160 seamless pipe 21' 1

13 2 1/2" Double extra heavy wall (.552) pipe 21' 1

14 12” Schedule 40 seamless pipe 21’ 1

15 12” Schedule 40 seamed pipe 21’ 1

16 6” Schedule 40 seamless 21’ 1

17 6” Schedule 40 seamed pipe 21’ 1

18 1/8" X 3" aluminum Flat bar 12' 1

19 2” X 2” X 1/4” X 20’ angle 1

20 1” X 1” X 1/8” X 20’ angle 1

21 Fee Per Delivery 1

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SCOPE OF WORK

1. SCOPE OF WORK:

a) Delivery time desired a maximum of two business days from the date of order. All orders must be delivered Monday to Thursday from 8:00 a.m. to 3:00 p.m.

b) Term of the agreement is from award date to August 31, 2027 with the option to renew up to three (3) additional years.

c) Any price increase(s) must be submitted in writing by the vendor and accepted by Lamar Institute of

Technology in writing before increase or the contract will be breached.

d) Oilfield pipe and used materials are not acceptable.

e) This agreement is for indefinite delivery and indefinite quantity. Purchase Orders will be issued on an as needed basis. The amount of material per delivery is not definite or any quantities guaranteed.

GENERAL INFORMATION

1. BID RESPONSE FROM VENDOR TO INCLUDE:

a) Completed Bid Form

b) Bidder’s IRS W9 Form

2. POINT OF CONTACT: The following person is the Point of Contact for this IFB. Bidders shall restrict all contact and direct all questions regarding this IFB, including questions regarding terms and conditions and technical specifications to the Point of Contact person by email only.

Kristie Cardenas, Procurement Specialist CTCD, CTCM Lamar Institute of Technology Email: purchasing@lit.edu

3. BID SUBMISSION:

a) LIT will not consider any response to this solicitation that is not received at the address specified by the deadline, regardless of whether it has been received elsewhere on the LIT campus.

b) Failure to deliver by the submittal deadline may not be grounds for disputing the procurement solicitation process or any resulting Contract award.

c) LIT will not acknowledge or receive bids that are delivered by telephone, facsimile (fax), electronic mail (e-mail).

MAIL OR COURIER DELIVERY: If submitting by mail or courier service, the bidder is cautioned to allow sufficient time for delivery prior to the published deadline to the location specified in this IFB. It is the Respondent’s sole responsibility for preparing, submitting and delivering a bid to the designated location on or before the published bid deadline. LIT has decentralized mail and package delivery. Courier mail or delivery services may not deliver directly to the specified submittal location.

HAND DELIVERY: Hand delivery hours are Monday to Friday 8:00 a.m. to 1:00 p.m. to the designated location on or before the published bid deadline. If submitting by hand delivery, the bidder is cautioned to allow sufficient time for delivery prior to the published deadline to the location specified in this IFB. It is the Respondent’s sole mailto:purchasing@lit.edu

I D I Q M e t a l M a t e r i a l s N O : 7 8 9 - 0 4 1 6 2 5 - M e t a l M a t e r i a l s P a g e 4 | 5 responsibility for preparing, submitting and delivering a bid to the designated location on or before the published bid deadline.

4. BIDS: LIT has the option of rejecting any and or all bids.

5. FREIGHT AND DELIVERY OF GOODS: Quote freight on board F.O.B. destination, prepaid and allowed. If freight and delivery are to be additional, bidder must state freight and delivery charges not to exceed on the bid sheet.

If the amount line is left blank, bidder indicates that freight and delivery will not be charged or is included in the price of the item.

Deliver Goods To:

Lamar Institute of Technology Tommy Williams Technical Training Building 4075 Martin Luther King, Jr. Parkway, Beaumont, Texas 77705

Delivery time desired: a maximum of two business days from the date of order. All orders must be delivered Monday through Friday from 8:00 a.m. to 1:00 p.m.

6. QUESTIONS AND ADDENDA: Any clarifications or interpretations of this IFB that materially affect or change this solicitation will be issued by LIT via the Electronic State Business Daily (ESBD) website located at:

http://www.txsmartbuy.com/esbd Please reference the IFB number provided in this solicitation. It is the responsibility of each respondent to check this website frequently for any posted addenda.

Only LIT replies to inquiries which are made by formal written addenda shall be binding. Oral and other interpretations or clarification will be without legal effect.

7. AWARD PROCESS: In accordance with The Texas State University System Rules and Regulations, Chapter III, and the Texas Education Code Section 51.9335, LIT intends to carefully evaluate responses to this IFB to determine which response in total shall constitute the best value to LIT.

a. LIT may use the best value factors listed below in determining the lowest overall cost for this solicitation, including but not limited to:

• Delivery Costs

• Life Cycle Costs

• Quality and Reliability of Goods and Services

• Delivery Terms

b. Only those bids that are deemed to be in administrative compliance will be evaluated for responsiveness to State’s needs.

c. LIT makes no guarantee that an award will be made as a result of this solicitation and reserves the right to accept or reject any or all offers, waive any formalities or minor technical inconsistencies, or delete any item/requirements from this solicitation or resulting contract when deemed by LIT to be LIT’s best interest.

d. Representations made within the offer will be binding on responding vendors. LIT will not be bound to act by any previous communication or offer submitted by the firms other than in response to this solicitation.

e. Award will be an indefinite delivery/indefinite quantity. There is not a minimum guaranteed order(s).

f. Purchase Orders will be issued on an as needed basis.

http://www.txsmartbuy.com/esbd

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8. GROUP PURCHASING CLAUSE: Texas law authorizes institutions of higher education (defined by Section 61.003, Texas Education Code) to use the group purchasing procurement method (ref. Section 51.9335 Texas Education Code). Contractor agrees that other Texas institutions of higher education may enter into a separate agreement or contract with Contractor for the purchase of the services described herein based on the terms, conditions, and process of this Agreement.

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