ESBD_411568_1744838704358_IFB 789-041625-Electrodes IDIQ Electrodes.pdf

L a m a r I n s t i t u t e o f T e c h n o l o g y I D I Q E l e c t r o d e s N O : I F B 7 8 9 - 0 4 1 6 2 5 - E l e c t r o d e s P a g e 1 | 4

INVITATION FOR BID TITLE: Indefinite Delivery/Indefinite Quantity Electrodes NO: IFB-789-041625- Electrodes

WHEN BIDDING:

Each bid must be placed in a separate sealed envelope and clearly marked "SEALED BID" with the bid opening date, requisition number, and bid title immediately below the return address on the SEALED BID ENVELOPE.

ANY changes or modifications to this bid form may result in disqualification. Return all pages of IFB with bid submission.

BID DUE DATE AND TIME: 05/07/2025, 2:30 p.m. CDT REQUISITION NO: IFB 789-041625-Electrodes BID TITLE: IDIQ Electrodes

NIGP CLASS CODE(S): 895-90

PURCHASER: Kristie Cardenas

MAIL, COURIER or HAND DELIVER BIDS TO:

Lamar Institute of Technology ATT: Kristie Cardenas Cecil Beeson Building, Cashier Office, Room 106 855 E Lavaca, Beaumont, TX 77705

NO OTHER BID DELIVERY WILL BE CONSIDERED.

BIDDER AGREES TO COMPLY WITH ALL LIT TERMS AND

CONDITIONS LOCATED AT

https://www.lit.edu/pdf/6420/lit-general-terms-conditions-tsus-v-4-18-22l-pdf

VENDOR NAME AND ADDRESS:

VENDOR TELEPHONE

VENDOR EMAIL

BID MUST INCLUDE A VENDOR ID - EITHER A TIN

OR AN EIN ENTERED BELOW:

VENDOR’S TEXAS IDENTIFICATION NUMBER (TIN)

THE TIN IS THE PAYEE IDENTIFICATION NUMBER ASSIGNED AND

USED BY THE COMPTROLLER OF PUBLIC ACCOUNTS OF TEXAS TO

PROCESS PAYMENT FOR GOODS/SERVICES. To set up a TIN please visit https://fmx.cpa.state.tx.us/fmx/payment/resources/tin.php

If this number is not known, complete the following:

VENDOR’S FEDERAL EMPLOYERS’ IDENTIFICATION

NUMBER (EIN)

In an effort to minimize identity theft, every company MUST have an EIN, also known as a Federal Tax Identification Number prior to awarding a contract. For information on obtaining your EIN, you may call 800-829-4933 or visit the following web site:

http://www.irs.gov/businesses/

By signing this bid, bidder certifies that if a Texas address is shown as the address of the bidder, bidder qualifies as a Texas Bidder as defined in 34 TAC Rule 20.32(68).

BIDDER MUST SIGN BELOW:

FAILURE TO SIGN WILL DISQUALIFY BID.

BIDDER AUTHORIZED SIGNATURE DATE

Printed Name and Title https://www.lit.edu/pdf/6420/lit-general-terms-conditions-tsus-v-4-18-22l-pdf https://www.lit.edu/pdf/6420/lit-general-terms-conditions-tsus-v-4-18-22l-pdf https://fmx.cpa.state.tx.us/fmx/payment/resources/tin.php http://www.irs.gov/businesses/

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INVITATION FOR BID Indefinite Delivery/Indefinite Quantity Electrodes NO: IFB-041625-Electrodes

ITEM

NO.

Product, Part Number, AWS Class, Diameter QUANTITY And

PACKAGE

UNIT PRICE EXTENSION

1. Product: Lincoln 5P+ Part Number: ED010278 AWS Class: E6010 Diameter: 1/8 inch

1 Each 50 Pounds

2. Product: Atom Arch Part Number: 255013310 AWS Class: E7018 Diameter: 3/32 inch

3. Product: Atom Arch Part Number: 255011819 AWS Class: E7018 Diameter: 1/8 inch

4. Product: Spoolar 86 Part Number: ESA1382F05 AWS Class: ER70S-6 Diameter: 0.35

44 Pounds

5. Product: Familarc Part Number: DW50X.045 AWS Class: ER71-T1 Diameter: 0.45

44 Pounds

6. Product: Oxford Part Number: OXF 3/32” X 36” ER70s-2 AWS Class: ER70S-2 Diameter: 3/32 inch X 36 inch

7. Product: Oxford Part Number: OXF 1/8” X 36” ER70s-2

Diameter: 1/8 inch X 36 inch

8. Product: Oxford Part Number: OXF 5/32” X 36” ER70s-2

Diameter: 5/32 inch X 36 inch

9.

Fee Per Delivery: A maximum of two business from the date of order. All orders must be delivered Monday through Friday from 8:00 a.m. to 1:00 p.m.

TOTAL BID

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GENERAL INFORMATION

1. BID RESPONSE FROM VENDOR TO INCLUDE:

a) Completed Bid Form

b) Bidder W-9 Form

2. POINT OF CONTACT: The following person is the Point of Contact for this IFB. Bidders shall restrict all contact and direct all questions regarding this IFB, including questions regarding terms and conditions and technical specifications to the Point of Contact person by email only.

Kristie Cardenas, Procurement Specialist CTCD, CTCM Lamar Institute of Technology purchasing@lit.edu

3. BID SUBMISSION:

a) LIT will not consider any response to this solicitation that is not received at the address specified by the deadline, regardless of whether it has been received elsewhere on the LIT campus.

b) Failure to deliver by the submittal deadline may not be grounds for disputing the procurement solicitation process or any resulting Contract award.

c) LIT will not acknowledge or receive bids that are delivered by telephone, facsimile (fax), electronic mail (e-mail).

MAIL OR COURIER DELIVERY: If submitting by mail or courier service, the bidder is cautioned to allow sufficient time for delivery prior to the published deadline to the location specified in this IFB. It is the Respondent’s sole responsibility for preparing, submitting and delivering a bid to the designated location on or before the published bid deadline. LIT has decentralized mail and package delivery. Courier mail or delivery services may not deliver directly to the specified submittal location.

HAND DELIVERY: Hand delivery hours are Monday to Friday 8:00 a.m. to 1:00 p.m. to the designated location on or before the published bid deadline. If submitting by hand delivery, the bidder is cautioned to allow sufficient time for delivery prior to the published deadline to the location specified in this IFB. It is the Respondent’s sole responsibility for preparing, submitting and delivering a bid to the designated location on or before the published bid deadline.

4. TERM: Term of agreement is from award date through August 31, 2027, with the option to renew up to three additional years.

5. PRICING: Any price increase(s) must be submitted in writing by vendor and accepted by Lamar Institute of Technology in writing before increase or the agreement will be breached.

6. BIDS: LIT has the option of rejecting any and or all bids.

7. FREIGHT AND DELIVERY OF GOODS: Quote freight on board F.O.B. destination, prepaid and allowed. If freight and delivery are to be additional, bidder must state freight and delivery charges not to exceed on the bid sheet. If the amount line is left blank, bidder indicates that freight and delivery will not be charged or is included in the price of the item.

mailto:purchasing@lit.edu

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Deliver Goods To:

Lamar Institute of Technology Tommy Williams Technical Training Building 4075 Martin Luther King, Jr. Parkway, Beaumont, Texas 77705

Delivery time desired: a maximum of two business days from the date of order. All orders must be delivered Monday through Friday from 8:00 a.m. to 1:00 p.m.

8. AWARD PROCESS: In accordance with The Texas State University System Rules and Regulations, Chapter III, and the

Texas Education Code Section 51.9335, LIT intends to carefully evaluate responses to this IFB to determine which response in total shall constitute the best value to LIT.

a) LIT may use the best value factors listed below in determining the lowest overall cost for this solicitation, including but not limited to:

• Delivery Costs

• Life Cycle Costs

• Quality and Reliability of Goods and Services

• Delivery Terms

b) Only those bids that are deemed to be in administrative compliance will be evaluated for responsiveness to State’s needs.

c) LIT makes no guarantee that an award will be made as a result of this solicitation and reserves the right to accept or reject any or all offers, waive any formalities or minor technical inconsistencies, or delete any item/requirements from this solicitation or resulting contract when deemed by LIT to be LIT’s best interest.

d) Representations made within the offer will be binding on responding vendors. LIT will not be bound to act by any previous communication or offer submitted by the firms other than in response to this solicitation.

e) Award will be an indefinite delivery/indefinite quantity. There is not a minimum guaranteed order(s).

f) Purchase Orders will be issued on an as needed basis.

9. GROUP PURCHASING CLAUSE: Texas law authorizes institutions of higher education (defined by Section 61.003, Texas Education Code) to use the group purchasing procurement method (ref. Section 51.9335 Texas Education Code). Contractor agrees that other Texas institutions of higher education may enter into a separate agreement or contract with Contractor for the purchase of the services described herein based on the terms, conditions, and process of this Agreement.

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