ESBD_406916_1743624735599_ITB-721-25060 - Submission Instructions.pdf
PDF 151 KB Posted
- Attached to
- Coffee Services
- Solicitation number
- ITB-721-25060
- Issued by
- Texas
About this file
This document contains submission instructions for a coffee services contract opportunity issued by the University of Texas at Austin through the Bonfire digital procurement portal. The solicitation (ITB-721-25060) requires bidders to submit multiple documents including a Coffee Services Questionnaire, Signed Pricing and Delivery Schedule, Coffee/Hot Beverages BidTable, and a Discount BidTable, all to be uploaded by April 16, 2025 at 2:30 PM CDT. The commodity codes cover coffee, instant coffee, paper products, and plastic/styrofoam supplies. Bidders must complete response templates for questionnaires and bidtables, with a question period running from April 2-7, 2025.
Potential suppliers must submit an Intent to Bid by the specified date, complete all required forms electronically, and comply with specific technical requirements including using Microsoft Edge, Google Chrome, or Mozilla Firefox browsers. The solicitation includes provisions for an E-HUB Subcontracting Plan, additional supporting documents, and acknowledgment of terms and conditions, including compliance with Executive Order GA-48 concerning foreign adversaries. Bidders are advised that text field responses are limited to 2,000 characters and that uploading large documents may require significant time depending on internet connection speed.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Coffee Services Questionnaire (Q-
09EW)
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Signed and Completed Pricing and Delivery Schedule (Section 6)
File Type: PDF (.pdf) Multiple Required
Coffee, Hot Beverages, and Supplies BidTable (BT-
46UZ)
BidTable: Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this BidTable.
The Response
Template can be downloaded from the project listing on the Bonfire portal.
Discount BidTable (BT-
29EL)
BidTable: Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this BidTable.
The Response Template can be downloaded from the project listing on the Bonfire portal.
E-HUB
Subcontracting Plan Submission Confirmation
File Type: PDF (.pdf) Multiple Required
Additional Supporting Documents (optional)
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Optional
Does Bidder accept all terms and conditions in the solicitation
Data Type:
Yes/No N/A Required and APPENDIX ONE without exceptions?
If the Bidder requests any exceptions to the terms or conditions outlined in
APPENDIX ONE,
the Bidder must upload a list of these exceptions for review. Please specify the sections and the specific exceptions taken.
File Type: PDF (.pdf) Multiple Optional
Who is the Bidder’s primary contact for addressing questions or communications resulting from this solicitation?
Please provide the Name, Title, Email Address, and Phone Number.
Data Type: Text N/A Required
Bidder's acknowledgemen t to comply with Executive Order
GA-48
concerning foreign adversaries (refer
Data Type:
Yes/No N/A Required to Section 4.10)
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 38514 Coffee
NIGP 39340
Coffee, Instant, Regular and Decaffeinated
NIGP 64050
Paper Products:
Cups, Doilies, Napkins, Plates, Straws, Facial Tissues, Other Than Hospital
NIGP 64160
Plastic and Styrofoam Products:
Cups, Forks, Plastic Coated Dishes, Plastic Food Wrap, Cooking Bags, Sandwich Bags, Spoons, Straws, Doilies, etc., Environmentally Certified Products
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Bonfire Help Center.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://utexas.bonfirehub.com/opportunities/179267.
Please note that Questionnaires may take a significant amount of time to prepare.
Requested BidTables:
The BidTable Response Templates can be obtained at https://utexas.bonfirehub.com/opportunities/179267.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://utexas.bonfirehub.com/opportunities/179267
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Apr 16, 2025 1:30 PM CDT.
https://vendorsupport.gobonfire.com/hc/en-us/articles/6833306433943-What-s-a-Data-Field-or-Slot-
The Question period for this opportunity starts Apr 02, 2025 1:00 PM CDT. The Question period for this opportunity ends Apr 07, 2025 12:00 PM CDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Apr 16, 2025 2:30 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
University of Texas at Austin uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us
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