ESBD_406902_1744142538294_Submission Instructions - 25-332.pdf
PDF 140 KB Posted
- Solicitation number
- 25-332
- Issued by
- Texas
About this file
The file is a Request for Proposal (RFP) from Richardson Independent School District (RISD) for Cargo Utility Vans and Utility Cargo Van Shelving for Child Nutrition, solicitation number 25-332. The procurement seeks cargo vans and associated shelving systems, with specific commodity codes covering motor vehicles, light trucks, cargo trucks, and refrigeration trucks. The submission period opens on April 11, 2025, with questions accepted until May 1, 2025, and the final submission deadline set for May 16, 2025, at 10:00 AM CDT. Vendors must register on the Bonfire digital procurement platform and submit various required documents, including W9 forms, insurance certificates, financial stability evidence, Texas and federal certifications, and detailed line item documentation.
The RFP requires vendors to complete multiple response templates, including a BidTable for pricing (BT-47OP) and a Questionnaire (Q-39DE), with file uploads limited to 1000 MB. Vendors are encouraged to be HUB (Historically Underutilized Business) certified, and while some documents are optional, many are mandatory. The procurement supports Child Nutrition program vehicle needs, with specific interest in cargo vans, utility vehicles, and refrigeration trucks. Vendors must prepare comprehensive submissions, noting that text fields are limited to 2000 characters and questionnaires may require significant preparation time. Technical support is available through Bonfire's support channels, and vendors are strongly advised to start the submission process well in advance of the deadline.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Submission Instructions for Suppliers
25-332 Cargo Utility Vans and Utility Cargo Van Shelving for Child Nutrition
Please follow these instructions to submit via our Public Portal.
If you have not already done so, YOU WILL NEED TO REGISTER IN BONFIRE before you can respond to any bid/proposal opportunities. A short video is available on Bonfire that demonstrates the registration process for review. See the video at:
https://vendorsupport.gobonfire.com/hc/en-us/articles/15646869029783-Vendor- Registration
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Company declares a Conflict of Interest
Data Type:
Yes/No N/A Required
Conflict of Interest form including declared COI (If there is no COI, do not upload anything)
File Type: PDF (.pdf) 1 Optional
If you are a HUB vendor -provide HUB Certification
File Type: PDF (.pdf) 1 Optional
Any additional Information (detailed proposal in pdf)
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, Multiple Optional https://vendorsupport.gobonfire.com/hc/en-us/articles/15646869029783-Vendor-Registration https://vendorsupport.gobonfire.com/hc/en-us/articles/15646869029783-Vendor-Registration
.dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Sample Vendor Contract
File Type: PDF (.pdf) 1 Optional
W9 File Type: PDF (.pdf) 1 Required
Certificate of Interested Parties
File Type: PDF (.pdf) 1 Required
Deviations Compliance Form
File Type: PDF (.pdf) Multiple Required
Insurance Certificate
File Type: PDF (.pdf) 1 Required
Financial Stability Evidence (ex:
financial statement)
File Type: PDF (.pdf) Multiple Required
RFP 25-332
Cargo Utility Vans and Utlity Cargo Van Shelving for Child Nutrition
(BT-47OP)
BidTable: Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this BidTable.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Detailed Line Item Document
File Type: PDF (.pdf) Multiple Required
References Form
File Type: PDF (.pdf) Multiple Required
Texas Certifications and Affidavits
File Type: PDF (.pdf) 1 Required
Federal Certifications and Affidavits Document (see Supporting Documentation)
File Type: PDF (.pdf) 1 Required
RFP 25-332
Cargo Vans and Refrigeration Truck for Child Nutrition (Q-
39DE)
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Commodity Codes
Commodity Set Commodity Code Title Description
UNSPSC 25
Vehicles and their Accessories and Components
This segment includes vehicles used in the conveyance of persons or
Commodity Set Commodity Code Title Description materials, such as automotive vehicles, spacecraft, marine craft, powered aircraft, motorized cycles, and rail-bound vehicles, as well as recreational motorized and non-motorized craft. This segment also includes components, accessories, and systems used in the repair, maintenance, and support of these vehicles.
UNSPSC 2510 Motor vehicles
UNSPSC 201023 Underground mining service vehicles
UNSPSC 25101507 Light trucks or sport utility vehicles
UNSPSC 25101611 Cargo trucks
UNSPSC 25101913 Refrigerator truck
A specially-designed truck equipped with a refrigeration device on the back side of the truck.It is used to transport food requiring refrigeration.
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Bonfire Help Center.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://risd.bonfirehub.com/opportunities/175878.
Please note that Questionnaires may take a significant amount of time to prepare.
Requested BidTables:
The BidTable Response Templates can be obtained at https://risd.bonfirehub.com/opportunities/175878.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://risd.bonfirehub.com/opportunities/175878
The Question period for this opportunity starts Apr 11, 2025 10:00 AM CDT. The Question period for this opportunity ends May 01, 2025 10:00 AM CDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of May 16, 2025 10:00 AM CDT. We strongly recommend that you give yourself sufficient time https://vendorsupport.gobonfire.com/hc/en-us/articles/6833306433943-What-s-a-Data-Field-or-Slot-https://risd.bonfirehub.com/opportunities/175878 and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
All bids/proposals must be SUCCESSFULLY submitted before the due date and time regardless of your organization's ability to submit bids online. It is the supplier's sole responsibility to ensure that bid/proposal documents successfully arrive before the due date and time. The District's online bidding application utilizes the Internet and the World Wide Web, which is comprised of systems that are completely out of the District's control. It is highly recommended that the suppliers allow themselves enough time to complete a successful submission. Do not wait until the last minute!
Important Notes:
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
It is recommended that once you have completed your final submission and received a notice status of “Submission Complete” from Bonfire, you access your account again and review the documents to verify that the correct content has been provided. Once the close date has past, you will not have an opportunity to change any of the submitted documents.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Richardson Independent School District uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us
File details come from the government source that posted it. Updated .