ESBD_406056_1743434457361_Submission Instructions - 25-333.pdf

Submission Instructions for Suppliers

25-333 Kitchen Dish Machine and Booster Heater Equipment and Installation for Child Nutrition

Please follow these instructions to submit via our Public Portal.

If you have not already done so, YOU WILL NEED TO REGISTER IN BONFIRE before you can respond to any bid/proposal opportunities. A short video is available on Bonfire that demonstrates the registration process for review. See the video at:

https://vendorsupport.gobonfire.com/hc/en-us/articles/15646869029783-Vendor- Registration

1. Prepare your submission materials:

Requested Information

Name Type # Files Requirement Instructions

References Form

File Type: PDF (.pdf) Multiple Required

Detailed Line item Quote

File Type: PDF (.pdf) Multiple Required

Kitchen Dish Machine and Booster Heater Equipment and Installation (BT-

58IV)

BidTable: Excel (.xlsx) 1 Required

You will need to fill out the provided Response Template for this BidTable.

The Response Template can be downloaded from the project listing on the Bonfire portal.

Texas Certif ications and Affidavits

File Type: PDF (.pdf) 1 Required https://vendorsupport.gobonfire.com/hc/en-us/articles/15646869029783-Vendor-Registration https://vendorsupport.gobonfire.com/hc/en-us/articles/15646869029783-Vendor-Registration

Federal Certif ications and Affidavits Document (see Supporting Documentation)

File Type: PDF (.pdf) 1 Required

25-333 Kitchen Dish Machine and Booster Heater Equipment and Installation (Q-

46FL)

Questionnaire:

Excel (.xlsx) 1 Required

You will need to fill out the provided Response Template for this Questionnaire.

The Response Template can be downloaded from the project listing on the Bonfire portal.

W9 File Type: PDF (.pdf) 1 Required

Certif icate of Interested Parties

File Type: PDF (.pdf) 1 Required

Deviations Compliance Form

File Type: PDF (.pdf) Multiple Required

Insurance Certif icate

File Type: PDF (.pdf) 1 Required

Financial Stability Evidence (ex:

f inancial statement)

File Type: PDF (.pdf) Multiple Required

Company declares a

Data Type:

Yes/No N/A Required

Conflict of Interest

Conflict of Interest form including declared COI (If there is no COI, do not upload anything)

File Type: PDF (.pdf) 1 Optional

If you are a HUB vendor -provide HUB Certif ication

File Type: PDF (.pdf) 1 Optional

Any additional Information

File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Multiple Optional

Sample Vendor Contract

File Type: PDF (.pdf) 1 Optional

Commodity Codes

Commodity Set Commodity Code Title Description

UNSPSC 52 Domestic Appliances and

This segment includes floor

Commodity Set Commodity Code Title Description

Supplies and Consumer Electronic Products coverings, bedclothes, table and kitchen linen, towels, window treatments, domestic appliances, consumer electronics and kitchenware.

UNSPSC 5215

Domestic kitchenware and kitchen supplies

UNSPSC 101113

Domestic pet treatments and accessories and equipment

UNSPSC 481018 Cookware and kitchen tools

UNSPSC 48101820 Commercial kitchen hood

An air exhauster installed in a restaurant, kitchen, cookery, etc. in order to exhaust smoke, heat and smell when cooking.

There are two types in use: filtered and non filtered, and three types in shape: pyramid, square, and circle.

UNSPSC 52141505 Domestic dish washers

UNSPSC 72153611 Kitchen cabinet installation service

The installation of kitchen cabinets owned by others

Requested Documents:

Please note the type and number of f iles allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested Data:

Please note that text f ields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Bonfire Help Center.

Requested Questionnaires:

The Questionnaire Response Templates can be obtained at https://risd.bonfirehub.com/opportunities/178384.

Please note that Questionnaires may take a significant amount of time to prepare.

Requested BidTables:

The BidTable Response Templates can be obtained at https://risd.bonfirehub.com/opportunities/178384.

Please note that BidTables may take a significant amount of time to prepare.

2. Upload your submission at:

https://risd.bonfirehub.com/opportunities/178384 https://vendorsupport.gobonfire.com/hc/en-us/articles/6833306433943-What-s-a-Data-Field-or-Slot-

The Question period for this opportunity starts Apr 11, 2025 10:00 AM CDT. The Question period for this opportunity ends May 01, 2025 10:00 AM CDT. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of May 16, 2025 10:00 AM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

All bids/proposals must be SUCCESSFULLY submitted before the due date and time regardless of your organization's ability to submit bids online. It is the supplier's sole responsibility to ensure that bid/proposal documents successfully arrive before the due date and time. The District's online bidding application utilizes the Internet and the World Wide Web, which is comprised of systems that are completely out of the District's control. It is highly recommended that the suppliers allow themselves enough time to complete a successful submission. Do not wait until the last minute!

Important Notes:

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

It is recommended that once you have completed your final submission and received a notice status of “Submission Complete” from Bonfire, you access your account again and review the documents to verify that the correct content has been provided. Once the close date has past, you will not have an opportunity to change any of the submitted documents.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.

Javascript must be enabled. Browser cookies must be enabled.

Need Help?

Richardson Independent School District uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us