ESBD_405404_1743024974554_Attachment A - Scope of Work.pdf

State Preservation Board

REQUEST FOR PROPOSALS

809-25-0010

FOR

BULLOCK MUSEUM TEXAS SPIRIT THEATER SEATING REPLACEMENT

ATTACHMENT A: SCOPE OF WORK

RFP 809-25-0010

Bullock Museum Texas Spirit Theater Seating Replacement

ATTACHMENT A: SCOPE OF WORK

DETAILED DESCRIPTION OF SERVICES REQUESTED

1. Background: The Bullock Texas State History Museum’s (TSHM) Texas Spirit Theater is a unique multisensory 193 seat venue. The theater has two signature short films that show daily and is also the backdrop for many museum and rental events. The seating and carpet have served us well but have reached the end of their service life. The museum aims to replace the seating and carpet to improve the theater experience Summer 2025.

2. Seating Plan Review: Prior to ordering of seats, the Museum operations team must approve of any changes to sightlines. Vendor must ensure that adding cupholders will not reduce the width of the aisles beyond what is legally required. The theater layout and seating capacity will not change.

3. Seat Specifications:

a. Provide one hundred ninety-three (193), Irwin Seating Company Signature

Model 38” 12S loge upholstered theater seats OR EQUIVALENT. Seat backs and bottom cushions will be upholstered with extra deep foam, suspension substrate and glass filled polypropylene seat structure. Seats will be covered in Morbern Cosmic Bantam, have end panels in laminate, and oak wood armrest.

b. Row designation letter plates, and seat number plates.

c. Custom chair foot to fit existing footprint.

d. LED aisle lights.

e. Two (2) seats must have ADA transfer arms.

f. All seats must integrate a cup holder in the armrest.

g. Seating plan must adhere to current ADA guidelines.

h. Provide spare parts.

i. All seats are floor mounted.

4. De-installation of Existing Seats:

a. Remove existing one hundred ninety-three (193) theater seats. Vendor will be responsible for moving the seats out of the theater and their disposal.

b. Remove all existing seat lag bolts from concrete. Patch/fill existing lag bolt holes with the appropriate concrete patching material to ensure a smooth surface for the new carpet tile application (by TSHM’s flooring contractor), and the fitting of the new seats (by seat contractor).

c. Once existing seats and lag bolts are removed, existing carpeting will be removed and new carpeting will be installed by the TSHM’s flooring contractor.

5. Installation of New Seats:

a. Installation of the new one hundred ninety-three (193) seats will proceed on top of the newly installed carpet.

b. Installation of new seats must be done with appropriately sized anchors, with cover caps for anchor bolts.

c. Vendor will be responsible for protecting the carpet on aisles, stairs, walls and walkways to insure that no damage occurs during the installation project.

6. Dust Control:

a. The theater contains sensitive electronic equipment. Vendor is required to provide and use control dust measures when performing any work that releases dust into the air.

b. Vendor is required to maintain a clean and safe jobsite during all work.

The selected contractor will be required to coordinate with the Museum operations team for all aspects of the project. Additionally, the Museum will be replacing the theater carpet. The Contractor will be required to coordinate with the vendor selected to replace the theater carpet.

Warranty:

The SPB requires the following warranty for the new seats: Minimum five (5) year warranty on structural standards; operating mechanisms; and plastic, wood and painted components.

Minimum one (1) year warranty on upholstered components.

PROJECT SCHEDULE

The seating renovation of the Bullock Texas State History Museum Texas Spirit Theater must follow the following schedule:

• June 10-14, 2025: De-installation of all existing theater seats and lag bolts; patching of lag bolt holes.

• June 30-July 3, 2025: Installation of new theater seats.

Work Hours:

Monday - Friday, 9AM - 5PM, with extended hours possible with prior approval in consultation with the Museum operations team.

The key milestone around which all work is scheduled is the reopening of the Texas Spirit

Theater on September 1, 2025. This is a fixed date and there is no float in the schedule. To this requirement, Liquidated Damages are included in the Agreement, defined by loss of attendance revenue and financial impacts of delayed temporary exhibits. Work must also be coordinated around events in the Museum. If changes to the schedule are required based on the museum calendar advanced warning will be given.

PROJECT SCHEDULE