ESBD_403688_1742480629348_ESBD+Posting+743-2025-RFP-1314 SD.pdf
PDF 149 KB Posted
- Attached to
- Fulfillment and Direct Mail Marketing Services
- Solicitation number
- 743-2025-RFP-1314
- Issued by
- Bexar County, Texas
About this file
This document is a Request for Proposal (RFP) issued by The University of Texas at San Antonio (UTSA) Purchasing Department for Fulfillment and Direct Mail Marketing Services. The RFP (number 743-2025-RFP-1314) seeks a qualified vendor to provide comprehensive services including housing promotional items and publications for bulk orders, maintaining a front-end inventory system, and managing mail fulfillments. The system must support bulk orders to the main campus and downtown location, accommodate one-off individual mailings, and process weekly kit mailings. All proposal responses must be submitted electronically through the UTSA RowdyExchange Sourcing Portal, with paper submissions no longer accepted as of April 20, 2020.
The solicitation requires vendors to have robust technological capabilities to interface with UTSA's ordering systems and handle diverse mailing requirements. Potential proposers must complete vendor registration on the specified online portal to be eligible for submission, with registration assistance available via email (sourcing@utsa.edu) or phone (210-458-4060). The primary point of contact for questions is Sheila Darcey from the UTSA Purchasing Department, who can be reached at Sheila.darcey@utsa.edu. Vendors are advised to ensure UTSA communications are not marked as spam by whitelisting *.utsa.edu in their email systems to receive critical bid information.
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Purchasing Department
One UTSA Circle | San Antonio, Texas 78249 | Tel (210) 458 4060 | Fax (210) 458 4061
The University of Texas at San Antonio Purchasing Department
DESCRIPTION OF GOODS/SERVICES
The University of Texas at San Antonio (“University” or “UTSA”) is soliciting proposals from qualified vendors (“Proposers”) in the field of Fulfillment and Direct Mail Marketing Services to house promotional items and publications for bulk orders. Contractor must have a front-end inventory system for UTSA to interface with for bulk orders to the main campus, downtown location, one-off orders mailed to individuals, and mail fulfillments of kits based on weekly lists. Services to perform work (Work) more specifically described in Section 5.4 (Scope of Work) of this Request for Proposal number 743-
2025-RFP-1314 (RFP).
NOTICE
As of April 20, 2020 The University of Texas at San Antonio no longer accepts paper hard copy bid, rfp, or rfq responses. All responses must be submitted through the UTSA RowdyExchange Sourcing Portal.
Responses submitted by any other means may be disqualified at UTSA’s sole discretion.
ONLINE ACCESS TO DOCUMENTS
Solicitation documents can be viewed online at:
https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UTSA
REGISTRATION TO SUBMIT A BID/RFP
Successful registration on the UTSA RowdyExchange Sourcing Portal must be completed in order to submit a response to the solicitation. Vendor Registration can be completed at:
https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=UTSA
REGISTRATION ASSISTANCE
For vendor registration assistance, email sourcing@utsa.edu or call 210-458-4060.
PREVENT UTSA MESSAGES FROM BEING MARKED SPAM
Check your SPAM mail folder in your email system. If UTSA bid notices or other relevant emails are marked as SPAM, please whitelist *.utsa.edu in your email system to insure future bid information is received.
Questions regarding solicitation must be directed, in writing, to the University contact below:
Sheila Darcey
UTSA Purchasing Department e-mail: Sheila.darcey@utsa.edu https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UTSA https://nam03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsolutions.sciquest.com%2Fapps%2FRouter%2FSupplierLogin%3FCustOrg%3DUTSA&data=02%7C01%7Cynes.alderson%40utsa.edu%7C5598af11dcbc4445b9e008d7e600bada%7C3a228dfbc64744cb88357b20617fc906%7C0%7C0%7C637230763282061594&sdata=pFhJpi7fZoJRS1jSVDJyA72uzbNX4F5H5JKt59AUg54%3D&reserved=0 mailto:sourcing@utsa.edu mailto:Sheila.darcey@utsa.edu
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