ESBD_403460_1742395461612_IFB 25-043 Replacement of Fence at Wastewater Treatment Plant.pdf

IFB 25-043 Page 1 of 11

INVITATION FOR BID (“IFB”) 25-043

REPLACEMENT OF FENCE AT MUSTANG BAYOU SERVICE AREA

WASTEWATER TREATMENT PLANT

March 19, 2025

The City of Missouri City (“City”), Texas is soliciting sealed bids from interested bidders who with the intent to establish a turnkey lump sum contract with one (1) contractor who can provide all the necessary personnel, supervision, transportation, equipment, insurance, bonds, materials, supplies, parts, resources, and any other ancillary item(s) or service(s) needed to successfully perform the work specified Exhibit A Scope of Work and the requirements and terms and conditions specified herein.

Interested bidders who wish to respond to this solicitation must submit the required documents specified in Section 45 Submittals in a sealed envelope/package by 3 P.M.

Central Daylight Time (“CDT”) April 30, 2025 addressed to:

The City of Missouri City, Texas Attn: City Secretary’s Office

Subject: IFB 25-043 (Do Not Open) 1522 Texas Parkway Missouri City, Texas 77489

Interested bidders are highly encouraged to attend a non-mandatory pre-bid conference to learn more about the requirements of this solicitation. Information regarding the pre-bid conference can be found in Exhibit D Procurement Schedule, which also contains the websites bidders should monitor for any amendments to this solicitation.

The City will accept sealed envelopes/packages between the hours of 8 A.M. and 5 P.M.

Monday thru Friday only at the above location and is not responsible for sealed envelopes/packages delivered late and/or to the incorrect address.

The City will not accept electronic responses to this solicitation, nor evaluate responses that are received after the specified due date. Bidders are highly encouraged to monitor the websites listed in Exhibit B Procurement Schedule which contains information where to send questions regarding this solicitation, and where any Amendments to this solicitation will be posted.

Purchasing Division Financial Services Department City of Missouri City, Texas http://www.missouricitytx.gov/

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Terms and Conditions

Section 1. Amendments:

The City reserves the right to change the requirements and terms and conditions specified herein via an Amendment, and any Amendment(s) is binding as if it were originally incorporated in this solicitation.

The City will not be bound by any oral explanations, instructions, clarifications, representations, or requirements regarding this solicitation unless it is issued by the City via an Amendment.

Interested firms are highly encouraged to monitor the websites listed in Exhibit B Procurement Schedule for any Amendment(s) that may affect this solicitation.

Section 2. Anti-Trust Violations:

Interested firms that engage in consistent and continued tie bidding may cause rejection of their bid by the City and result in an investigation for possible Anti-trust violations.

Section 3. Basis for Award:

The CIity TY intends to award a fixed–price contract to the to the lowest “responsible” and “responsive” bidder or to the bidder who can provide the required goods or services at the best value for the City. In determining the best value for the City may consider the:

• Purchase price;

• Reputation of the bidder;

• Employing persons with disabilities;

• Bidder’s past relationship with the City;

• Quality of the bidder’s goods and/or services;

• Any relevant criteria specifically listed in this solicitation;

• Extent to which the goods and/or services meet the City’s needs;

• Total long-term cost to the City to acquire the goods or services, and,

• Impact on the ability of the City to comply with laws and rules relating to contracting with historically underutilized businesses.

The term “responsible" refers to the financial, practical ability, experience, and safety record of a potential bidder.

The term “responsive” refers to a bid that conforms to the material respects of this solicitation. (E.g., timely submitted, signed response, completed forms.)

Section 4. Bid Forms:

All documents relating to this solicitation can be obtained from the websites listed in Exhibit B Procurement Schedule, and potential bidders are responsible for ensuring they have this complete solicitation (including any documents incorporated by reference) and are familiar with the project requirements and terms and conditions specified herein.

Section 5. Bid Opening:

The City will publicly open the sealed responses immediately after the due date specified on page 1 of this solicitation, or the date and time specified in any Amendment(s) issued by the City.

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Potential bidders may attend the public opening of the sealed bids by reporting to the front desk at Missouri City Hall 1522 Texas Parkway Missouri City, Texas 77489, and letting the receptionist know of their desire to attend the bid opening.

The name of each bidder and their total bid price will be announced publicly, and the City will not determine the successful bidder at that time. Opened bids cannot be changed.

All bids will become the property of the City, and will not be returned to the bidder.

Bid Tabulations can be obtained by complying with the Texas Public Information Act (TPIA) requirements.

Section 6. Bidder’s Responsibility:

At the time of the opening of the sealed responses, a bidder is assumed to have inspected/visited the job site(s) (if applicable), is familiar with local conditions, understands the scope of the project requirements, and be familiar with the terms and conditions of the proposed contract.

Section 7. Bid Validity Period:

All bids submitted to the City shall be valid for ninety (90) days from the specified due date.

Section 8. Blackout Period:

Upon issuance of the solicitation and up to the date the City Secretary publicly posts notice of any City Council agenda containing the applicable award information, bidders desiring to respond to this solicitation nor persons acting on their behalf will not communicate (orally or in writing) with any appointed or elected official or employee of the City (including their families) regarding this solicitation. Such action may be perceived as trying to obtain an unfair competitive advantage by attempting to persuade or influence the outcome of this solicitation.

Nothing prevents a bidder from contacting the Purchasing Division (who is the sole contact for this solicitation) per Exhibit B Procurement Schedule, or from making public statements to City Council convened for a regularly scheduled session after the official selection has been made and placed on the City Council agenda for action, or to a City Council Committee convened to discuss a recommendation regarding this solicitation.

If a bidder fails to obey the guidelines regarding vendor communication during the Blackout Period, their bid may be subject to disqualification.

Section 9. Bonds:

General: Per Chapter 2253.021 of the Texas Local Government Code, when the City makes a public work contract with a prime contractor, the City shall require the contractor, before beginning the work, to execute to the City Performance and Payment Bonds.

Any required bonds must be executed by a corporate surety in accordance with Section 1, Chapter 87, Acts of the 56th Legislature, Regular Session, 1959 (Article 7.19-1, Vernon's Texas Insurance Code). A bond executed for a public works contract with the City must be payable to the City and it must clearly and prominently display on the bond or on an attachment to the bond:

https://www.missouricitytx.gov/101/Requesting-Records-Information https://texas.public.law/statutes/tex._gov't_code_title_10_subtitle_f_chapter_2253

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• The name, mailing address, physical address, and telephone number, including the area code, of the surety company to which any notice of claim should be sent; or,

• The toll-free telephone number maintained by the Texas Department of Insurance under Subchapter B, Chapter 521, Insurance Code, and a statement that the address of the surety company to which any notice of claim should be sent may be obtained from the Texas Department of Insurance by calling the toll-free telephone number.

The City is not requiring a contractor for any construction contract to obtain a surety bond from any specific insurance or surety company, agent, or broker.

Bid Bond: To satisfy the requirements of Local Gov't Code Section 262.032, each sealed bid must contain a Certified or Cashier's Check (drawn on a State or National Bank) or a Bid Bond (from an acceptable Surety Company authorized to transact business in the State of Texas), not less than five percent (5%) of the Total Bid Price. It will be:

• Submitted in a separate sealed envelope, and it serves as a guarantee that if awarded the contract, the successful bidder will promptly enter into a contract and furnish the required Payment and Performance Bonds specified herein; and,

• Forfeited by the successful bidder and payable to the City without recourse if the successful bidder fails to execute and deliver a contract with the required Payment and Performance Bonds.

Contractor’s Guarantee and Maintenance Bond: If the “Contract Total” amount shown on the Price Sheet(s) is $50,000 or greater, the Contractor agrees to construct the work and use such materials therein as will ensure the good condition and repair of the completed project for a warranty period of at least one (1) year subsequent to the date of the certificate of final acceptance hereinabove provided for; and the Contractor shall furnish a Maintenance Bond in an amount equal to 100% of the “Contract Total” amount shown on the Price Sheet, conditioned that the Contractor's obligation during the guarantee period above set out shall be performed.

Payment Bond: If the Total Bid Price is $50,000 or greater, the payment bond shall be 100% of that amount. The payment bond shall be for a one-year term, and a new bond shall be submitted each year if the contract is renewed. The payment bond is solely for the protection and use of payment bond beneficiaries who have a direct contractual relationship with the prime contractor or a subcontractor to supply public work labor or material and in the amount of the contract.

Performance Bond: If the Total Bid Price is $100,000 or greater, the performance bond shall be 100% of that amount. The performance bond shall be for a one-year term, and a new bond shall be submitted each year if the contract is renewed. The performance bond is solely for the protection of the City in the amount of the contract and is conditioned on the faithful performance of the work in accordance with the plans, specifications, and contract documents.

The required Payment and Performance Bonds will be submitted to the City within thirty (30) days after receiving notification of the award from the City.

https://texas.public.law/statutes/tex._local_gov't_code_section_262.032

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Section 10. Brand Names:

Any catalog, brand name, or manufacturer’s reference used in this solicitation is descriptive (and not restrictive) and is intended to indicate the type and quality desired. Bids on brands of like nature and quality will be considered. If proposing on other than reference specifications, the bidder must show the manufacturer, brand or trade name, lot number, etc., of what is being offered. If other than the brand(s) specified is offered, illustrations and complete descriptions should be submitted to the City.

If a bidder takes no exceptions to the specifications or reference data, they will be required to furnish brand names, numbers, etc., as specified. All items proposed shall be new, in first-class condition, and the manufacturer’s latest model and design including containers suitable for shipment and storage, unless otherwise indicated herein. Verbal agreements to the contrary will not be recognized.

If the brochure or information included with the sealed bid does not exactly describe the item to be furnished, then its variance should be annotated on Attachment B Exemptions.

Section 11. Cancellation:

The CITY reserves the right to cancel this solicitation at any time for any reason and may re-solicit the goods and services identified herein.

Section 12. City Council Approval:

Based on the results of this solicitation, any contract resulting from this solicitation may require the approval of the City Council of Missouri City, Texas.

Section 13. Clarification:

The City reserves the right to contact a bidder to have them clarify their response or request additional information.

Failure of a bidder to respond promptly with the information requested by the City may result in their response being removed from further consideration by the City.

Section 14. Compliance with Laws:

The successful bidder shall:

• Ensure all equipment, supplies, and work furnished under the contract resulting from this solicitation complies with all applicable State and Federal Laws, City Ordinances, and any other regulations; and,

• Seek, obtain, and pay (independent of the City), all permits, certificates, and licenses required and necessary for the performance of the work specified herein, and post any notice(s) required by law.

Section 15. Contract:

Exhibit C contains the terms and conditions of the proposed contract.

Section 16. Damages:

If the successful bidder is required to perform any work on the City’s property, they shall be responsible for any damage(s) to the City’s equipment or property while performing the work under the executed contract.

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Section 17. Discrepancies:

A bidder who finds any ambiguities, errors, omissions, or inconsistencies in this solicitation should follow the instructions in Exhibit B Procurement Schedule regarding the submittals of questions.

Section 18. Due Diligence:

To protect the City’s best interests, the City may require the bidder (before the award of any contract), to show that it has the ability, capacity, and financial resources to provide the services specified herein in a satisfactory manner. Consequently, by submission of a bid in response to this solicitation, the bidder agrees to promptly furnish to the City all requested information.

The City may take whatever actions are proper and necessary to determine if a bidder has the ability, capacity, and final resources to perform the work specified herein in a satisfactory manner.

Section 19. Equal Opportunity Employer:

If awarded a contract as a result of this solicitation, the successful bidder acknowledges that they are an Equal Opportunity Employer, and they do not engage in employment practices that have the effect of discriminating against employees or prospective employees because of race, color, religion, national origin, sex, age, handicap, or political belief or affiliation.

Should complaints of any form of discrimination, either in the dispensation of the service or within company hiring policies be substantiated, any contract issued as a result of this solicitation may be terminated immediately.

Section 20. Errors:

A sealed bid that has been opened may not be changed to correct an error in the bid price.

However, should there be an error between the unit price and the extension price, the unit price shall govern.

Section 21. Ethical Behavior:

Bidders (and their authorized representatives/agents) will not engage in any behavior directly or indirectly that attempts to obtain favorable treatment concerning the outcome of this solicitation.

The City may, by written notice, cancel the contract without liability if it is determined by the CIity that a bidder who was awarded a contract engaged in unethical behavior.

Section 22. Exceptions:

Any proposed exception(s) and/or modification(s) to any of the requirements or terms and conditions specified herein must be succinctly annotated on Attachment B Exceptions.

The City will review all statements annotated on Attachment B Exception to determine if they are in the best interests of the City, and reserves the right to accept, or reject any exceptions.

Section 23. Fees and Expenses:

Any additional fees and expenses, unless specifically mutually agreed upon shall be the sole responsibility of the successful bidder.

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Section 24. Form 1295 Certificate of Interested Parties:

To comply with § 2252.908 of the Texas Government Code, this solicitation will require the bidder to comply with the Texas Ethics Commission requirements regarding the disclosure of interested parties.

Therefore, the City requires that your sealed bid package/envelope include a completed Form 1295 which can be obtained by going to https://ethics.state.tx.us/filinginfo/1295/.

The City strongly encourages bidders to view the Instructional Video for Business Entities and read the Frequently Asked Questions.

Enter “25-043” as the Contract ID Number when prompted.

Section 25. Forms:

All documents relating to this solicitation can be obtained from the websites listed in Exhibit B Procurement Schedule, and bidders are responsible for ensuring they have the complete solicitation (including any documents incorporated by reference) and understand the project requirements and terms and conditions specified herein.

Bidders should thoroughly review the documents provided and are encouraged to ask questions (per Exhibit B Procurement Schedule) about this solicitation. By doing so, the bidder is provided with an opportunity to obtain as much information as they deem necessary about this project to their satisfaction (including any potential difficulties), with the of submitting a complete, professional, and competitive bid to the City.

It is up to the bidder to determine if any independent research is necessary in order to submit a complete, professional, and competitive bid to the City.

Section 26. Freight:

If the shipment and delivery of any item(s) are required, all prices quoted shall be Free On Board (“FOB”) Destination.

Section 27. Implied Work:

Any work or materials that may have been omitted in the description of this project, but the use of which is implied or necessary to the project's completion, shall be deemed to be included in the contract resulting from this solicitation and shall be furnished by the Contractor as if the same had been stated specifically, without any additional cost to the City.

Section 28. Informalities:

While evaluating the responses to this solicitation, the City may waive as an informality, any minor deviations in a bidder’s response provided such deviations do not affect a bidder’s competitive standing.

Section 29. Infringements:

During the term of the contract, the City shall be protected from any claims involving infringement of patents or copyrights.

Section 30. Insurance:

Refer to Section 12 of Exhibit C Draft Construction Contract.

https://texas.public.law/statutes/tex._gov't_code_section_2252.908 https://ethics.state.tx.us/filinginfo/1295/

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The successful bidder shall be liable for the health and safety of its employees while they are performing the work under the executed contract.

Section 31. Interlocal Agreement:

A Governmental entity that has an Inter-local Agreement with the City shall be allowed to utilize this contract if there is a mutual agreement between the entity and the contractor. Any usage by any entity of the contract is between the successful bidder and the individual entity, and shall not affect the award of a contract as a result of this solicitation.

Section 32. Notice To Proceed (NTP):

The City may issue an NTP to the successful bidder, and they agree to abide by the requirements, and terms and conditions specified therein.

Section 33. Pay:

The City shall pay for acceptable products/services net thirty (30) days after acceptance of the required goods and/or services. Acceptance by the City occurs when the City is satisfied with the delivered products and/or services.

The City reserves the right to process payments by use of a corporate Procurement Credit Card (“P-Card”) issued by J. P. Morgan Chase, and the successful bidder agrees not to charge the City any fees associated with the use of the P-Card.

Section 34. Prevailing Wages:

To the extent applicable, the Contractor and all subcontractors shall comply with Texas Government Code Chapter 2258, relating to prevailing wage rates. For the purposes of work performed pursuant to public works contracts, contractor shall pay not less than the prevailing wage rates as determined by the United States Department of Labor in accordance with the Davis-Bacon Act (40 U.S.C. Section 276a et. seq.) and its subsequent amendments.

Section 35. Pricing:

All risk and responsibility for pricing shall remain with the successful bidder, and all prices quoted shall be turnkey and remain firm during the term of the executed contract. Any deviation(s) from this requirement must be annotated on Attachment B Exceptions.

All prices submitted to the City will be developed independently and in a professional business-like manner that will not restrict competition. At the time of the opening of the sealed bids, a bidder is assumed to have inspected/visited the job sites (if applicable), understand the scope of the project requirements, and be familiar with the terms and conditions of the proposed contract.

All prices shall be annotated on the Price Sheets incorporated herein which represent the City’s best efforts to identify and quantify its needs.

Section 36. Proprietary Information:

All responses to this solicitation received and opened by the City are subject to the Texas Government Code, Chapter 552, and will be made available to the public. Except for the prices which shall not be kept confidential, bidders seeking to keep any other portion(s) of their bid confidential shall mark each portion as “Proprietary”.

The City will, to the extent allowed by law, endeavor to protect such information from disclosure. The City may request a review and determination from the Attorney General’s

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Office of the State of Texas, of any contents marked as “Proprietary”. A copyright notice or symbol is insufficient to identify proprietary or confidential information.

Section 37. Project Completion:

Completion of the project will be considered only after all stipulations, requirements, and provisions of the executed contract are faithfully completed and the project is delivered to the City for use. If only minor items remain for completion, the Project Manager may issue a Certificate of Substantial Completion listing any exceptions; however, the completion date will not be effective until all items noted as exceptions in the Certificate of Substantial Completion have been corrected.

The date of Substantial Completion of the Work is the date certified by the Project Manager when the improvements have been constructed in compliance with the terms of the contract, except for inadvertent or trivial omissions or deviations from the contract which do not impair the structure as a whole and are remedial without doing material damage.

Section 38. Project Manager:

Refer to Section 7 of Exhibit C Draft Construction Contract.

Section 39. Requirements:

All goods and/or services offered (and subsequently delivered to the City), must meet or exceed the minimum specifications and requirements specified herein.

Section 40. Resubmission of a Bid:

A bidder may resubmit a sealed bid at any time, as long as it is received by the City in accordance with the requirements specified on page 1 of this solicitation, or any Amendment(s) issued by the City.

Section 41. Reservation of Rights:

At a minimum, the City expressly reserves the right to:

• Reissue this solicitation;

• Reject or cancel any or all bids;

• Specify approximate quantities in this solicitation:

• Extend the closing date and time of this solicitation;

• Procure the required good(s) or service(s) by other means;

• Add additional requirements, and terms and conditions to this solicitation;

• Reject a bid that has material omissions and/or contains fraudulent information;

• Consider and accept alternate bids if specified when it is most advantageous to the

City;

• Reject any bids containing exceptions, additions, qualifications, or conditions not called for in this solicitation; and/or,

• Reject any bid from a bidder who is currently debarred or suspended by the City, State, or Federal Government.

The aforementioned is not all-inclusive but is intended to convey that the City will take the necessary steps to protect its best interests.

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Section 42. Silence of Specifications:

The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality shall be used. All interpretations of specifications shall be made on the basis of this statement.

Section 43. Site Visit:

The City may visit a bidder’s site/facility to determine firsthand if they have the capacity, resources, and personnel to perform the work specified herein.

Section 44. Submissions of Bids:

All responses to this solicitation become the property of the City, and they will not be returned to the bidder.

A bid may be withdrawn (i.e., removed from further consideration) after it has been received by the City, provided a letter addressed to the City’s Procurement Manager is e-mailed to Bids@missouricitytx.gov stating this request and the reason(s) for the withdrawal.

The City will publicly open the sealed bids immediately after the due date specified on page 1 of this solicitation, or the date and time specified in any Amendment(s) issued by the City.

The name of each bidder and their total bid will be announced publicly, and the City will not determine the successful bidder at that time.

Bidders may attend the public opening of the sealed responses by reporting to the front desk at City Hall 1522 Texas Parkway Missouri City, Texas 77489, and letting the receptionist know of their desire to attend the public bid opening.

Section 45. Submittals:

The sealed envelope/package must contain a complete professional bid in response to this solicitation. It should be bound or three-hole punched in a binder, and the following documents should be signed and submitted with a flash drive as one (1) complete pdf adobe document in the following sequence:

• Attachment A Bid Cover Sheet

• Attachment B Exceptions

• Attachment C Customer Reference List

• Attachment D Questionnaire

• Attachment E Resident Certification

• Attachment F Application for Local Preference

• Attachment G Certification Regarding Debarment, Suspension, Ineligibility, and

Voluntary Exclusion (Page 2 of 2 only)

• Current Certificate of Insurance (“COI”)

• Form 1295 Certificate of Interested Party

Bids that do not comply with the instructions specified herein and/or do not address the City’s requirements may be removed from further consideration. However, the City reserves the right to accept said bid if it is determined to be in the best interests of the City. Incomplete responses may be deemed non-responsive and removed by the City from further consideration.

mailto:Bids@missouricitytx.gov

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The City is not responsible or liable for any costs incurred (directly or indirectly) by a bidder relating to the development of a response to this solicitation, or their participation in any presentation(s) to the City.

Section 46. Substitutions:

Substitutions or deviations from the requirements or terms and conditions specified herein by the successful bidder will not be accepted unless it has the prior written approval of the City.

Section 47. Supplements:

The following documents referenced in this solicitation are attached herein:

• Attachment A Bid Cover Sheet

• Attachment B Exceptions

• Attachment C Customer References

• Attachment D Questionnaire

• Attachment E Resident Certification

• Attachment F Application for Local Preference

• Attachment G Certification Regarding Debarment, Suspension, Ineligibility, and

Voluntary Exclusion

• Exhibit A Scope of Work

• Exhibit B Specifications

• Exhibit C Fence Concept

• Exhibit D Procurement Schedule

• Exhibit E Draft Contract

• Exhibit F Prevailing Wages (Residential and Landscape)

Bidders are responsible for ensuring they have the complete solicitation (including any documents incorporated by reference) and understand the project requirements and terms and conditions specified herein.

Section 48. Supervision of Work:

During the term of a contract resulting from this solicitation, the City may engage independent Architects or Engineers as consultants. Should this occur, the successful bidder will not establish independent agreements with them during the term of the contract.

Section 49. Taxes:

The City is tax-exempt; consequently, quoted prices should not include taxes.

Section 50. Withdrawal of a Bid:

A bid may be withdrawn (i.e., removed from further consideration) after it has been received by the City, provided a letter addressed to the City’s Procurement Manager is e-mailed to Bids@missouricitytx.gov stating this request and the reason for the withdrawal.

mailto:Bids@missouricitytx.gov?subject=Withdrawal%20of%20a%20Bid

Attachment A Page 1 of 1

IFB 25-043

Attachment A Bid Cover Sheet

INVITATION FOR BID (“IFB”) 25-043

REPLACEMENT OF FENCE AT MUSTANG BAYOU SERVICE AREA

WASTEWATER TREATMENT PLANT

LEGAL NAME OF COMPANY

PRIMARY CONTACT PERSON TITLE

TELEPHONE/CELL NUMBER E-MAIL ADDRESS

COMPLETE MAILING ADDRESS CITY / STATE / ZIP CODE

The undersigned agrees to provide all the necessary personnel, supervision, transportation, equipment, insurance, bonds, materials, supplies, parts, resources, and any other ancillary item(s) or service(s) needed to successfully perform the work specified in Exhibit A Scope of Work at the following fixed price:

Cost Per Linear Foot Total Bid Price No. of Days to Complete Project

HISTORICALLY UNDERUTILIZED BUSINESS AUTHORIZED SIGNATURE

(YES OR NO)

YES AS DEFINED BY SECTION 2161.001 OF _____________________________________

THE GOVERNMENT CODE. DATE

The above agrees to comply with the requirements and terms and conditions annotated in the above-referenced solicitation and is providing the documents and information identified in the Section entitled: “Submittal Documents”.

https://codes.findlaw.com/tx/government-code/gov-t-sect-2161-001/

Attachment B Page 1 of 1

Attachment B Exceptions

The (insert name of your company) _________________________________________________ check one: *does not have (__) or **has (__) the following exceptions to the requirements specified in this solicitation:

NAME OF AUTHORIZED INDIVIDUAL SIGNATURE

Notes:

*This Attachment must be completed even if there are no exemptions.

**Attach additional sheets if necessary.

Attachment C Page 1 of 1

Attachment C Customer Reference List

Provide three (3) former or current customers (i.e., preferably governmental, or non-for-profit entities), your Firm has provided services similar to the work specified in this solicitation:

Customer Reference No. 1

Company Name:

Complete Address:

Name of Contact Person:

Title of Contact Person:

Phone Number:

E-mail Address:

Contract Award Date:

Dollar Amount of Contract:

Description of Services/Contract:

Customer Reference No. 2

Company Name:

Complete Address:

Name of Contact Person:

Title of Contact Person:

Phone Number:

E-mail Address:

Contract Award Date:

Customer Reference No. 3

Company Name:

Complete Address:

Name of Contact Person:

Title of Contact Person:

Phone Number:

E-mail Address:

Contract Award Date:

Attachment D Page 1 of 2

Attachment D

Questionnaire

Debarment/Suspension Information: Have you or any of the principal(s) of your company been debarred or suspended from contracting with any public entity?

Yes ___ No ___ If “Yes”, identify the public entity and the name and current phone number of a representative of the public entity familiar with the debarment or suspension, and state the reason for or circumstances surrounding the debarment or suspension, including but not limited to the period of time for such debarment or suspension.

Surety Information: Have you had a bond or surety canceled or forfeited?

Yes ___ No ___ if “Yes”, state the name of the bonding company, date, amount of bond, and reason for such cancellation or forfeiture.

Bankruptcy Information: Have you ever declared bankruptcy or filed for protection from creditors under state or federal proceedings?

Yes ___ No ___ if “Yes”, state the date, court, jurisdiction, case number, amount of liabilities, and amount of assets.

Disciplinary Action: Have you received any disciplinary action, or any pending disciplinary action, from any regulatory bodies or professional organizations? If “Yes”, state the name of the regulatory body or professional organization, date and reason for disciplinary or impending disciplinary action.

Attachment D Page 2 of 2

Previous Contracts:

Have you ever failed to complete any contract awarded?

Yes ___ No ___ If “Yes”, state the name of the organization contracted with, services contracted, date, contract amount and reason for failing to complete the contract.

Has any officer or partner proposed for this assignment ever been an officer or partner of some other organization that failed to complete a contract?

Yes ___ No ___ If “Yes”, state the name of the individual, the organization contracted with, services contracted, date, contract amount, and reason for failing to complete the contract.

Has any officer or partner proposed for this assignment ever failed to complete a contract handled in his or her own name?

Yes ___ No ___ If “Yes”, state the name of the individual, the organization contracted with, services contracted, date, contract amount, and reason for failing to complete the contract.

How many full-time employees does your company employ? ________

Do you plan to subcontract any portion of the work specified herein: Yes ___ No ___

If you plan to subcontract any portion of the work, are any of the subcontractors a Historically

Underutilized Business as defined by Section 2161.001 of the Government Code? If yes, please identify:______________________________________________________________ https://codes.findlaw.com/tx/government-code/gov-t-sect-2161-001/

Exhibit A

Scope of Work

The Mustang Bayou Wastewater Treatment Plant Facility is located at 3650 Trammel Fresno Road, Missouri City, TX 77489. The facility has an existing 6-foot chain link (cyclone) fence with three strands of barbed wire across the top on all sides. This project is designed to provide a visual barrier to those utilizing trails and adjacent housing and to remove the barbed wire.

The existing fence is to be replaced on the north and east property lines with an 8-foot-tall cedar fence. The east fence property line is approximately 860 linear feet and the north fence is approximately 230 linear feet with a walkthrough gate. (See Exhibit C.)

The fence will need to make clean connections to the existing fence that makes up the south and west sides of the property as that fence is not being replaced.

The fence is to be built using materials and instructions according to the attached specification, CEDAR FENCE. Construction must provide for a temporary fence to be provided between the time of demolition and installation of the new fence. Temporary fencing will be of materials as determined by the selected firm to provide protection of the public and the facility.

Exhibit A Page 1 of 1

Exhibit B

Technical Specifications

PART I: GENERAL

1.1 GENERAL REQUIREMENTS

A. Furnishing and installation of cedar picket fencing, galvanized steel posts, and gates; plus all accessories, incidentals, and special materials necessary for the proper erection and installation of the fence and gates.

B. The Contractor shall construct cedar picket fencing including posts and gates as shown on the Drawings and/or Contract Documents, and in accordance with this Specification.

1.2 MEASUREMENT AND PAYMENT

A. Unit Prices:

1. Payment for Cedar Fence shall be on a per linear foot basis to include all necessary hardware, concrete, materials and labor.

2. No separate payment shall be made for each gate. Gates shall be paid under Cedar Fence as part of the linear footage.

B. Stipulated Price (Lump Sum):

1. If Contract is Stipulated Price Contract, payment for work in this Section is included in Total Stipulated Price.

1.3 REFERENCES

A. ASTM – American Society for Testing and Materials.

1. ASTM A123 Standard Specification for Zinc (Hot- Dip Galvanized) Coatings on Iron and Steel Products.

B. COMCS – City of Missouri City Specifications, latest revision

C. PIDM - City of Missouri City Public Infrastructure Design Manual

Exhibit B Page 1 of 6

1.4 SUBMITTALS

A. Conform to requirements of PIDM where not otherwise specified below.

B. Submit proposed design mix and test data for each type and strength of concrete.

C. Submit manufacturer's data and details of following items for approval:

1. Cedar Fence Pickets.

2. Galvanized Posts.

3. Timber Rails.

4. Materials to be used for installation.

5. Latch and hinge hardware.

6. Installation instructions for forms.

PART II: PRODUCTS

2.1 STYLE OF FENCE

A. The fence shall be no less than eight feet (8 Ft) in overall height consisting of blunt cedar pickets attached to three (3) horizontal wooden rails on galvanized steel posts with an eight-inch (8 In) horizontal rot board.

2.2 TERMINAL POSTS

A. End, corner and intermediate brace posts shall be hot dipped galvanized three-inch (3 In) O.D. schedule 40 steel pipe set in concrete in a twelve-inch (12 In) hole not less than thirty-nine inches (39 In) deep.

B. Intermediate posts shall be evenly spaced on centers between end and/or corner posts with a maximum spacing of seventy-five feet (75 Ft).

2.3 LINE POSTS

A. Line posts shall be hot dipped galvanized two and three-eighths inch (2- 3/8 In) O.D. diameter schedule 40 steel pipe evenly spaced on centers not to exceed ten feet (10 Ft).

B. Posts shall be set in concrete in a twelve (12) inch diameter hole not less than thirty-three inches (33 In) deep.

Exhibit B Page 2 of 6

2.4 GATE POSTS

A. Gate posts shall be hot dipped galvanized, schedule 40 steel pipe, set in concrete in a hole of a minimum diameter of twelve inches (12 In) or three (3) times the post diameter, and not less than fifty-one inches (51 In) deep.

B. Post sizes and rails shall be as specified in TABLE 4.1 – GATE MATERIALS in this Section.

2.5 RAILS

A. Rail material shall be two-inch by four-inch (2 In x 4 In) commercially available pine lumber, Number 1 grade, straight, free of knots and other defects, pressure treated, exterior grade, a minimum of twelve feet (12 Ft) in length.

B. Rail splices shall be made utilizing hot dipped galvanized rail splices, commercially available and shall overlap splices on adjacent rails a minimum of two feet (2 Ft).

C. Bottom rail shall be located at a sufficient distance above finished grade to allow attachment of a one inch by eight-inch (1 In x 8 In) cedar rot board between the ground and the bottom of the fence pickets.

D. Bent or warped rails which would create an uneven mounting surface for the fence pickets shall not be accepted.

E. The middle and top rails shall be spaced evenly between the bottom rail and within six inches (6 In) below the top of the posts.

F. Rails shall be attached to line posts with five-sixteenths inch by four and three-quarter inch (5/16 In x 4-3/4) hot dipped galvanized carriage bolts with flat washers and nuts, two (2) per rail on each post.

G. Rails shall be attached to terminal posts with five-sixteenths inch by five and one-half inch (5/16 In x 5-1/2 In) hot dipped galvanized carriage

H. Rails shall be attached to gate posts with hot dipped galvanized carriage

I. Rails shall be attached to gate posts with hot dipped galvanized carriage bolts with flat washers and nuts of the size shown in paragraph 2.4.B.

of this Section.

Exhibit B Page 3 of 6

J. Each rail member shall be supported by a minimum of two (2) posts between splices.

K. Splices shall not be made within four inches (4 In) of posts.

2.6 CEDAR PICKETS AND ROT BOARDS

A. Fencing pickets shall be one inch by six inch by eight feet long (1 In x 6 In x 8 Ft) commercially available cedar pickets, number 1 graded, straight, free of knots and other defects and pointed on top.

B. Rot boards shall be one inch by eight inch by ten feet long (1 In x 8 In x 10 Ft) cedar number 1 graded, straight, free of knots and other defects.

C. Pickets and rot boards shall be of uniform coloration, size and grading to provide a neat and consistent appearance of the finished fence.

D. Bent or warped pickets or rot boards which would cause openings between adjacent pickets greater than one-quarter inch (1/4 In) in width shall not be accepted.

E. Pickets and rot boards shall be attached to rails with hot dipped galvanized 2-p nails, two (2) per rail on each picket.

F. Pickets shall be mounted against the rot board to provide approximately two inches (2 In) of clearance above finished grade.

2.7 GATES

A. Gate frames shall be fabricated of hot dipped galvanized two inch (2 In) O.D. schedule 40 steel pipe with galvanized pressed steel or malleable iron corner ells, securely riveted to the frame with four (4) rivets per corner.

B. Internal bracing shall be hot dipped galvanized one and one-quarter inch (1-1/4 In) schedule 40 steel pipe with three-eighths inch (3/8 In) adjustable truss rods.

C. Gates may be of the swing or slide type as approved or as shown on the Drawings.

D. Gates shall be provided with padlocking device.

Exhibit B Page 4 of 6

E. Swing gates over six feet (6 Ft) in width shall have rollers near ends to make them easier to open and close.

F. Gates six feet (6 Ft) and greater in width shall have center rests and semiautomatic catch to secure gate in open position.

G. The bottom hinge shall be:

1. A ball and socket type; or

2. A type allowing pivot on vertical member of gate frame.

3. Gate removal shall not require disassembly of the hinge.

4. Made of malleable iron.

H. The upper hinge shall be:

1. A one-hundred-eighty-degree (180°) wrap-around type,

2. Made of malleable iron, base galvanized; and,

3. Allow gate to swing one hundred eighty degree (180°) in either direction.

I. Slide gates shall be track-mounted or wheeled in such a manner as to provide a maximum opening clearances of the gate.

J. Attach fencing pickets to gate frame with five-sixteenths inch by three and one-quarter inch (5/16 In x 3-1/4 In) hot dipped galvanized carriage bolts with flat washers and nuts, a minimum of two (2) per picket.

PART III: EXECUTION

3.1 INSTALLATION

A. The fence shall be installed by skilled and experienced fence erectors, and on lines and grades indicated on the Drawings and/or Contract Documents.

Exhibit B Page 5 of 6

3.2 CONSTRUCTION

A. All posts shall be capped and set plumb and in three thousand (3000 psi) compressive strength concrete footings of the size specified under corresponding post section of this specification and conforming to

COMCS CONCRETE CONSTRUCTION FOR STRUCTURES.

B. The concrete shall extend a minimum three inches (3 In) below the bottom of the post.

C. Concrete shall be crowned slightly above grade to provide drainage and troweled to provide a smooth, neat appearance.

D. Galvanizing shall be in accordance with ASTM A123.

E. No aluminum or pot metal fittings shall be acceptable.

PART IV: TABLE

TABLE 4.1 GATE MATERIALS

MAXIMUM WIDTH OF

SINGLE GATE (FT)

DIAMETER OF

POST (IN)

RAIL ATTACHMENT

BOLT SIZE

6 3 5/16” x 5 1/2"

12 4 5/16” x 6 1/2"

16 6 3/8” x 8 1/2"

20 8 3/8” x 10 1/2"

Exhibit B Page 6 of 6

Exhibit C Fence Concept

City of Missouri City Mustang Bayou WWTP

Amenity Concepts: Screening Exhibit A

SCALE: NOT TO SCALE

PREVIOUS CHLORINE

CONTACT BASINS (NO

LONGER AT SITE)

NOTES:

9/30/2024

GM

GMMH

EXISTING

BLOWERS

EXISTING BLOWERS

EXISTING

SOUND WALLS

EXISTING

SOUND WALLS

PROPOSED EAST FENCE

(ALTERNATIVE 1 AND 2)

1.THIS IS A CONCEPTUAL DESIGN LAYOUT.

EXACT LOCATION MUST BE FIELD VERIFIED &

COORDINATED WITH CITY BEFORE START OF

CONSTRUCTION.

2. PROPOSED FENCE TO BE 8 FT CEDAR FENCE.

3. ALL FITTINGS & TIES TO BE MADE ACCORDING

TO COMC SPECIFICATIONS.

EXISTING BLOWERS

AERATION

BASINS

CLARIFIERS

CHLORINE

CONTACT

BASIN

SLUDGE

HOLDING

BASINS

EXISTING

CEDAR FENCE

PROPOSED NORTH FENCE

(ALTERNATIVE 1A)

PROPOSED WALKWAY GATE

Marcus.Snell

COMC

Exhibit D Page 1 of 2

Exhibit D

Procurement Schedule

Item Event Date

Legal Posting in Fort Bend Independent Newspaper

Posting of all documents relative to IFB 25-043 on the following websites:

• State of Texas Electronic State Business Daily Search (EBSD) Web Address:

https://www.txsmartbuy.gov/esbd?&page=1&agency=City%20of %20Missouri%20City%20-%20M0796

• DemandStar Web Address: https://network.demandstar.com

• Bidnet Direct Web Address: https://www.bidnetdirect.com/

(See Note 1.)

Prospective Bidders are highly encouraged to attend a Non-Mandatory

Pre-Bid Conference scheduled at the following location:

City Hall Council Chambers (2nd Floor)

1522 Texas Parkway Missouri City, Texas 77489

A site visit will commence immediately after the Pre-bid Conference.

9 A.M. CDT

March 28, 2025

Deadline to

Submit Written Questions and/or any discrepancies per Section 16 of the solicitation to

Bids@MissouriCitytx.gov

(See Note 2.)

4 P.M. CDT

April 3, 2025

Note 1: Interested bidders are highly encouraged to monitor the aforementioned third-party websites for responses to written questions and any Amendments to this solicitation.

Note 2: Questions must be submitted on your company letterhead, addressed to the City’s Procurement Manager, dated, and reference “IFB 25-043”. The City of Missouri City, Texas will not respond to comments, suggestions, or observations about this project.

https://www.txsmartbuy.gov/esbd?&page=1&agency=City%20of%20Missouri%20City%20-%20M0796 https://network.demandstar.com/ https://network.demandstar.com/ https://www.bidnetdirect.com/ https://www.bidnetdirect.com/ mailto:Bids@MissouriCitytx.gov

Exhibit D Page 2 of 2

Item Event Date

Posting of

Answers to Written Questions on the websites listed per item 2.

(See Note 1.)

4 P.M. CDT

April 11, 2025

Due Date for Sealed Responses

(See Note 3.)

3 P.M. CDT

April 30, 2025

Note 3: See page 1 of IFB 25-043 where to send the sealed responses and the Submittal Section of IFB 25-043 to determine what documents must be submitted in the sealed response. The issuance of any Amendment(s) by the City of Missouri City, Texas may change the submittal requirements.

EXHIBIT E

DRAFT CONSTRUCTION CONTRACT

Local Contract No. 2_-___ Page 1 of 10

Rev. 8.2020

This AGREEMENT (“Agreement”) is entered into by and between the undersigned, ____________________ (“CONTRACTOR”), located at ____________________ and the City of Missouri City (“CITY”), Texas, a municipal corporation of the State of Texas, located at 1522 Texas Parkway, Missouri City, Texas 77489.

Section 1. Scope of Agreement: The CONTRACTOR agrees to provide the following services:

The CITY shall be under no obligation to pay for any additional products or services rendered without prior written authorization. The terms and conditions of this Agreement take precedence over all exhibits and attachments.

Section 2. Term and Termination: This AGREEMENT is effective ____________________ and remains in effect for approximately ____________________ from the effective date, unless sooner terminated under the terms of this AGREEMENT.

The CITY may terminate this Agreement at any time by giving thirty (30) days written notice to the CONTRACTOR. The CONTRACTOR may terminate this agreement upon thirty (30) days written notice to the CITY in the event the CITY has failed to pay the CONTRACTOR’S invoices.

If the CONTRACTOR has been providing products and/or services in accordance with this Agreement, the CITY shall pay the CONTRACTOR all amounts due up to the time of termination.

Section 3. Compensation: For and in consideration of the products and/or services provided by the CONTRACTOR pursuant to this Agreement, the CITY shall pay the CONTRACTOR the amount not exceed ___________________________________________ ($_____.____).

The CONTRACTOR shall be paid for the products and/or services and reimbursable travel expenses, if approved, as set forth in Section 1. The CITY shall pay the CONTRACTOR in accordance with the Texas Government Code, Chapter 2251.

The CONTRACTOR must submit invoices for all products and/or services, which invoices must include dates and hours of service and details of products and services provided. Invoices shall be submitted to the City staff member as noted in Section ____ or designee. Payment for delivery of products and/or services provided shall not be unreasonably withheld or delayed. The CITY shall be under no obligation to pay for products or services without prior authorization. Invoices shall also be submitted electronically to Accounts Payable accountspayable@missouricitytx.gov with a copy to the appropriate CITY staff member.

mailto:accountspayable@missouricitytx.gov

Local Contract No. 2_-___ Page 2 of 10

The CONTRACTOR shall be provided a purchase order number from the CITY and such number shall be referenced on all invoices submitted to the CITY. When the CITY believes there is an error on the invoice received from CONTRACTOR, the CITY has until the 21st day after receipt to notify the vendor of the dispute. If resolved in favor of the CITY, the vendor must submit a new invoice and the CITY has thirty (30) days to pay. If the dispute is resolved in favor of the vendor, interest is due from the original date on which the invoice would have become overdue.

Section 4. Expenses: CONTRACTOR shall/shall not be reimbursed for expenses incurred in the pursuit of this Agreement, including travel and/or appropriate per diem as outlined in Exhibit B.

Documentation, which shall consist of original receipts, of costs, including, but not limited to, hotel and transportation costs, shall be provided by the CONTRACTOR for all expenses incurred in the performance of this Agreement, except mileage from the CONTRACTOR’s personal automobile.

Section 5. Bonds. CONTRACTOR agrees to provide payment and/or performance bonds as required by law, based on the amount or estimated amount of this Agreement. Such bonds must comply with all legal requirements of Section 2253.021, Texas Government Code.

Section 6. Substantial Completion…