ESBD_402379_1741887733251_Submission Instructions - 721-25054.pdf
PDF 159 KB Posted
- Attached to
- Lighting & LED Video System Components and Related Services State and local contract opportunity
- Solicitation number
- 721-25054
- Issued by
- Texas
About this file
This document contains submission instructions for a University of Texas at Austin procurement opportunity, specifically a solicitation for suppliers to bid on a contract opportunity (Solicitation Number 721-25054). Vendors must submit their proposals electronically through the Bonfire digital portal by March 28, 2025, at 2:30 PM CDT, with a question period running from March 13, 2025, to March 20, 2025. The submission requires multiple PDF documents, including a cover letter, responses to qualifications, abilities, reputation, proposed services, experience, and supporting documents. Respondents must also complete an online BidTable for line item unit pricing and provide various company information details.
The solicitation involves lighting instruments, as indicated by the NIGP Commodity Code 85550, which includes border and cyclorama strip lights, follow spotlights, floodlights, and special effects lighting. Vendors must provide comprehensive information about their company, including years in business, number of employees, annual revenue, state of incorporation, and financial stability. Additional requirements include submitting customer references, disclosing any potential conflicts of interest, and confirming compliance with specific terms and conditions. The submission process requires detailed documentation, including a HUB Subcontracting Plan and confirmation of compliance with Executive Order GA-48 regarding foreign adversaries.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Respondent's Cover Letter File Type: PDF (.pdf) Multiple Required
Respondent's response to Qualifications, Abilities and Reputation File Type: PDF (.pdf) Multiple Required
Respondent's response to Quality of Proposed Services File Type: PDF (.pdf) Multiple Required
Respondent's response to Experience File Type: PDF (.pdf) Multiple Required
Project Supporting Documents (optional) File Type: PDF (.pdf) Multiple Required
Line Item Unit Pricing (BT-47WX) BidTable: Datatable N/A Required
You will need to complete the BidTable online in the browser. The BidTable can be filled any time during your submission.
Name Type # Files Requirement Instructions
Please note that BidTables may take a significant amount of time to prepare.
Respondent's response to Section 2 - Project Price Schedule File Type: PDF (.pdf) Multiple Required
Respondent's response to APPENDIX ONE EXECUTION OF OFFER File Type: PDF (.pdf) Multiple Required
Does Respondent accept all terms and conditions in the solicitation and APPENDIX TWO without exceptions Data Type: Yes/No N/A Required
If Respondent's is requesting exception to any ters or conditions set forth in APPENDIX TWO, Respondent will upload the list of exceptions for review.
File Type: PDF (.pdf) Multiple Required
Respondent's response to comply with Executive Order GA-48 regarding foreign adversaries (ref. Section 4.26) Data Type: Yes/No N/A Required
Respondent's response to Addenda Acknowledgement File Type: PDF (.pdf) Multiple Required
Respondent's response to APPENDIX EIGHT Data Type: Text N/A Required
HUB Subcontracting Plan - confirmation Respondent submitted E-HSP via B2G portal (printout, screenshot, acknowledgement)
File Type: PDF (.pdf) Multiple Required
Legal name of Respondent's Company Data Type: Text N/A Required
Address of principal place of business Data Type: Text N/A Required
Address of Office that would be providing service under the Agreement Data Type: Text N/A Required
Number of years in Business Data Type: Number N/A Required
State of incorporation Data Type: Text N/A Required
Number of Employees Data Type: Number N/A Required
Annual Revenues Volume Data Type: Text N/A Required
Name of Parent Corporation, if any Data Type: Text N/A Required
State whether Respondent will provide a copy of its financial statements for the past two (2) years, if requested by University.
Data Type: Yes/No N/A Required
Respondent will provide a financial rating of the entity and any related documentation (such as a Dunn and Bradstreet analysis) that indicates the financial stability.
File Type: PDF (.pdf) Multiple Optional
State whether Respondent will provide a financial rating and documentation (such as a Dunn and Bradstreet
Data Type: Yes/No N/A Required analysis) that indicates the financial stability, if requested by University.
Is Respondent currently for sale or involved in any transaction to expand or to become acquired by another business entity? If yes, Respondent will explain the expected impact, both in organizational and directional terms.
Data Type: Text N/A Required
Respondent will provide any details of all past or pending litigation or claims filed against Respondent that would affect its performance under the Agreement with University (if any).
Data Type: Text N/A Required
Is Respondent currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity? If yes, Proposer will specify the pertinent date(s), details, circumstances, and describe the current prospects for resolution.
Data Type: Text N/A Required
Respondent will provide customer reference list of no less than three (3) organizations with which Respondent currently has contracts and/or has previously provided services (within the past five (5) years) of a type and scope similar to those required in solicitation. Respondent will include in its reference the customer’s company name, contact person, telephone number, project description, length of business relationship, and background of services.
Does any relationship exist (whether by family kinship, business association, capital funding agreement, or any other such relationship) between Respondent and any employee of University? If yes, Respondent will explain
Data Type: Text N/A Required
Respondent will provide the name and Social Security Number for each person having at least 25% ownership interest. This disclosure is mandatory pursuant to §231.006, Family Code, and will be used for the purpose of determining whether an owner of Respondent with an ownership interest of at least 25% is more than 30 days delinquent in paying child support. Further disclosure of this information is governed by the Texas Public Information Act (ref. Chapter 552, Government Code).
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 85550 Lighting Instruments: Border and Cyclorama Strip lights, Follow Spotlights, Floodlights, Special Effects Lighting, Spotlights, etc.
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Bonfire Help Center.
Requested BidTables:
You will need to complete the BidTable online in the browser. The BidTable can be filled any time during your submission. Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://utexas.bonfirehub.com/opportunities/170125
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Mar 28, 2025 2:30 PM CDT.
The Question period for this opportunity starts Mar 13, 2025 12:00 PM CDT. The Question period for this opportunity ends Mar 20, 2025 12:00 PM CDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Mar 28, 2025 2:30 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
https://vendorsupport.gobonfire.com/hc/en-us/articles/6833306433943-What-s-a-Data-Field-or-Slot-https://utexas.bonfirehub.com/opportunities/170125
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.
Need Help?
University of Texas at Austin uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us
File details come from the government source that posted it. Updated .