ESBD_398544_1740432969120_RFP 2025-018 Proposal Package (ESBD Posting).pdf
PDF 314 KB Posted
- Solicitation number
- RFP2025-018
- Issued by
- Texas
About this file
This is a Request for Proposal (RFP No. 2025-018) issued by the City of Waco, Texas for COBRA and Flexible Spending Accounts Administration services. The RFP was issued on February 24, 2025, with questions due by March 13, 2025. Proposals must be submitted by March 21, 2025 at 2:00 P.M. CT, with proposal opening scheduled for March 21, 2025 at 3:30 P.M. CT via Zoom video conferencing. The proposal opening will be conducted virtually with Meeting ID 161 205 7332, dial-in number 1-551-285-1373, and passcode 886130. No pre-submittal meeting is scheduled for this project.
The City of Waco is transitioning to electronic bidding through their new database system, Bonfire, though proposals will still be accepted by mail or drop-off. The City encourages participation from Minority and Women-Owned Business Enterprises (MWBE) and requires vendors to submit MWBE forms with their proposals, though MWBE status does not determine contract award. For additional information, vendors should contact Melanie Wade, Purchasing Agent, at 254-750-8098 or melaniew@wacotx.gov.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| ESBD_398544_1740433034017_Cobra Questionnaire - UPDATED.xlsx | XLSX spreadsheet | |
| ESBD_398544_1740433017834_City of Waco FSA Elections.xlsx | XLSX spreadsheet | |
| ESBD_398544_1740433049968_FSA Questoinnaire - UPDATED.xlsx | XLSX spreadsheet | |
| ESBD_398544_1740432992173_RFP 2025-018 Zoom Information.pdf |
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Text version
REQUEST FOR PROPOSAL
RFP No. 2025-018
COBRA and Flexible Spending Accounts Administration
Click link for complete package:
https://files.wacotx.gov/f/e7814e2a7a5c672b
Issue Date: February 24, 2025 Questions Due: March 13, 2025
Closing Date & Time: March 21, 2:00 P.M. CT Opening Date & Time: March 21, 3:30 P.M. CT
For Information Contact:
Melanie Wade, Purchasing Agent, 254-750-8098, or melaniew@wacotx.gov
RFP Opening Location:
Purchasing Services Office, 1415 N. 4th Street, Waco, Texas via Zoom Video Conferencing Only (Please see Page 3)
Zoom & Dial-In Information:
Please see Page 3
Purchasing Services Post Office Box 2570
Waco, Texas 76702-2570 Telephone 254 / 750-8060
Fax 254 / 750-8063 waco-texas.com
RFP 2025-018 Page 1 mailto:melaniew@wacotx.gov http://www.waco-texas.com/
BONFIRE ELECTRONIC BIDDING
The City of Waco is transitioning to Electronic Bidding, Proposals and Qualification (RFB/RFP & RFQ) submissions. These requests will be managed through the new City’s Data base system, Bonfire.
We ask vendors to register with Bonfire to access and respond to any advertisement for bids and services required by the City. Registration is secure and user friendly. Vendors can register at the link below. Once registered, vendors will be able to:
• Register with the City of Waco.
• Receive notifications for bids and services requests from the City.
• Stay updated on changes, addendums, open solicitations.
• Submit bids and proposals electronically.
• Vendors can inquire about the details and requirements of various bidding opportunities.
The City will still accept bids and proposals by mail or drop off. Notifications of changes, addendums and updates will also be available on the City’s website as well as other media outlets the City uses for solicitations.
The City appreciates your participation. If you have questions during the electronic bid/proposal process, please contact the issuing buyer, whose contact information can be found in the solicitation document. You can also contact Bonfire with registration or customer support issues.
Website links to assist you: waco-texas.bonfirehub.com/login
MINORITY, WOMEN-OWNED BUSINESS ENTERPRISE (MWBE)
The City of Waco is committed to providing fair and equal opportunities for all vendors, especially those who face disadvantages in bidding and providing services to the City. The City collects and reports data on the MWBE status of vendors to the federal government as part of this effort. Vendors are asked to fill out the MWBE form and submit it with their offer when they respond to a bid or proposal solicitation.
The MWBE status helps the City ensure that small and disadvantaged businesses are included in the competitive solicitation process. However, the MWBE status does not determine the award of a contract.
RFP 2025-018 Page 2 https://waco-texas.bonfirehub.com/login
BID NUMBER:
DATE:
TIME: CENTRAL
QUICK LINK:
MEETING ID:
DIAL IN NUMBER:
PASS CODE:
ADDITONAL
INFORMATION:
BID NUMBER:
DATE:
TIME: CENTRAL
QUICK LINK:
MEETING ID:
DIAL IN NUMBER:
PASS CODE:
ADDITONAL
INFORMATION:
PRE BID/ PROPOSAL
BID/ PROPOSAL OPENING
ZOOM ACCESS INSTRUCTIONS & ADDITIONAL INFORMATION
Rev. 1
RFP 2025-018 Page 3 https://wacotx.zoomgov.com/j/1612057332?
| BID NUMBER: |
| MM/DD/YY: |
| TIME CENTRAL: |
| QUICK LINK: |
| MEETING ID: |
| DIAL IN NUMBER: |
| PASS CODE: |
| FREE COMMENT TEXT: No pre-submittal meeting is scheduled for this project. |
| BID NUMBER_2: RFP 2025-018 |
| MM/DD/YY2: 03/21/25 |
| TIME CENTRAL: 3:30 P.M. (CT) |
| QUICK LINK_2: https://wacotx.zoomgov.com/j/1612057332? |
| MEETING ID_2: 161 205 7332 |
| DIAL IN NUMBER_2: 1 551 285 1373 |
| PASS CODE_2: 886130 |
| FREE COMMENT TEXT_2: Via Zoom |
File details come from the government source that posted it. Updated .