ESBD_394317_1738871232695_RFP-25-041 ESBD Notification.pdf
PDF 188 KB Posted
- Attached to
- RFP-25-041 Media Storage and DAM Solution
- Solicitation number
- RFP-25-041
- Issued by
- Brazos County, Texas
About this file
This is a Request for Proposal (RFP No. 25-041) issued by the City of College Station, Texas for a Media Storage and Data Asset Management Solution. The city intends to select a single consultant to provide the requested services, though they reserve the right to make multiple awards if deemed in the city's best interest. Electronic response packages must be submitted through the Brazos Valley e-Marketplace ("Bidding Portal") by Thursday, February 27th, 2025 at 2:00 P.M. CT. Questions are due by Tuesday, February 18th, 2025 at 2:00 P.M. CT through the portal's Q&A feature. The RFP was released on February 6th, 2025, with contract evaluations and negotiations scheduled for March 2025.
All proposals must be submitted electronically through the Brazos Valley e-Marketplace, where submissions are encrypted and locked until the due date. Vendors must register on the Bidding Portal to download solicitation documents, submit proposals, and ask questions. The city notes that they are not responsible for submission issues due to high internet traffic near the deadline, and vendors submitting during peak times risk their proposals not being received by the deadline.
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Text version
REQUEST FOR PROPOSAL
MEDIA STORAGE AND DATA ASSET MANAGEMENT
SOLUTION
RFP NO. 25-041
DUE DATE: Thursday, February 27th, 2025
@ 2:00 P.M. CT
CITY OF COLLEGE STATION, TEXAS
Purchasing Division (3rd Floor)
1101 Texas Ave.
College Station, Texas 77840 www.cstx.gov http://www.cstx.gov/
INTRODUCTION
The City of College Station is soliciting Proposal(s) (RFP’s) from firms who are interested and qualified to provide a solution for Media Storage and a Data Asset Management System.
It is the intent of the City of College Station to select a single consultant to accomplish all the services outlined in this Request for Proposal; however, the City reserves the right to make multiple awards if it is in the City’s best interest to do so.
Electronic response packages, in the format prescribed herein, shall be uploaded to Brazos Valley e- Marketplace (“Bidding Portal”) until 2:00 p.m. CT on Thursday, February 27th, 2025 after which time the names of responding firms will be read aloud at City Hall – Purchasing Division. Subsequently, a list of responding firms will be posted to the Bidding Portal. Proposals received after the specified submission deadline will not be accepted. Click here for an online response tutorial.
In order to ensure a fair and objective evaluation, all questions and inquiries related to this Request for Proposal shall be addressed in writing via the Q&A feature available through the Bidding Portal.
The deadline for written questions is 2:00 p.m. CT on Tuesday, February 18th, 2025.
NOTE: Solicitation opportunities are posted on the Brazos Valley e-Marketplace (“Bidding Portal”).
Some solicitations, but not all, are conducive to receipt of response packages via the Bidding Portal.
Uploaded responses are encrypted and remain effectively locked until the due date and time. To download solicitation documents, upload proposals and to submit questions online, vendors must be registered with the Bidding Portal. To register, please visit the Brazos Valley e-Marketplace website and click on Supplier Registration. (Please note that the City of College Station is not responsible for high internet traffic/demand at or near the time the response packages are due and that firms submitting their response package during peak traffic times risk their submittal not being received by the due date and time.
Schedule of Important Dates The tentative schedule for this Request for Proposal is as follows:
Release RFP to Vendors ............................................................................ Thursday, February 6th, 2025 Deadline for Questions and Inquiries ....................................................... Tuesday, February 18th, 2025 Proposal Submission Deadline ................................................................ Thursday, February 27th, 2025 Contract Evaluations/Negotiations ...................................................................... Month of March 2025 https://brazosbid.ionwave.net/ https://brazosbid.ionwave.net/ https://www.cstx.gov/UserFiles/Servers/Server_12410832/File/Departments/Fiscal%20Services/OnlineBiddingQuickTutorial.pdf https://brazosbid.ionwave.net/
| CONTENTS |
| INTRODUCTION |
| DEFINITIONS, TERMS AND CONDITIONS |
| Term of Contract |
| SPECIAL PROVISIONS |
| BACKGROUND/GENERAL INFORMATION |
| SCOPE OF WORK |
| FORMAT REQUIREMENTS |
| EVALUATION FACTORS |
| CERTIFICATION |
| EXHIBIT A |
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