ESBD_393729_1738617989740_RFP-281.pdf

03 February 2025

House Cleaning Service at TSTC in Marshall House Cleaning Service at TSTC in Marshall

03 February 2025

Open 2/3/2025 3:00 PM CST Type Request for Proposal Close 2/18/2025 2:00 PM CST Number 281 Currency US Dollar

Sealed Until 2/18/2025 2:00 PM CST

03 February 2025

Contacts Catherine Lopez cslopez121749@tstc.edu

Phone +1 254-867-3734 ext. 13734

Glendoris Wynn garchie@tstc.edu

Phone +1 254-867-3757

03 February 2025

NIGP Commodity Code NIGP Commodity Code Description 96221 Cleaning Services, Steam and Pressure 95256 Housekeeping Services 95857 Housekeeping Management Services

03 February 202503 February 202503 February 202503 February 202503 February 202503 February 202503 February 202503 February 202503 February 2025 mailto:cslopez121749@tstc.edu mailto:garchie@tstc.edu

TSTC Background Information

Texas State Technical College ("TSTC") is a coeducational two-year institution of higher education offering courses of study in technical vocational education for which there is demand within the State of Texas.

TSTC is mandated to contribute to the educational and economic development of the State of Texas by offering occupationally oriented programs with supporting academic course work, emphasizing highly specialized advanced and emerging technical and vocational areas for certificates or associate degrees.

Our mission, “to place more Texans in great paying jobs,” drives our institution. TSTC is pushing the boundaries in education, making outcomes the driving metric of success. We currently have 11 campuses across the state, with another new campus recently approved by the State Legislature that should be built and operating in the next few years. For more information about TSTC, go to http://tstc.edu/about.

Purpose:

Texas State Technical College (TSTC) is issuing this Request for Proposal (RFP) for Indefinite Delivery, Indefinite Quantity (IDIQ) to seek qualified firm(s) for the purpose of identifying a supplier to provide comprehensive cleaning services for up to 54 apartment units at Texas State Technical College (TSTC) Marshall. The selected supplier will conduct deep cleaning during scheduled semester turnovers and on an as-needed basis throughout the year.

Multiple awards may be made to firms that provide the best value. TSTC reserves the right to award this contract in whole, in part, or not at all, ensuring its best interest is served. Qualifications will be evaluated based on various criteria deemed in the best interest of TSTC, including but not limited to responsiveness to the terms and conditions of this RFP/IDIQ, ability to meet specifications, and references. TSTC reserves the right to accept the bid which, in its opinion, is in the best interest of TSTC.

Failure to submit a SIGNED Execution of Offer and HUB Subcontracting Plan could result in disqualification (please make sure forms are signed when document is uploaded). TSTC is not requiring a HUB Subcontracting Plan at this time. When a project is awarded to a supplier and the dollar amount exceeds $100,000 a HUB Subcontracting Plan must be submitted with the proposal. Suppliers are not required to meet the State of Texas HUB goals however, TSTC requires that all suppliers make a good faith effort in achieving those goals.

Mandatory Pre-Bid: Located at 1600 Innovation Blvd, Hutto, TX 78634, Room C115 on Tuesday, February 11, 2025 at 10am CST. Project manager will be Mitchell Ratliff at (254) 867-3703 or mike.ratliff@tstc.edu.

Failure to attend the pre-bid/offer/proposal conference will result in disqualification of the response.

This agreement is valid for a period of one year, with the option to extend for one more year. Prices are fixed for the first year, and any increases in the annual percentage rate during the renewal periods must receive prior approval from TSTC.

Please see "Buyer Attachments" tab for Scope of Service.

General Notes:

Q&A Board Message: If you have any questions concerning the project, please submit those through the Q&A Board. Please be aware when the Q&A session is over, no questions will be asked after this period. The Q&A board is not designed for generalized questions about TSTC's operations. TSTC will only respond to questions on the Q&A board from suppliers that have the ability and desire to contract with TSTC. TSTC's Records Management Officer will receive inquiries from those who are not interested in responding to solicitations. Details may be found at www.tstc.edu.

Confidentiality: If a supplier desires to submit information to TSTC which is considered as confidential, the supplier should mark the information "CONFIDENTIAL".

Uploading: Any issues uploading or submitting bids, suppliers must contact TSTC Sourcing Department at the moment that the issues occurred via email with screenshots. Failure to notify will affect any remedy that could have been applied.

Description http://tstc.edu/about

Zero Balance: Please be aware that your submitted bid will show a zero balance.

Email Communication: To ensure that all email communication is received, suppliers must "safelist" procurementservices@sciquest.com. TSTC will not be responsible if emails are not received.

Technical Issues: For password reset or log-in assistance, contact JAGGAER at 1-800-233-1121, and select the following options:

* 1 - (if English is your choice)

* 1 - Supplier

* 0 - Operator

Required to View Event

Prerequisites Required to Enter Bid

03 February 2025

1. Rsolution System Overview - "How To Navigate"

2.

No proposals will be accepted from any respondent who has not inspected the job site either in person or through a qualified designated representative. The walk through is mandatory. Located at 2650 East End Blvd South, Marshall, TX 75672 in the Housing Commons, building 5S0H, on February 11th, 2025 from

1:00 PM -2:00 PM CST.

3.

Please upload your completed proposal in this designated section. Submitting your proposal through this section is crucial to ensure that it is properly reviewed and considered. It is important that all requirements are met for each section of your document. When addressing each criterion, title each section clearly to reflect the specific focus or requirement.

4.

Please make sure the form is signed when the document is uploaded. The undersigned, in submitting this Proposal and endorsement of same, represents that he/she is authorized to obligate his/her firm, that he/she is an equal opportunity employer and will not discriminate with regard to race, color, religion, sex, national origin, age, or disability; that he/she will abide by all the policies and procedures of TSTC; and that he/she has read the entire RFP package, is aware of the covenants contained herein, and will abide by and adhere to the written requirements in ALL sections of the RFP. Failure to sign and submit this form with the proposal may result in rejection at TSTC’s discretion.

5. Please review and confirm the TSTC Non-Collusion statement.

6.

The undersigned Firm, and each person signing on behalf of the Firm, certifies under penalty of perjury that to the best of their knowledge and belief, no member of Texas State Technical College, nor any employee, or person whose salary is payable, in whole or in part, by Texas State Technical College, has a direct or indirect financial interest in the award of this Proposal, in the services to which this Proposal relates, or in any of the profits, real or potential, thereof, except as otherwise noted herein.

7. TSTC Historically Underutilized Business Submittal Requirements and Subcontracting Approval-Please review the Historically Underutilized Business Submittal Requirements.

8.

If TSTC determines that a supplier did not follow the HSP Good Faith Effort Method A or B in the HUB Subcontracting plan, TSTC has the right to reject the response and/or have supplier revise the submitted plan.

9.

If the undersigned Firm intends to deviate from the Specifications listed in this RFP document or Contract, all such deviations must be listed on this page, with complete and detailed conditions and information included or attached. TSTC will consider any deviations in its RFP award decisions, and TSTC reserves the right to accept or reject any response based upon any deviations indicated below or in any attachments or inclusions. In the absence of any deviation entry on this form, the Firm assures TSTC of his/her full compliance with the Terms and Conditions, Specifications, and all other information contained in this RFP document.

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Buyer Attachments

1. Scope of Work.pdf

03 February 202503 February 202503 February 202503 February 202503 February 202503 February 2025 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjkwNDYzLTE3NjEzOTYxNjZTY29wZSBvZiBXb3JrLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1.1: General Information Instructions:

1.1.1

TSTC Solicitation Requirements: Any exceptions to terms, conditions, and requirements in the Scope of Service including the sample contract(s) specifically the Sample Service Agreement (SEE LINK PROVIDED IN ATTACHED DOCUMENT), must be made in writing and listed on the Deviation/Compliance Signature Form in "Prerequisites" tab.

1.1.2

TSTC is not requiring a HUB Subcontracting Plan at this time. When a project is awarded to a supplier and the dollar amount exceeds $100,000 a HUB Subcontracting Plan must be submitted with the proposal and quote. TSTC requires that all suppliers make a good faith effort in achieving those goals. The State of Texas has set HUB expenditure goals for various spend commodities. How will your company ensure that TSTC exceeds it's HUB goals?

1.1.3 PAR: If Subcontracting will be obtained, suppliers must submit a Progress Assessment Report (PAR) form with each invoice. If no PAR is submitted with invoice, no payment will be issued. Any changes made to the HUB plan must be submitted to agency prior to the new subcontractor performing the work.

1.1.4 Provide contact information for the person responsible for submission of PAR Forms.

1.1.5 Are you an active registered Texas Historically Underutilized Business?

1.1.6 Are you a Minority Business Enterprise/Women Business Enterprise Supplier?

1.1.7 If you are not currently a HUB supplier and are interested in becoming one, please feel free to visit the link below for details on how to register as a Texas certified HUB supplier and apply for the Centralized Master Bidders List (CMBL). Participation is entirely optional. For more information, click here: https://comptroller.texas.gov/purchasing/vendor/hub/certification-process.php

Group 1.2: Payment and Delivery Information Instructions:

1.2.1 TSTC recommends Electronic Funds Transfers (EFT), including ACH, Wire Transfer, Virtual Card and Check as the preferred payment methods. Could you please share which payment method you are able to utilize? TSTC reserves the right to select a payment method that is the most efficient to process at time of payment.

1.2.2 A separate invoice is required for each location that a good or services is being provided. Additionally, coordination between TSTC staff and the supplier is essential prior to any delivery to ensure smooth processing (if applicable).

Group 2.1: Amendments Instructions:

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

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