ESBD_393011_1738043601180_Attachment E - Student Success Acceleration Program 2.0 (SSAP) Request for Applications (RFA).pdf

Division of Student Success

Address: 1801 N. Congress Ave., Suite 12.200, Austin, TX 78701 • Mail: PO Box 12788, Austin, TX 78711-2788 Phone: 512-427-6101 • Fax: 512-427-6127

Request for Applications

Student Success Acceleration Program 2.0 Grants

(“SSAP 2.0” Grants)

2024-2026

RFA NO.: 00805

INQUIRY DEADLINE: 5:00 p.m. CT, August 2, 2024

APPLICATION DEADLINE: 5:00 p.m. CT, August 9, 2024

SSAP 2.0

Table of Contents

1. OVERVIEW OF FUNDING OPPORTUNITY

1.1 PROGRAM TITLE

1.2 SYNOPSIS OF PROGRAM

1.3 PROGRAM AUTHORITY

1.4 POINT OF CONTACT

1.5 INQUIRIES

2. AWARD SUMMARY

2.1 MAXIMUM NUMBER OF AWARDS ANTICIPATED AND MAXIMUM AWARD AMOUNT ANTICIPATED

2.2 GRANT PERIOD

2.3 SELECTION FOR FUNDING

2.4 APPLICATION TIMELINE

3. ELIGIBILITY REQUIREMENTS

3.1 ELIGIBLE APPLICANT

3.2 ELIGIBLE PROJECTS

3.3 PRIORITY PROJECTS

3.4 MAXIMUM NUMBER OF APPLICATIONS PER APPLICANT

3.5 NOTICE OF INTENT TO APPLY

4. APPLICATION SUBMISSION

4.1 APPLICATION DEADLINE: 5:00 p.m. CT, July 12, 2024

4.2 THECB CONFIRMATION OF APPLICATION RECEIPT

4.3 COST OF APPLICATION PREPARATION

4.4 APPLICATION DELIVERY AND LATE APPLICATIONS

5. PROGRAM BACKGROUND

5.1 DETAILED PROGRAM OVERVIEW

6. PROJECT REQUIREMENTS

6.1 FUNDING RESTRICTION

6.2 ALLOWABLE COSTS AND PROHIBITED COSTS

6.2.1 Allowable Cost Categories

6.2.2 Prohibited Costs

6.2.3 Budget Changes

7. AWARD SELECTION CRITERIA

7.1 APPLICATION SCREENING

7.2 PRIORITY CRITERIA FOR AWARD SELECTION [May Omit as a Requirement. Do Not Remove from RFA.] ..9

7.3 GENERAL CRITERIA FOR AWARD SELECTION

7.4 RECOMMENDATION FOR FUNDING

8. APPLICATION FORMAT AND CONTENT

8.1 CERTIFICATION OF APPLICATION INFORMATION (FORM 1)

8.2 PROJECT NARRATIVE (FORM 2)

8.2.1 Contact Information ........................................................................... Error! Bookmark not defined.

8.2.2 Project Summary ................................................................................ Error! Bookmark not defined.

8.2.3 Description of Applicant and Partners .............................................. Error! Bookmark not defined.

8.2.4 Assessment of Need ........................................................................... Error! Bookmark not defined.

8.3 PROJECT WORK PLAN OR TIMELINE (FORM 3)

8.3.1 Project Goal Statement ...................................................................... Error! Bookmark not defined.

8.3.2 Major Project Objectives and Expected Outcomes ........................... Error! Bookmark not defined.

8.4 PROJECT EVALUATION

8.5 BUDGET (FORM 4)

8.6 FINANCIAL VIABILITY .................................................................................... Error! Bookmark not defined.

8.7 EVIDENCE OF LEADERSHIP COMMITMENT .................................................. Error! Bookmark not defined.

8.8 ATTACHMENTS ............................................................................................. Error! Bookmark not defined.

9. DISTRIBUTION OF AWARD FUNDS

9.1 ISSUANCE OF GRANT AWARD

9.2 “DISCLOSURE OF INTERESTED PARTIES” REQUIREMENT

9.3 FUNDS DISBURSEMENT AND PAYMENT TERMS

9.4 LAST DAY OF EXPENDITURES

9.5 RETURN OF UNEXPENDED FUNDS

9.6 GRANT EXTENSION

10. MONITORING AND REPORTING REQUIREMENTS

10.1 MONITORING

10.2 PROJECT/PROGRAM NARRATIVE REPORTS

10.3 FINANCIAL REPORTS

11. TERMS AND CONDITIONS

11.1 Termination

11.1.1 Convenience of the State

11.1.2 Termination for Cause

11.1.3 Abandonment or Default

11.1.4 Applicable Law and Conforming Amendments

11.1.5 Excess Obligations (Non-Appropriation)

11.1.6 Effect of Termination

11.1.7 Transfer of Duties

11.2 Amendment

11.3 Indemnification, Acts or Omissions

11.4 Sovereign Immunity

11.5 Assignment

11.6 Delegation or Subcontracting

11.7 Right to Audit and Records Retention

11.8 Time and Effort Recordkeeping

11.9 Texas Grant Management Standards

11.10 Forms, Assurances, and Reports

11.11 Site Visits

11.12 Supplanting Prohibition

11.13 Carryover of Funds

11.14 Applicable Conditions and Uniform Assurances

11.15 Child Support Obligation Family Code

11.16 Dispute Resolution

11.17 Public Disclosure

11.18 Confidentiality, Public Information Act, and FERPA

11.18.1 Public Information Act

11.18.2 Family Educational Rights and Privacy Act

11.18.3 Protection of Confidential Data (Covered Data and Information)

11.18.4 Acknowledgment of Access to Covered Data and Information

11.18.5 Prohibition on Unauthorized Use or Disclosure of CDI

11.18.6 Return or Destruction of CDI

11.18.7 Breach

11.18.8 Maintenance of the Security of Electronic Information

11.18.9 Reporting of Unauthorized Disclosures and/or Misuse of CDI

11.19 Infringements

11.20 Ownership/Work Made for Hire

11.21 Governing Law and Venue

11.22 Additional Grantee Responsibilities

11.23 Conflict of Interest

11.24 Disclosure of Interested Parties

11.25 Financial Interests and Gifts

11.26 Antitrust

11.27 Equal Opportunity

11.28 Independent Contractor

11.29 Eligibility/Authorization to Work in the United States

11.30 Taxes, Workers’ Compensation Insurance, and Unemployment Insurance, Including Indemnity

11.31 Prohibition on Use of Funds for Lobbying

11.32 Buy Texas

11.33 Provision of Services

11.34 Force Majeure

11.35 Notice

11.36 False Statements; Breach of Representations

11.37 Severability and Waiver

11.38 Human Trafficking Prohibition

11.39 Foreign Terrorist Organizations

11.40 System for Award Management

11.41 Notification of Grant Agreement

11.42 Insurance

11.43 Debts and Delinquencies to the State

11.44 Deceptive Trade Practices; Unfair Business Practices

11.45 Suspension and Debarment

11.46 Excluded Parties

11.47 E-Verify: U.S. Department of Homeland Security’s E-Verify System

11.48 Drug-Free Workplace

11.49 No Commissions

11.50 Applicable Taxes

11.51 Electronic and Information Resources Accessibility Standards

11.52 Smoking Policy

11.53 Substitutions

11.54 Grantee Information Responsibilities

11.55 Cybersecurity Training

11.56 Disaster Recovery Plan

11.57 Entire Agreement and Order of Precedence

Appendix A: RFA DEFINITIONS Appendix B: CALENDAR OF EVENTS Appendix C: APPLICATION EVALUATION FORM Appendix D: CHECKLIST OF REQUIRED FORMS AND ATTACHMENTS Appendix E: SAMPLE NOTICE OF GRANT AWARD

1. OVERVIEW OF FUNDING OPPORTUNITY

1.1 PROGRAM TITLE

This program is titled Student Success Acceleration Program 2.0 Grants (“SSAP 2.0 Grants”)

1.2 SYNOPSIS OF PROGRAM

The goal of the SSAP 2.0 Grants is to support students’ persistence and completion of credentials of value leading to successful career and labor market outcomes in Texas. This Request for Applications (RFA) solicits proposals from Texas public institutions and systems of higher education for the development, enhancement, and scaling of evidence-based programs and initiatives for an identified target student population in at least one (1) of the following:

PROGRAM AREAS

• Academic Supports

• Advising

• Basic Needs/Wrap-Around Services

• Finances/Cost

• Mental Health and Wellness

• Some College, No Credential Reengagement

• Underserved Populations, including First Generation and Economically Disadvantaged

Student Initiatives

Additional funding opportunities will be available to public institutions and systems of higher education in Texas to assist students who may need additional support through:

STUDENT ENGAGEMENT AND AWARENESS GROUPS

• Pregnant and Parenting Students

• Foster Care

• Intellectual and Developmental Disability

• Incarcerated and Formerly Incarcerated Students

SSAP 2.0 Grants support an important priority of the Division of Student Success at THECB to positively impact statewide metrics, including retention rates (1-year), increasing capacity to serve more students (scaling), enhancing program impact (scope), credential attainment/graduation rates, academic achievement, and cost improvements.

1.3 PROGRAM AUTHORITY

SSAP 2.0 Grants are funded through State appropriations, GAA 88th Legislature, HB1.

1.4 POINT OF CONTACT

All inquiries and communications concerning this RFA shall be directed in writing via email to:

Waylon Metoyer, Director Student Success

Texas Higher Education Coordinating Board Email: StudentSuccess@highered.texas.gov

1.5 INQUIRIES

All inquiries shall be directed to Point of Contact. Applicants and prospective Applicants must not discuss an Application, including a Notice of Intent to Apply, or this RFA with any other THECB employee unless authorized by the Point of Contact. Failure to comply with this requirement may result in the disqualification of an Application. Applicant may only rely on written responses from THECB.

Any information deemed by THECB to be important and of general interest or which modifies requirements of the RFA shall be sent in the form of an Addendum to the RFA to all Applicants that have submitted an Application. All Applicants must acknowledge receipt of all addenda, if any, to this RFA by an email to StudentSuccess@highered.texas.gov.

2. AWARD SUMMARY

2.1 MAXIMUM NUMBER OF AWARDS ANTICIPATED AND MAXIMUM AWARD

AMOUNT ANTICIPATED

Contingent upon the amount of appropriation available, THECB expects to award up to $6 million for SSAP 2.0 Grants and anticipates awarding approximately 30 (thirty) awards. Initial awards of $150,000 per Grant Award for the Grant Period (September 1, 2024-August 31, 2026) are anticipated. Maximum awards of $250,000 for the Grant Period are expected as further detailed below.

During the Grant Period, applicants may request up to an additional $100,000 if applicant identifies up to two Program Area(s) related to Engagement & Awareness Groups: Parenting Students, Foster Care, Incarcerated and Formerly Incarcerated Students, and Intellectual and Developmental Disabilities (IDDs), for a potential total award not to exceed $250,000 for the Grant Period regardless if one or two Program Area(s) are selected.

To exemplify a potential award, note the following example. One main Program Area is selected, “Mental Health and Wellness” for an identified target student population and two Engagement and Awareness Groups are selected, “Pregnant and Parenting Students” and “Intellectual and Developmental Disability” for the Grant Period.

Program Area Requested Funds

Mental Health & Wellness $150,000

Engagement and Awareness Groups

Pregnant and Parenting Students $60,000

Intellectual and Developmental Disability $40,000 mailto:StudentSuccess@highered.texas.gov

Total for Grant Period $250,000

Awarded funds must be expended by August 31. 2026.

2.2 GRANT PERIOD

The Grant Period will begin upon the execution of the Notice of Grant Award (NOGA) or on September 1, 2024, whichever is later, and will conclude on August 31, 2026, for a 24-month Grant Period. Awarded Applicants will have obligations that extend beyond the Grant Period.

At THECB’s sole discretion, the second year of funding (September 2025 - August 2026) is contingent upon the Awarded Applicant using the grant funds according to the grant agreement terms and conditions and meeting established benchmarks and deadlines in the first year (August 2024 – August 2025) of the Grant Period.

2.3 SELECTION FOR FUNDING

The funding available to support SSAP 2.0 Grants in Fiscal Years (FY) 2025 and (FY) 2026 will be awarded to Applicants selected on a competitive basis. Criteria for evaluation and selection of Applications for Awards are described in Section 7.

2.4 APPLICATION TIMELINE

The application process for this RFA is anticipated to proceed according to the published application timeline. A Calendar of Events for the entire Grant Period is in Appendix B.

June 24, 2024 Request for Applications Published

June 28 2024 Informational Webinar (11:00AM, CST)

July 2, 2024 Last Day for Applicant Inquiries

July 12, 2024 Application Deadline (5:00pm, CST)

July 31, 2024 THECB Announces Grant Awards

September 1, 2024 Anticipated Grant Period Start Date*

3. ELIGIBILITY REQUIREMENTS

3.1 ELIGIBLE APPLICANT

Eligible Applicants are Texas public institutions or systems of higher education, as defined in Texas Education Code § 61.003(2)(3)(6)(7)(10)&(16). Three or more eligible institutions may apply as a consortia.

https://statutes.capitol.texas.gov/Docs/ED/htm/ED.61.htm

3.2 ELIGIBLE PROJECTS

Applications submitted under this RFA must provide a plan for and execution of the development, enhancement, redesign, and/or scaling of one (1) selected program that seeks to positively impact student persistence and completions of credentials of value leading to successful workforce transitions.

Applications submitted under this RFA shall focus on student success programs in at least one of the following Program Areas of an identified target student population:

• Academic Supports

• Advising

• Basic Needs/Wrap-Around Services

• Finances/Cost

• Mental Health and Wellness

• Some College, No Credential Reengagement

• Underserved Populations, including First Generation and Economically Disadvantaged

Student Initiatives

Applications submitted under this RFA must propose a program/project that seeks to positively impact the persistence, retention, credential attainment (completion), and/or academic achievement rates of an identified target student population. Proposed programs must address each required component as outlined in this section. Proposed programs/projects or interventions must have the ability to measure, track, and report particular metrics aligned with the priority outcomes of the Student Success Division.

Applicants must be willing to submit program information to the TX Student Success Program Inventory (SSPI), which is a repository for innovative programs, if not already included.

Applicant is willing to send program director or co-director and institutional researcher to the THECB’s Higher Edge pre-conference on December 11, 2024.

Applicants whose programs serve adult learners, are encouraged to research My Texas Future (MTF) for possible partnership opportunities. For additional information, please visit My Texas Future.

3.3 PRIORITY PROJECTS

Applications that meet one or more of the Priority Selection Criteria in Section 7.2 will be given priority in the award selection process.

3.4 MAXIMUM NUMBER OF APPLICATIONS PER APPLICANT

Eligible Applicants may submit a maximum of one (1) application. Applicants that are individually accredited may apply as an individual Applicant. Institutions that are separately accredited are considered an eligible individual institution.

Eligible Applicants may also submit one (1) application with up to three(3) other eligible applicant(s) as a consortia. In this case, the applicant may submit one (1) application as part https://www.mytexasfuture.org/ https://www.mytexasfuture.org/ of the consortia and one (1) application as an individual institution for a maximum of two (2) applications.

3.5 NOTICE OF INTENT TO APPLY

A Notice of Intent to Apply (NOI) is not required.

4. APPLICATION SUBMISSION

4.1 APPLICATION DEADLINE: 5:00 p.m. CST, July 12, 2024

Applications must be:

• completed according to the guidelines in Section 8

• submitted by an authorized agent of the Applicant entity

• submitted via upload to SSAP 2.0 Grant hub: Insert website link.

Late or incomplete Applications will not be accepted.

THECB will not accept mailed, hand-delivered, faxed, or e-mailed Applications.

Submission of an Application confers no rights of Applicant to an award or to a subsequent agreement if there is one. The issuance of this RFA does not guarantee that an agreement will ever be awarded. THECB reserves the right to amend the terms and provisions of the RFA, negotiate with Applicant, add, delete, or modify the agreement and/or the terms of Application submitted, extend the deadline for submission of Application, or withdraw the RFA entirely for any reason solely at THECB's discretion. An individual Application may be rejected if it fails to meet any requirement of this RFA. THECB may seek clarification and additional documentation from Applicant at any time, and failure to respond within a reasonable timeframe is cause for rejection of an Application.

4.2 THECB CONFIRMATION OF APPLICATION RECEIPT

THECB shall not be responsible for Applications that are captured, blocked, filtered, quarantined, or otherwise prevented from reaching the proper destination server by THECB or Applicant antivirus or other security software.

THECB will confirm Application receipt via email within three (3) state business days of receipt by THECB. If an Applicant does not receive such confirmation from THECB, contact the Point of Contact listed in Section 1.4 immediately. Applicant must provide proof of timely submission of the Application.

4.3 COST OF APPLICATION PREPARATION

All costs associated with the preparation and submission of an Application for this RFA are the responsibility of Applicant.

4.4 APPLICATION DELIVERY AND LATE APPLICATIONS

Applications must be submitted by an authorized agent of the Applicant.

Applications shall be “on time” if they are received on or before the date and time of established deadlines. Applicant shall be solely responsible for ensuring that Application is received by THECB prior to the deadlines outlined in Section 4. THECB shall not be responsible for failure of electrical or mechanical equipment, operator error, or inability of an electronic delivery agent to deliver an Application prior to the deadline. Failure to respond in a timely manner to this RFA shall result in Applicant losing the opportunity to receive a Grant under this program. A late Application, regardless of circumstances, shall not be evaluated or considered for award.

5. PROGRAM BACKGROUND

5.1 DETAILED PROGRAM OVERVIEW

In 2022, THECB announced the Student Success Accelerating Planning Grants, supported by the Governor’s Emergency Education Relief (GEER) fund, authorized by the Coronavirus Recovery and Relief Supplemental Appropriations (CRSSA) Act signed into law in December 2020. During the first phase, 74 Action Plans were developed with evidence-based practices from public and private institutions across the state. In the second phase, 59 institutions worked with technical assistance providers in development, enhancement, and scaling of evidence-based programs in the areas of Academic Supports, Advising, Basic Needs/Wrap- Around Services, Finances/Cost, Mental Health and Wellness, Some College, No Credential Reengagement, and Underserved Populations. In this next phase of the SSAP 2.0 Grant program, participants will continue to implement their student success programs and participate in a self-evaluation process measuring their programs’ potential for impact using a rubric created by THECB and identify areas of improvement. Additional funding opportunities may be available for programs related to assisting students who may need additional support through Student Engagement and Awareness groups: Pregnant and Parent Students, Foster Care, Intellectual and Developmental Disability, Incarcerated and Formerly Incarcerated Students.

6. PROJECT REQUIREMENTS

6.1 FUNDING RESTRICTION

SSAP 2.0 Grant funds shall not be substituted for any other funds available to the Applicant or any program or project partners. Awarded funds shall be spent only on expenses that support the SSAP 2.0 Grant as documented in the Applicant’s Budget and Timeline.

Grant funds must be expended no later than August 31, 2026.

6.2 ALLOWABLE COSTS AND PROHIBITED COSTS

Allowable and prohibited costs listed in the following sections are aligned with the Texas Grant Management Standards (TGMS), including all its applicable conditions and State Assurances. For more information on TGMS refer to section 11.9.

6.2.1 Allowable Cost Categories.

Reasonable costs in the budget categories below are allowable:

Personnel Compensation - Compensation may include a portion of salaries, wages, and benefits of personnel, including, but not limited to the following positions:

Example: project director, coordinator, and administrative support. The budget should include the total commitment of time and the total amount to be charged towards the grant for each staff member. In the budget narrative, applicants should include a breakdown of personnel that includes the position titles, the percentage of time allocated to the program, and total administrative personnel costs to be charged to the grant.

Travel - Travel expenses are allowed for personnel conducting activities directly related to the grant project. These costs must be specifically identified and justified in the Application Budget, the Final Award Budget, or a budget subsequently approved by THECB via a Budget Change Request. Travel expenses must be consistent with state of Texas guidelines relating to type (transportation, lodging, meals), funding basis (actual cost, per diem, mileage), and reasonableness.

Equipment and Supplies - Funds expended shall not exceed fifty percent (50%) of total project budget. Awarded Applicants can request additional funds in this category, approval is at the discretion of THECB staff.

Expenses may include software and other technology directly related to the identified program.

Pre-Award Costs – Potential applicants under this RFA who expend funds before the Grant Period understand that those pre-ward costs expended may not be eligible for reimbursement and expenditure of pre-award costs is not a guarantee of an SSAP 2.0 Grant Award. Pre-award costs may be reimbursable only if the cost is necessary for efficient and timely performance of the scope of work under SSAP

2.0 Grant; the costs are allowable if they were incurred after the date of the state award; accompanied by a detailed invoice or written preapproval from the Point of Contact; and incurred after September 1, 2024.

Other Direct Costs - Approval of expenditures for Other Direct Costs is at the discretion of THECB. These costs must be specifically identified and justified in the Application budget and the negotiated award budget.

Examples of “other direct costs” include professional development and training necessary to the identified program; costs associated with hiring external trainers and other vendors necessary for the program; costs for outreach related to the student population(s) targeted for the program.

6.2.2 Prohibited Costs.

The following types of costs shall not be included in the proposed budget or be paid with SSAP 2.0 Grant funds:

• Costs for ongoing support of program after the grant award end date;

• Salaries or other stipends that are calculated at a higher pay rate than that which an individual normally receives in a position (or in a similar position);

• Equipment and Supplies costs that in total exceed 50 percent (50%) of total project budget;

• Warranties, protection plans, and service contracts beyond the standard coverage period that is included in the purchase price;

• Food and beverages not related to attending or hosting a conference associated with this grant;

• Alcohol;

• Travel not consistent with state of Texas guidelines relating to type (transportation, lodging, meals), funding basis (as actual cost, per diem, mileage), and reasonableness;

• Foreign travel;

• Indirect costs; and

• Real Property, including land improvements, structures, and appurtenances thereto, but excludes moveable machinery and equipment.

6.2.3 Budget Changes

Submission of a Budget Change Request and THECB’s prior written approval is required to allow changes to the budget categories, expenditures, or charge of the following costs to the grant:

• Other Direct Costs not specifically identified and justified in the Application Budget or the Final Award Budget;

• Budget transfers across the allowable budget categories listed in Subsection 6.2.1 that exceed twenty-five (25%) of the total Grant Award during the Grant Period;

• Budget Change Request approval must be received in writing from the Point of Contact for SSAP 2.0 Grants.

7. AWARD SELECTION CRITERIA

Each Applicant shall satisfy Section 3. Eligibility Requirements to be considered during the award selection process. Applicants shall be selected for funding on a competitive basis.

This RFA is designed to issue Grant Awards that provide the best overall value to the state within persistence and completion of credentials of value leading to successful career and labor market outcomes. Selection criteria shall be based on eligibility requirements, funding priorities (if applicable), and project quality, as determined by reviewer criteria, and other factors, including past performance on THECB grants.

7.1 APPLICATION SCREENING

THECB staff shall conduct an initial screening of Applications to determine if they adhere to the Grant program requirements contained in the RFA. An application must meet RFA requirements and be submitted with proper authorization on or before the day specified by THECB to qualify for further consideration.

All incomplete, ineligible, or otherwise non-compliant applications will not be considered for funding. It is anticipated that THECB staff will notify Applicants eliminated through the screening process within 30 days of the submission deadline.

Each Application that passes the initial screening for completeness and eligibility will be further considered for award selection according to the funding priority categories and general selection criteria described in Sections 7.2 and 7.3.

7.2 PRIORITY CRITERIA FOR AWARD SELECTION

An eligible Applicant’s application will be given five (5), ten (10), fifteen (15), or twenty (20) priority “bonus” points in the selection process based on the priority categories as further described in this section. Five (5) points will be given for each category in which the Applicant is eligible. Eligibility will be verified by THECB staff.

The categories are based on factors from THECB’s research, including THECB’s strategic plan, Building a Talent Strong Texas, student success priorities, previous grant experience, MDRC’s report, and THECB’s statewide goals. Collectively, income and employment opportunities can increase, employers have a deeper talent pool, and student skills will be aligned with workforce demands with a target goal of 60% of Texans ages 25-64 will receive a degree, certificate, or other postsecondary credential of value by 2030.

Category One –Applicant’s whose program/project includes 3+ interventions in the following Program Areas:

• Academic Supports

• Advising

• Basic Needs/Wrap-Around Services

• Finances/Cost https://reportcenter.highered.texas.gov/agency-publication/miscellaneous/building-talent-strong-texas/ https://www.mdrc.org/sites/default/files/Texas_Student_Success_Acceleration_Programs.pdf

• Mental Health and Wellness

• Some College, No Credential Reengagement

• Underserved Populations, including First Generation and Economically Disadvantaged

Student Initiatives

Category Two – Applicant’s program/project interventions include one of the following:

Some College, No Credential Engagement, Mental Health and Wellness, or Basic Needs/Wrap-Around Services.

Category Three – Applicant’s program/project provides direct support; structured, targeted programs that offer services directly to students.

Category Four – Applicant received an Accelerating Student Success Planning Grant and/or Student Success Acceleration Implementation Grant and successfully met all reporting, evaluation, and other grant requirements.

7.3 GENERAL CRITERIA FOR AWARD SELECTION

THECB staff will review the Applications based on the program elements and the review criteria presented in this section, which are designed to enable the reviewers to assess the quality of a proposed project and determine the likelihood of its success. An application may earn a maximum of 85 points. Applications will be ranked from highest to lowest based on all scores.

1. Program Overview (5 points)

The program overview provides a clear summary of the proposed program and relevant information that describes how the program is specifically aligned to the selected primary program focus area. (maximum of 250 words)

2. Rationale for Funding (5 points each)

a. Applicant’s rationale to scale, enhance, redesign, or implement the proposed program. Rationale should include information and data on the program’s target student population(s), current outcomes, and other relevant information to make a compelling case for the Applicant to receive grant funds. (maximum of 250 words)

b. Indicate the number of students served (if applicable) for AY23 (baseline) and the anticipated number of students to be served in AY 2024-25 and AY 2025-26 for the submitted program considering the potential impact of grant funds. (maximum of 250 words)

c. Applicant’s rationale on addressing how the proposed program will impact persistence, completions, and workforce transition metrics for the targeted student population(s) in AY 25 and AY 26. (maximum of 250 words)

3. Goals and Main Activities (5 points each)

a. Provide the top three (3) goals for the program. Stated goals should be reasonable, measurable, and have a strong connection to the program.

(maximum of 250 words)

b. An outline of the key activities that support the full implementation of the proposed program. (maximum of 250 words)

4. Budget (10 points)

Budget for the project is reasonable and cost effective and aligns with the Application; the purpose and explanation for the line items provides a strong connection to the proposed work. See Subsection 6.2 for more detailed guidance on the budget.

5. Overall Assessment (10 points)

Application is professionally written, complies with word counts, comprehensive, and makes a persuasive case that funding will have a significant impact on furthering the IHE’s work to achieve stated goals.

6. Additional Funding request up to $100,000 for Student Engagement & Awareness groups: Pregnant and Parent Students, Foster Care, Intellectual and Developmental Disability (IDD), Incarcerated and Formerly Incarcerated Students. (15 points)

a. Identify one or two Student Engagement & Awareness groups.

b. Provide rationale for additional funding to serve identified population(s).

c. Provide clear goals to serve the population(s) identified. Stated goals should be reasonable, measurable, and have a strong connection to the program with measurable outcomes.

Reviewers will use the General Selection Criteria to score applications. The Application Evaluation Form is in Appendix C.

7.4 RECOMMENDATION FOR FUNDING

THECB staff shall make a recommendation of selected Applicants to be funded to the Commissioner of Higher Education, who will submit his funding decision to THECB Board members for their final approval as consistent with THECB administrative Rule 1.16.

8. APPLICATION FORMAT AND CONTENT

An Application must include the elements described in Subsections 8.1 through 8.8 of this RFA.

The Application Forms are available on THECB’s website: www.highered.texas.gov/SSAP2.0.

In completing the Application, applicants should provide sufficient information to allow reviewers to clearly evaluate the Application based on the selection criteria described in Section 7.2 and 7.3 of this RFA.

8.1 COVER SHEET (FORM 1)

Applicant must provide institution information, name, address, institution type, region, and special designations. Provide Applicant contact information for the proposed Program/Project Director and Co-Director. These individuals are responsible for the operation and outcomes and serve as the primary contacts for all matters related to the grant at the awarded institution or consortia. An applicant must designate a Director and a Co-Director.

The applicant must also provide contact information for a financial officer who will verify expenditure reports.

8.2 CERTIFICATION OF APPLICATION INFORMATION AND LEADERSHIP

COMMITMENT (FORM 2)

The Certification Page provides a signature by an authorized institutional representative to certify the accuracy, completeness of information, and leadership commitment. The signatory must be an individual who is legally authorized to bind the Applicant institution.

8.3 GRANT APPLICATION FORM (FORM 3)

Applicants must submit responses on Grant Application and address each item. Incomplete submissions will not be reviewed.

8.4 PROJECT EVALUATION

Awarded Applicants must participate in a self-evaluation process measuring their programs’ potential for impact. Project leads will be expected to gather a group of stakeholders together during this process to use a rubric created by THECB and identify areas of project improvement. Awarded Applicants will also be expected to work with a Research/Evaluation Vendor to provide feedback to strengthen the rubric.

Project evaluation is incorporated into the application. Awarded Applicants must document status of expected outcomes during required project reporting. After the end of the funding period, Awarded Applicants must report on the final outcome of each identified project goal.

Section 10 provides details on grant reporting requirements. An annual virtual convening of awarded applicants will be held to ensure compliance with reporting and evaluation timelines and gather feedback.

Awarded applicants are required to engage in all phases and are encouraged to use grant funds to support this process. As noted, Grantees will have access to both internal staff and/or external resources provided by the THECB to engage in all phases of this process, including implementation of their Action Plan to move the program to the next level and to improve students’ outcomes.

Awarded Applicants, if requested by THECB, is expected to attend THECB’s Higher EDge pre-conference on December 11, 2024. If selected to attend, the program director or co-director and institutional researcher would participate in a deep dive into their program and institutional data.

The Texas Student Success Program Inventory (“TX SSPI”) currently houses information about 425 innovative programs impacting student success across the state by Texas public, private, and independent institutions of higher education. The purpose and main goals of the TX SSPI are multifaceted: 1) provide information for stakeholders in a user-friendly, searchable platform about statewide student success programs; 2) provide descriptive and actionable information to implement or replicate high performing programs; and 3) provide a snapshot rating based on the program’s incorporation of evidenced-based, best, or promising practices to improve students’ outcomes related to persistence/retention, credential attainment, academic achievement, student advancement post-graduation, and/or students’ holistic development.

8.5 BUDGET (FORM 4)

Applicants must complete the Budget Form. A separate budget must be submitted for each partner that would participate in SSAP 2.0 Grant program funding. The budget must include:

• A reasonable estimate of funds expenditures over the Grant Period;

• Amounts and justification of allowable funds expenditures by category and year (Refer to Section 6.2); and

• Any available matching funds by source and amount.

THECB shall negotiate a Final Award Budget with each Awarded Applicant.

8.6 ATTACHMENTS

The only attachment authorized for inclusion with the Application under this RFA are those required or requested as listed in Appendix D.

9. DISTRIBUTION OF AWARD FUNDS

9.1 ISSUANCE OF GRANT AWARD

Following all negotiations between THECB and Applicants and the announcement of awards, the Awarded Applicants will receive an electronic copy of THECB’s ETEP Notice of Grant Award (NOGA, Appendix E), which will take effect on the day the NOGA is fully executed, or on September 1, 2024, whichever is later. Throughout this RFA, the terms “NOGA,” “Award,” and “Grant” are used interchangeably.

The NOGA must be executed by an individual authorized to enter into a grant agreement on behalf of the Applicant. Upon execution of a NOGA resulting from this RFA, the term “Applicant” shall have the same meaning as “Awarded Applicant” or “Grantee.” The Texas Higher Education Coordinating Board, a state agency, may also be referred to as the “THECB,” “Board,” or “Agency.” At times, THECB or “Board” and Awarded Applicant are referred to singularly as “Party” and collectively as “Parties."

9.2 “DISCLOSURE OF INTERESTED PARTIES” REQUIREMENT

If applicable, THECB may not execute a NOGA with a for-profit, not-for-profit entity or organization, including private institutions, until the entity has presented a certificate disclosing interested parties in compliance with Section 11.24 of this RFA.

9.3 FUNDS DISBURSEMENT AND PAYMENT TERMS

Subsequent to full NOGA execution and THECB receipt of the Disclosure of Interested Parties as applicable, Grant Award funds will be disbursed according to the following provisions of this RFA.

SSAP 2.0 Grants are funded through state general appropriations. Awarded Applicant shall receive payments through the Texas Comptroller of Public Accounts. THECB shall not disburse awarded funds until the NOGA has been fully executed and, if applicable, the Disclosure of Interested Parties has been received and acknowledged by THECB, as described in Section

9.2. OR until submitted expenditure reports have been approved by THECB for payment.

After full NOGA execution and THECB receipt of the Disclosure of Interested Parties, as applicable, funds will be disbursed as follows:

Initial Funding. Up to Fifty percent (50%) of awarded funds will be disbursed to enable the Grantee to implement the program approved in its application.

Additional Funding.

• Awarded Applicants will receive remaining awarded funds upon the successful submission and acceptance of the Awarded Applicant’s first two Program Reports and first two Expenditure Reports.

• At THECB’s sole discretion, the second year of grant funding is contingent upon the Awarded Applicant using grant funds appropriately, meeting project benchmarks, and producing expected outcomes in the first year of the Grant Period.

• Awarded Applicant must submit the first two Program Progress Reports and Interim Expenditure Reports by the deadlines established in Section 10 Monitoring and Reporting Requirements. The second-year funding of fifty percent (50%) of the award will be payable after approval and acceptance of these reports by THECB staff.

• All grant-related expenses must be incurred on or prior to August 31, 2026. Any grant funds received by Grantee and not expended prior to the end of the Grant Period shall be returned to THECB within ninety (90) days, unless otherwise agreed by THECB and Grantee.

• Awarded Applicant shall not expend or incur against awarded funds until the NOGA has been fully executed.

9.4 LAST DAY OF EXPENDITURES

All allowable grant-related expenses must be incurred on or before August 31, 2026. Expenses incurred after this date cannot be charged to SSAP 2.0 Grants.

9.5 RETURN OF UNEXPENDED FUNDS

Awarded Applicants shall return any unexpended funds to THECB within ninety (90) days after the end of the Grant Period unless otherwise agreed in writing by THECB and Grantee.

Awarded Applicant shall return any remaining funds promptly if Award is terminated.

9.6 GRANT EXTENSION

Extension of the Grant Period for the project may be granted at the sole and reasonable discretion of THECB. An Awarded Applicant may be eligible to request a no-cost grant extension to fully complete grant project activities and goals. Awarded Applicant must request an extension by email to the point of contact for SSAP 2.0 Grants no later than July 1, 2026. Extensions are subject to the availability of appropriated funds and to the eligibility requirements.

If additional funding is available to support SSAP 2.0 Grants, THECB’s Point of Contact will notify eligible Grantees. Additional documentation and/or work may be required.

10. MONITORING AND REPORTING REQUIREMENTS

10.1 MONITORING

THECB staff shall monitor and oversee SSAP 2.0 Grant progress and compliance through required reporting to ensure that grant commitments are fulfilled and that the financial matters related to the grant award are accurate and appropriate. Awarded Applicant shall be required to complete the program reports listed in Sections 10.2 and 10.3 for a program funded as a result of this RFA. THECB will provide a template and instructions for electronic submission for required reports.

If Awarded Applicant does not submit the required reports detailed in Sections 10.2 and 10.3 by the established deadline, and the Awarded Applicant has not been granted a submission extension, THECB reserves the right to require that awarded funds be returned. If a required report is not accepted by THECB, the Awarded Applicant will be required to revise and resubmit the required report by a deadline provided by THECB. Delinquent and unaccepted reports may affect Awarded Applicant’s eligibility to apply for future THECB grant awards.

10.2 PROGRAM NARRATIVE REPORTS

Awarded Applicant shall submit four (4) written program reports as specified by THECB on or before the following dates:

1. Project Report due January 30, 2025,

2. Project Report due August 15, 2025,

3. Project Report due January 30, 2026, and

4. Final Project Report due September 30, 2026.

Program Reports will generally include, but may not be limited to:

(a) Narrative status report on the development of a Program Name program.

(b) Project Work Plan. The work plan submitted with the Applicant’s Application shall be updated and supplemented for each interim report and for the final report.

10.3 FINANCIAL REPORTS

Awarded Applicant shall submit four (4) financial expenditure reports on or before the following dates:

1. Expenditure Report due January 30, 2025;

2. Expenditure Report due August 15, 2025;

3. Expenditure Report due January 30, 2026 and

4. Final Financial Report due September 30, 2026.

10.4 PROGRAM INVENTORY AND SELF-EVALUATION REQUIREMENTS

• Awarded applicants are required to submit the funded program for entry into the TX SSPI. As part of this process, applicants must agree to participate in the following:

• Self-evaluation of the funded program using the Student Success Program’s Potential for Significant Impact (PFSI) Rubric and corresponding Companion Worksheet.

• Action-planning with THECB staff and/or a third-party evaluator selected by the THECB to identify and develop strategies to address specific areas for improvement based on findings of the self-evaluation process.

• After a year of Action Plan implementation, re-evaluate the program using the rubric and corresponding Companion Worksheet.

10.5 PARTICIPATION

• Awarded applicants must attend an annual virtual convening at a mutually agreed upon time with THECB staff to ensure compliance with reporting and evaluation timelines and gather feedback.

• THECB reserves the right to request that awarded applicants attend virtual meetings with THECB staff to evaluate the progress of the SSAP 2.0 Grants.

• Awarded applicants shall develop a “One-Pager” for their SSAP 2.0 Grants program based on a THECB provided template. By participating in the SSAP 2.0 Grant program, applicant agrees that THECB may incorporate the “One-Pager” into the SSPI.

1. Draft “One-Pager” due August 15, 2025

2. Final “One-Pager” due September 30, 2026

• On December 11, 2024, THECB will host a Higher EDge pre-conference in Austin, Texas, and may select awarded applicants to attend. If selected, the awarded applicant’s co-director, program director, and institutional research would discuss their SSAP 2.0 Grant program in detail, including institutional data.

11. TERMS AND CONDITIONS

11.1 Termination

Notwithstanding the termination or expiration of this Grant Agreement, the provisions of this Grant Agreement regarding confidentiality, indemnification, transition, records, right to audit and independent audit, property rights, dispute resolution, invoice and fees verification, provision of services, and default shall survive the termination or expiration dates of this Grant Agreement.

11.1.1 Convenience of the State

THECB, in its sole discretion, may terminate this Grant Agreement upon one (1) calendar day’s written notice to Grantee. Such notice will be provided in accordance with Section 11.35 of this Grant Agreement. In the event of such termination, Grantee shall, unless otherwise mutually agreed upon in writing, cease all work immediately upon the effective date of termination. THECB sole and maximum obligation shall be to pay Grantee for previously authorized services completed in accordance with the Grant Agreement and performed prior to the effective date of termination. THECB shall have no other liability, including no liability for any costs associated with the termination.

11.1.2 Termination for Cause

THECB may, by written notice to Grantee, immediately terminate this Grant Agreement for cause if: (a) THECB is not reasonably satisfied with Grantee’s performance; (b) default or abandonment by Grantee occurs; or (c) Grantee fails to comply fully with any term or condition of this Grant Agreement, through no material fault of THECB. If THECB deems it appropriate under the circumstances, THECB will provide a three (3) business day advance written notice of intent to terminate to Grantee, and THECB will provide Grantee with an opportunity for consultation with THECB prior to termination during that three (3) business day period.

If Grantee fails or refuses to perform its obligations or comply with terms of this Grant Agreement, THECB may exercise any and all rights as may be available to it by law or in equity. In the event THECB exercises its right to terminate for cause, Grantee is responsible for paying reasonable costs, fees, expenses, and other damages available to THECB including but not limited to, attorney's fees, court costs, and any other consequential damages to the state of Texas and THECB resulting from Grantee’s non-performance or non-compliance.

11.1.3 Abandonment or Default

If Grantee abandons or defaults on the Grant Agreement, THECB reserves the right to terminate the Grant Agreement without notice and re-award the Grant Agreement to the next best responsive and responsible Grant Applicant. The defaulting Grantee will not be considered in the re-award and may not be considered in future solicitations for the same type of work unless the specification or scope of work significantly changed. The period of suspension will be determined by THECB based on the seriousness of the default.

11.1.4 Applicable Law and Conforming Amendments

THECB may terminate this Grant Agreement immediately upon notice to Grantee in the event federal or state law is enacted, amended, or judicially interpreted so as to render continued fulfillment of the Grant Agreement, on the part of THECB, wholly unreasonable or impossible. THECB reserves the right, at its sole discretion, to unilaterally amend this Grant Agreement throughout the Grant Agreement Term to incorporate any modifications necessary for THECB’s compliance, as a Texas state agency, with all applicable state and federal laws, rules, regulations, requirements, and guidelines.

11.1.5 Excess Obligations (Non-Appropriation)

The Grant Agreement is subject to termination or cancellation, without penalty to THECB, either in whole or in part, subject to the availability of state funds.

11.1.6 Effect of Termination

Upon any termination, all indemnities, including without limitation those set forth in this Grant Agreement, as well as Grant Agreement provisions regarding confidentiality, records retention, right to audit, ownership, and dispute resolution, shall survive the termination of this Grant Agreement for any reason whatsoever and shall remain in full force and effect. In the event of any termination, Grantee shall, unless otherwise mutually agreed upon in writing, cease all work immediately upon the effective date of termination, unless otherwise agreed to in writing by the Parties. For any termination by THECB other than termination for non-appropriation, THECB shall be liable to Grantee for only that portion of the previously authorized performance completed in accordance with Grant Agreement requirements and performed prior to the effective date of termination.

11.1.7 Transfer of Duties

In the event of termination, Grantee will provide reasonable cooperation to transfer its duties under the Grant Agreement to another entity without disruption, if applicable.

11.2 Amendment

This Grant Agreement may be modified only by written amendment executed by the Parties hereto; however, any amendment of this Grant Agreement that conflicts with Texas state laws shall be void ab initio.

11.3 Indemnification, Acts or Omissions

(This section does not apply to state agencies, local government entities, or political subdivisions of the state of Texas.)

GRANTEE SHALL DEFEND, INDEMNIFY, AND HOLD HARMLESS THE STATE OF TEXAS AND

THECB, AND/OR THEIR OFFICERS, AGENTS, EMPLOYEES, REPRESENTATIVES, OTHER

CONTRACTORS, ASSIGNEES, AND/OR DESIGNEES FROM ANY AND ALL LIABILITY, ACTIONS,

CLAIMS, DEMANDS, OR SUITS, AND ALL RELATED COSTS, ATTORNEY FEES, AND EXPENSES

ARISING OUT OF, OR RESULTING FROM, ANY ACTS OR OMISSIONS OF GRANTEE OR ITS

AGENTS, EMPLOYEES, SUBCONTRACTORS, ORDER FULFILLERS, OR SUPPLIERS OF

SUBCONTRACTORS IN EXECUTION OR PERFORMANCE OF THE GRANT AGREEMENT AND ANY

PURCHASE ORDERS ISSUED UNDER THE GRANT AGREEMENT. THE DEFENSE SHALL BE

COORDINATED BY GRANTEE WITH THE OFFICE OF THE ATTORNEY GENERAL OF TEXAS IF

THECB AND/OR THE STATE OF TEXAS AND/OR THEIR OFFICERS, AGENTS, EMPLOYEES,

REPRESENTATIVES, OTHER CONTRACTORS, ASSIGNEES, AND DESIGNEES ARE A NAMED

DEFENDANT IN ANY LAWSUIT AND GRANTEE MAY NOT AGREE TO ANY SETTLEMENT

WITHOUT FIRST OBTAINING THE CONCURRENCE OF THE OFFICE OF THE ATTORNEY GENERAL

OF TEXAS. GRANTEE AND THECB AGREE TO FURNISH TIMELY WRITTEN NOTICE TO EACH

OTHER OF ANY SUCH CLAIM.

11.4 Sovereign Immunity

The Parties stipulate and agree that no provision of, or any part of this Grant Agreement between THECB and Grantee, or any subsequent amendment shall be construed: (1) as a waiver of the doctrine of sovereign immunity or immunity from suit as provided for in the Texas Constitution and Texas state laws; (2) to extend liability to THECB beyond such liability provided for in the Texas Constitution and Texas state laws; or (3) as a waiver of any immunity provided by the Eleventh Amendment or any other provision of the United States Constitution or any immunity recognized by the courts and the laws of the state of Texas and the United States.