ESBD_392440_1738283910106_473-25-00004 Addendum 1 Final.pdf

ADDENDUM 1

TO

RFP 473-25-00004

REQUEST FOR PROPOSALS TO PROVIDE THE TEXAS ENERGY FUND

FINANCIAL MANAGEMENT SERVICES

Written questions posed during the question period.

Q: Is the TEF administrator currently supporting the PUCT precluded from bidding on this RFP?

A: The PUCT’s TEF administrator is not eligible for award of this contract.

Q: The RFP states that the contractor should establish and maintain financial processes and procedures. Is the PUCT looking for the vendor to rely on existing Financial technology systems provided by the TEF administrator and/or other existing financial systems ?

A: The Contractor will complete an onboarding process in order to obtain access to the various existing financial technology systems affecting the TEF. The Contractor, however, will be expected to meet the requirements of the RFP and the terms and conditions of the resulting contract utilizing its own systems.

Q: Is there a budget allocated for this effort?

A: The cap for the life of the contract is budgeted not to exceed $5 million.

Q: Does the PUCT have a preference on pricing received from vendors to standardize evaluations of proposals?

A: As stated in the RFP, compensation for the services identified in the Statement of Work may be proposed as a firm fixed price or an hourly rate. The proposal must include detailed information that establishes the bases for the price proposed.

Q: Are logos or branding from other State of Texas Government Agencies also prohibited from appearing in or on the proposal?

A: See Section 6.B.3. of the RFP.

Q: Are there any other restrictions on font size and/or page margins that the Proposer may use to comply with the PUCT’s page limit for this proposal?

A: No, but Proposers should ensure their proposals are easily legible.

Q: What financial management systems and tools are the PUCT and TEF Administrator currently using to support these functions for the program?

A: The PUCT and the TEF Administrator utilize Salesforce-based tools and the Comptroller and Texas Treasury Safekeeping Trust Company’s secure systems.

Q: Can the PUCT and/or the TEF Administrator provide technical requirements for technology solution(s) that might be offered by the TEF Financial Management

Contractor?

A: No. The Contractor will be expected to develop its own technology solution to meet the requirements of the RFP and any terms and conditions of the resulting contract.

Q: What payment processes are currently established and/or used by the PUCT and/or the TEF Administrator? Is the selected contractor also expected to establish new payment processes for items that have not been documented under current TEF administration.

A: All payments related to the TEF are initiated and approved by the PUCT and processed through the Texas Treasury Safekeeping Trust Company in compliance with the Utilities

Code Chapter 34. The Contractor will be expected to comprehensively review and make recommendations for improvements in financial processes and procedures as set out in the RFP. The Contractor will be expected to assist the PUCT in the development of controls, policies, and procedures for PUCT’s enterprise level TEF financial processes, but will not be expected to establish new payment processes.

Q: What key performance indicators and/or performance targets have been established

TEF-wide and for each program? Will the selected contractor be expected to establish and monitor new KPIs as a part of its ongoing duties?

A: Utilities Code Chapter 34 and the associated TEF regulations in 16 Texas Administrative

Code Chapter 25, Subchapter S establish the parameters for the programs which inform the performance targets for the TEF.

Q: Are there any other entities supporting the TEF Program beyond the PUCT and the selected TEF Administrator team? If so, can PUCT provide information on these vendors and their association with the TEF program.

A: In addition to the TEF Administrator, the PUCT has entered into contracts with Patrick

Engineering, Inc. and Holland & Knight LLP. Copies of these contracts, including their relevant statements of work, may be found on the PUCT’s website. The PUCT will provide further details as needed to the selected Contractor.

Q: Can the PUCT provide a clarification as to whether "hours" is regular day hours or business hours.

A: Section 3, Statement of Work, Section 2.4.5 refers to regular day hours. All other references in the RFP specify normal business hours.

Q: Can the PUCT provide information about the platform that the Comptroller, the

Trust, and/or the TEF Portal financial management systems are hosted on? Are these systems and/or platform(s) the preferred technology tools for the selected contractor?

If needed, will any technology solutions provided by the selected contractor need to be integrated with these platforms.

A: Currently, the platforms being utilized include the TEF Administrator’s Salesforce-based tools and the Comptroller and Texas Treasury Safekeeping Trust Company’s secure systems. There are no preferred technology tools for the selected Contractor. The

Contractor will be expected to develop its own technology solution to meet the requirements of the RFP and any terms and conditions of the resulting contract. To the extent necessary, the PUCT will provide further details to the selected Contractor.