ESBD_389303_1736524426823_IW206141.pdf

PCHBPINVl BH00053 Pa_ge ....J._ of ___J,.Q_

INVITATION FOR BIDS

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT

IF NOT BIDDING

00 NOT RETURN THIS FORM.

AGENCY TO INVOICE

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

ACCOUNTS PAYABLE

P.O. BOX 4018

HUNTSVILLE, TX 77342-4018

O£!iTw.,AllON Oi= 0000·$ If DFfl:Rf)fTT11AN AB.0\/E

SEE BELOW

.DEUVERV IN_ OAvs;CA·SH DtsCOU�T_ .. _ 0A

YS·OR �ET30

Chock bcilow, if pt•foronc• i;;f,'limod 1md111r 34 TAC R·uto 20:306 .(..) Goods proauced or o1lered by a Texas bidder thal is owneq by a Te,as r.e.sldent se,vice-disabled veteran (..) G.ooclspioduoodlnTexasoroffered by a T&xasbidder lhal is not owned by a Texas re'sk!ent �ervlce-<lisabled vetei�h

.U Agriculluf<! products produced or .gro,vn in TX U Agric�llureprod��ISaA(Jserv�ei;otretwbyTl( bidder� L) Services offel)ld b y ·a f ex�� bidder lhal Is owned 6y a

Texas resldeol S:ervloe-dlsabled veteran (.j ServlcesofferedbyaT."'x.,sbld�erthal lsnot owne� by a Texas'reslde,,t s�vice-dlsahled vele'<ln U Te.xns vegelation nalive to the r.eglon.

U USA produced st1ppijes. materials, equipment or agriC-Ultural pro·ducts U ProduclSor'p"ISonsv/1111 men(ai orph,.-sl cal dlsabUhies (..) Products· mad;, o.f recycled, remanuiactu,ed. or environmenlaly sensitive materiats inc1uding recycl·ed steel

U Energy etficlenl. products U Rubberl?,i/(1 ;,sphall paving m;iterlal (_} Recycled motor oil an d lubricants

U Products. produced at l&cOlties loc�ted on formerly COntaminaied prop8rty

U Productsand ser.ices'ttom <l<:OnOfl\JcaDy depressed or bligh1ed areas

U vendors that me'el or exceed air quality' s\andards· U Recycled or reused c.omputer equipment of <>lher man ura.cturer.s U Foods ofhlghern'utrlllonal'vatuo·(for consumption rn a' publlc caf�teria only) LJ Commercial production companyoraijvertislng ageocy tocated in Tex.as.

IF BIDDING

Each bid mus1 be.

placed in a·separate envelope wlln bid opening d.:1to.

bid number� and.

purcha-S:er name

:an.notated I mmediately below return addre$S, on SEAi.EB BID

ENVELOPE

ISSUE DA

TE:

BID NO.

BID OP-ENI NG 3 P.M..

PURCHASER:

Pl:iONE:

JANUARY 09, 2025

IW206141

JANUARY 30, 2025

PEGODA, KELLY

93 6-437-3841

FAXED BIOS WILL NOT BE ACCEPTED

UNLESS NOTED BELOW

..,. FAILURE TO SIGN WILL DISQUALIFY BID •

NTHa.,iiEO:SlciNAfURE oATE.

TYPED NAME OF SIGNER

IF BIDDING, RETURN SEALED BIDS TO':

TEXAS DEPARTME�T OF GRIMlt,IAI. JUSTICE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 625

HUNTSI/ILLE, TEXAS 77340

...,. VENDOR ADDRl:SSAND IDENTIFICATION NUMBER,..

VENOOR'ID NUM!lER ·Sce-E;:! M«l'l'lllntVII 1.1 f-,, vt'l'delf1a Nillnliol'lmllllCGOII•

Bidder

M�st Fill.

NameolFirm

Sfreol Address In

Sy �Ing 1h!� tJ:ld, bl�r r.e11!fl� Ulill II 1.1 Tex�:; addtes$ 1$, .:;hQwn .as !ho -addres.s. of 1be bidder_bidde<,qualf1es as a Texas �dder 8$ defined In �cuon 2-155 4"4-(o) OI the TOllf.l.S G(1VOftlMtlfll coot)., .Bidder agr.ees, to compty with .all ;ern:-.s and oondiboris bekiw and on attacho.d p:,gij$

QUOTE F.O.B. DESTINATION PREPAID ANO ALLOWED

THESE SPECIFICATIONS ARE BEING ADVERTISED UNDER SECTION 2155 067 OF

THE TEXAS GOVERNMENT CODE. ONLY BIDS ON ITEMS CONFORMING EXACTLY TO

THESE SPECIFICATIONS, WHICH INCLUDE PROPOSING ONLY THE BRAND NAME(S),

MAKE AND MODEL NUMBER(S) SPECIFIED, WILL BE CONSIDERED IN DETERMINING

AN AWARD.

CONTINUED ON NEXT PAGE

BU-70:IA {R8v, 10/17) IFS

PCHBPINV2 BH00053

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuatfon Page ..L of __JQ__

HUNTSVILLE, TX 77340 Bid Number:

Bid Opening Date: 3 P.M. JANUARY 30, 2025

IW206141

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE (TDCJ) IS CURRENTLY

REQUESTING BIDS TO ESTABLISH A PURCHASE ORDER FOR THE PROCUREMENT OF

CHAIR KITS.

BID SUBMISSION REQUIREMENTS:

ELECTRONIC SUBMISSION (PREFERRED)

USE THE FOLLOWING EMAIL ADDRESS TO SUBMIT A RESPONSE ELECTRONICALLY:

BIDS@TDCJ.TEXAS.GOV

THE EMAIL SUBJECT LINE SHOULD CONTAIN THE SOLICITATION NUMBER.

THE BIDDER IS SOLELY RESPONSIBLE FOR ENSURING THAT ITS

RESPONSE IS RECEIVED BY THE TDCJ BEFORE THE DEADLINE AT THE

PROPER DESTINATION SERVER. IT IS RECOMMENDED THAT BIDDER

BEGIN THE PROCESS WELL IN ADVANCE OF THE BID SUBMISSION TIME ON

THE OPENING DATE.

THE TDCJ RECOMMENDS A LIMIT OF 10 MB OF ATTACHMENTS PER EMAIL.

TO MEET THIS LIMIT, A RESPONSE MAY BE SPLIT INTO MULTIPLE EMAILS.

IN ADDITION, PLEASE BE AWARE THAT YOUR INTERNET SERVICE PROVIDER

MAY LIMIT THE SIZE OF ATTACHMENTS TO OUTGOING MAIL.

ALL DOCUMENTS SHOULD BE SUBMITTED IN MICROSOFT OFFICE FORMATS (WORD

AND EXCEL) OR IN A FORM THAT MAY BE READ BY MICROSOFT OFFICE SOFTWARE.

ANY DOCUMENTS WITH SIGNATURES SHALL BE SUBMITTED AS AN ADOBE PORTABLE

DOCUMENT FORMAT (PDF) FILE. RESPONSES IN OTHER FORMATS MAY BE

DISQUALIFIED.

THE TDCJ TAKES NO RESPONSIBILITY FOR ELECTRONIC RESPONSES THAT ARE

CAPTURED, BLOCKED, FILTERED, QUARANTINED, OR OTHERWISE PREVENTED FROM

REACHING THE PROPER DESTINATION SERVER BY ANY ANTI-VIRUS OR OTHER

SECURITY SOFTWARE.

TO CONFIRM RECEIPT OF ELECTRONIC SUBMISSION, REQUEST CONFIRMATION

BY EMAIL.

*** FAXED BIDS WILL NOT BE ACCEPTED. ***

HARD COPY SUBMISSION:

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuatfon Page i. of __JQ__

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

JANUARY 30, 2025

IW206141

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

IN LIEU OF ELECTRONIC SUBMISSION, THE TDCJ CURRENTLY ACCEPTS HARD COPY

RESPONSES. BIDDER MUST SUBMIT ONE (1) ORIGINAL SIGNED PAPER COPY.

THE TDCJ WILL DOCUMENT RECEIPT OF HARD COPY RESPONSES WITH A TIME

STAMP.

BIDS MUST BE RECEIVED BY THE DATE AND TIME STATED ON THE INVITATION

FOR BID DOCUMENT OR ANY AMENDMENTS THAT EXTEND THE OPENING DATE.

SUBMIT BIDS (MONDAY-FRIDAY, EXCEPT STATE HOLIDAYS FROM 8:00 AM TO

5:00 PM) TO:

TDCJ CONTRACTS AND PROCUREMENT

2 FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TEXAS 77340

SOLICITATION NUMBER: IW206141

ATTENTION: KELLY PEGODA

ALL COMMUNICATIONS AND QUESTIONS CONCERNING THIS SOLICITATION,

INCLUDING ANY OF A TECHNICAL NATURE, SHALL BE MADE IN WRITING TO THE

PURCHASER REFERENCED ON THIS SOLICITATION. BIDDERS ARE SPECIFICALLY

BARRED FROM MAKING CONTACT WITH ANY USER DEPARTMENT PERSONNEL INVOLVED

IN THIS SOLICITATION FOR THE PURPOSE OF DISCUSSING THIS SOLICITATION.

VIOLATION MAY RESULT IN BIDDER DISQUALIFICATION.

BIDDERS ARE ENCOURAGED TO MAKE CONTACT WITH EITHER P.O.C. BETWEEN

THE HOURS OF 7:00AM - 4:00PM MONDAY THROUGH FRIDAY, EITHER BY EMAIL

OR TELEPHONE. PLEASE CONTACT KELLY PEGODA AS THE PRIMARY CONTACT.

ALL CONTACT INFORMATION CAN BE FOUND ON THE LAST PAGE OF THIS

SOLICITATION.

PLEASE BE ADVISED THAT THE DEADLINE FOR ALL QUESTIONS CONCERNING

THIS SOLICITATION WILL BE JANUARY 16, 2025 AT 12:00 PM (CST).

ANY REQUESTS FOR FURTHER INFORMATION WILL NOT BE CONSIDERED

AFTER THIS DATE AND TIME. ANSWERS WILL BE POSTED TO THE

ELECTRONIC STATE BUSINESS DAILY (ESBD) IN THE FORM OF AN

AMENDMENT. THE ANTICIPATED POSTING DATE FOR THE AMENDMENT IS

JANUARY 21, 2025.

BIDDERS ARE CAUTIONED TO READ CAREFULLY THE SPECIFICATION(S). BIDDERS

MUST DIRECT OUR ATTENTION TO ANY EXCEPTIONS TO THE SPECIFICATION(S),

EVEN THOUGH YOUR CATALOG OR SPEC SHEET MAY OR MAY NOT LIST

SPECIFICATIONS FOR YOUR PRODUCT.

BIDDER IS REQUESTED TO PROVIDE THE NAME, PHONE NUMBER, AND EMAIL OF

A POINT OF CONTACT FOR THE SUBMITTED BID RESPONSE. BIDDER IS HEREBY

ADVISED THAT THIS POINT OF CONTACT WILL NOT BE RECOGNIZED AS OR

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuatfon Page ..i. of __JQ__

Bid Opening Date: 3 P.M.

Bid Number:

JANUARY 30, 2025

IW206141 HUNTSVILLE, TX 77340

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

ACCEPTED IN LIEU OF THE 'AUTHORIZED SIGNATURE' REQUIREMENTS OF THIS

INVITATION FOR BID.

NAME:

PHONE NUMBER:

EMAIL:

TDCJ REQUESTS THAT YOU QUOTE F.O.B. DESTINATION, FREIGHT PREPAID AND

ALLOWED. FREIGHT CHARGES MUST BE ADDED INTO THE UNIT COST OF THE

LINE ITEM(S) AND NOT SHOWN SEPARATELY.

DELIVERY MAY BE A FACTOR IN THIS AWARD. PLEASE GIVE THE BEST

AVAILABLE DELIVERY:

ITEM STOCK NUMBER CONT

425-60

QUANTITY U/M

31.0000 EA

CHAIR KIT, STORM MESH EXECUTIVE/ MANAGER MESH BACK TASK

OVERALL WIDTH: 26" - 32"

OVERALL DEPTH: 2 6"

OVERALL HEIGHT: 45. 25"-55. 75"

SEAT HEIGHT: 16.5"-20.5"

WEIGHT: 59LBS

INSIDE ARM: 17"-22. 5"

SEAT DEPTH: 18.25"-20.5"

SEAT WIDTH: 20.5"

BACK HEIGHT: 28 "-30. 25"

BACK WIDTH: 20.5"

BASE DIAMETER: 27.5"

UNIT PRICE

UP TO 350 POUNDS - 2D LUMBAR SUPPORT - MID PIVOT TILT - 4D ADJUSTABLE

ARMS - 96% RECYCLABLE MATERIALS.

MODEL# 417MHI-NF

BRAND: SCSTX LLC DBA CHAIR!

DELIVER TO:

TDCJ

ELLIS CHAIR FACTORY

1697 FM 980

HUNTSVILLE, TX. 77340

EXTENSION

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

HUNTSVILLE, TX 77340

Continuatfon Page 2. of __JQ__

Bid Opening Date: 3 P.M.

Bid Number:

JANUARY 30, 2025

IW206141

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

ITEM STOCK NUMBER CONT QUANTITY

425-60

CHAIR KIT STORM STANDARD

CHAIR KIT, STORM CHAIR KIT

OVERALL WIDTH: 26"-32"

OVERALL DEPTH: 25"-27. 25"

OVERALL HEIGHT: 40. 25"-46. 25"

SEAT HEIGHT: 18 "-21. 75"

WEIGHT: 59LBS

INSIDE ARM: 17"-23"

SEAT DEPTH: 19"-21. 25"

SEAT WIDTH: 20.5"

BACK HEIGHT: 23 "-25"

BACK WIDTH: 20.5"

BASE DIAMETER: 28"

6.0000

24/7 ERGONOMIC HEAVY DUTY TASK CHAIR

U/M UNIT PRICE

EA

ACCOMMODATE WEIGHT UP TO 400LBS.; OVER 96% RECYCLABLE MATERIALS ARE

USED IN THE STORM CHAIR.

MODEL# 417HS1-NF

BRAND: SCSTX LLC DBA CHAIR!

DELIVER TO:

TDCJ

ELLIS CHAIR FACTORY

1697 FM 980

HUNTSVILLE, TX. 77340

425-60 22.0000

CHAIR KIT, STORM HD CHAIR KIT

OVERALL WIDTH: 26. 75"

OVERALL DEPTH: 26"

OVERALL HEIGHT: 42"-46"

SEAT HEIGHT: 16.5"-21"

WEIGHT: 61LBS

INSIDE ARM: 18"-24"

SEAT DEPTH: 18 "-21. 5"

SEAT WIDTH: 22"

BACK HEIGHT: 19"

BACK WIDTH: 20.5"

BASE DIAMETER: 2 8"

EA

HEAVY DUTY TASK CHAIR 500LBS WEIGHT CAPACITY, 24/7 USE

BU•70,IA {R,v. 04/03) l�B CONTINUED ON NEXT PAGE

EXTENSIONS

Continuatfon Page.&., of __JQ__TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525 Bid Opening Date: 3 P.M. JANUARY 30, 2025

Bid Number: IW206141 HUNTSVILLE, TX 77340 BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

ITEM STOCK NUMBER CONT

MODEL# 417HD1-NF

BRAND: SCSTX LLC DBA CHAIR!

DELIVER TO:

TDCJ

ELLIS CHAIR FACTORY

1697 FM 980

HUNTSVILLE, TX. 77340

425-60

CHAIR KIT HUNTSVILLE

QUANTITY U/M

30.0000 EA

256 El-CBPU HUNTSVILLE CHAIR KIT, EXECUTIVE OFFICE CHAIR

MODEL# 256El-CBPU

BRAND: SCSTX LLC DBA CHAIR!

OVERALL WIDTH: 29. 75"

OVERALL DEPTH: 33"

OVERALL HEIGHT: 45.5"-48.5"

SEAT HEIGHT: 19"-22"

WEIGHT: 65LBS

INSIDE ARM: 2 6"

SEAT DEPTH: 30"

SEAT WIDTH: 25"

BACK HEIGHT: 24"

BACK WIDTH: 23"

BASE DIAMETER: 27"

UNIT PRICE

MULTI-LAYERS OF PLUSH FABRICATED FOAM; HEAVY DUTY PERFORMANCE PVC FREE

ANTIMICROBIAL POLYURETHANE - EXCEEDS 200,000 DR CYCLES; 375LB RATING;

POLISHED ALUMINUM DIE CAST BASE

DELIVER TO:

TDCJ

ELLIS CHAIR FACTORY

1697 FM 980

HUNTSVILLE, TX. 77340

425-60

CHAIR KIT, BLAZE CHAIR KIT

OVERALL WIDTH: 26.25"

OVERALL DEPTH: 28.5"

OVERALL HEIGHT: 43.75"-49.5"

SEAT HEIGHT: 17 .5"-19.5"

32 .0000

BU•70,IA {R,v. 04/03) l�B CONTINUED ON NEXT PAGE

EA

Continuatfon Page ..1.. of __JQ__TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525 Bid Opening Date: 3 P.M. JANUARY 30, 2025

Bid Number: IW206141 HUNTSVILLE, TX 77340 BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

ITEM STOCK NUMBER CONT

WEIGHT: 45LBS

INSIDE ARMS: 17 .5"-19.5"

SEAT DEPTH: 19"-21. 5"

SEAT WIDTH: 20. 25"

BACK HEIGHT: 27"-30"

BACK WIDTH: 19. 25"

BASE DIAMETER" 27. 5"

QUANTITY U/M UNIT PRICE

GLASS FIBER FRAME WITH INSTALLED KOREAN MESH, HEADREST, 4D ARM

MOVEMENT CERTIFIED "GREENGUARD", EXCEEDS BIFMA STANDARDS AND

EN 1335 TEST.

MODEL# 406HR1-501

BRAND: SCSTX LLC DBA CHAIR!

DELIVER TO:

TDCJ

ELLIS CHAIR FACTORY

1697 FM 980

HUNTSVILLE, TX. 77340

425-60 102.0000 EA

CHAIR KIT, ECON MANAGER CONFERENCE COMPLETE WITH UPHOLSTERY

CHAIR KIT SPECIFICATIONS:

OVERALL WIDTH: 24"

OVERALL DEPTH: 26"

OVERALL HEIGHT: 41" - 45. 75"

SEAT HEIGHT: 17"-21. 75"

WEIGHT: 32.5LBS

INSIDE ARM: 19. 5"

SEAT DEPTH: 19"

UPHOLSTERY SPECIFICATIONS:

SEAT WIDTH: 20.5"

BACK HEIGHT: 25"

BACK WIDTH: 20"

BASE DIAMETER: 27.5"

UPHOLSTERED WITH HEAVY DUTY PVS FREE 200,000 DR ANTIMICROBIAL

POLYURETHANE FABRIC.

MODEL# 313Cl-CBPU

BRAND: SCSTX LLC DBA CHAIR 1

DELIVER TO:

TDCJ

ELLIS CHAIR FACTORY

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuatfon Page i of __JQ__

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

JANUARY 30, 2025

IW206141

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

ITEM STOCK NUMBER CONT

1697 FM 980

HUNTSVILLE, TX. 77340

425-60

FC-DT-5 EBONY SMOOTH FABRIC

QUANTITY U/M

87.0000 YD

FABRIC IS SMOOTH, COLOR IS EBONY, 78% POLYESTER, 22% NYLON,

WIDTH IS 58"

DELIVER TO:

TDCJ

ELLIS CHAIR FACTORY

1697 FM 980

HUNTSVILLE, TX. 77340

SUSPENSION, DEBARMENT, AND TERRORISM:

BIDDER CERTIFIES THAT THE BIDDING ENTITY AND ITS PRINCIPALS

UNIT PRICE

ARE ELIGIBLE TO PARTICIPATE IN THIS TRANSACTION AND HAVE NOT BEEN

SUBJECTED TO SUSPENSION, DEBARMENT, OR SIMILAR INELIGIBILITY

DETERMINED BY ANY FEDERAL, STATE, OR LOCAL GOVERNMENTAL ENTITY AND

THAT BIDDER IS IN COMPLIANCE WITH THE STATE OF TEXAS STATUTES AND

RULES RELATING TO PROCUREMENT AND THAT BIDDER IS NOT LISTED ON THE

FEDERAL GOVERNMENT'S TERRORISM WATCH LIST AS DESCRIBED IN EXECUTIVE

ORDER 13224. ENTITIES INELIGIBLE FOR FEDERAL PROCUREMENT ARE

LISTED AT HTTPS://WWW.SAM.GOV/.

BIDDER AGREES THAT ANY PAYMENTS DUE UNDER THIS CONTRACT WILL BE

APPLIED TOWARDS ANY DEBT, INCLUDING BUT NOT LIMITED TO DELINQUENT

TAXES AND CHILD SUPPORT THAT IS OWED TO THE STATE OF TEXAS.

AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE

ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING

ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING,

BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN

PAYMENTS, AND DELINQUENT CHILD SUPPORT.

IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE BIDDER

ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR

MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION

AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT

CODE (TEXAS PUBLIC INFORMATION ACT).

THE PUBLIC INFORMATION ACT MAY REQUIRE THE BIDDER TO MAKE INFORMATION

RELATED TO THIS CONTRACT AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST

FOR PUBLIC INFORMATION. THE BIDDER AGREES, UPON REQUEST, TO MAKE

INFORMATION RELATED TO THIS CONTRACT THAT IS NOT OTHERWISE EXCEPTED

FROM RELEASE BY THE PUBLIC INFORMATION ACT AVAILABLE TO THE PUBLIC IN

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuatfon Page� of __JQ__

HUNTSVILLE, TX 77340 Bid Number:

Bid Opening Date: 3 P.M. JANUARY 30, 2025

IW206141

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE

HARD COPY, UNLESS THE REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE

THE INFORMATION IN ANOTHER MUTUALLY AGREEABLE FORMAT. THE BIDDER

ACKNOWLEDGES THAT THE AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED

TO THE BIDDER'S COMPLIANCE WITH THE PUBLIC INFORMATION ACT.

THE VENDOR AGREES NOT TO USE ANY ARTIFICIAL INTELLIGENCE IN THE

PERFORMANCE OF THIS CONTRACT WITHOUT PRIOR WRITTEN CONSENT OF THE

TDCJ.

SECURITY:

WHEN MAKING DELIVERIES TO CORRECTIONAL FACILITIES, CONTRACTOR'S

COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED. THIS

INCLUDES DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR ANY

OTHER TDCJ OWNED, LEASED, OR CONTRACTED PREMISES. SPECIFIC

REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:

1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY SERVICE MAKING

DELIVERIES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS

WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A

SECURITY ESCORT THROUGHOUT THEIR DELIVERY. ALL DELIVERY

STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY

STAFF. DELIVERY STAFF SHALL NOT INTERACT WITH INMATES.

FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS

FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH

INMATES," WHICH IS LOCATED ON THE TDCJ WEBSITE AT

HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF.

(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED

IN THE ADDRESS BAR OF YOUR BROWSER.)

THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF

ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,

PRIOR TO ANY DELIVERY.

2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO SEARCH AND

INSPECTION WHILE ON TDCJ PROPERTY.

3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.

DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION

AT ALL TIMES.

4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO

ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT

LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY

TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND

CELL PHONES. DELIVERY STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE

DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.

5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE OR COMPATIBLE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuatfon Page!.Q.. of __JQ__

Bid Opening Date: 3 P.M.

Bid Number:

JANUARY 30, 2025

IW206141 HUNTSVILLE, TX 77340

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

ITEM STOCK NUMBER CONT QUANTITY

WITH THE CURRENT BUSINESS ENVIRONMENT.

U/M UNIT PRICE

6. GENERALLY, EX-INMATES SHALL NOT BE ALLOWED INSIDE THE FENCED

PERIMETER OF A FACILITY TO MAKE DELIVERIES UNLESS APPROVED BY

THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-INMATE ON

A UNIT OR FACILITY, WHETHER INSIDE OR OUTSIDE THE FENCED

PERIMETER, IF THE WARDEN BELIEVES THE PERSON MAY JEOPARDIZE

THE SAFE AND ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE

A DANGER TO INMATES OR EMPLOYEES, OR PLACE AN UNDUE LOGISTICAL

BURDEN ON STAFF.

7. MINORS AND PETS ARE PROHIBITED FROM TDCJ PROPERTY AND SHALL

NOT BE IN DELIVERY VEHICLE.

TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE

ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS.

THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE

RESPONSIBLE FOR INTERPRETING THESE RULES.

FOR QUESTIONS OR INQUIRIES CONTACT:

HAILEY BURGESS, CTCD

TDCJ CONTRACTS AND PROCUREMENT

TWO FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TX 77340

PH: 936-437-3845

EMAIL: HAILEY.BURGESS@TDCJ.TEXAS.GOV

FOR QUESTIONS OR INQUIRIES CONTACT:

KELLY PEGODA

TDCJ CONTRACTS AND PROCUREMENT

TWO FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TX 77340

PH: 936-437-3841

EMAIL: KELLY.PEGODA@TDCJ.TEXAS.GOV