ESBD_389162_1736373308760_Exhibit E HHS Online Bid Room Information.pdf
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- Solicitation number
- HHS0015581
- Issued by
- Texas
About this file
This is an Exhibit E document detailing the HHS Online Bid Room Information for IFB No. HHS0015581, issued by the Texas Health and Human Services Commission. The document outlines the electronic submission process for bids through the HHS Online Bid Room platform, which is an optional method for submitting responses to the solicitation for 500 EchoSpan 360 Feedback Enterprise Edition licenses. The solicitation requires submission of XML Price Sheet and signed documentation, with all responses due by January 23, 2025, at 10:30 AM Central Time. The contract term is scheduled to run from January 2025 to January 2026, with a one-year extension option.
The document primarily focuses on the technical aspects of bid submission, detailing a mandatory two-step registration process through the Enterprise Portal. Historical spending for similar services was $26,606.40 for the period of November 1, 2023, through October 31, 2024. The document emphasizes that technical difficulties with the online submission system will not constitute grounds for protest of contract award, and bidders should allow adequate time for the registration process, which can take up to five business days to complete.
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Version 1.20 Revision Date 03/01/2024
Exhibit E HHS Online Bid Room Information
HHS0015581
Bids/responses for this Invitation for Bids may be submitted electronically using the HHS Online Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. The XML Price Sheet, if required, and signed documentation must be submitted with the response.
Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a two-step process.
Step 1: Register for the Enterprise Portal using the Enterprise Portal Link. It can take up to five business days to receive your username and password. If you do not receive this information within five days, email pcsbids@hhsc.state.tx.us.
Note: Applicants who already have access to the Enterprise Portal for other applications, must complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the Enterprise Portal does not allow the same email address to be used for two different accounts.
Step 2: Using the Enterprise Portal login credentials you will receive via email, you can request the necessary HHS Online Bid Room username and password to enter the HHS Online Bid Room to submit your response to the solicitation electronically.
See our resources page for a tutorial, guidebook, and other resources to help you use the HHS Online Bid Room.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
https://hhsportal.hhs.state.tx.us/iam/portal/Home/portalHome/ mailto:pcsbids@hhsc.state.tx.us https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room
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