ESBD_388917_1737755746945_Pre Proposal Conference 3202500110 Chid Care Business Support.pptx

PRE-Proposal CONFERENCE

RFP 3202500110

Child Care Business Support

Texas Workforce Commission Procurement & HUB Services (PHS) January 24, 2025 @ 2:00 PM CT

Slide 1

Agenda

Discussion Topics for today’s meeting:

Slide 2

TWC is recording today’s meeting and will be distributing these slides, list of attendees and a link to the recording as an addendum in Bonfire.

TWC will not be taking any questions doing this call all written questions must be submitted via email to Bonfire Portal Messages by deadline January 31, 2025, by 5:00 PM.

Important dates to keep in mind:

Deadline for submitting questions: January 31, 2025 , 5:00 PM CT Deadline for courtesy HSP review : January 31, 2025 , 5:00 PM CT Deadline for Vendor Response: February 26, 2025 , 10:00 AM CT

FIRST***

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Today’s conference is being recorded and transcribed. PowerPoint slides, list of attendees and a link to the recording will be posted as an addendum on the ESBD.

TWC, will not be taking any questions during this call all written questions must be submitted to Bonfire Portal bonfirehub.com by deadline February 07, Please check Bonfire frequently for addendums, especially prior to submission of Response. Submitted Response will require signature on all addendums published in Bonfire with notification of addendum posted on ESBD.

Important dates to keep in mind:

Deadline for submitting questions will be February 07, 2024, by 5:00PM CT Deadline for courtesy HSP review will be February 07, 2024, by 5:00PM CT Deadline for Vendor Response will be March 18, 2024, by 10:00AM CT

Slide 3

Introduction of Speakers and program STAFF

Purchasing and HUB Services

Child Care Statewide Initiatives

Introduction of Texas Workforce Commission panel.

Dallas Curry-Ikner Purchaser; Purchasing and HUB Services Bethany McKee; Special Projects Program Specialist (Program Staff) Patricia Campos-HUB Specialist Tu-Anh Ming Manager; Purchasing and HUB Services (Program Staff)

Slide 4

RFP Overview The Texas Workforce Commission’s (TWC) Child Care & Early Learning division is seeking proposals from qualified vendors to implement the plan to continue supporting Child Care businesses on a statewide scale through a comprehensive project focusing on both business coaching and business training.

Services will include tailored one-on-one business coaching, assisting providers with general business support, and group coaching and training.

Vendor may use publicly available data to recruit Child Care providers for the coaching and training. Vendor will not be required to collect sensitive data but will track Child Care providers' progress.

Providers may voluntarily share with the vendor sensitive information about their businesses. Vendor will be required to ensure confidentiality and as needed, data security for sensitive information voluntarily shared by providers.

The Texas Workforce Commission (TWC) is seeking responses from qualified and experienced vendors for Audio/Visual (A/V) services for the Texas Rising Star Early Educator Conference. The Conference will be held on 3 separate dates in 2025, one (1) in Houston and two (2) in Dallas. The same vendor will provide services for future conferences in 2026, 2027, 2028.

The Successful Respondent(s) will provide Audio/Visual equipment and technicians to run lighting and A/V for the duration of the conferences. In addition, the Contractor must utilize Web Streaming to Zoom and be knowledgeable on how to successfully interface its A/V equipment to provide a comparable viewing experience for the virtual attendees. This will require a laptop belonging to either Client to interface with Contractor AV Equipment and use Client's Zoom Account.

Each Conference is a total of three (3) days that includes one (1) full day for TWC staff to set-up registration, a half day (0.5) for conference registration and an evening welcome reception, one (1) full day for conference keynote and breakout sessions, and a half day (0.5) of conference breakout sessions and the closing. Services shall include, but are not limited to, the requirements contained in this RFP.

Slide 5

RFP Structure & Content The main RFP document consists of the following sections:

Section 6 Proposal Evaluation and Award Process

Required Proposal Information

The main RFP Document consists of the following Sections.

Please read each Section to get a clear understanding of what is stated in the RFP.

Slide 6

RFP Schedule Section 1.3 Schedule of Events

Deadline for Submitting Questions January 31, 2025, 5:00 PM CT

January 31, 2025, 5:00 PM CT

Schedule of Events: Please visit ESBD for most current updates. dates are subject to change.

Slide 7

Article VI Section 6.1 Required Proposal Submission

Form 2. Cost Proposal Form 3. References and Past Contract Performance Sheet Form 4. Financial Questionnaire Form 5. HUB Subcontracting Plan (HSP) Attachment 5. Special Federal Award Terms & Conditions Attachment 6. Data Use Agreement Attachment 7. Performance Measures Table Form 1020 Substitute W9 and Direct Deposit with Instructions Form 1295 TWC Acknowledgement of Texas Ethics Commission 1205 (1504) *Please Redact all Sensitive information submitted in a document separate from the original document*

Response Submission Requirements include: if any of these are not included, they will be disqualified, the HSP is not only a disqualifier if not included but is a pass/fail if it’s not completed corrected.

Form 5: It is important that you submit your HUB HSP Plan it must be signed and submitted with your Proposal otherwise your Proposal will be disqualified.

Slide 8

Things to remember…

Signed Addenda Respondent must provide a signed “page one” of each Addendum with their Response.

References provided TWC is not responsible for non-responsive references

Submitting your Response Make sure to “Submit” prior to the due date and time.

One (1) minute makes a difference when it comes to procurements. Bonfire will not let you submit a response after the solicitation closes at 10:00am.

Things to keep in mind when submitting your Response. Reading

Slide 9

Evaluation criteria Process Section 5.5 Minimum Qualifications (Pass/Fail Criteria) Completion and signing of Respondent’s Executed Response Form

Meeting minimum qualifications (Section 5.5 )A respondent must meet the minimum qualifications listed below. Respondents that do not meet the minimum qualifications listed below will be disqualified from consideration.

Respondent must be financially solvent and adequately capitalized (Section 6.9 Financial Information, if applicable);

Respondent who receives an overall score on the VPTS of ”D” or below shall be disqualified from consideration for award.

Completion and signing of the HUB Subcontracting Plan(HSP).

For a response to be considered for an award, the response must meet the following Pass/Fail Criteria: slide 11 & 12.- Read slide Completion and signing of Respondent’s Executed Response Form

Meeting minimum qualifications (Section 5.5 )A respondent must meet the minimum qualifications listed below.

Respondents that do not meet the minimum qualifications listed below will be disqualified from consideration.

Respondent must be financially solvent (SAALVENT) and adequately capitalized (Section 6.9 Financial Information);

Respondent who receives an overall score on the VPTS (Vendor Performance Tracking System) of ”D” or below shall be disqualified from consideration for award.

Completion and signing of the HUB Subcontracting Plan(HSP).

Slide 10

Evaluation criteria TWC will use the following criteria to determine the best value for the state:

Cost (30%)

Past Performance of the Respondent.(10%)

Work/Project Plan (50%) Qualification of Key Personnel (10%) Scoring Criteria Total of 100 points.

Evaluation of Respondent’s history and experience may include consideration of Respondent performance as recorded in the CPA Vendor Performance Tracking System as described in Texas Administrative Code, 34 TAC 20.115.

Section 5.6 Written Proposal Evaluation Criteria

Read Slide, Response will be scored on the following criteria to determine the best value for the state of Texas.

Proposal will be score at the following Criteria:

Past Performance, Qualifications, and Experience (25%)

Cost (40%)

Respondent’s Technical Approach, Proposes Work/Project Plan for Providing the Requested Services.(30%)

The Qualification of the Respondent’s Key Personnel.(5%)

Scoring Criteria Total of 100 points.

Slide 11

HUB SUBCONTRACTING Plan (HSP) Overview

Now, Patricia HUB Specialist will be discussing important information regarding the HUB Subcontracting Plan (HSP).

Thank you, Patricia for the HUB Overview. Now we will continue with handling Questions.

Slide 12

QUESTIONS

Reference RFP Section number and Document name with your submitted question.

Submit additional RFP questions by January 31, 2025, 5:00 PM CT to: Bonfire Portal HUB Subcontracting Plan(HSP) questions should be submitted via email to: TWCHUBINFO@twc.texas.gov. by January 31, 2025, 5:00 PM CT E-mail Subject Line: HSP Courtesy Review, No. 3202500110

For all Questions- Reference RFP Section number and Document name with your submitted question.

Submit additional RFP questions by February 07, 2024, 5:00 PM CT to: Bonfire Portal

HUB Subcontracting Plan(HSP) questions should be submitted to via email:

TWCHUBINFO@twc.texas.gov. by February 07, 2024, 5:00 PM.

E-mail Subject Line: HSP Courtesy Review, No. 3202400111

Slide 13

Any changes or additional information regarding this RFP will be published in Bonfire as an addendum with notification of addendum on the ESBD.

It is the responsibility of respondents to monitor the Bonfire Portal for addenda.

Submit your Response to BonfireHub.com by February 26, 2025 10:00 AM CT

Reminders Slide 14

All questions and inquiries, other than HUB questions must be sent to :

Bonfirehub.com

All questions and inquiries, other than HUB questions must be sent to Bonfirehub.com

Slide 15

Thank you for attending today’s Pre-Proposal Conference!

This ends our Presentation.

Thank you for attending today’s Pre-Proposal Conference! And Have a Great Day!

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