ESBD_385007_1734101358632_RFP 24-1112 Mobile Structure - Police Academy Training Facilities.pdf

P a g e 1 | 9

REQUEST FOR PROPOSALS (RFP)

RFP Number: 24-1112

Project: Mobile Structure – Police Academy Training Facility

Submission Deadline:

• Date: Tuesday, January 14, 2025

• Time: 3:00 p.m. CST

Delivery Address:

• Mail:

Laredo College Attn: Mr. Miguel A. Rangel, Director of Purchasing West End Washington Street, Laredo, Texas 78040

• Hand Delivery:

Laredo College Campus Purchasing Department, Building P-49, Room 101

Purpose

Laredo College District’s Board of Trustees is seeking proposals to acquire mobile training structures for the Police Academy. These facilities will support realistic and adaptable training environments.

Product Specifications

The mobile structure must meet the following criteria:

1. Size: 1,200–1,800 sq. ft.

2. Features: Simulated walls, doors, windows, hallways, and office cubicles.

3. Portability: Easy to set up and dismantle without special tools.

P a g e 2 | 9

4. Storage: Flexible reconfiguration and compact storage capability.

Alternate Products:

• Proposals may include “Substantially Equal” products.

• Must include product specifications, schematics, and pictures for evaluation.

Submission Requirements

• Sealed Proposals: Submit one (1) original marked "Original" and one (1) electronic copy on a USB drive.

• Labeling: The envelope must be marked “RFP 24-1112 Mobile Structure – Police Academy Training Facility.”

• Required Documents:

1. Product description and pricing (including itemized costs).

2. Warranty details.

3. Completed forms:

RFP Form I (Proposal Format) Felony Conviction Affidavit (Form II) Conflict of Interest Questionnaire (Form III) Vendor Certification (Form IV) W-9 (Form V)

Key Dates

• Proposal Deadline: Tuesday, January 14, 2025, at 3:00 p.m. CST.

• Public Opening: Tuesday, January 14, 2025, at 3:15 p.m. CST.

Evaluation Criteria

The evaluation will be based on the following:

1. Purchase price.

2. Product quality and compliance with requirements.

3. Vendor reputation and past performance.

4. Long-term costs to the District.

5. Vendor location and employment practices in Texas.

Note: The College reserves the right to interview finalists or conduct site visits.

P a g e 3 | 9

Important Notes

1. Late Proposals: Submissions received after the deadline will not be considered.

2. Right to Reject: The District reserves the right to reject any or all proposals.

3. Contract Award:

o Contract will be awarded to one vendor.

o Awards are subject to funding availability.

Contact Information

For questions or additional information:

• Contact: Mr. Miguel A. Rangel

• Phone: (956) 721-5126

• Address: West End Washington Street, Laredo, TX 78040

P a g e 4 | 9

RFP Form I

*Note: All prices quotes must include F.O.B. Destination

Quantity

Description

Amount

Extended Warranty

How many years?

Per each additional year cost?

Other

Shipping charge ( if applicable

Total

P a g e 5 | 9

RFP Form II

FELONY CONVICTION AFFIDAVIT AND NOTIFICATION

P a g e 6 | 9

FORM III

P a g e 7 | 9

P a g e 8 | 9

FORM IV

VENDOR CERTIFICATION

All Fields Must Be Filled Out

Firm Name: ________________________________________________________________________

Tax Identification Number: ______________________ File Number: ____________________________

Is your firm a corporation? Yes: ________ No: __________

1. Represents that he/she is not indebted to the College District or State of Texas. Indebtedness to the College District shall be a basis for non-award and/or cancellation of any award. Initial ________

2. Certifies that he/she will not engage in employment practices, which have the effect to discriminate against employees and prospective employees because of race, color, religion, national origin, sex, age, disability, political belief or affiliation, and that this contractor will abide by the federal, state and local EEO requirements. Initial __________

3. Acknowledges they have read, understand and agree to the requirements of the specifications and all other provisions of this solicitation. Initial _________

4. Certifies that this contractor has not colluded or attempted to collude with other contractors or merchants in the trade to fix or hold prices above the level attained through a free and competitive market. Initial ________

5. Certifies that the owner operator has not been convicted of a felony. Except as indicated on a separate attachment to this proposal in accordance with Section 44.034 Texas Education Code. Initial _________

6. Is a historically underutilized business (HUB) Yes: ______ No: _______

7. The vendor or vendor’s ultimate parent company or majority owner: A) has its principal place of business in Texas; Yes: ________ No: _________ or;

B) employs at least 500 persons in Texas. Yes: ________ No: __________

8. Certifies that is not currently and shall not enter conduct business with Iran, Sudan, or a foreign terrorist organization during the potential contract period. Pursuant to Section 2270.001 Texas Government Code Initial ___________

9. Certifies that it is not currently and shall not boycott Israel during the potential contract period. Pursuant to Section 2270.001 Texas Government Code. Initial ___________

Effective on September 1, 2017 under the provisions of Subtitle F, Title 10, Texas Governmental Code Chapter 2270.001:

A. “Boycott Israel” means refusing to deal with, terminating business activates with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israeli-controlled territory, but does not include an action made for ordinary business purposes, and

B. “Company” means a for–profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit.

I certify that I am over the age of eighteen and authorized to submit a binding proposal on behalf of this company and that this proposal conforms to the required specifications unless so noted in writing.

PRINT NAME:____________________________ TITLE :_______________________________________

E MAIL: _____________________________ TELEPHONE: ________________________________

AUTHORIZED SIGNATURE: ___________________________ DATE: ____________________

P a g e 9 | 9

FORM V