ESBD_384771_1733947241335_IFB_55425003.pdf

TEXAS ANIMAL HEALTH COMMISSION

INVITATION FOR BID (IFB)

for

EID Stick Readers

NIGP CLASS/CODE:

040-37

Electronic Identification Systems Used for Inventory and Tracking of Animals

IFB No.: 554-25-003

PROCUREMENT SCHEDULE

EVENT DATE*

Publication of Invitation for Bid (IFB) on the Electronic State Business Daily at https://www.txsmartbuy.com/esbd Wednesday, December 11, 2024

IFB Questions Due Tuesday, December 17, 2024 (3:00 P.M.

CST)

Agency Responses to Vendor Questions, or Clarifications Thursday, December 19, 2024

Response Deadline Tuesday, January 7, 2025 (2:00 P.M. CST)

Award Date January 2025

*Please note that the dates listed on this procurement schedule are tentative and subject to change.

http://www.txsmartbuy.com/esbd http://www.txsmartbuy.com/esbd http://www.txsmartbuy.com/esbd

TABLE OF CONTENTS

1 Submission Instructions

1.1 Introduction

1.2 Bid Labeling and Delivery Instructions

1.3 Response Completeness

1.4 Submission Checklist

2 Procurement Schedule 3 Submission Information

3.1 Clarifications

3.2 Contents of Bid

3.3 Reservations

3.4 Non-Interest of Agency Employees

3.5 Amendment of Bids

3.6 Withdrawal of Bids

3.7 Agency Point of Contact

INVITATION FOR BIDS

Solicitation Documents Attached Separately

• Terms and Conditions

• Information and Certifications Form

Texas Animal Health Commission

IFB 554-25-003

Posted December 11, 2025

1 Submission Instructions

1.1 Introduction

This Invitation for Bid (IFB) is issued on behalf of Texas Animal Health Commission (TAHC) by the Purchasing Department, which is the sole point of contact during the procurement process.

Pursuant to the Provisions of the Texas Government Code, Title 10, Subchapter D., Chapter

2156.121 – 2156.127, sealed bids will be received until the date and time established for receipt.

After receipt, only the names of the respondents may be made available to the public. Contract dollar amount and other bid details may only be divulged after award of a contract, if a contract is awarded, and must be formally requested through the proper request for information channels.

1.2 Bid Labeling and Delivery Instructions

One (1) original copy of the bid is to be submitted in a sealed envelope to the Texas Animal Health Commission, Purchasing Department no later than 2:00 p.m. (Central Time) January 7, 2025. Each envelope must be identified in the lower left corner as followed:

DO NOT OPEN

IFB Proposal for 554-25-003 EID Stick Readers

OPENING DATE: 01/07/2025

Sealed bids are to be mailed to:

Texas Animal Health Commission Purchasing Department – Attn: Chana Kramer 2105 Kramer Lane Austin, TX 78758

Electronic or facsimile (fax) bids will be rejected.

Bids received after the date and time specified above will be rejected.

Any bid received in an envelope not properly and clearly marked as specified above may result in the bid being rejected. It is the vendor’s responsibility to comply with the above in order to assure its inclusion at the bid opening.

In no event will TAHC be responsible or liable for any delivery delays or errors. Reponses must be received by TAHC by the response deadline as identified in the Procurement Schedule on the cover page of this document in order to be considered.

All bids must be delivered to the Texas Animal Health Commission as required by the instructions within this request.

1.3 Response Completeness

In order to be considered for award, bidders must submit a comprehensive Response which includes all required information and documentation as outlined in this solicitation to ensure the

Posted December 11, 2025

Bidder meets all requirements, possesses the required experience and qualifications and has the capacity to provide the goods and related services described in this Solicitation.

Failure to complete the Information and Certifications Form will result in disqualification of the bid.

All addenda to and interpretation of this solicitation shall be in writing. The State shall not be legally bound by an addenda or interpretation that is not in writing.

1.4 Submission Checklist

The following information is required to be considered a complete bid.

IFB with Authorized Signature and Date Page 5 Vendor Contact Information Page 5 Federal Employer’s Identification Number or Social Security Number

Delivery and Cash Discount Page 5 Quote – Per Unit and Total Price, *additional pages may be used for quote and information if needed

Information and Certifications Document Attachment A

2 Procurement Schedule

The Procurement Schedule dates on the cover page are tentative and subject to change. TAHC reserves the right to modify the dates listed at any time by issuing an addendum.

Bids must be received by TAHC prior to the response time listed on the Procurement Schedule on the cover page of this document or as modified by an addendum. It is the responsibility of the Bidder to ensure that its Bid is received before the Response deadline. TAHC is not responsible for lost, late or misdirected responses.

3 Submission Information

3.1 Clarifications

If additional information is needed to interpret the specifications/requirements, written questions must be received no later than 3:00 p.m. (CST), Tuesday, December 17, 2024, to the person noted in section 3.7.

No information provided verbally, or by any other personnel, will be considered binding. All respondents should use this written document and its attachments as the sole basis for bidding at this time.

Posted December 11, 2025

Additionally, the TAHC prohibits communication initiated by the respondent to any Agency official, representative from another entity or employee evaluating or considering the bids, prior to the time a decision has been made.

3.2 Contents of Bid

All attachments, additional pages, addenda, or explanations supplied by the vendor with this bid will be considered as part of the bid response.

All bids received in response to this request will become the property of the State and will not be returned to the respondents.

3.3 Reservations

This IFB does not commit the Agency to award a contract, to pay any costs incurred in the preparation of a response to this request, or to procure or contract for services or supplies. The Purchasing Department reserves the right to accept or reject any or all bids received as a result of this request, to waive minor irregularities in the procedure, to negotiate with any qualified source, or to cancel in part or in its entirety, this IFB, if it is in the best interest of the Texas Animal Health Commission to do so.

3.4 Non-Interest of Agency Employees

No employee on the evaluation committee shall have any financial interest, either direct or indirect, in the bid or contract. No employee of the evaluation committee shall exercise any undue influence in the awarding of the bid or contract.

3.5 Amendment of Bids

By Agency: Invitation for Bids may be amended by the Purchasing Department in response to any need for further clarification, specifications and/or requirement changes, new opening date, etc.

Amendments will be posted to the Electronic State Business Daily at, https://www.txsmartbuy.com/esbd. It is the responsibility of prospective vendors to check this website for any future amendments, questions, revisions, etc., prior to the bid opening date. All amendments must be acknowledged on the signature page in the area provided. Failure to do so may result in your response being rejected.

If you are unable to access the Internet, contact the purchaser listed within the IFB to request paper copies.

By Vendor: Bids may only be amended after receipt by the Purchasing Department by submitting a later dated bid that specifically states that it is amending an earlier bid. No bid may be amended after the bid opening date unless requested by the Purchasing Department.

3.6 Withdrawal of Bids

Bids may be withdrawn only in total, and only by a written request to the Purchasing Department prior to the time and date scheduled for opening of bids.

https://www.txsmartbuy.com/esbd

Posted December 11, 2025

3.7 Agency Point of Contact

Refer inquiries to:

Chana Kramer, CTCD, CTCM

2105 Kramer Lane Austin, TX 78758

Phone (512)719-0762 Email: chana.kramer@tahc.texas.gov

All written requests for information will be communicated to all applicants known to the agency.

mailto:chana.kramer@tahc.texas.gov

INVITATION FOR BIDS

IF NOT BIDDING DO NOT RETURN THIS FORM.

BIDDER AGREES TO COMPLY WITH ALL CONDITIONS TO THIS IFB.

When BIDDING:

Each bid must be placed in a separate envelope with bid opening date and requisition number annotated immediately below return address on SEALED BID ENVELOPE.

BID OPENING ► January 7, 2025 @ 2 P.M CT

REQUISITION NO. ► 554-25-003

▼ FAILURE TO SIGN WILL DISQUALIFY BID ▼

AUTHORIZED SIGNATURE: DATE

*By signing this bid, bidder certifies that if a Texas address is shown as the address of the bidder, bidder qualifies as a Texas Resident Bidder as defined in Rule 1 TAC 111.2

IF BIDDING, RETURN SEALED BIDS TO:

HAND DELIVER (8:00 a.m. – 5:00 p.m.) OR OVERNIGHT/EXPRESS TO:

Texas Animal Health Commission 2105 Kramer Lane Austin TX 78758

DELIVERY IN DAYS, CASH DISCOUNT % DAYS

Check below if preference claimed under Rule 1 TAC 113.8 ▼ VENDOR NAME, ADDRESS, AND CONTACT INFORMATION ▼

Supplies, materials or equipment: produced in TX/ offered by TX bidders* Agricultural products grown in TX Agricultural products offered by TX bidders* USA produced supplies, materials or equipment Products of persons with mental or physical disabilities Products made of recycled, remanufactured, or environmentally sensitive materials Energy efficient products Rubberized asphalt paving material Recycled motor oil and lubricants Products produced at facilities located on formerly contaminated property Products and services from economically depressed or blighted areas

The Texas ID Number is the taxpayer number assigned and used by the Comptroller of Public Accounts of Texas. If this number is not known, complete the following:

Enter Federal Employer's Identification Number or Sole owner should also enter Social Security Number

AWARD NOTICE: The State reserves the right to make an award on the basis of low line item bid, low total of line items, or in any other combination that will serve the best interest of the State and to reject any and all bid items in the sole discretion of the State.

ITEM

NO. CLASS & ITEM DESCRIPTION QUANTITY UNIT MAKE/

MODEL

UNIT

PRICE

EXTENSION

NIGP Commodity Code:

040-37: Electronic ID Systems Used for Tracking of Animals

PLEASE RETURN ALL PAGES OF THIS BID.

Vendor Note: The following specifications describe a complete unit, with special additions/deletions.

Vendor shall bid cost of complete units only, delivered to the above destination address with F.O.B.

destination terms

AGENCY TO INVOICE

TEXAS ANIMAL HEALTH COMMISSION

P.O. BOX 12966

AUSTIN, TEXAS 78711-2966

DESTINATION OF GOODS IF DIFFERENT THAN ABOVE

TEXAS ANIMAL HEALTH COMMISSION

2105 KRAMER LANE

AUSTIN, TX 78758

1.

(Please fill in the lines to the right, under “Unit Price” and “Total Price” for each line of the quote. Agency will accept a separate page if vendor needs more room for added information. “Total Price of Bid” needs to be filled out at the bottom right hand corner, this will be the total cost for the whole project.)

EID Stick Reader

Example Model:

Allflex RS420-60CM Stick Reader, or TAHC approved equal*

EID Reader - Allflex | Livestock Identification Tags, Tissue Sampling, and Precision Instruments

Product Specifications:

• Stick Reader, including Internal Battery, Cable and Charger

• Minimum 60 CM in length

• Internal Bluetooth

• Cable-free operation

• Must be able to easily change the battery without the use of a screwdriver or other tools

• Durable Fiberglass composition, plastic not accepted

• LCD Readout

• USB-Data Transfer Option

• Able to store 100,000 codes for download

• Battery Life, Minimum 3 Hour, Must be Rechargeable

• Weatherproof to Protection Rating of IP67

• Must be able to Operate in Temperatures from 4 degrees F to 130 degrees F

• Maximum Weight 32 Ounces

• Easy to Read Display with Visual Indicator of Readiness

• IP-67 per IEC 529 (Dust tight and Water Immersible)

• ISO 11784/11785 Compliant

QTY 45

Unit Price

Total Price

TOTAL PRICE

OF BID:

https://www.allflex.global/na/product/eid-stick-reader/ https://www.allflex.global/na/product/eid-stick-reader/

ESTIMATED DELIVERY ONCE PO IS ISSUED

(Please estimate the amount of time it will take for the product to arrive once a PO is awarded to the vendor, to the right under “Estimated Delivery.”)

(All prices shall be F.O.B. destination. Freight prepaid and allowed. This means the vendor shall prepay and include the freight charges in the unit price.)

Estimated Delivery:

Deliveries:

Deliveries should be made between 8 am and 4 pm Monday through Friday, except on regularly observed state or federal holiday.

Vendor is responsible for unloading all items during delivery. TAHC does not have the resources or equipment to unload items during delivery.

Vendor is cautioned to ship only the quantity of items ordered. TAHC is not obligated to accept any items exceeding the quantity stated on the purchase order. Overages may be returned to the vendor at the vendor’s expense. If the vendor refuses the return, the overage will be handled as a gift to the state.

All prices shall be F.O.B. Destination. Freight prepaid and allowed. This means the vendor shall prepay and include the freight charges in the unit price.

Payment:

Payment will be made in accordance with the Texas Prompt Payment Act, Texas Government Code, Subtitle F, Chapter 2251. Vendor shall submit one copy of correct, itemized invoice showing the purchase order number, payee I.D number, remit to address, and phone number on invoice. Vendors should submit an electronic invoice, which shall be sent to:

financial_services@tahc.texas.gov (Note: there is an underscore *_* between “financial” and “services”)

If electronic invoice is not an option, please mail invoices to:

Attn: Financial Services P.O. Box 12966

Austin, TX 78711-2966

TAHC will not incur any penalty for late payment if payment is made in 30 days or less from receipt of goods or services and a correct invoice, whichever is later.

mailto:financial_services@tahc.texas.gov

Purchasing/Bidding Contact:

Chana Kramer, CTCD, CTCM (512)719-0762 chana.kramer@tahc.texas.gov

Payment Contact:

Financial Services (512)719-0700 financial_services@tahc.texas.gov

Please Note: Payment will be made within 30 days of satisfactory delivery. Vendor may arrange for direct deposit with payment contact above.

Texas Animal Health Commission is exempt from paying state taxes.

Bidder agrees to comply with all terms and conditions below and on attached pages.

mailto:chana.kramer@tahc.texas.gov mailto:financial_services@tahc.texas.gov

INVITATION FOR BIDS