ESBD_383233_1732321170246_IFB for TSBVI Track and Long Jump Resurfing_Final.docx

TEXAS FACILITIES COMMISSION

INVITATION FOR BIDS

BID OPENING January 8th 2025 3:00 PM CT

IFB NO. 0003076

IFB Title: TSBVI Track, Long/Triple Jump, Standing Long Jump, and 100-Meter Dash Track Resurfacing.

IF NOT BIDDING

DO NOT RETURN THIS FORM.

BIDDER AGREES TO COMPLY WITH ALL TERMS & CONDITIONS OF THIS IFB

Company Name:

Company Address:

Bidder Point of Contact

POC

Name:

POC

Phone:

POC

Email:

FAILURE TO SIGN WILL DISQUALIFY BID

AGENCY TO INVOICE

Texas Facilities Commission PO Box 13047 Austin, TX 78711-3047

DESTINATION OF GOODS IF DIFFERENT THAN ABOVE

Texas School for the Blind and Visually Impaired 1100 W 45th St Austin, TX 78756

AUTHORIZED SIGNATURE DATE

*By signing this bid, bidder certifies that if a Texas address is shown as the address of the bidder, bidder qualifies as a Texas Resident Bidder as defined in Texas Administrative Code, Title 34, Part 1, Chapter 20.

DELIVERY IN____DAYS, CASH DISCOUNT___%___DAYS

BIDS SHALL BE SUBMITTED IN BONFIRE PORTAL

AS SHOWN IN ATTACHMENT G BONFIRE INSTRUCTIONS

https://tfcstate.bonfirehub.com/opportunities/163160

PREFERENCES

See Section 2.38 of the State of Texas Procurement Manual regarding preferences.

Check below to claim a preference under 34 TAC Rule 20.38 ( ) Supplies, materials, or equipment produced in TX or offered by TX bidder or TX bidder that is owned by a service-disabled veteran * ( ) Agricultural products produced or grown in TX.

( ) Agricultural products and services offered by TX bidders* ( ) USA produced supplies, materials, or equipment.

( ) Products of persons with mental or physical disabilities ( ) Products made of recycled, remanufactured, or environmentally sensitive materials including recycled steel.

( ) Energy Efficient Products ( ) Rubberized asphalt paving material.

( ) Recycled motor oil and lubricants.

( ) Products produced at facilities located on formerly contaminated property.

( ) Products and services from economically depressed or blighted areas ( ) Vendors that meet or exceed air quality standards.

( ) Recycled or Reused Computer Equipment of Other Manufacturers ( ) Foods of Higher Nutritional Value

Vendor ID #

THE ID NUMBER IS THE PAYEE IDENTIFICATION NUMBER ASSIGNED AND USED BY THE COMPTROLLER OF PUBLIC ACCOUNTS OF TEXAS TO PROCESS PAYMENT FOR GOODS/SERVICES. ENTER THIS NUMBER IN THE SPACE PROVIDED ABOVE IF NUMBER IS NOT PREPRINTED. IF THIS NUMBER IS NOT KNOWN, YOU MAY CONTACT THE PURCHASER LISTED BELOW FOR A TEXAS COMPTROLLER OF PUBLIC ACCOUNTS FORM AP-152 – TEXAS APPLICATION FOR PAYEE IDENTIFICATION NUMBER.

PLEASE ALSO ENTER YOUR FEDERAL EMPLOYER’S IDENTIFICATION NUMBER:

In an effort to minimize identity theft, every company MUST have an Employer Identification Number (EIN), also known as a federal tax identification number prior to award of a contract. For information on obtaining your EIN, you may call 800-829-4933.

TSBVI Track and Tennis Court Resurfacing, Long Jump Relocation

IFB 0003076

- 1 – rev. 3.22.2019

SCOPE: In accordance with the provisions of Texas Government Code §2156.063, Solicitation of Bids, Texas Government Code §2165.001, Custodianship of State Property and the Rules and Procedures adopted by the Texas Facilities Commission (TFC), TFC is seeking bids to resurface the athletic facility’s track, long jump areas, 100 meter dash track and two small areas within the track at the Texas School for the Blind and Visually Impaired, located at 1100 W 45th St, Austin, Texas 78756.

This Invitation for Bids (IFB) consists of the following documents:

1. IFB 0003076 (This Document)

2. Attachment A – TFC Terms and Conditions

3. Attachment B – Contractor Qualifications Form

4. Attachment C – Criminal Background Checks and Application Guidelines

5. Attachment D – TFC Bond Forms

6. Attachment E – HUB Compliance Reporting System

7. Attachment F – Campus Map

8. Attachment G – Bonfire Submittal Instructions

9. Attachment H – NFHS Track Requirements

CONTRACT TERM: Field will be available beginning June 3rd for resurfacing. Services are anticipated to be completed by July 31st.

This contract is contingent upon the continued availability of funding. If funds become unavailable through lack of appropriations, legislative budget cuts, amendment of the Appropriations Act, state agency consolidations, or any other disruption of current appropriations, provisions of the Termination Article in the Services Contract shall apply.

STATEMENT OF WORK: Provide all materials, equipment, labor, coordination, and supervisory activities necessary to perform and complete all work required in connection with the following at the Texas School for the Blind and Visually Impaired athletic facilities.

1. Running Tracks Resurface:

a. Remove and dispose of existing track surfaces on large running track, 100-meter dash track, and on the two standing sites within the track grassy area. Handrails around the large track need to be protected from damage during the project. The base mat will need to be evaluated for possible replacement.

b. Repair cracks, holes and other damaged areas of existing asphalt.

c. Remove grass and vegetation inside and outside perimeter of the concrete curbs.

d. Curbs must be smooth, level and equal in height to track surface. Fill in missing expansion joints.

e. Color of new track will be the same as existing track color.

f. Install new track surface; impervious cover. The color will be the same color for all the resurfaced areas and the striping to be repainted exactly how it is now.

g. Paint all stripes and start / finish lines around the track.

h. Replace the current guide cables with new cables and current turnbuckle pads with new turnbuckle pads for the 100 m dash track lanes, the turnbuckle pads will be the same color as they are now.

Triple, Standing Long Jump, Resurface:

i. Remove and dispose of existing standing jump, triple long jump surface.

j. Resurface standing jump, triple long jump track. (See Attachment H – 2020 NFHS Track & Field Specifications, pg. 13, Diagram 1 for pit measurements).

k. The color will be the same color as the track long jumps are now and the striping will be repainted like it is now.

2. Material Application:

a. The Contractor shall field verify that the impervious cover material meets all dimensional accuracy, strength, and compaction and will notify TFC of any deficiencies.

b. The Contractor shall ensure the impervious cover substrate is free of all dirt, oil, grease, or any other residue that may be detrimental to application and longevity of the new surface.

3. Specification Requirements:

a. Specifications, standards and all work performed shall follow the current guidelines set forth by the International Association of Athletics Federation (IAAF) and the National Federation of State High School Associations (NFHS). All materials are required to meet industry and/or ASTM standards.

b. All line striping, legends, and markings shall comply with all industry standards and the standards of the Interscholastic Association of Athletics Federation (IAAF), National Federation of State High School Associations (NFHS), and Track Builders Association, whichever applies to Texas High School running tracks.

8. Meetings and Reports:

a. Meetings shall be held weekly between awarded Contractor, TFC Representatives and TSBVI Representatives to receive weekly updates on the progress of the job and minimize any risks and/or delays that may arise through its completion.

9. Waste Disposal:

a. The Contractor is responsible for removal of all trash including but not limited to; demolition material, construction waste, boxes, skids etc.

b. All trash will be disposed of in accordance with local, state, federal and all environmental regulations.

c. Jobsites must be cleaned daily, and material laydown area will be kept organized and free of trash so as not to disrupt employees, students, or normal operations of affected area. Contractor and any subcontractor working on behalf of the Contractor shall obey all school rules when working on the premises.

10. Site Protection:

a. The Contractor shall provide all necessary materials to protect lawn areas, damage to sidewalks, etc.

b. The Contractor shall be responsible at its cost to repair or replace any damage caused by the Contractor including overspray or run-off materials.

c. Replace and level grass areas damaged during construction of the new surfaces by construction personnel and or construction equipment.

d. The acceptable criteria will be the job site will remain clean and free of debris. All roll off dumpsters, if used, will be removed once full and at the end of the project. The vendor will do daily trash clean up at the end of the shift. The vendor will follow all the school rules that apply to them (speed limits, pedestrian traffic). The material laydown area will be kept neat and clean.

e. There will be no alcohol, drugs, smoking, vaping on school grounds. There are to be no firearms or ammunition brought on to the school grounds. Anything that would be considered disruptive to the learning environment will not be tolerated.

11. Jobsite Hours and Parking:

SCHEDULE OF EVENTS: TFC reserves the right to change the dates shown below.

Issue IFB November 22, 2024

Mandatory Jobsite Walkthrough 1

(or)

Mandatory Jobsite Walkthrough 2

Deadline for Submission of Questions

Deadline for Submission of Bids

JOBSITE WALKTHROUGH: Attendance at one (1) of the two (2) scheduled jobsite walkthroughs is mandatory. The Contractor is responsible for all field measurements and quantity take offs for all materials required and to be furnished for the complete installation. Only those Respondents whose names and represented firm are on the jobsite walkthrough sign-in sheet shall be allowed to submit a response. Jobsite walkthrough attendees will be met by a TFC representative and escorted to the jobsite. For parking instructions, see Attachment F – Campus Map. Please do not be late.

The mandatory jobsite walkthroughs are scheduled for Wednesday December 11th 2024 and Thursday December 12th 2024.

The location of the jobsite walkthrough is:

Texas School for the Blind and Visually Impaired 1100 W. 45th St Austin, Texas 78756

ACKNOWLEDGEMENT OF ADDENDA: Receipt of all addenda to this IFB shall be acknowledged by returning a signed copy of the signature page of each addendum with the response. Any amendment to this procurement solicitation will be posted as an addendum on the Electronic State Business Daily (ESBD). It is the responsibility of interested parties to periodically check the ESBD for updates to the solicitation prior to submitting proposals. Respondent’s failure to periodically check the ESBD will in no way release the selected vendor from “addenda or additional information” resulting in additional costs to meet the requirements of the IFB.

CONTRACTOR’S QUALIFICATIONS: Responding bidders shall complete and submit Attachment B – Contractor Qualifications Form. Failure to provide Attachment B – Contractor Qualifications Form will result in disqualification of any bid that results from this IFB. Contractor must demonstrate at least 10 (10) years’ experience performing services of similar size, scope and complexity to that described in this IFB in order to be considered for award. Include project description, contact names, position, and company name, telephone number, and email address for each reference listed. Detail additional qualifications, licenses, etc.

BID BOND: Bid shall be accompanied by a bid security in the form of an original bid bond, certified and/or cashier’s check (on a solvent bank in the State of Texas) drawn to the order of the Texas Facilities Commission, in the sum of not less than five percent (5%) of the total amount of the bid. No other form of security will be accepted.

1. Should the contractor fail, neglect, or refuse to begin performance of the contract after receiving the award, said security will be forfeited to TFC. Performance shall be considered begun upon acknowledgement of the contract award and the furnishing of all required security bonds and insurance coverage.

2. If TFC has not made an award within ninety (90) calendar days after responses are opened, Bidders may withdraw their responses without prejudice; however, Bidders have the option to extend the time in which their bids will be honored after this ninety (90) day period.

PAYMENT BOND: A Payment bond is required if the Contract price is in excess of $25,000. The payment bond is to be for the Contract Sum and is payable to Owner solely for the protection and use of payment bond beneficiaries. See Attachment D – Bond Forms.

PERFORMANCE BOND: Performance bond is required if the Contract Sum is in excess of $100,000. The performance bond is solely for the protection of Owner. The performance bond is to be for the Contract Sum to guarantee the faithful performance of the Work in accordance with this solicitation. See Attachment D – TFC Bond Forms. The performance bond shall be effective through Contractor’s warranty period.

BOND DUE DATES: Payment and/or Performance bonds are due within ten (10) days of Contractor’s receipt of a Notice of Award.

GENERAL AND CRIMINAL BACKGROUND CHECKS. Contractor represents and warrants that Contractor and Contractor’s employees have not been convicted of a felony criminal offense, or that, if such a conviction has occurred, Contractor has fully advised TFC as to the facts and circumstances surrounding the conviction.

Contractor’s employees and subcontractors that will complete any work on-site at a state-owned property may be subject to a criminal background check. Any expense associated with such a criminal background check shall be borne by the Contractor. If requested by TFC, a complete criminal background check shall be completed before any employee performs services at the site and may be requested at any time thereafter. Criminal background checks must be accomplished by the Texas Department of Public Safety (“DPS”), which includes fingerprint processing by an independent third-party company selected by DPS. Upon receipt of the fingerprints of Contractor’s employees and/or subcontractors, DPS or TFC, will adjudicate the results of the criminal background searches in accordance with the criteria set forth in Attachment C – Criminal Background Checks and Application Guidelines, attached hereto and incorporated herein for all purposes.

SUBCONTRACTORS: Subcontractors providing service under the contract shall meet the same requirements and level of experience as required of the respondent. No subcontract under the contract shall relieve the primary respondent of responsibility for the service. If the respondent uses a subcontractor for any or all the work required, the following conditions shall apply under the listed circumstances:

1. Subcontracting shall be at the respondent’s expense.

2. TFC retains the right to check subcontractors’ background and make determination to approve or reject the use of submitted subcontractors.

3. The respondent shall be the only contact for TFC and subcontractors. Respondent shall list a designated point of contact for all TFC and subcontractor inquiries.

HUB SUBCONTRACTING PLAN: The HUB Subcontracting Plan shall be completed, signed and returned with the proposal. Failure to provide Attachment B – Contractor Qualifications Form will result in disqualification of any bid that results from this IFB. As mandated by 34 Texas Administrative Code, Section 20.14, Respondents must submit an HUB Subcontracting Plan that identifies all subcontractors and complies with good faith effort requirements outlined in the HUB Subcontracting Plan and in accordance with the Comptroller of Public Accounts (CPA) HUB rules in Section 20.14(d)(1)(D)(iii).

HUB SUBCONTRACTING PLAN (HSP) SUBMISSION: TFC is using the HUB Compliance Reporting System (B2G) as a resource tool to accept the HSP online. Respondents must register for a B2G account (No Charge). The HSP must be submitted through TFC’s HUB Compliance Reporting System (B2G) at: http://tfc.gob2g.com, B2G Access Code: 3707759827 . See Attachment E – HUB Compliance Reporting System – Online Process Guide for instructions on how to submit the HSP

1. Pursuant to Texas Government Code, Section 2161.252(b), TFC shall reject any response that does not include a HUB Subcontracting Plan. An incomplete HUB Subcontracting Plan is considered a material failure to comply with the solicitation requirements.

2. The HUB Subcontracting Plan shall become an Exhibit to the Contract between the awarded Respondent and TFC. Upon execution of the Contract, Contractor can only change the HUB Subcontracting Plan if:

(i) Contractor complies with 34 Texas Administrative Code, Section 20.285;

(ii) Contractor provides its proposed changes to TFC for review.

(iii) TFC approves Contractor’s proposed changes to its HUB Subcontracting Plan; and

(iv) TFC and Contractor amend their contract by submitting a revised HUB Subcontracting Plan containing the changes approved by TFC.

3. If TFC determines that the Contractor failed to implement its HUB Subcontracting Plan in good faith, TFC, in addition to any other remedies, may report nonperformance to the CPA in accordance with 34 Texas Administrative Code, Section 20.585.

4. HUB subcontracting opportunities may be available in the following commodity class/item codes:

The list above is not, nor is it intended to be, a comprehensive list that identifies all subcontracting opportunities.

5. If further assistance is needed in preparing the HUB Subcontracting Plan, potential respondents may contact the agency HUB Coordinator Yolanda Strey at 512-475-0453 or by email at HUB@tfc.texas.gov.

6. Requirement to Utilize HUB Compliance Reporting System. Pursuant to Texas Administrative Code, Title 34 §§ 20.285(f)(l)(2) and 20.287(b), TFC administers monthly HSP-PAR compliance monitoring through a HUB Compliance Reporting System commonly known as B2G. The successful Respondent and any subcontractors must submit required PAR information into the B2G system. Any delay in the timely submission of PAR information into the B2G system will be treated as an invoicing error subject to dispute under Tx. Gov’t Code Section 2251.042.

COMPENSATION AND FEES: Responding bidders shall provide a project cost as indicated below. Bidders may not add qualifications, conditions or exceptions to the provided specifications. Any such modifications will not be considered for evaluation, and may be cause for rejection of the bid, at the full and sole discretion of TFC.

Total Project Costs:

a. Material Cost: $_________________

b. Labor Cost: $_________________

c. Total Cost (Sum of lines a and b): $_________________

d. Number of Calendar Days to complete installation: _________________

INQUIRIES: All inquiries shall be submitted in writing to Omar Casas by e-mail to omar.casas@tfc.texas.gov by December 17th 2024 12:00 NOON. All inquiries submitted by email shall be in an editable format, i.e., Microsoft Word, or standard email as opposed to an un-editable format such as Adobe Acrobat .pdf files.

Except as otherwise provided in this Section, upon issuance of this IFB, other employees and representatives of TFC will not answer questions or otherwise discuss the contents of the IFB with any potential Respondent or its representatives. Failure to observe this restriction may result in disqualification of any subsequent response. This restriction does not preclude discussions unrelated to this IFB.

DEADLINE FOR BID SUBMISSION: All bids must be received by TFC by January 8th 2025 at 3:00 PM, Central Time.

METHODS OF BID SUBMISSION: Submittals shall be uploaded via the Bonfire link in Attachment G – Bonfire Submittal Instructions prior to 3:00 PM Central Time on the date specified in the Schedule of Events. There is a 1000 MB limit on individual file size.

a. All proposals shall be fully uploaded and submitted by 3:00 PM on the date specified in the Schedule of Events above. TFC reserves the right to accept late submittals.

b. Telephone, facsimile, and email proposals will not be accepted.

c. Any issues with uploading shall first be addressed with Bonfire Technical Support at the contact information included in Attachment G – Bonfire Submittal Instructions. Contact the Purchaser if there are issues with the site prior to the deadline for alternate arrangements if needed.

BID OPENING:

a. A tabulation of responses will be made available after the opening date and time.

b. All submitted Proposals become the property of TFC after the IFB submittal deadline/opening date.

c. Proposals submitted shall constitute an offer for a period of ninety (90) days or until award is made by TFC, whichever occurs earlier.

BID EVALUATION AND AWARD: TFC shall award the Contract(s) to the Bidder(s) whose bid is considered to provide the best value to the State of Texas, as defined by Texas Government Code, Section 2155.074.

1. TFC also reserves the right to solicit any service that would normally be performed using this Contract if it deems that by doing so would be in the best interest of the State of Texas.

2. In evaluating bids to determine the best value for the State of Texas, TFC may consider information related to past contract performance of a Bidder including, but not limited to, TFC’s Vendor Performance Tracking System (available at http://www.txsmartbuy.com/vpts). Prior work performance with TFC, and other State agencies or governmental entities which are familiar with a Bidder’s performance, depending on problems encountered, may be grounds for disqualification. In addition, Bidders involved in litigation with TFC, or another State agency may be disqualified.

3. TFC reserves the right to award or not award the Contact if no responses are deemed acceptable and may re-solicit as determined necessary in the best interest of the State of Texas.

4. Protests filed in accordance with this solicitation shall be governed by Texas Administrative Code Title 1, Administration, Part 5 Texas Facilities Commission, Chapter 111 Administration, Subchapter 1 Complaints and Dispute Resolution, §111.32 Protests/Dispute Resolution/Hearings.

INSURANCE: Upon acceptance of the bid that is considered to provide best value to the State of Texas, the insurance requirements defined in Attachment A – TFC Terms and Conditions, Section VIII – Bonds and Insurance shall be met by providing a current Certificate of Insurance and corresponding policy endorsements. Any inquiries concerning insurance requirements may be submitted to, Insurance Analyst, Heidi Gonzales by email to: insurance@tfc.texas.gov bonds will not be required for this project.

TFC CONTACT: Omar Casas @ 512-463-1861 or e-mail: omar.casas@tfc.texas.gov.

BIDDER POINT OF CONTACT: Please provide name and contact information for an authorized representative of your firm.

Name of Firm: ____________________________

VID #*___________________________________

Point of Contact: ___________________________

Position: _________________________________

Phone: __________________________________

E-Mail: __________________________________

*If you do not have or know your State of Texas Vendor ID (VID), please provide your Federal Tax ID

REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK

ATTACHMENT A

TFC Terms and Conditions Posted on the ESBD

ATTACHMENT B

CONTRACTOR’S QUALIFICATIONS FORM

COMPANY INFORMATION:

Company Name

Point of Contact Name

Title

Phone Number

Email

Physical Office Presence in Austin Area? (Yes/No)

Office Address:

Current Number of Permanent, Full Time Employees:

Geographic Limits of Operations:

List any Industry Certifications/Qualifications/Formal Training Programs that your staff (who will be assigned to this project) have been certified in:

List names of project managers and supervisors who will be assigned to this project.

QUALIFICATIONS/REFERENCES: Contractor shall submit three (3) references for which the contractor has provided services of similar size, scope and complexity within the last three (3) years. Additional information may be submitted or attached at respondent’s discretion to provide a detailed summary of Qualifications & Experience of similar/relevant scope.

Point of Contact:

Telephone:

Facility Name:

Facility Address:

Start Date of Contract:

End Date of Contract:

Description of Scope of Work:

Point of Contact:

Telephone:

Facility Name:

Facility Address:

Start Date of Contract:

End Date of Contract:

Description of Scope of Work:

Point of Contact:

Telephone:

Facility Name:

Facility Address:

Start Date of Contract:

End Date of Contract:

Description of Scope of Work:

ADDITIONAL COMPANY INFORMATION:

Number of Years in Business:

Physical Office Presence in Austin Area? (Yes/No)

Office Address:

Current Number of Permanent, Full Time Employees:

Current Number of Permanent, Part-Time Employees

Current Total Number of Employees:

Geographic Limits of Operations:

List any Industry Certifications/Qualifications/Formal Training Programs that your staff (who will be servicing this account) have been certified in:

List any applicable licenses currently held by staff that will services this account

ATTACHMENT C

Criminal Background Checks and Application Guidelines The Criminal Background Checks and Application Guidelines can be obtained electronically from the Forms Index, http://tfc.state.tx.us/divisions/facilities/prog/construct/formsindex

ATTACHMENT D

TFC Bond Forms The TFC Bond Forms can be obtained electronically from the Forms Index, http://tfc.state.tx.us/divisions/facilities/prog/construct/formsindex

Document #2a – Performance Bond Document #2b – Payment Bond

ATTACHMENT E

HUB Compliance Reporting System – Online Process Guide Posted on the ESBD

ATTACHMENT F

TSBVI Campus Map

Please check in at the main entrance located at 1100 W 45th St, Austin TX 78756 north side of the campus and ask the attendant to direct you to TSBVI Field.

ATTACHMENT G

Bonfire Submittal Instructions

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Commodity Codes

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

2. Upload your submission at:

https://tfcstate.bonfirehub.com/opportunities/163160

The Question period for this opportunity starts Nov 22, 2024 5:00 PM CST. The Question period for this opportunity ends Dec 17, 2024 12:00 PM CST. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Jan 08, 2025 3:00 PM CST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

Each item of Requested Information will only be visible after the Closing Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.

Need Help?

Texas Facilities Commission uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us

ATTACHMENT H

2020 NFHS Track Requirements (Posted on the ESBD) image2.png image1.png