ESBD_383124_1731964359421_RFB 2024-088 Bid Package - Release.pdf

REQUEST FOR BID

RFB No. 2024-088

Vacant Lots For Sale - Group 5 with Required Development Agreement

Highest and Best Value Bid

Issue Date: November 18, 2024 All Questions Due: January 31, 2025; 5:00 P.M. CT

Bid Closing Date & Time: February 07, 2025; 2:00 P.M. CT Bid Opening Date & Time: February 07, 2025; 2:01 P.M. CT

For Information Contact:

Paul Campos, Purchasing Agent, 254-750-8062, or pcampos@wacotx.gov

Pre-Bid Meeting (Non-Mandatory):

Not Scheduled

RFB Opening Location:

Purchasing Services Office, 1415 N. 4th Street, Waco, Texas

Zoom & Dial-In Information:

Please see Page 12

Purchasing Services Post Office Box 2570 Waco, Texas 76702-2570 Telephone 254 / 750-8060

Fax 254 / 750-8063 https://www.waco-texas.com/Departments/Purchasing

RFB 2024-088 Page 1 mailto:pcampos@wacotx.gov https://www.waco-texas.com/Departments/Purchasing

Disclaimer Notice

The City of Waco is offering Spanish translation services. The services provided by The City of Waco are limited to translating the contract and instructions from English to Spanish.

We do not offer any other administrative services, such as filing, signing, or verifying any documents.

The accuracy and completeness of the translation is not guaranteed, and the City is not liable for any errors or omissions that may occur.

The translation is for informational purposes only and does not constitute legal advice or endorsement. You are responsible for complying with all applicable laws and regulations.

*To receive assistance for interpretation services in Spanish please call 254-750- 5650 or send an email to Josephina Olvera, josephineo@wacotx.gov City of Waco.

Aviso de Exención de Responsabilidad

La Ciudad de Waco ofrece servicios de traducción al español. Los servicios ofrecidos por la Ciudad de Waco se limitan a la traducción del contrato y las instrucciones del inglés al español.

No ofrecemos ningún otro servicio administrativo, como archivar, firmar o verificar los documentos.

La exactitud y exhaustividad de la traducción no está garantizada, y la Ciudad no es responsable de los errores u omisiones que puedan ocurrir.

La traducción tiene únicamente fines informativos y no constituye asesoramiento aprobación legal. Usted es responsable de cumplir con todas las leyes y regulaciones aplicables.

*Para recibir asistencia para los servicios de interpretación en español, llame al 254-750-5650 o envíe un correo electrónico a Josephine Olvera, josephineo@wacotx.gov, Ciudad de Waco.

RFB 2024-088 Page 2 mailto:josephineo@wacotx.gov mailto:josephineo@wacotx.gov

INFORMATION

Bid instructions and information are provided in both English and Spanish in this bid package.

INSTRUCTIONS

• Read and understand the requirements to bid on City properties.

• Turn in your bid in on or before the due date.

• Each bid is considered a separate bid and should be bid, separately.

• Questions should be submitted in writing, emailed through Bonfire or to the named Purchasing Agent.

• Frequently Asked Questions are provided in this document.

Información de oferta e Instrucciones

INFORMACIÓN

Las instrucciones e información sobre la licitación se proporcionan en inglés y español en este paquete de licitación.

INSTRUCCIONES

• Lea y comprenda los requisitos para ofertar por propiedades de la ciudad.

• Entregue su oferta en la fecha de vencimiento o antes.

• Cada oferta se considera una oferta separada y debe ofertarse por separado.

• Las preguntas deben enviarse por escrito, enviarse por correo electrónico a través de Bonfire o al agente de compras designado.

• Las preguntas frecuentes se proporcionan en este documento.

Bid Information and Instructions

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1. How do I submit a bid offer? What paperwork is required?

• Submit:

o Bid Offer Form o Disclaimers and Conditions of Sale Agreement.

o Waiver of Liability and Total Indemnification Agreement.

o Purchasing Forms in (Appendix F).

2. Can I bid on more than one property?

• Yes, each bid is treated separately; submit a bid offer form for each property separately.

3. Can individuals bid, or is it only for firms?

• Both individuals and firms can bid.

4. What qualifications are needed to bid?

• If you own property in the City of Waco, all taxes must be paid in full, no delinquent city liens, and no code or ordinance violations.

5. What are the conditions of a disqualified buyer (bidder)?

• Delinquent tax account for City, School District, Community College or County Taxing Entities including past due amounts owed to the city for mowing, water bills, library fines, hotel sales tax, abatement of other nuisances by the city or demolition of substandard structures; or in current violation of any city code and/or ordinance related to real estate.

6. Are there conditions to bid?

Awarded bidders have from date of notification:

• (10) Business days to pay the full payment of the awarded proposal.

• (180) Calendar days to submit the following exhibits to the Property Manager:

• Property Legal Description, Project Description including square feet, and number of bedrooms and baths, Construction Timeline, Elevation, and Professionally prepared Site plan.

Examples can be found in Appendix D.

• These submissions will be presented to Waco City Council for approval.

• City will prepare a development agreement that includes your submitted exhibits after council approval for your signature and notary.

• City will record a special warranty deed after council approval and a fully executed signed development agreement that includes the submitted exhibits.

• Deed will include a provision that Construction must be completed within (2) years; or property may be repurchased by the City at purchased price.

• No delinquent City of Waco tax accounts, city liens, or code violations.

If the awarded bidder fails to make payment or submit required exhibits or development agreement by required deadlines, payment will be refunded and property can be offered to next highest bidder or placed on another bid sale.

7. How do I submit my bid?

• Via Bonfire e-Procurement or in paper form (sealed envelope) to the City of Waco.

The City of Waco Property Bid Sale, Frequently Asked Questions (FAQ)

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8. When is payment due if I win a bid?

• Full Payment is due within (10) business days of the award notice. Can be paid in cash, credit, check or wire transfer.

9. Can I submit questions? How and when do I get a response?

• Submit questions through Bonfire e-Procurement or email to the named Purchasing Agent.

• Responses will be issued before the bid closing date.

10. Is there a risk of losing my bid even if I had the highest bid?

• Yes, disqualification for late submission, failure to pay, or non-compliance with bid requirements.

11. What is a Site Plan?

• A site plan is a scaled drawing depiction of a property showing all the property boundaries, setbacks, planned buildings outbuildings and driveway.

• The Site plan must be submitted within (180) days after the proposal is awarded.

12. What is a Development Agreement?

• A legally binding contract between property owner and the local government that explains how the land will be used. The agreement has rules to make sure the building such as the house or duplex is built to ensure quality and design standards.

13. What are Residential Building Design Standards?

• Residential Building Design Standards are rules or guidelines that tell us how houses should be built and what they should look like. These standards include things like how tall the house can be, how far it should be from the street, and what materials can be used to build it. They also cover safety features like how strong the walls need to be and how many doors and windows a house should have. These rules are made to ensure that houses are safe, comfortable, and look nice in the neighborhood.

14. How long do I have to submit a signed development agreement and exhibits after winning a bid?

• Awarded bidders must submit site plan, elevation, project description and timeline within the first 180 days after full payment. After council approves the award of the development agreement and sale of the property to the awarded bidder, a final development agreement will be required to sign and notarize that includes all exhibits submitted.

• City of Waco will prepare the final development agreement after the required exhibits are submitted to the Property Manager and after city council approves the award of the development agreement and sale of the property to the awarded bidder. Then the Special Warranty Deed will be filed at the county. Deed will include a reverter clause provision that Construction must be completed within (2) years; property or may be repurchased by the City at purchased price.

15. When will I know if I won the bid?

• City staff will contact the winner after meeting obligations and payment requirements.

• Final approval by the City Council.

16. When can I take possession of the property?

• On the date the deed is recorded.

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17. Do I need to mow the property?

• You must begin mowing and maintaining property as of the recorded deed date.

18. Can I withdraw my bid?

• Yes. Follow withdrawal instructions in the bid package.

19. What is an Elevation drawing?

• An elevation drawing is a view of a building seen from one side. It is a flat drawing that shows what a building will look like from the outside. This drawing illustrates the architectural elements of the building and is drawn to scale and must adhere to City of Waco’s local building codes and zoning regulations.

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Oferta de venta de propiedades de la ciudad de Waco, preguntas frecuentes (FAQ)

¿Cómo presento una oferta de oferta? ¿Qué papeleo se requiere?

Entregar:

Formulario de oferta de oferta Descargos de Responsabilidad y Condiciones de Acuerdo de Venta.

(10) Días hábiles para realizar el pago total de la propuesta adjudicada.

(180) Días calendario para presentar los siguientes anexos al Administrador de la Propiedad:

Descripción legal de la propiedad, descripción del proyecto, incluidos los pies cuadrados y el número de dormitorios y baños, cronograma de construcción, elevación y plano del sitio preparado profesionalmente. Se pueden encontrar ejemplos en el Apéndice D.

Estas presentaciones se presentarán al Concejo Municipal de Waco para su aprobación.

La ciudad preparará un acuerdo de desarrollo que incluya los anexos presentados después de la aprobación del consejo para su firma y ante notario.

La ciudad registrará una escritura de garantía especial después de la aprobación del consejo y un acuerdo de desarrollo firmado en su totalidad que incluya los anexos presentados.

1.

2.

3.

4.

5.

6.

o o o Acuerdo de Renuncia de Responsabilidad y Indemnización Total.

Formularios de Compra en (Apéndice F).

• Sí, cada oferta se trata por separado; envíe un formulario de oferta para cada propiedad por separado.

¿Pueden licitar individuos o es sólo para empresas?

• Pueden presentar ofertas tanto personas físicas como empresas.

¿Qué calificaciones se necesitan para ofertar?

• Si es propietario de una propiedad en la ciudad de Waco, debe pagar todos los impuestos en su totalidad, no debe haber gravámenes municipales morosos ni infringir códigos ni ordenanzas.

¿Cuáles son las condiciones de un comprador (postor) descalificado?

• Cuenta de impuestos morosos para la ciudad, el distrito escolar, el colegio comunitario o las entidades tributarias del condado, incluidos los montos adeudados a la ciudad por cortes de césped, facturas de agua, multas de biblioteca, impuestos sobre las ventas de hoteles, reducción de otras molestias por parte de la ciudad o demolición de estructuras deficientes;

en violación actual de cualquier código y/u ordenanza de la ciudad relacionada con bienes raíces.

¿Existen condiciones para ofertar?

Los licitadores adjudicados tendrán desde la fecha de notificación:

¿Puedo pujar por más de una propiedad?

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• La escritura incluirá una disposición de que la Construcción debe completarse dentro de (2) años; o la propiedad puede ser recomprada por la Ciudad al precio de compra.

• No hay cuentas de impuestos morosas de la Ciudad de Waco, gravámenes municipales ni violaciones del código.

Si el postor adjudicado no realiza el pago ni presenta las pruebas requeridas o el acuerdo de desarrollo dentro de los plazos requeridos, se reembolsará el pago y la propiedad podrá ofrecerse al siguiente mejor postor o colocarse en otra oferta de venta.

7. ¿Cómo presento mi oferta?

• A través de Bonfire e-Procurement o en papel (sobre sellado) a la Ciudad de Waco.

8. ¿Cuándo vence el pago si gano una oferta?

• El pago total vence dentro de los (10) días hábiles posteriores a la notificación de adjudicación. Se puede pagar en efectivo, crédito, cheque o transferencia bancaria.

9. ¿Puedo enviar preguntas? ¿Cómo y cuándo obtengo una respuesta?

• Envíe sus preguntas a través de Bonfire e-Procurement o por correo electrónico al agente de compras designado.

• Las respuestas se emitirán antes de la fecha de cierre de ofertas.

10. ¿Existe riesgo de perder mi oferta incluso si tuviera la oferta más alta?

• Sí, descalificación por presentación tardía, falta de pago o incumplimiento de los requisitos de la oferta.

11. ¿Qué es un plano del sitio?

• Un plano del sitio es un dibujo a escala de una propiedad que muestra todos los límites de la propiedad, los retrocesos, las dependencias de los edificios planificados y el camino de entrada.

• El plano del sitio debe presentarse dentro de los (180) días posteriores a la adjudicación de la propuesta.

12. ¿Qué es un Acuerdo de Desarrollo?

• Un contrato legalmente vinculante entre el propietario y el gobierno local que explique cómo se utilizará el terreno. El acuerdo tiene reglas para garantizar que el edificio, como la casa o el dúplex, se construya de acuerdo con los estándares de calidad y diseño.

13. ¿Qué son los estándares de diseño de edificios residenciales?

• Los Estándares de Diseño de Edificios Residenciales son reglas o pautas que nos dicen cómo se deben construir las casas y cómo deben verse. Estos estándares incluyen cosas como qué tan alta puede ser la casa, qué tan lejos debe estar de la calle y qué materiales se pueden usar para construirla. También cubren características de seguridad como qué tan fuertes deben ser las paredes y cuántas puertas y ventanas

RFB 2024-088 Page 8 debe tener una casa. Estas reglas están diseñadas para garantizar que las casas sean seguras, cómodas y se vean bien en el vecindario.

14. ¿Cuánto tiempo tengo para presentar un acuerdo de desarrollo firmado y anexos después de ganar una oferta?

• Los postores adjudicados deben presentar el plano del sitio, la elevación, la descripción del proyecto y el cronograma dentro de los primeros 180 días después del pago total. Después de que el consejo apruebe la adjudicación del acuerdo de desarrollo y la venta de la propiedad al postor adjudicado, se requerirá la firma y certificación notarial de un acuerdo de desarrollo final que incluya todas las pruebas presentadas.

• La ciudad de Waco preparará el acuerdo de desarrollo final después de que se presenten los anexos requeridos al administrador de la propiedad y después de que el ayuntamiento apruebe la adjudicación del acuerdo de desarrollo y la venta de la propiedad al postor adjudicado. Luego, la Escritura de Garantía Especial se presentará en el condado. La escritura incluirá una cláusula de reversión según la cual la construcción debe completarse dentro de (2) años; propiedad o puede ser recomprada por la Ciudad al precio de compra.

15. ¿Cuándo sabré si gané la oferta?

• El personal de la ciudad se comunicará con el ganador después de cumplir con las obligaciones y requisitos de pago.

• Aprobación final por parte del Ayuntamiento.

16. ¿Cuándo puedo tomar posesión del inmueble?

• En la fecha de inscripción de la escritura.

17. ¿Necesito cortar el césped en la propiedad?

• Debe comenzar a cortar el césped y mantener la propiedad a partir de la fecha registrada en la escritura.

18. ¿Puedo retirar mi oferta?

• Sí. Siga las instrucciones de retiro en el paquete de oferta.

19. ¿Qué es un dibujo de Alzado?

• Un dibujo de alzado es una vista de un edificio visto desde un lado. Es un dibujo plano que muestra cómo será un edificio desde el exterior. Este dibujo ilustra los elementos arquitectónicos del edificio y está dibujado a escala y debe cumplir con los códigos de construcción y las regulaciones de zonificación locales de la ciudad de Waco.

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BONFIRE ELECTRONIC BIDDING

The City of Waco is transitioning to Electronic Bidding, Proposals and Qualification (RFB/RFP & RFQ) submissions. These requests will be managed through the new City’s Data base system, Bonfire.

We ask vendors to register with Bonfire to access and respond to any advertisement for bids and services required by the City. Registration is secure and user friendly. Vendors can register at the link below. Once registered, vendors will be able to:

• Register with the City of Waco.

• Receive notifications for bids and services requests from the City.

• Stay updated on changes, addendums, open solicitations.

• Submit bids and proposals electronically.

• Vendors can inquire about the details and requirements of various bidding opportunities.

The City will still accept bids and proposals by mail or drop off. Notifications of changes, addendums and updates will also be available on the City’s website as well as other media outlets the City uses for solicitations.

The City appreciates your participation. If you have questions during the electronic bid/proposal process, please contact the issuing buyer, whose contact information can be found in the solicitation document. You can also contact Bonfire with registration or customer support issues.

Website links to assist you: https://waco-texas.bonfirehub.com/login, LICITACIÓN ELECTRÓNICA DE HOGAR

La ciudad de Waco está haciendo la transición a la presentación de licitaciones, propuestas y calificaciones electrónicas (RFB/RFP y RFQ). Estas solicitudes se gestionarán a través del nuevo sistema de base de datos de la Ciudad, Bonfire.

Solicitamos a los proveedores que se registren en Bonfire para acceder y responder a cualquier anuncio de ofertas y servicios requeridos por la Ciudad. El registro es seguro y fácil de usar. Los proveedores pueden registrarse en el siguiente enlace. Una vez registrados, los proveedores podrán:

• Regístrese en la ciudad de Waco.

• Recibir notificaciones de ofertas y solicitudes de servicios de la Ciudad.

• Manténgase actualizado sobre cambios, adiciones y solicitudes abiertas.

• Presentar ofertas y propuestas electrónicamente.

• Los proveedores pueden consultar sobre los detalles y requisitos de diversas oportunidades de licitación.

La Ciudad seguirá aceptando ofertas y propuestas por correo o entregandolas. Las notificaciones de cambios, adiciones y actualizaciones también estarán disponibles en el sitio web de la Ciudad, así como en otros medios de comunicación que la Ciudad utiliza para las solicitudes.

La Ciudad agradece su participación. Si tiene preguntas durante el proceso de oferta/propuesta electrónica, comuníquese con el comprador emisor, cuya información de contacto se puede encontrar en el documento de licitación. También puede comunicarse con Bonfire si tiene problemas de registro o atención al cliente.

Enlaces a sitios web para ayudarle: https://waco-texas.bonfirehub.com/login, RFB 2024-088 Page 10RFB 2024-088 Page 10 https://waco-texas.bonfirehub.com/login

BID NUMBER:

DATE:

TIME: CENTRAL

QUICK LINK:

MEETING ID:

DIAL IN NUMBER:

PASS CODE:

ADDITONAL

INFORMATION:

BID NUMBER:

DATE:

TIME: CENTRAL

QUICK LINK:

MEETING ID:

DIAL IN NUMBER:

PASS CODE:

ADDITONAL

INFORMATION:

PRE BID/ PROPOSAL

BID/ PROPOSAL OPENING

ZOOM ACCESS INSTRUCTIONS & ADDITIONAL INFORMATION

RFB 2024-088 Page 11 https://wacotx.zoomgov.com/j/1603662686?pwd=d4h3yFGMpSTYfRbXtUn9jjW9yZ88lt.1

TABLE OF CONTENTS

Register Interest Form I. Schedule for Solicitation for Competitive Sealed Bid II. Contact with City of Waco III. Definitions IV. Instructions for Request for Bid V. Submissions and Award Procedures

Appendices A. Property Addresses and Legal Descriptions

B. Aerial Property Location Maps

C. Sample Agreements and Information References (LINKS) Agreements:

(1) Sample Fee Simple Market Rate Development Agreement

(2) Sample Fee Simple Affordable Development Agreement

(3) Sample Special Warranty Deed

Information References:

(4) AMI Program Limits - Reference

(5) Elevation Example

(6) Site Plan Example

(7) Yard Setback Requirements - Reference

(8) Landscaping Plan - Reference

(9) Residential Building Design Standards- Reference

(10) Residential Plan Submission Requirements - Reference

(11) Waco Comprehensive Plan 2024 – Reference

(12) Waco Strategic Housing Plan - Reference

D. Bid and Bid Agreement Forms to complete and Return

(1) Bid Form

(2) Disclaimers and Conditions of Sale Agreement

(3) Waiver of Liability and Total Indemnification Agreement

City Forms to Complete and Return

(1) Submission of Bid and Acknowledgment of Addenda

(2) Self or Business Identification Form

(3) Conflict of Interest Questionnaire (CIQ form)

(4) Disclosure of Relationships with City Council/Officers (City Charter)

(5) Litigation Disclosure

(6) Texas Public Information Act

E.

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RFB No. 2024-088 Vacant Lots For Sale - Group 5 with Required Development Agreement Highest and Best Value Bid

Please Register for Notifications

REGISTER INTEREST

You have received a copy of the above-described Request document. If you would like to register your interest in this project so that you will receive any future notices or addenda concerning the project, please fill in the information requested below and fax this page to 254-750-8063. You may also scan this page and email to: pcampos@wacotx.gov.

Company/Firm:

Name of Contact Person(s):

Email(s):

Telephone: Fax:

Mailing Address:

It is your responsibility to complete and return this form to the City. Failure to do so will result in your not receiving notices and addenda related to this project from the City of Waco.

Notices and addenda are posted on the City’s website and can be accessed at: https://www.waco-texas.com/Departments/Purchasing

City of Waco Purchasing Services Post Office Box 2570

Waco, Texas 76702-2570 Telephone 254 / 750-8060

Fax 254 / 750-8063 waco-texas.com

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I. SCHEDULE FOR SOLICITATION

The proposed schedule of events is tentative and may be modified throughout the selection process at the discretion of the City of Waco.

• Issuance of the RFB

• Pre-Bid Meeting

• Deadline for Questions 5:00 p.m. CT

• Bid Open & Close Date 2:00 p.m. CT

• Council Approval Dates:

November 18, 2024 Not Scheduled

January 31, 2025 February 07, 2025

Via Zoom Video & Dial In February 07, 2025

Tentatively, the final selection decision will be made, and submitter(s) will be notified of the award as approved by the City Council. The schedule is subject to change by the City.

II. CONTACT WITH CITY OF WACO

The contact person for this solicitation process is:

Paul Campos, Purchasing Agent who can be reached at:

Email: pcampos@wacotx.gov Telephone: (254) 750-8062 Fax: (254) 750-8063

Questions concerning the solicitation can be submitted through the City of Waco’s Bonfire portal at https://account.bonfirehub.com/login (preferred) or by email to the contact person listed above.

Official Address (if needed) - City of Waco Purchasing Services Attn: Paul Campos, Purchasing Agent 1415 North 4th Street Waco, Texas 76707

Contact someone other than the Purchasing Agent listed above, or his/her designated representative at the City of Waco concerning this solicitation may be grounds for removal from consideration.

Interpretation, modification, corrections, or changes to the solicitation documents will be made by addenda issued by the City of Waco. Addenda will also be made available through the City of Waco’s Bonfire portal at waco-texas.bonfirehub.com/login or the City of Waco Website at https:// account.bonfirehub.com/login. Interested professional service providers are encouraged to return the Register Interest form on the previous page.

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III. DEFINITIONS

The following definitions apply to this document and the transaction between the City and the selected submitter unless otherwise designated in the context. Terms, which are singular, may include multiple, where applicable and when in the best interests of the City:

(1) “Addenda” means a change or clarification to the bid item or document(s).

(2) “Awarded or Winning Bidder” means the bidder who provided the highest bid and complied with all requirements listed herein.

(3) “Bid” or “Submission” refers to a written response to an RFB.

(4) “City” means and refers to the City of Waco, Texas.

(5) “Company” or “Firm” means and refers to any submitter, whether such submitter be a sole proprietor, corporation, company, partnership, company, or any other entity legally defined or recognized under the laws of the State of Texas.

(6) “Construction Completion” means the date upon which the structure on each lot has completed all final inspections that clear the structure for occupancy by a human.

(7) “Day” where noted means, a Calendar Day (Continuous days) & Business day (Monday through Friday) as defined.

(8) “Development Agreement” means additional contractual documentation that specifies the standards and conditions that will govern the required residential development of the property.

(9) “Disqualified” refers to submission(s) that are null, void, and ineligible.

(10) “Disqualified Buyer” is anyone with:

a) a delinquent tax account for City, School District, Community College or County Taxing Entities;

b) past due amounts owed to the city for mowing, water bills, library fines, hotel sales tax, abatement of other nuisances by the city or demolition of substandard structures; or

c) in current violation of any city code and/or ordinance related to real estate.

(11) “IRC” means Internal Revenue Code.

(12) “Qualified Firms” (“Developers”) means a business entity registered and in good standing with

State of Texas Secretary of State with no delinquent tax accounts for City, School District, Community College or County Taxing Entities; no past due amounts owed to the City for mowing, water bills, library fines, hotel sales tax, abatement of other nuisances by the City or demolition of substandard structures; and no outstanding violation of any City code and/or ordinance related to real estate.

(13) “Qualified Individual” means an individual with no delinquent tax accounts for City, School District, Community College or County Taxing Entities; no past due amounts owed to the City for mowing, water bills, library fines, hotel sales tax, abatement of other nuisances by the City or demolition of substandard structures; and no outstanding violation of any City code and/or ordinance related to real estate.

(14) “RFB” means and refers to a Request for Bid that will be awarded based on the highest responsible bid to City of Waco.

(15) "RTA” means Residential Tax Abatement Program

(16) “Solicitation” means an RFB issued by the City Waco seeking products or services described in the document.

(17) “Submitter” or “Bidder” means an individual(s) or firm that submits a response.

RFB 2024-088 Page 15 https://www.waco-texas.com/Departments/Housing/Residential-Tax-Abatement-Program

IV. INSTRUCTIONS FOR REQUEST FOR BID

Scope of Project:

A. Property offered for sale. The City of Waco invites bids from qualified individuals and firms to purchase City Owned vacant lot(s) and develop residential housing. Successful bidders must enter into a development agreement with the City of Waco. This agreement stipulates terms and conditions and the timely completion of construction. Requirements includes timely submission of full payment upon award, timely submission of a project description, a construction timeline, a site plan, and front elevation renderings and completion of construction within two years of the deed recording. The properties offered for sale are listed in Appendix A, attached hereto and incorporated herein.

B. Facts Regarding Property Offered for Sale, Terms, Conditions, and Requirements:

Please review FAQ. Each Bidder should carefully read this information and understand the following information. These details are essential:

Submissions within 180 days after full payment, the Awarded Bidder must submit exhibits to property manager:

o Project description such as number of bedrooms, baths and square foot o Amenities List features that meet or exceed the City of Waco’s design standards.

o A Construction timeline Outline the project’s key milestones. Proposal shall describe each phase and timeline for building project., o A scaled preliminary site plan must include proposed structures, open spaces, and site improvements (e.g., parking, fences, sidewalks, driveways), and must be drawn to a scale of 1" = 20'. The plan should also show landscaping and setbacks. This plan will be reviewed by a planner, who will provide feedback. No City Council review will take place without this site plan.

o Front elevation renderings that demonstrate how the development on the property will meet or exceed the minimum Residential Design Standards.

Reviews:

After payment and above exhibits are submitted, Property manager will submit site plan and exhibits to Planning and Housing Departments, once approved, the property manager prepares an agenda item including the exhibits, for city council action at the first feasible meeting, as determined by the City of Waco.

After City Council approval, Final Development Agreement:

The City will prepare the final development agreement, including all exhibits. After being sent the final agreement from the City, the awarded Proposer must sign and notarize two copies of the development agreement that includes all submitted exhibits: the project description, a construction timeline, a scaled preliminary site plan, and a front elevation rendering.

Transfer of Ownership:

The Awarded Bidder will receive a recorded Special Warranty Deed after city council approval.

Example Appendix C.

No Title Insurance or Survey: The City will not purchase or guarantee Title Insurance or purchase a survey/plat of the property.

The City makes no guarantee as to the availability of utilities to the property and the property will

RFB 2024-088 Page 16 be conveyed “as is. Specifically, no warranty, written, expressed or implied, is made regarding the property as to the suitability of use of for building/construction of any structure(s), suitability for habitation, compliance with City codes, or clear title. It is the sole responsibility of the bidder to examine the property, research building codes, encumbrances, zoning designations, physical location, and all other aspects of the property prior to submitting a bid on that property. No oral guarantees or assurances have been made regarding the property. Bidders are advised to investigate the property thoroughly before submitting a bid, as no City employee is authorized to make guarantees. Bidders should confirm the location of the property prior to the sale. Maps and plats of the property may be found at the office of the County Clerk on McLennan, County at Waco, Texas: https://www.co.mclennan.tx.us/178/Official-Public-Records

Construction Completion shall occur on or before two (2) years from the date the deed is recorded unless an extension is granted by the City of Waco. If the project is not completed within this time, the City may reclaim ownership of the property through a reversion clause in the deed.

City's Right to Repurchase: If the Awarded Bidder wishes to sell or convey the property before two years from the date the deed is recorded the City has the first right to repurchase the property at the same purchased price, if construction completion has not been achieved, as determined exclusively by the City. This restriction will be secured by the deed on the property.

Awarded Bidder must meet the requirements set out in City of Waco’s Overlay Zones, follow City of Waco codes, ordinances, site development standards and plan submission requirements.

(Reference Addendum C)

Refunds and Award being Voided.

1) If the exhibits are not provided to the property manage within 180 days, payment will be refunded and awarded bid is voided.

2) If the city council does not approve the development agreements, your invoice will be refunded awarded bid is voided.

V. SUBMISSION AND AWARD PROCEDURES

A. Requirements

(1) Submitters should submit their bids through the City of Waco’s Bonfire portal at https:// account.bonfirehub.com/login. Paper/Physical submissions will still be accepted.

(2) Completed and signed copies of all Forms included herein.

(3) If applicable, submit Corporate Resolution/Trust Agreement/Certificate of Formation, within

(5) business days of bid acceptance, to Purchasing Services. If bid forms and business documents do not match, the bid will be rejected and awarded to the next highest bid.

(4) “Qualified Firms” must be Registered and in good standing with the State of Texas Secretary of State, if not, bid submittal will be disqualified.

(5) Cash Bids. Bids are required to be paid in cash. Within (10) business days of the bid acceptance date, the winning bid must submit full payment to the office of the Property Manager. If the winning bid is unable to provide payment within (10) business days of the bid acceptance date, the bidder shall provide, in writing, a valid reason for the delay in payment and request an additional (5) business days to submit full payment; however, it shall be the City’s sole determination whether the stated reason for delay is a valid reason and whether a

(5) business day extension is granted. Partial payments will not be accepted. Any deviation from these instructions may, at the sole discretion of the City of Waco, result in the

RFB 2024-088 Page 17 https://www.co.mclennan.tx.us/178/Official-Public-Records disqualification of the bidder and/or automatic rejection of the bid. However, the City reserves the right to waive minor deviations on bid responses.

(6) Sealed, Paper Bids must be delivered to the City of Waco Purchasing Services office, located in the Operations Center Building at 1415 N. 4th Street, Waco, Texas 76707.

(7) Bid(s) must be a sealed submission, with an official Request for Bid Form, in accordance with statement B. requirements.

(8) Bidders may reproduce copies of the official Bid Form for the purpose of submitting a bid on numerous properties offered. Bidders are required to submit all required forms along with the bid. Copies of forms are included in the Appendices below.

(9) Bids can be automatically rejected. Read all instructions on how bids are automatically rejected, even after the intent to award.

(10) Bids that are not complete or incomplete or not in compliance with the instructions are subject to rejection.

(11) By submitting a bid, the bidder acknowledges that the bidder has read these Instructions for Bidders and agrees that these Instructions for Bidders apply to the sale of the properties listed.

(12) Responses to this solicitation must be received by 2:00 p.m. (Central Time) on February 07, 2025 The City prefers that vendors use the new Bonfire portal at https:// waco-texas.bonfirehub.com/login, paper submissions will still be received at the address listed below Via Delivery Services or Personal Delivery to:

B. Bid Response Date and Location

Responses to this solicitation must be received by 2:00 p.m. (Central Time) on February 07, 2025. The City, prefers that vendors use the new Bonfire portal at https://waco-texas.bonfirehub.com/login,, paper submissions will still be received at the address listed below Via Delivery Services or Personal Delivery to:

Attn: Paul Campos, Purchasing Agent 1415 North 4th Street Waco, Texas 76707

If using U.S. Mail, note that U.S. Mail is initially received at Waco City Hall and then delivered to the office of Purchasing Services by a City courier. That delivery may occur a day or more after being received at Waco City Hall. Allow additional time in advance of the proposal due date for U.S. Mail delivery. If the Purchasing Office has not received the proposal by the stated deadline, the proposal will be returned unopened.

All submissions shall be sent to the attention of the Purchasing Agent in a sealed envelope that is clearly marked on the outside as follows:

“RFB 2024-088, Vacant Lots For Sale - Group 5

If submitting more than one bid, place one bid per envelope and clearly indicate the RFB number and property address. DO NOT INCLUDE ALL YOUR BIDS in ONE ENVELOPE.

Bid Opening: 2:01 P.M. (Central Time) on February 07, 2025

RFB 2024-088 Page 18 https://waco-texas.bonfirehub.com/login https://waco-texas.bonfirehub.com/login https://waco-texas.bonfirehub.com/login

Vendors accept all risk of late delivery bids regardless of instance or fault. A bid received after the submission deadline will not be considered and will be returned unopened to the submitter. Vendors accept all risks of delivery.

The City will NOT accept a response submitted by facsimile transmission (fax) or by electronic mail (email).

All submissions and accompanying documentation will become the property of the City.

C. Modification to or Withdrawal of Submission

Submissions cannot be altered or amended after the submission deadline passes. Submissions may be modified prior to the deadline by providing a written notice to the Purchasing contact person at the address previously stated. To modify a submission prior to the submission deadline:

(1) Submit a written notice of the modification WITHOUT revealing the bid price. The modification should provide the addition, subtraction, or other modifications so that the final prices or terms will not be revealed to the City until the sealed bid is opened.

(2) The written modification may be submitted by electronic transmission (fax or email or personal delivery to Purchasing Agent identified earlier in this document. The written modification must be received by the City prior to the closing time.

(3) If the modification is submitted through an electronic transmission (fax or email), the City must receive an original of the modification document signed by the bidder and submitted to a delivery company (UPS, FedEx, etc.) prior to the bid closing time. If the original of the modification was not submitted to a delivery company prior to the closing time or is not received within three (3) days after the closing time of the bid, consideration will not be given to the modifications provided in the electronic transmission.

A paper submission may also be withdrawn (Bonfire vendors can withdrawal their own submission) by providing the notice in person by a representative of the vendor who can provide proof of his authority to act for the vendor. The representative will be required to execute a receipt reflecting the submission is being withdrawn. If a submission is withdrawn before the submission deadline stated herein, the vendor may submit a new sealed bid provided the new bid is received prior to the closing date and time deadline stated on the cover page and in the Schedule for the Solicitation. This provision does not change the common law right of a submitter to withdraw a submission due to a material mistake in the submission.

D. Vendor’s Cost to Develop Submission Costs for developing and assembling submissions in response to this solicitation are entirely the responsibility and obligation of the vendor and shall not be reimbursed in any manner by the City.

E. Method of Award For this solicitation, the City will award the highest bidder. The awarded bid will be rejected if the full purchase price is not delivered to City of Waco within 10 days from the award date, unless otherwise stated, as described in V. (5).

(1) Compliance with all bid requirements, delivery, and needs of the City are considerations in evaluating bids.

(2) The City may waive any defect, irregularity or informality in any bid or bidding procedure.

(3) Bids will be opened publicly via Zoom Video Conference at the Purchasing Services Office, City of

Waco Operations Center, 1415 N. 4th St., Waco, Texas on Friday, February 21, 2025, via Zoom Video instructions can be found this bid package and will be available on the City of Waco Website at:

RFB 2024-088 Page 19 https://www.waco-texas.com/Departments/Purchasing/Open-Bid-Opportunities and https://www.waco-texas.com/Departments/Planning-Services/Property-Management-and- Property-Sales.

(4) The selected bid will be presented to the City Council for action at the first feasible City Council meeting, as determined by the City of Waco.

F. Disqualification or Rejection:

If any of the following occurs, the awarded bidder will be disqualified or rejected, and the City may offer the sale to the next highest bidder:

(1) Delivery of purchase price is not delivered to the City of Waco within (10) business days of the award date.

(2) This bid was not approved by the City Council. The purchase price will be refunded to Bidder, if not approved.

(3) Bid requirements were not met.

If the highest bidder is disqualified or rejected, the City may offer the award to the next highest bidder that meets all the qualifications and requirements of the bid. The City may continue this process until the seventh highest bidder is reached. If no qualified bidder is selected as the awarded bidder during this process, the property will be placed on a future property sealed bid sale. All bid prices, purchase, and development agreements must be approved by the City Council.

G. Evaluation Procedures:

A Bid less than the stated minimum bid sales price is automatically rejected and will not be considered a valid bid.

The bidder should be aware of laws pertaining to the sale of property by home-rule municipalities in the State of Texas, prior to submitting a bid that will require the City to sell or convey the Property described herein.

H. Reservations by the City:

The City of Waco reserves the right to reject any and all submittals. The issuance of this solicitation does not obligate the City to contract for expressed or implied services. The City of Waco will not reimburse bidders for any costs incurred during the preparation or submittal of responses to this solicitation.

Furthermore, the City expressly reserves the right to:

(1) Waive any defect, irregularity, or informality in any submittal or procedure;

(2) Extend the solicitation closing time and date;

(3) Reissue this solicitation in a different form or context;

(4) Waive minor deviations from specifications, conditions, terms, or provisions of the solicitation, if it is determined that waiver of the minor deviations improves or enhances the City’s business interests under the solicitation;

(5) Extend any contract when most advantageous to the City, as set forth in this solicitation; and/or

(6) Retain all bids submitted and to use any ideas in a bid regardless of whether or not that bid is selected.

I. Execution:

The Purchasing Agent or Property Manager will notify the awarded bidder by email and/or phone. Upon notification, Full Payment:

Within the first 10 days, the awarded bidder must coordinate and submit full payment to the Property Management Office of the City of Waco, located in the Dr. Mae Jackson Development Center at 401 Franklin Avenue, Waco, Texas 76701. THIS OFFICE LOCATION WILL NOT ACCEPT BIDS.

Submission of Exhibits: The Awarded Bidder must submit required development agreement exhibits to property manager within 180 days from payment.

RFB 2024-088 Page 20 https://www.waco-texas.com/Departments/Purchasing/Open-Bid-Opportunities https://www.waco-texas.com/Departments/Planning-Services/Property-Management-and-Property-Sales https://www.waco-texas.com/Departments/Planning-Services/Property-Management-and-Property-Sales

• City Council Review: After receiving the exhibits, the purchase price, terms and exhibits will be presented to the City Council for action at the first feasible meeting, as determined by the City of Waco.

• Development Agreement After council approval, City of Waco will prepare development agreement that includes all submitted exhibits. The Bidder must sign and notarize two copies of this agreement.

• Property Transfer The City of Waco will prepare and process the necessary documents to transfer ownership of the property.

Estimated entire process may be up to 3-4 months for planning site plan approval, legal review, council approval, and recording of the deed. The quicker the bidder submit the exhibits the sooner the deed can be obtained.

RFB 2024-088 Page 21

APPENDIX A

Property Addresses and Legal Descriptions

RFB 2024-088 Page 22

Bid Item Nuber Type of Package PID Address Legal Description Lot Size Zoning MCAD Minimum Bid Platted Qualifies for RTA

RFB 2024-088-01

Workforce PKG

169987

1204 SELMAN ST

WACO, TX 76704

Lot 13 Block

DAVIS J F TR; Acres .1722

50 X 150 R-2 $ 12,900.00 $ 10,320.00 Yes Yes

Workforce PKG

169986

1206 SELMAN ST

WACO, TX 76704

Lot 12 Block

DAVIS J F TR; Acres .1722

50 X 150 R-2 $ 12,900.00 $ 10,320.00 Grandfathered Yes

Workforce PKG

169985

1208 SELMAN ST

WACO, TX 76704

Lot 11 Block

DAVIS J F TR ; Acres .1722

50 X 150 R-1B $ 12,900.00 $ 10,320.00 Grandfathered Yes

3 Lot Grop -01 Bid $ 30,960.00

RFB 2024-088-02

Market Rate

PKG 02

167629

1008 N 05TH ST

WACO, 76707

Lot K Block

CHAMBERLIN &

TAYLOR; Acres .3447

91 X 165 R-2 $ 29,430.00 $ 23,544.00 Yes Yes

RFB 2024-088-03

Market Rate

PKG 03

167623

1024 N. 05th

WACO, 76707

Lot D Block

CHAMBERLIN &

TAYLOR ; Acres .1856

49 X 165 R-2 $ 22,560.00 $ 18,048.00 Yes Yes

RFB 2024-088-04

Market Rate

PKG 04

167624

1025 N. 06th St

WACO, 76707

Lot E Block

CHAMBERLIN &

TAYLOR; Acres .1894

50 X 165 R-2 $ 22,940.00 $ 18,352.00 Yes Yes

RFB 2024-088-05

Market Rate

PKG 05

171328

1302 N. 6th AKA 701 Colcord Ave, Waco 76707

Lot 2 Block

DEWEY ; Acres .1894 50 X 165 R-2 $ 22,940.00 $ 18,352.00 Yes Yes

RFB 2024-088-06

Market Rate

PKG 06

185243

2674 OLD

ROBINSON RD

Lot 12 Block B

PEWITT B A; Acres .3361

Irregular R-1B $ 27,230.00 $ 21,784.00 Developer required to plat; city will require additonal ROW at corner.

Yes

RFB 2024-088-07

Market Rate

PKG 07

185920 2104 Trice, Waco 76707 Lot 2B 3A Block 10

PROVIDENT; Acres .2468

50 X 215 R-2 $ 28,380.00 $ 22,704.00 Developer required to plat; city will require additonal ROW.

Yes

RFB 2024-088-08

Market Rate

PKG 08 356858 509 Chapel View, Waco 76712

Lot 17 Block

FOSSIL RIDGE; Acres .407

125 X

R-2 $ 57,970.00 $ 46,376.00 Yes No

Appendix A - Fee Simple; No TIF Group 5 Packages

Group# -01: Of the three completed construction lots, one must be sold to an individual and/or family who is at 80% or below the Area Median Income (“AMI”) as defined by the U.S.

Department of Housing and Urban Development, one must be sold to an individual and/or family who is at 120% or below the AMI as defined by HUD, and one can be sold with no income restrictions on the purchaser of the property.

RFB 2024-088 Page 23

PCampos Highlight

APPENDIX B

Aerial Property Location Maps

RFB 2024-088 Page 24

(3) Property Purchase

1204 Selman St.

1206 Selman St.

1208 Sleman St.

Bid Item: 2024-088-01

WORKFORCE RATE

AGREEMENT

Requirement of Development Agreement:

Of the three completed lots:

1) one must be sold to an individual and/or family who is at 80% or below the Area Median Income (“AMI”) as defined by the U.S. Department of Housing and Urban Development,

2) one must be sold to an individual and/or family who is at 120% or below the AMI as defined by HUD,

3) one can be sold with no income restrictions on the purchaser of the property (market rate)

MINIMUM BID:

for 3 lots

$30,960.00

RFB 2024-088 Page 25

Dallas St

Sherman St

Riddle Ave

E James AveSelman St

Preston St Faulkner Ln

Da vis

Av e

1124 1103

1120 1012

1208 1124

1019 1000

1324 1311

11031103

615529

1103 919

718504

N:\planning\Kendra\CCPropertymap.mxd 10/2/2018: KendraA

GW CARVER MIDDLE SCHOOL

GL WILEY

Opportunity Center

INDIAN SPRING MIDDLE

PAUL QUINN CAMPUS

RAPOPORT ACADEMY

MLK JR BLVD

FAULKNER LN

E W

AC

O DR

DALLAS ST

N 4TH ST

HERRING AVE

N 5TH ST EL

M AV

E

GARRISON ST

N UNIVERSITY PARKS DR

Cameron Park

East Waco Park µ

Fee Simple Property 1204, 1206 and 1208

Selman Street

Disclaimer: This product is for informational purposes and may not have been prepared for or be suitable for legal, engineering or surveying purposes. It does not represent an on-the ground survey and represents only the approximate relative location of property boundaries.

This map has no warranty of accuracy, implied or otherwise.No liability is assumed for its use or misuse for any purpose. *For referential purposes only.

Subject Property

RFB 2024-088 Page 26

RFB 2024-088 Page 27

1008 N. 5th St.

Bid Item: 2024-088-02

MARKET RATE

AGREEMENT

MINIMUM BID:

$23,544.00

RFB 2024-088 Page 28

904-906

908-910

1103 1010

N 5th St

Bosq ue B lvd

N 6th St

Dew ey

Av e

N:\planning\Kendra\CCPropertymap2023 Zoning.mxd 3/10/2023: KendraA

INDIAN SPRING MIDDLE

WEST AVE ELEM.

ST PAUL'S EPISCOPAL SCHOOL

LIVE OAK HS

N 4TH ST

N 5TH ST

W W

AC

O DR

BOSQUE

MLK JR BLVD

S 11TH ST

COLCORD AVE

E W

AC

O DR

AUSTIN

AVE

WASHINGTON AVE

S 5TH ST

S 4TH ST

N UNIVERSITY PARKS DR

Barron's Branch

Dewey A

Park

Bledsoe Miller Park

Cameron Park µ

Property Location Map 1008 N. 5th Street

Fee Simple

Disclaimer: This product is for informational purposes and may not have been prepared for or be suitable for legal, engineering or surveying purposes. It does not represent an on-the ground survey and represents only the approximate relative location of property boundaries.

This map has no warranty of accuracy, implied or otherwise.No liability is assumed for its use or misuse for any purpose. *For referential purposes only.

RFB 2024-088 Page 29

1024 N. 5th St.

Bid Item: 2024-088-03

MARKET RATE

AGREEMENT

MINIMUM BID:

$18,048.00

RFB 2024-088 Page 30

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INDIAN SPRING MIDDLE

WEST AVE ELEM.

ST PAUL'S EPISCOPAL SCHOOL

BROOK AVENUE ELEM.

LIVE OAK HS

N 5TH ST

N 4TH ST

W W

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MLK JR BLVD

COLCORD AVE

S 11TH ST

E W

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AVE S 5TH ST

N UNIVERSITY PARKS DR

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Dewey Park

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