ESBD_381393_1730148482000_580-25-RFQ-0001 BRACS Storymap.pdf

REQUEST FOR QUALIFICATIONS NO. 580-25-RFQ-0001

FOR

SERVICES FOR A WEB-BASED INTERACTIVE DATA DASHBOARD OF GEOSPATIAL DATA

SHOWCASING A BRACKISH AQUIFER STUDY

CLASS-ITEM CODE(S): 920-40, 920-33, 925-45, 209-49, 208-82

RELEASE DATE: OCTOBER 28, 2024

DEADLINE FOR SUBMISSION: NOVEMBER 19, 2024, BY 5:00 P.M. CT

Solicitation Point of Contact:

Cameron Turner Director, Procurement and Contract Services Bid-Room@twdb.texas.gov

You, the Respondent, are responsible for checking the Electronic State Business Daily (ESBD) website, https://www.txsmartbuy.gov/esbd, for any addenda to this Solicitation. Please search under Agency Code 580 (Texas Water Development Board). Respondent’s failure to periodically check the ESBD will in no way release that Respondent from addenda or additional information resulting in additional requirements of the Solicitation.

https://www.txsmartbuy.gov/esbd

580-25-RFQ-0001 Page 2 of 36

TABLE OF CONTENTS

SECTION I - OVERVIEW, DEFINITIONS AND AUTHORITY 3

SECTION II – SCOPE OF WORK 5

SECTION III – DELIVERABLES 9

SECTION IV – GENERAL INFORMATION 11

SECTION V – GENERAL TERMS AND CONDITIONS 16

580-25-RFQ-0001 Page 3 of 36

SECTION I –OVERVIEW, DEFINITIONS AND AUTHORITY

1.1 OVERVIEW

The Texas Water Development Board (TWDB) requests responses to this Request for Qualifications (RFQ) for the award of a contract to create a web-based Interactive Data Dashboard for geospatial data (e.g. ESRI StoryMap, ESRI Experience Builder) to showcase a BRACS study with designated brackish groundwater production zones (the Project).

The Project will include the creation of a visually engaging Interactive Data Dashboard to effectively communicate the findings derived from a Brackish Resources Aquifer Characterization System (BRACS) study (which will be determined collaboratively at a later date). BRACS aquifer studies aim to: 1) map and characterize the brackish portions of Texas aquifers, 2) determine brackish groundwater volumes, and 3) designate brackish groundwater production zones as codified in Texas Water Code 16.060.

Upon completion of the Project and full payment, all rights to the Interactive Data Dashboard including all associated content, source code, and documentation will belong to TWDB. The Contractor shall provide a license for the use of any third-party assets or tools incorporated into the Interactive Data Display.

TWDB will consider qualifications from business entities that demonstrate the ability to complete the Project within the guidelines of this Solicitation and any applicable federal, state, and local laws, rules, and regulations. Respondents must execute Content Item 1, Execution of Response to the Request for Qualifications, and complete other items listed under 4.1.B, Contents, to be considered. Additional information on TWDB and its programs can be found at http://www.twdb.texas.gov.

1.2 DEFINITIONS

“ADA” means the Americans with Disabilities Act.

“Addendum” means a written clarification or revision to the Request for Qualifications issued by the Texas Water Development Board. Respondents must acknowledge receipt of any addenda in the submission of the Solicitation Response.

“Affiliate” means any individual or entity that, directly or indirectly, controls, is controlled by, or is under common control with, Respondent. “Control” means the ability to directly or indirectly direct the management and policies of an entity, whether through the ownership of voting securities or membership interests, by contract, or otherwise.

“Contract/Contract Documents” means all documents which govern this Solicitation and any resulting contract(s), including without limitation the Project Manual, this Solicitation, the Architect/Engineer’s specifications and drawings, any Uniform General and Supplementary Conditions, Special Conditions, and all bonds and insurance.

https://texas.public.law/statutes/tex._water_code_section_16.060 http://www.twdb.texas.gov/

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“Contract Price” means the total compensation payable to Contractor for completion of the work in accordance with the terms of the contract.

“Contractor” means Respondent(s) awarded a contract under this Solicitation.

“ESBD” means the Electronic State Business Daily, http://www.txsmartbuy.com/esbd.

“General Conditions” means those items and related costs that are specified in this document.

“HUB” means Historically Underutilized Business as defined by Texas Government Code Chapter 2161.

“HUB Subcontracting Plan” or “HSP” means the form required by Texas Government Code §

2161.252 and 34 Texas Administrative Code § 20.285 for each contract with an expected value of $100,000 or more, in which Respondent must demonstrate a Good Faith Effort to subcontract with HUBs. The HSP must be included with the Solicitation Response.

“Key Staff” means experienced, professional and/or technical personnel who will have major responsibilities under the Contract and/or provide unusual or unique expertise essential for successful completion of the work performed.

“Notice to Proceed” or “NTP” means written notice provided by TWDB to begin the Project.

“OSHA” means the U.S. Occupational Safety and Health Administration.

“PIA” means the Public Information Act, Texas Government Code Chapter 552.

“Project” means the work solicited under this Solicitation.

“Respondent” means the entity responding to this Solicitation.

“RFQ” means Request for Qualifications.

“Solicitation” means this RFQ.

“Solicitation Response” means Respondent’s entire response to this Solicitation, including all documents requested.

“SOQ” means Statement of Qualifications.

“State” means the State of Texas and any state agency; the Texas Water Development Board or state agency identified in this Solicitation, its officers, employees, or authorized agents.

“TAC” means Texas Administrative Code.

http://www.txsmartbuy.com/esbd

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“TWDB” means the Texas Water Development Board.

1.3 AUTHORITY

TWDB is posting this Solicitation pursuant to the State Purchasing and General Services Act, Texas Government Code Chapter 2155; Texas Water Code § 6.190; and Texas Water Code § 35.001.

1.4 BACKGROUND

TWDB Brackish Resources Aquifer Characterization System (BRACS) Program maps and characterizes the brackish portions of the aquifers in Texas to provide useful data to regional water planning groups and other entities interested in developing and desalinating brackish groundwater as a new supply. TWDB is required by Texas Water Code § 16.060 to identify and designate local or regional brackish groundwater production zones in areas of the state with moderate to high availability and productivity of brackish groundwater that meet certain criteria and can be used to reduce the use of fresh groundwater.

This RFQ provides an outreach to locate qualified contractors to conduct services for a web-based interactive data dashboard of geospatial data showcasing a brackish aquifer study.

Selected Contractor(s) will primarily develop a visually engaging Interactive Data Dashboard that effectively communicates the findings and insights from the BRACS Aquifer Study.

TWDB plans to select Contractor(s) with expertise in areas including but not limited to:

developing interactive web-based mapping and data visualization tools, working on geospatial projects, especially those related to aquifer studies or similar projects, and proficiency in using ESRI’s ArcGIS platform, including knowledge of web development technologies.

SECTION II – SCOPE OF WORK

2.1 SCOPE OF SERVICES REQUESTED

The awarded Contractor(s) may be required to complete some or all of the following tasks:

Task 1: Define the solution

• The envisioned data architecture comprises the storage of datasets within TWDB’s ArcGIS Enterprise server. Subsequently, the Interactive Data Dashboard will be hosted on ArcGIS Online, integrated into an ESRI Story Map or Experience Builder framework.

• Propose a solution for the web-based Interactive Data Dashboard for geospatial data with intuitive user experience (e.g. ESRI StoryMap, ESRI Experience Builder) that will effectively communicate the findings derived from a BRACS Aquifer Study.

• Conduct workshops with TWDB to ensure that the delivered solution meets TWDB’s internal hosting requirements and to develop data storage strategy based on the hosting solution selected by TWDB.

• Hold a kickoff meeting to initiate the development effort.

Task 2: Create content https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2155.htm https://statutes.capitol.texas.gov/Docs/WA/htm/WA.6.htm#6.190 https://statutes.capitol.texas.gov/Docs/WA/htm/WA.35.htm https://statutes.capitol.texas.gov/Docs/WA/htm/WA.35.htm https://statutes.capitol.texas.gov/Docs/WA/htm/WA.16.htm#16.060

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• The contract manager will provide the study dataset. The contractor will manipulate this data as needed to use as inputs for content creation. The BRACS study dataset will be available to users to download through the Interactive Data Dashboard interface. For access to the sample dataset, please follow this link:

https://www.twdb.texas.gov/groundwater/bracs/studies/HillCountry_Trinity/data/BRAC S_Report%20388_HCT_GIS_DATA.zip

• Generate informative content that communicates the findings derived from a BRACS Aquifer Study.

• Meet with the project team to discuss content creation.

Task 3: Develop interactive features

• Implement interactive features within the Interactive Data Dashboard to enhance user engagement and understanding.

• Create clickable maps that allow users to explore the content and access detailed information for specific features.

• Incorporate pop-up windows with additional information.

• Integrate multimedia elements such as photographs, videos, and interactive data visualizations.

• Meet with the project team to discuss the creation of interactive features.

Task 4: Develop customization

• Customize the design, layout, and color scheme to align with the branding and design guidelines of the TWDB. The contract manager will provide current guidelines.

Task 5: Testing and quality assurance

• Conduct rigorous testing to ensure the Interactive Data Dashboard functions correctly across different devices and web browsers.

• Provide beta version of the Interactive Data Dashboard to the contract manager and engage in comprehensive beta testing to evaluate functionality and user experience of the Interactive Data Dashboard prior to its deployment.

• Promptly address any errors and issues.

• Meet with the project team to discuss the results of testing and quality assurance.

Task 6: Documentation

• Provide comprehensive documentation on the use, operation, and maintenance of the Interactive Data Dashboard for the Agency's reference. Include data flow diagram, source code and load scripts, and instructions for updating content and maps as new information becomes available.

Task 7: Accessibility and Security requirements

• To ensure compliance with accessibility standards, the selected contractor is expected to follow the guidelines outlined in TAC 206.50, TAC 213, ICT Accessibility 508 Standards and 255 Guidelines, and WCAG 2.1.

TAC 206.50 – Accessibility Rules under State Agency Websites https://texreg.sos.state.tx.us/public/readtac$ext.ViewTAC?tac_view=5&ti=1&pt=10&ch=206&sch=B&rl=Y

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TAC 213 Subchapter B – Accessibility Standards for State Agencies Information and Communication Technology – Revised 508 Standards and 255 Guidelines Web Content Accessibility Guideline (WCAG) 2.1 – Quick Reference Guide

• To ensure compliance with security standards, all state agencies follow TAC 202, Texas Government Code Chapters 2054, 551 and 441 and Texas Administrative Code Chapter 202.

In addition to the tasks above, the awarded Contractor(s) must perform the following actions:

A. Project Management: In addition to oversight of the project, monthly progress reports must be produced and provided to the TWDB-assigned contract manager no later than the 5th business day of each month. Monthly progress reports must outline progress from the previous monthly billing cycle per task, percent accomplished per each task, projection of tasks to be performed for the next billing cycle, and any issues or concerns. Any issues or concerns must be discussed directly with the TWDB-assigned contract manager as soon as possible.

At a minimum, TWDB staff expects to meet with the project team at key junctures of the contract, including:

1. the beginning of the project,

2. to discuss content creation (Task 1)

3. List and describe in detail

B. Coordination with TWDB staff will be critical throughout the project. Additional meetings or teleconferences will be arranged as needed throughout the project.

C. Stakeholder Communication: Stakeholder participation is critical to the success of the BRACS Program. This ideally includes participation from all levels of the public and private sector. At least one stakeholder meeting must be held after the final draft deliverables are submitted.

2.2 REQUIREMENTS

Respondents to this RFQ are required to have the following abilities:

A. Experience in project management of interactive data displays for scientific studies.

B. Experience in hydrogeology and subsurface geological data analysis related to Texas aquifers.

C. Experience in technology transfer including staying on schedule and within budget.

D. Experience with ESRI GIS and geodatabases.

E. Experience in coding with computer scripts/languages.

F. The Contractor must provide a portfolio showcasing previous projects that demonstrate their expertise in developing interactive web-based mapping and data visualization projects.

G. Internal progress-monitoring procedures and quality assurance processes.

https://texreg.sos.state.tx.us/public/readtac$ext.ViewTAC?tac_view=5&ti=1&pt=10&ch=213&sch=B&rl=Y https://www.access-board.gov/ict/ https://www.w3.org/WAI/WCAG21/quickref/

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H. Demonstrated approach for organizing and managing the Project, including coordination with TWDB staff.

I. Ability to clearly communicate the results of requested product in graphical, written, and oral formats.

J. Ability to produce specific and usable deliverables discussed.

K. Ability and commitment to perform the services requested within the project completion deadline.

L. References - Respondents must request at least (1) vendor reference on a similar project be sent directly to TWDB at bid-room@twdb.texas.gov with a Cc to cameron.turner@twdb.texas.gov by the Deadline for Submission located in Section 4.4, SCHEDULE OF EVENTS. The reference must be marked with the RFQ number, 580-25-

RFQ-0001.

2.3 SUBCONTRACTORS

Subcontractors providing services must meet the same requirements and level of experience as required of Respondent. No subcontract should relieve the primary Respondent of responsibility for the service. If Respondent uses a subcontractor for any or all work required, the following conditions must apply under the listed circumstances:

(a) Respondents planning to subcontract all or a portion of the work must identify the proposed subcontractors on the HUB Subcontracting Plan.

(b) Subcontracting must be at Respondent’s expense.

(c) TWDB retains the right to check a subcontractor’s background and decide to approve or reject the use of a submitted subcontractor. A subcontractor may not be compensated for any work prior to the approval date of the subcontract agreement between Contractor and Subcontractor(s) by TWDB.

(d) Respondent will be the only contact for TWDB and subcontractors. Respondent must list a designated point of contact for all TWDB and subcontractor inquiries.

2.4 CONTRACT TERM

The Service requested will start upon execution of the Contract and end on 8/31/2025, with potential extensions by amendment up to 8/31/2026.

2.5 COMPENSATION

The maximum total project cost will not exceed $150,000 and requires good faith efforts to encourage HUB subcontracting opportunities in the project. Funds will be disbursed following the completion of interim deliverables, further explained in Section III, 3.1. Failure to arrive at mutually agreeable terms of a contract with the most qualified Respondent will constitute a rejection of TWDB's offer and may result in negotiations with the next most qualified respondent. TWDB reserves the right to reject any or all responses.

The awarded Contractor(s) will only receive compensation once a task has been completed, reviewed, and accepted by TWDB, and an invoice is submitted requesting funds for that approved task.

2.6 LIQUIDATED DAMAGES

mailto:bid-room@twdb.texas.gov file://twdb4afssvr2/division/WSC/IWT/BRACS_AC+3/Contracts_AC+3/_FY24-25%20RFQs/ESRI%20StoryMap%20RFQ/veronica.holmes@twdb.texas.gov

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If a selected Contractor breaches its obligation to provide deliverables in accordance with the schedule in Section 3.1, the selected Contractor agrees to pay TWDB $500.00 per day for each day of delay as liquidated damages. The parties agree that quantifying losses arising from a selected Contractor’s delay is inherently difficult, and stipulate that the sum agreed upon for liquidated damages is not a penalty, but rather a reasonable measure of damages based on the parties’ experience in the industry and the nature of the losses that may result from delay.

SECTION III – DELIVERABLES

3.1 CONTRACT DELIVERABLES

The following deliverables must be submitted to TWDB for review:

Deliverable When Description of Deliverables Interactive Data Dashboard Application

At completion The primary deliverable is a functional Interactive Data Dashboard (depending on the host application selected), accessible online.

This dashboard should incorporate all agreed-upon features, interactive elements, and content.

Source Code and Files At completion Provide access to code and files used to develop the Interactive Data Dashboard. This includes HTML, CSS, JavaScript, and any other code files. Having access to the source code ensures that TWDB can maintain and update the Interactive Data Dashboard in the future.

Content Files At Task 2 completion

This includes all geospatial and non-geospatial content files used in the Interactive Data Dashboard.

Customization Files At Task 4 completion

Provide design files and assets used in the customization of the Interactive Data Dashboard to align with TWDB’s branding and design.

Testing and Quality Assurance Report

At Task 5 completion

Submit reports detailing the testing and quality assurance processes that were conducted to ensure the functionality of the Interactive Data Dashboard. Include bug reports and resolutions.

User Manual At completion Create a user manual or guide that explains how end-users can navigate and interact with the Interactive Data Dashboard. Include instructions on using interactive features.

Documentations At completion Provide comprehensive documentation that outlines how to maintain the Interactive Data Dashboard. This should cover topics such as

580-25-RFQ-0001 Page 10 of 36 updating content, managing, and troubleshooting common issues.

Source Licenses and Permissions

At completion Ensure that all third-party assets, libraries, or plugins used in the Interactive Data Dashboard are accompanied by appropriate licenses and permissions.

Final Project Report At completion Prepare a final project report summarizing the project's goals, achievements, challenges, and recommendations for future enhancements or updates

Additional requirements for draft and final deliverables include:

A. The Report must be designed with the general public as the audience.

B. Consistent geologic, hydrologic, and technical terminology must be used throughout the Report, including TWDB nomenclature for aquifers and no acronyms except

“TWDB”.

C. The Final Report must be sealed by a GIS professional.

D. All draft and final file geodatabases must contain all relevant source data, including metadata that documents the content, data structure, source(s), date(s), quality, and other characteristics of the data within the geodatabases. Metadata must be created using the Federal Geographic Data Committee (FGDC) metadata editor within ESRI’s ArcCatalog. TWDB-provided schemas include some basic metadata, which must be extended by the Contractor’s project manager to completely document all source and derivative data.

E. The final deliverables must be accompanied by a transmittal letter.

F. Acceptance of the Final Report and associated data by TWDB indicates the successful completion of the Project.

G. NOTE: The electronic copy of a final report(s) or other deliverable(s) must comply with the requirements and standards specified in 1 Texas Administrative Code (TAC) Chapters 206 and 213 (related to Accessibility and Usability of State Web Sites). Web Content Accessibility Guidelines (WCAG) 2.1 Level AA Standard – WCAG 2.1 Quick Reference can be found at:

https://www.w3.org/WAI/WCAG21/quickref/. Complying with this clause will require demonstrated proof of compliance utilizing TWDB's checklists. For the deliverable in .PDF format, use the checklist and verification form found at https://www.twdb.texas.gov/about/contract_admin/doc/Accessibility-Checklist-and-Certification-with-Instructions.pdf to demonstrate compliance and submit the completed form with the deliverable. Acceptance of the final report(s) or other deliverable(s) is contingent upon compliance with this clause.

https://www.w3.org/WAI/WCAG21/quickref/ https://www.twdb.texas.gov/about/contract_admin/doc/Accessibility-Checklist-and-Certification-with-Instructions.pdf https://www.twdb.texas.gov/about/contract_admin/doc/Accessibility-Checklist-and-Certification-with-Instructions.pdf

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SECTION IV – GENERAL INFORMATION

4.1 RFQ REQUIREMENTS

A brief transmittal letter summarizing the key points of the Statement of Qualifications (SOQ) signed by an authorized representative who is responsible for committing the firm’s resources must accompany each response. Where applicable, the response to each item, including attachments, must not exceed 22 pages. The cover page will not count towards the page limit. Please clearly identify the content item at the beginning of each response and provide a separate section for that response or indicate why no response is given.

A. Submittals: Respondent must submit an original electronic copy of the SOQ as follows:

1) One (1) complete ORIGINAL SOQ in Portable Document Format (PDF) submitted through email to bid-room@twdb.texas.gov with a copy to cameron.turner@twdb.texas.gov.

2) SOQ pages should be numbered and contain an organized, paginated table of contents corresponding to the section and pages of the SOQ. File size is limited to 100mb.

3) Proposals must be clearly marked RESPONSE TO RFQ 580-25-RFQ-0001 and delivered electronically to the address noted in the RFQ.

B. Contents: Respondent must submit all information listed below, in the order given, as the response to this RFQ. The response will only be considered if all items are submitted as required. Incomplete/late responses to this RFQ will not be considered.

1) Item 1: Signed/dated Execution of Response to the Request for Qualifications (one

(1) page maximum)

2) Item 2: Company Profile Summary and History (two (2) pages maximum)

The response should include the following:

a. Company name, address, phone number, and legal status (corporation, partnership, joint venture, sole proprietorship).

b. Name and title of person submitting the response with the authority to bind the company.

c. Name, phone number, and email address of contact person for any questions on the response.

d. Describe the general nature of previous work, the number of years in business, size and scope of operation.

3) Item 3: Resumes of Individuals - Submit resumes for each individual (three (3) pages maximum per individual) who will work on the project.

PLEASE NOTE: Resumes do NOT count towards total response page maximums.

4) Item 4: Historically Underutilized Businesses Subcontracting Plan (HUB-SUB) PLEASE NOTE: HUB-SUB Plans do NOT count towards total response page maximums.

HUB-SUB plan documents ARE REQUIRED even if not applicable to your submittal.

5) Item 5: Name(s) and last four digits of Social Security Number(s) for each person with at least 25 Percent Ownership of the Business Entity submitting the response to the RFQ (one (1) page maximum) file://twdb4afssvr2/division/WSC/IWT/BRACS_AC+3/Contracts_AC+3/_FY24-25%20RFQs/ESRI%20StoryMap%20RFQ/veronica.holmes@twdb.texas.gov

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6) Item 6: Prior Project Experience – Include the following items for each project description (eight (8) pages maximum):

a. Project Title

b. Client Organization Name, address, contact person, phone number, and email address. If experience describes subcontracted work, include both prime contractor and overall client information.

c. Project Start and End Dates, month and year.

d. Project Budget. If applicable, identify both study/design fees and construction fees.

e. Project Description

7) Item 7: Organizational Chart (one (1) page maximum) – Include role, name, and organization for each individual listed.

8) Item 8: Technical Approach (nine (9) pages maximum)

a. Technical approach for each of the seven tasks listed in Section II.

4.2 PROPOSAL SUBMISSION

A. All responses must be received at TWDB by the deadline in the Schedule of Events.

TWDB will not accept late submittals.

B. It is the Respondent’s responsibility to appropriately mark and deliver the proposal to TWDB by the specified date and time.

C. Receipt of all addenda to this Solicitation, if applicable, should be acknowledged by returning a signed copy of each addendum with the submitted response.

NOTE: Failure to return the required items with the response may result in rejection of your Statement of Qualifications.

TWDB will not be responsible for locating or securing information that is not included in your Statement of Qualifications.

4.3 DELIVERY OF SUBMISSION

The SOQ must be submitted to TWDB using the following method:

Electronic Delivery via email to bid-room@twdb.texas.gov with a copy to cameron.turner@twdb.texas.gov. File size is limited to 100MB. Please compress the files whenever possible.

4.4 SCHEDULE OF EVENTS

The solicitation process for this RFQ will proceed according to the following schedule:

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EVENT DATE (Central Daylight Time)

EVENT DATE/TIME

Solicitation Release Date October 28, 2024

Deadline for Submitting Questions November 8, 2024, at 5:00 p.m.

Deadline for submission of Solicitation Responses [NOTE: Responses must be RECEIVED by TWDB by the deadline.]

November 19, 2024, at 5:00 p.m.

Evaluation Period November 20 – December 11

Anticipated Contract Award January 2025

Contract End Date August 31, 2025, with optional one-year extension

4.5 REVISIONS TO SCHEDULE

TWDB reserves the right to change the dates in the Schedule of Events above upon written notification to prospective Respondent(s) as an addendum posted on the Electronic State Business Daily.

4.6 RESPONSE SUBMITTAL

All submitted Solicitation Responses become the property of TWDB after the submittal deadline. Solicitation Responses submitted constitute an offer for a period of ninety (90) days or until selection is made by TWDB, whichever occurs first.

4.7 RESPONSE PREPARATION COSTS

Respondents are responsible for all costs incurred in the preparation and delivery of the Solicitation Response to TWDB.

4.8 TRAVEL EXPENSES

Any travel requirements under this Contract may include travel throughout the State of Texas to perform the tasks therein. Any travel expenses will be reimbursed in accordance with the state travel and per diem allowances detailed at https://fmx.cpa.texas.gov/fmx/travel/.

4.9 MEETINGS

Any meetings and or/conference calls will be held on regular business days, Monday through Friday, during regular business hours (8 a.m. to 5 p.m.) or on other mutually agreed dates and times.

https://fmx.cpa.texas.gov/fmx/travel

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4.10 INQUIRIES

A. Contact All requests, questions, or other communications about this Solicitation must be made in writing to the TWDB Purchasing Department, addressed to the person listed below.

Name: Cameron Turner Email : bid-room@twdb.texas.gov with a copy to cameron.turner@twdb.texas.gov Subject: Ensure the RFQ number is included in all correspondence.

B. Clarifications

TWDB will allow written requests for clarification of this Solicitation. Questions may be e-mailed to the contact listed above. Respondents’ names will be removed from questions when the written answers are released. Questions must be submitted in the following format. Submissions that deviate from this format may not be accepted:

1) Identifying Solicitation number

2) Section number

3) Text of passage being questioned

4) Question

5) Provide company name, address, phone number, e-mail address, and name of contact person when submitting questions.

Note: The deadline for submitting questions is noted in Section 4.4 above.

C. Responses

All accepted questions will result in a written response posted to the ESBD at:

https://www.txsmartbuy.gov/esbd. Responses will be posted as an Addendum to the Solicitation. It is the Respondent’s responsibility to check the ESBD for updated responses.

D. Prohibited Communications

On issuance of this Solicitation, except for the written inquiries described in Section

4.10 above, TWDB, its representative(s), or partners will not answer questions or otherwise discuss the contents of this Solicitation with any potential Respondent or their representative(s). Attempts to ask questions by phone, email, or in person will not be allowed or recognized as valid. Failure to observe this restriction may disqualify the Respondent. Respondents should rely only on written statements and information issued through or by TWDB’s purchasing staff. This restriction does not preclude discussions between affected parties for the purposes of conducting business unrelated to this Solicitation.

4.11 RESPONSE EVALUATION AND AWARD

file://twdb4afssvr2/division/WSC/IWT/BRACS_AC+3/Contracts_AC+3/_FY24-25%20RFQs/ESRI%20StoryMap%20RFQ/veronica.holmes@twdb.texas.gov https://www.txsmartbuy.gov/esbd

580-25-RFQ-0001 Page 15 of 36

A. TWDB will make an award to a Respondent that provides the “best value” to the State of Texas, as defined by Texas Government Code § 2155.074.

B. TWDB will not enter a contract with any individual who is required by Texas Government Code Chapter 305 to register as a lobbyist as stated in Texas Government Code § 556.005, Employment of Lobbyist.

C. A committee will be established by TWDB (including TWDB employees) to evaluate the Statement of Qualifications.

The evaluation committee will determine the best value by applying the following criteria:

POINTS AVAILABLE

CATEGORY

0-30 Technical Approach 0-30 Qualifications and Experience: Explanation of prior experience with interactive displays 0-20 Project Organization and Management: Approach for organizing and managing the project. This includes coordination with TWDB staff, and communication between the contractor and any outside data source and/or stakeholder(s).

0-20 Reports and Deliverables Approach

100 TOTAL

POINTS AVAILABLE

CATEGORY

D. The evaluation committee will determine if a Best and Final Offer (BAFO) is necessary. Award of a contract may be made without a BAFO. TWDB may, at its discretion, elect to have Respondents provide oral presentations and respond to inquiries from the evaluation committee related to their response. A request for a BAFO is at the sole discretion of TWDB and will be extended in writing.

E. A Respondent’s performance will be measured by a Grade of A-F in the Texas

Comptroller’s Vendor Performance Tracking System. The selected Contractor(s) will be evaluated on performance both during and at the conclusion of the Contract. Prior VPTS grades will be considered in the selection process for this contract and future contracts. Contractor performance information is located on the CPA website at: https://www.txsmartbuy.gov/vpts

4.12 CONTRACT AWARD

It is the intent of TWDB to award one contract under this Solicitation. An award notice will be sent to the selected Respondent. Any award is contingent upon the successful negotiation of final contract terms and upon approval of the TWDB Executive Administrator. Negotiations will be confidential and not subject to disclosure to competing Respondents unless and until an agreement is reached. If contract negotiations cannot be concluded successfully, TWDB may https://www.txsmartbuy.gov/vpts

580-25-RFQ-0001 Page 16 of 36 negotiate a contract with the next highest scoring Respondent or may withdraw this Solicitation.

SECTION V – GENERAL TERMS AND CONDITIONS

5.1 GENERAL TERMS AND CONDITIONS

Any contract awarded as a result of this RFQ will contain the general terms and conditions provided in this document. Subcontractors must also comply, if applicable. TWDB will consider exceptions to terms and conditions during the contract negotiation phase; see Section 4.12. Contractor is required to make any information created or exchanged with the state pursuant to this contract, and not otherwise excepted from disclosure under the Texas Public Information Act, available in a format that is accessible by the public at no additional charge to the state.

5.2 PATENTS OR COPYRIGHTS

The selected Contractor agrees to protect the State and TWDB from claims involving infringement of patents or copyrights. TWDB will not consider any RFQ that bears a copyright.

RFQs will be subject to the Texas Public Information Act, Texas Government Code Chapter 552, and may be disclosed to the public upon request. Subject to the Act, Respondents may protect trade and confidential information from public release. Trade secrets or other confidential information submitted as part of a SOQ must be clearly marked in boldface type and at least 14-point font.

5.3 CONTRACTOR ASSIGNMENTS

Respondent hereby assigns to TWDB any and all claims for overcharges associated with the Contract arising under the antitrust laws of the United States, 15 U.S.C.A. Section 1 et seq. , and the antitrust laws of the State of Texas, Tex. Bus. & Com. Code § 15.01 et seq.

5.4 HISTORICALLY UNDERUTILIZED BUSINESSES SUBCONTRACTING PLAN

It is the policy of TWDB to make a good faith effort to achieve the annual program goals by contracting directly with HUBs or indirectly through subcontracting opportunities in accordance with Texas Government Code Chapter 2161, Subchapter F, and HUB Rules promulgated by the Comptroller of Public Accounts (CPA), 34 TAC Chapter 20.

Any contract(s) awarded as a result of this RFQ must include reporting responsibilities related to Historically Underutilized Business (HUB) subcontracting. Awarded contractors may not change any subcontractor without submitting a revised HUB Subcontracting Plan (HSP) to TWDB. Any change to a subcontractor and revised HSP must be approved in writing by TWDB prior to implementation.

HUBs are strongly urged to respond to this RFQ. Under Texas law, state agencies are required to make a good faith effort to assist HUBs in receiving certain percentages of the total value of contract awards. Contractors who meet the qualifications are strongly encouraged to apply for certification as HUBs.

https://www.govinfo.gov/content/pkg/USCODE-2018-title15/html/USCODE-2018-title15-chap1-sec1.htm https://statutes.capitol.texas.gov/Docs/BC/htm/BC.15.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm https://texreg.sos.state.tx.us/public/readtac$ext.ViewTAC?tac_view=4&ti=34&pt=1&ch=20

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ALL RESPONDENTS TO THIS RFQ, INCLUDING THOSE THAT ARE HUB CERTIFIED OR THOSE

WHO DO NOT PLAN TO SUBCONTRACT, MUST COMPLETE A HUB SUBCONTRACTING PLAN

(HSP) IN ACCORDANCE WITH THE STATE’S POLICY ON UTILIZATION OF HUBs. THE HSP MUST

BE INCLUDED AS PART OF THE PROPOSAL TO THIS RFQ. FAILURE TO COMPLETE THE HSP AS

INSTRUCTED MAY RESULT IN DISQUALIFICATION OF THE PROPOSAL FROM CONSIDERATION.

Please review the HSP forms carefully and allow sufficient time to identify and contact HUBs and allow them to respond. Note that contractors must demonstrate a good faith effort to contract with new HUBs if currently proposed HUBs have performed as subcontractors to Contractor for more than five (5) years. If a Contractor does not plan to subcontract, Contractor must state that fact in their plan. The completed plan will become part of the Contract awarded as a result of this Solicitation.

5.5 HUB RESOURCES AVAILABLE

A list of certified HUBs is available on the Texas Comptroller of Public Accounts (CPA) Web site at: https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do. For additional information, contact the CPA’s HUB program office at StatewideHUBProgram@cpa.texas.gov.

If contractors know of any businesses that may qualify for certification as a HUB, they should encourage those businesses to contact the CPA HUB program office.

5.6 REQUIRED AFFIRMATIONS AND CERTIFICATIONS

A. Antitrust. Respondent represents and warrants that, in accordance with Texas Government Code § 2155.005, neither Respondent nor the firm, corporation, partnership, or institution represented by Respondent, or anyone acting for such firm, corporation, partnership or institution, has (1) violated any provision of the Texas Free Enterprise and Antitrust Act of 1983, Texas Business and Commerce Code Chapter 15, or the federal antitrust laws; or (2) communicated directly or indirectly the contents of its proposal to any competitor or any other person engaged in the same line of business as Respondent.

B. Child Support Obligation. Under Texas Family Code § 231.006, Respondent certifies that the individual or business entity named in its proposal is not ineligible to receive the specified payment and acknowledges that any Contract resulting from this Solicitation may be terminated, and payment may be withheld if this certification is inaccurate. Any Respondent subject to Texas Family Code § 231.006 must include in the response the names and Social Security numbers of each person with at least 25 percent ownership of the business entity submitting the Response.

C. COVID-19 Vaccine Passport Prohibition. Respondent certifies that it does not require its customers to provide any documentation certifying the customer’s COVID-19 vaccination or post-transmission recovery on entry to, to gain access to, or to receive service from the Respondent’s business. Respondent acknowledges that such a vaccine or recovery requirement would make Respondent ineligible for a state-funded contract.

https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do mailto:StatewideHUBProgram@cpa.texas.gov

580-25-RFQ-0001 Page 18 of 36

D. Dealings with Public Servants. Pursuant to Texas Government Code § 2155.003, Respondent represents and warrants that it has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the goods or services being supplied.

E. Debts and Delinquencies. Respondent agrees that any payments due under the

Contract will be applied towards any debt or delinquency that is owed to the State of Texas, including but not limited to delinquent taxes, delinquent student loan payments and delinquent child support.

F. Energy Company Boycotts. Respondent represents and warrants that: (1) it does not, and will not for the duration of any Contract resulting from this Solicitation, boycott energy companies or (2) the verification required by Texas Government Code § 2276.002 does not apply to the Contract. If circumstances relevant to this provision change during the course of the Contract, Respondent must promptly notify TWDB.

G. Entities that Boycott Israel. Pursuant to Texas Government Code § 2271.002, Respondent certifies that either (i) it meets one of the exemption criteria under § 2271.002; or (ii) it does not boycott Israel and will not boycott Israel during the term of any contract resulting from this Solicitation. Respondent must state any facts that make it exempt from the boycott certification in its Response.

H. E-Verify Program. Respondent certifies that for contracts for services, Respondent will utilize the U.S. Department of Homeland Security’s E-Verify system during the term of the Contract to determine the eligibility of: (1) all persons employed by Respondent to perform duties within Texas; and (2) all persons, including subcontractors, assigned by Respondent to perform work pursuant to the contract within the United States of America.

I. Excluded Parties. Respondent certifies that it is not listed on the federal government’s terrorism watch list as described in Executive Order 13224, “Blocking Property and Prohibiting Transactions with Persons Who Commit, Threaten to Commit, or Support Terrorism”, published by the United States Department of the Treasury, Office of Foreign Assets Control.

J. Executive Head of a State Agency. In accordance with Texas Government Code §

669.003, relating to contracting with the executive head of a state agency, Respondent certifies that it is not (1) the executive head of TWDB, (2) a person who at any time during the four years before the date of the contract was the executive head of TWDB, or (3) a person who employs a current or former executive head of TWDB.

580-25-RFQ-0001 Page 19 of 36

K. Financial Participation Prohibited. Pursuant to Texas Government Code § 2155.004(a), Respondent certifies that neither Respondent nor any person or entity represented by Respondent has received compensation from TWDB or any agency of the State of Texas for participation in the preparation of the specifications for this bid or proposal. Pursuant to Texas Government Code § 2155.004(b), Respondent certifies that the individual or business entity named in this bid or response is not ineligible to receive the specified contract and acknowledges that the Contract may be terminated, and payment withheld if this certification is inaccurate.

L. Firearm Entities and Trade Associations Discrimination. Respondent verifies that: (1) it does not and will not for the duration of any contract resulting from this Solicitation, have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association or (2) the verification required by Texas Government Code §

2274.002 does not apply to the Contract. If circumstances relevant to this provision change during the course of the Contract, Respondent must promptly notify TWDB.

M. Foreign Terrorist Organizations. Respondent represents and warrants that it is not engaged in business with Iran, Sudan, or a foreign terrorist organization, as prohibited by Texas Government Code § 2252.152.

N. Human Trafficking Prohibition. Under Texas Government Code § 2155.0061, Respondent certifies that the individual or business entity named in this Response or Contract is not ineligible to receive the specified contract and acknowledges that this Contract may be terminated, and payment withheld if this certification is inaccurate.

O. Lobbying Prohibition. Respondent represents and warrants that TWDB’s payments to

Respondent and Respondent’s receipt of appropriated or other funds under any contract resulting from this Solicitation are not prohibited by Texas Government Code §§

556.005 or 556.0055, related to the prohibition on payment of state funds to a lobbyist or for lobbying activities.

P. No Conflict of Interest. Respondent represents and warrants that the provision of goods and services or other performance under the Contract will not constitute an actual or potential conflict of interest or reasonably create an appearance of impropriety.

Q. Prior Disaster Relief Contract Violation. Texas Government Code §§ 2155.006 and

2261.053 prohibit state agencies from accepting a Response or awarding a contract that includes proposed financial participation by a person who, in the past five years, has been convicted of violating a federal law or assessed a penalty in connection with a contract involving relief for Hurricane Rita, Hurricane Katrina, or any other disaster occurring after September 24, 2005, as defined by Texas Government Code § 418.004.

Under Texas Government Code §§ 2155.006 and 2261.053, Contractor certifies that the individual or business entity named in this Response is not ineligible to receive the

580-25-RFQ-0001 Page 20 of 36 specified contract and acknowledges that any contract resulting from this Solicitation may be terminated, and payment withheld if this certification is inaccurate.

R. Restricted Employment for Certain State Personnel. Pursuant to Texas Government

Code § 572.069, Respondent certifies that it has not employed and will not employ a former state officer or employee who participated in a procurement or contract negotiations for Agency involving Respondent within two (2) years after the date that the Contract is signed or the procurement is terminated or withdrawn. This certification only applies to former state officers or employees whose state service or employment ceased on or after September 1, 2015.

S. Suspension and Debarment. Respondent certifies that it and its principals are not suspended or debarred from doing business with the state or federal government as listed on the State of Texas Debarred Vendor List maintained by the Texas Comptroller of Public Accounts and the System for Award Management (SAM) maintained by the General Services Administration.

T. Texas Bidder Affirmation. Respondent certifies that if a Texas address is shown as the address of Respondent on its Response, Respondent qualifies as a Texas Bidder as defined in Texas Government Code § 2155.444(c).

U. Buy Texas. Respondent agrees to comply with Texas Government Code § 2155.4441, requiring the purchase of products and materials produced in the State of Texas when performing service contracts.

V. E-Verify Program. Respondent certifies that for contracts for services, Respondent will utilize the U.S. Department of Homeland Security’s E-Verify system during the term of the Contract to determine the eligibility of: (1) all persons employed by Respondent to perform duties within Texas; and (2) all persons, including subcontractors, assigned by Respondent to perform work pursuant to the contract within the United States of America.

5.7 INDEMNIFICATION

RESPONDENT AGREES TO DEFEND, INDEMNIFY AND HOLD HARMLESS THE STATE OF TEXAS

AND TWDB, AND/OR THEIR OFFICERS, AGENTS, EMPLOYEES, REPRESENTATIVES,

CONTRACTORS, ASSIGNEES, AND/OR DESIGNEES FROM ANY AND ALL LIABILITY, ACTIONS,

CLAIMS, DEMANDS, OR SUITS, AND ALL RELATED COSTS, ATTORNEY FEES, AND EXPENSES

ARISING OUT OF, OR RESULTING FROM ANY ACTS OR OMISSIONS OF RESPONDENT OR ITS

AGENTS, EMPLOYEES, SUBCONTRACTORS, ORDER FULFILLERS, OR SUPPLIERS OF

SUBCONTRACTORS IN THE EXECUTION OR PERFORMANCE OF THE CONTRACT AND ANY

PURCHASE ORDERS ISSUED UNDER THE CONTRACT. THE DEFENSE MUST BE COORDINATED

BY RESPONDENT WITH THE OFFICE OF THE TEXAS ATTORNEY GENERAL WHEN TEXAS STATE

AGENCIES ARE NAMED DEFENDANTS IN ANY LAWSUIT, AND RESPONDENT MAY NOT AGREE

TO ANY SETTLEMENT WITHOUT FIRST OBTAINING CONCURRENCE FROM THE OFFICE OF THE

580-25-RFQ-0001 Page 21 of 36

TEXAS ATTORNEY GENERAL. RESPONDENT AND TWDB AGREE TO FURNISH TIMELY WRITTEN

NOTICE TO EACH OTHER OF ANY SUCH CLAIM.

5.8 ADDITIONAL TERMS

Any terms and conditions attached to your Response will not be considered unless specifically referred to in the Response.

5.9 DISPUTE RESOLUTION

The dispute resolution process provided for in Texas Government Code Chapter 2260 must be used by TWDB and Respondent to attempt to resolve all disputes arising under any contract resulting from this Solicitation.

5.10 EXCESS OBLIGATIONS PROHIBITED

Any contract resulting from this Solicitation is subject to termination or cancellation without penalty to TWDB, either in whole or in part, subject to the availability of state funds.

5.11 PUBLIC INFORMATION ACT

Information, documentation, and other material in connection with this Solicitation or any resulting contract may be subject to public disclosure pursuant to Texas Government Code Chapter 552 (the “Public Information Act”). In accordance with Texas Government Code § 2252.907, Respondent is required to make any information created or exchanged with the State pursuant to the Solicitation or Contract and not otherwise excepted from disclosure under the Public Information Act available in a format that is accessible to the public at no additional charge to the State.

5.12 GOVERNING LAW AND VENUE

Any contract resulting from this Solicitation will be governed by the laws of the State of Texas, without regard to the conflicts of law provisions. The venue of any suit arising under a contract resulting from this Solicitation is fixed in any court of competent jurisdiction of Travis County, Texas, unless the specific venue is otherwise identified in a statute that directly names or otherwise identifies its applicability to TWDB.

5.13 ETHICS

Under Texas Government Code Section 2155.003, an individual who interacts with public purchasers in any capacity is required to adhere to the guidelines Under Texas Government Code § 2155.003, an individual who interacts with public purchasers in any capacity is required to adhere to the Ethics Laws and Professional Standards in the State of Texas Procurement and Contract Management Guide, which outlines the ethical standards required of public purchasers, employees, and bidders who interact with public purchasers in the conduct of state business, and with any opinions of or rules adopted by the Texas Ethics Commission.

Entities who are interested in seeking business opportunities with the state must be mindful of these restrictions when interacting with public purchasers of TWDB or purchasers of other state agencies. Specifically, a TWDB employee may not have an interest in, or in any manner be connected with a contract or bid for a purchase of goods or services by an agency of the state; or in any manner, including by rebate or gift, accept or receive from a person to whom a…