ESBD_379397_1729003322241_ITB 721-25016 - Converters & Gate Arrays - Final.pdf

ITB No. 721-25016 – Converters & Gate Arrays Issued: October 15, 2024 Page 1 of 9

ITB Number: ITB #721-25016 – Converters and Gate Arrays

UT Purchasing Contact: Kathy Hutchins Email: k.hutchins@austin.utexas.edu

Submittal Due Date & Time: November 8, 2024, by 2:30 pm (Central Time)

1. Overview

The University of Texas at Austin (“University”) on behalf of Applied Research Labs requests bids in response to this Invitation to Bid no. 721-25016 (“ITB”) from qualified and experienced vendors (“Bidders”) for Intel Americas and Analog Devices equipment as described in the scope of work below (‘Goods”).

The Goods which are more specifically described in the Scope of Work (“SOW”), include (but may not be limited to):

• Field Programmable Gate Arrays

• Analog to Digital Converters

2. Notice to Bidder

2.1 Submittal Deadline

University will accept bids until the following “Submittal Deadline”.

Tuesday, November 8, 2024, at 2:30 P.M. Central Time (CT)

NOTE: A public opening of responses will not be conducted for this ITB.

2.2 ITB Contact Information and Questions

Bidders will submit all questions or concerns regarding this ITB via the University Bonfire portal.

University instructs interested parties to restrict all contact and questions regarding this ITB to written communications delivered (i) through the University Bonfire portal.

University must receive all questions and concerns no later than Thursday, October 24, 2024, at 10:00 A.M. Central Time (CT)

Questions submitted will be answered at the sole discretion of the University in a “Question and Answer” document that will be posted as an amendment to the ITB. Only answers provided in writing by the University will be considered official. All questions mailto:k.hutchins@austin.utexas.edu

Issued: October 15, 2024 Page 2 of 9 should, to the degree possible, cite the specific ITB section and paragraph number(s) to which the question refers.

University will provide responses as soon as practicable following the Question Deadline. University intends to respond to all timely submitted questions. However, University reserves the right to decline to respond to any question.

Interested parties may direct questions about this ITB to:

ITB Contact: Kathy Hutchins Bonfire Link: https://utexas.bonfirehub.com/portal/?tab=openOpportunities

Bidder shall make no contact concerning this ITB with other University personnel, except as permitted by the points of contact listed above.

2.3 Schedule of Events

University reserves the right to change the dates as shown below.

Event Date and Time Date ITB Issued Tuesday, October 15, 2024 Deadline for Questions/Inquiries Thursday, October 24, 2024 Questions and Answers Document Posted (if applicable)

Friday, October 25, 2024 (Estimated)

Bid Submittal Deadline Tuesday, November 8, 2024 at 2:30 PM CT

2.4 Addendum

An Addendum shall be posted when an addition or correction is required after the ITB is issued. Bidders are responsible for periodically checking the University Bonfire portal for Addenda or additional information.

2.5 Method of Award

Contract award shall be based on best value, Texas Education Code Section 51.9335, and the University reserves the right to make a single, multiple or no award. The resulting award shall be governed by The University of Texas at Austin Purchase Order Terms and Conditions.

In determining what is the best value, the University shall consider the following in accordance with Texas Education Code Section 51.9335: (1) the purchase price; (2) the reputation of the vendor and of the vendor's goods or services; (3) the quality of the vendor's goods or services; (4) the extent to which the goods or services meet the institution's needs; (5) the vendor's past relationship with the institution; (6) the impact on the ability of the institution to comply with laws and rules relating to historically underutilized businesses and to the procurement of goods and services from persons https://utexas.bonfirehub.com/portal/?tab=openOpportunities https://utexas.app.box.com/v/order-terms-1 https://utexas.app.box.com/v/order-terms-1

Issued: October 15, 2024 Page 3 of 9 with disabilities; (7) the total long-term cost to the institution of acquiring the vendor's goods or services; and (8) any other relevant factor that a private business entity would consider in selecting a vendor.

Bidder is encouraged to submit a bid offering the maximum benefit to University in terms of (1) total overall cost, (2) service, and (3) project management expertise.

The evaluation of bid and the selection of Contractor will be based on the information provided in the bid. University may consider additional information if University determines the information is relevant. By submitting a bid in response to this solicitation, Bidder agrees to the selection and award process, and accepts the University’s judgment and decision of award. The University reserves the right to accept or reject any or all bids, waive informalities and technicalities, and accept the offer considered the most advantageous to the University. The University reserves the right to make the decision as to the system; product or service best meets the minimum specifications and best suits the needs of the University.

2.6 Historically Underutilized Businesses

2.6.1. University has reviewed this ITB in accordance with 34 Texas Administrative Code (TAC) §20.285, and has determined that subcontracting opportunities are not probable under this ITB.

3. Submittal Requirements

The following is required to be submitted with the bid response. Failure to provide the requested information may result in disqualification of the bid.

3.1 Electronic Submission

The bid submittal process is solely by electronic submission.

Bids must be received by University on or before the Submittal Deadline (ref. Section 2.1) via the University Bonfire portal.

Additional Information:

The electronic copy of the Bid shall be organized in a manner consistent with the solicitation requirements.

Bids must be formatted in typed, letter-size (8-1/2” x 11”), and must be submitted in PDF or the required Microsoft Office format. Any supplemental or marketing type material shall be referenced in the bid and included as labeled attachments. The maximum upload file size is 1000 MB.

Issued: October 15, 2024 Page 4 of 9

Do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

University will not accept Bids submitted by mail, telephone, or FAX transmission.

University shall not be responsible for failure of electronic equipment or operator error.

Late or otherwise non-responsive bids will not be considered under any circumstances.

Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. Bidder can also visit their help forum at https://bonfirehub.zendesk.com/hc.

3.2 Submittal Checklist

Bidder is instructed to complete, sign, and return the following documents as a part of its bid. If Bidder fails to return each of the following items with its bid, then University may reject the bid:

3.2.1. Signed and Completed Pricing and Delivery Schedule (ref. Section 6)

3.3 Bid Validity Period

Each bid must state that it will remain valid for University’s acceptance for a minimum of one hundred and twenty (120) days after the Submittal Deadline, to allow time for evaluation, selection, and any unforeseen delays.

4. General Information

4.1 Minimum requirements and specifications for Goods, as well as certain requests for information to be provided by Bidder as part of the bid, are set forth below. The successful Bidder is referred to as the “Contractor.”

4.2 Bidder agrees to comply with all conditions shown on this form and University Terms and Conditions.

4.3 University will award the ITB based on low bid and delivery criteria. University reserves the right, at its sole discretion, to determine whether the bid meets specifications.

4.4 Multiple Awards

The University reserves the right to make multiple awards against this ITB. University will determine the award for each Contractor. No minimum quantities or minimum dollar amounts are guaranteed or implied.

mailto:support@gobonfire.com https://bonfirehub.zendesk.com/hc

Issued: October 15, 2024 Page 5 of 9

4.5 University may terminate this Contract, without cause, upon 30 days written notice to Contractor. University does not guarantee that Contractor will receive any specific amount of work under the Service Agreement.

4.6 University reserves the right to reject any bid if the Bidder fails to satisfactorily convince the University that the Bidder is properly qualified by experience and/or facilities to carry out the obligation of the agreement and to satisfactorily complete all the agreement requirements.

4.7 Group Purchasing Authority

Texas law authorizes institutions of higher education (defined by §61.003, Education Code) to use the group purchasing procurement method (ref. §§51.9335, 73.115, and 74.008, Education Code). Additional Texas institutions of higher education may therefore elect to enter into a contract with the successful Bidder under this ITB. In particular, Bidder should note that University is part of The University of Texas System (UT System), which is comprised of fourteen institutions described at http://www.utsystem.edu/institutions. UT System institutions routinely evaluate whether a contract resulting from a procurement conducted by one of the institutions might be suitable for use by another, and if so, this ITB could give rise to additional purchase volumes. As a result, in submitting its bid, Bidder should consider proposing a pricing model and other commercial terms that take into account In the higher volumes and other expanded opportunities that could result from the eventual inclusion of other institutions in the purchase contemplated by this ITB. Any purchases made by other institutions based on this ITB will be the sole responsibility of those institutions.

4.8 This is a DO-A7 rated order certified for National Defense Use, and the Contractor shall follow all the requirements of the Defense Priorities and Allocations System Regulation (15 CFR 700).

5. Scope of Work

Contractor must provide all labor, materials, equipment, and supplies as necessary in order to provide Goods.

The University will NOT accept any alternatives or substitutes. Parts that are found to be other than authentic direct manufacturer’s parts will be rejected and promptly returned to the vendor for full credit or refund of any payment made. UT Austin documents the origin of parts and will ask for additional documentation to determine traceability.

Contractor must provide the following:

5.1 Equipment Specifications

A. Part Number: 10AX032E3F27I2LG, Manufacturer: Intel Americas, Inc.

Arria 10 GX Field Programmable Gate Array (FPGA) IC FPGA 240 I/O 672 FBGA.

*1500pc Tape/reel Preferred*, Quantity 42.

B. Part Number: AD4004BCPZ-RL7, Manufacturer: Analog Devices

Issued: October 15, 2024 Page 6 of 9

Precision, Pseudo Differential, SAR ADCs 16-Bit, 2 MSPS/1 MSPS/500 kSPS. 10- Lead LFCSP. *1500pc Tape/reel Preferred*, Quantity 21,000.

C. Factory Certificate of Conformance. Required with delivery of parts, Quantity 1.

D. Total freight/shipping charge, Quantity 1.

5.2 Delivery/Timeline

Please indicate delivery timeline for each item listed. UT ARL accepts partial deliveries.

5.3 Payment and Invoicing and Acceptance

Contractor must submit invoices to payables@arlut.utexas.edu. University must approve all invoices before submitting payment. University will reach out to Contractor regarding any discrepancies.

Balance of page intentionally left blank.

Issued: October 15, 2024 Page 7 of 9

6. Pricing and Delivery Schedule

TO: The University of Texas at Austin

BY: _______________________________________

(Bidder Company Name)

(Address)

(Address of Office that would be providing service under this Agreement)

Number of years in Business:

State of incorporation:

Number of Employees:

Name of Parent Corporation, if any ______________________________

Federal Tax ID #: ______________________________

Having carefully examined all the specifications and requirements of this ITB and any attachments thereto, Bidder proposes to provide Services upon the terms quoted (firm fixed price) below. The University will not accept bids which include assumptions or exceptions to the work identified in this ITB.

6.1 TOTAL PURCHASE PRICE $__________________________

(Sum of all items)

6.2 Purchase Price

Bidder must provide detailed, itemized pricing as listed below:

Description Quantity Unit Cost Delivery Timeline Part Number: 10AX032E3F27I2LG Manufacturer: Intel Americas, Inc.

Arria 10 GX Field Programmable Gate Array

(FPGA) IC FPGA 240 I/O 672 FBGA.

*1500pc Tape/reel Preferred*

Issued: October 15, 2024 Page 8 of 9

Part Number: AD4004BCPZ-RL7 Manufacturer: Analog Devices Precision, Pseudo Differential, SAR ADCs 16-Bit, 2 MSPS/1 MSPS/500 kSPS. 10- Lead LFCSP.

*1500pc Tape/reel Preferred*

21,000

Factory Certificate of Conformance Required with delivery of parts

Total freight/shipping charge 1

6.3 Discount

Describe all discounts that may be available to University, including educational, federal, state, and local discounts.

6.4 Delivery Schedule

Indicate the number of calendar days needed to commence the Services from the execution of the Contract:

_______________ Calendar Days

6.5 F.O.B. Designation

Check applicable F.O.B. Designation below.

( ) F.O.B. Destination (Preferred) ( ) F.O.B. Shipping Point

6.6 University Payment Terms

University’s standard payment terms are “Net 30 days.” as mandated by the Texas Prompt Payment Act (ref. Chapter 2251, Government Code).

University will be entitled to withhold __________ percent (________%) of the total payment due under the Agreement until after University’s acceptance of the final work product.

Indicate below the prompt payment discount that Bidder offers:

Prompt Payment Discount: _____%_____days/net 30 days.

Section 51.012, Education Code, authorizes University to make payments through electronic funds transfer methods. Bidder agrees to accept payments from University through those methods, including the automated clearing house system (ACH). Bidder agrees to provide

Issued: October 15, 2024 Page 9 of 9

Bidder’s banking information to University in writing on Bidder letterhead signed by an authorized representative of Bidder. Prior to the first payment, University will confirm Bidder’s banking information. Changes to Bidder’s bank information must be communicated to University in writing at least thirty (30) days before the effective date of the change and must include an IRS Form W-9 signed by an authorized representative of Bidder.

University, an agency of the State of Texas, is exempt from Texas Sales & Use Tax on goods and services in accordance with §151.309, Tax Code, and Title 34 TAC §3.322.

Pursuant to 34 TAC §3.322(c)(4), University is not required to provide a tax exemption certificate to establish its tax-exempt status.

Balance of page intentionally left blank.

6.7 Price Bid Signature

The information in this ITB is to be utilized solely for preparing the bid response to this ITB and does not constitute a commitment by University to procure any product or service in any volume.

Name:

Title:

Email:

Date:

Signature: