ESBD_378853_1728658660562_010 IFB - Pkg. 6.pdf

CITY OF SAN ANTONIO

Issued By: Public Works Department Date Issued: October 11, 2024

ID NO.: 23-04129-06

(010) FORMAL INVITATION FOR BIDS (IFB) to CONTRACT 2025 Street Rehabilitation TOC Pkg. 6

Form 010 Invitation for Bids (IFB) TOC Revision 9/1/2023

Online bidding is utilized via CivCast at https://www.civcastusa.com/bids. Online bid services will open for bidding on Friday, October 11, 2024, and close on Friday, November 8, 2024, at 2:00 P.M. CT. Follow submittal instructions on https://www.civcastusa.com/. Hard Copies will not be accepted for this solicitation. Bids will be opened and the Bid Results will be posted on CivCast on the day of the bid deadline. Bid Results will be read aloud utilizing WebEx. Access WebEx by phone at 1-415-655-0001 and/or https://www.webex.com/ with Access Code: 1770 23 1452, Password: 3HrMPWvWr58.

A Non-Mandatory Pre-bid meeting will be held through WebEx on Tuesday, October 22, 2024, at 10:00 A.M. CT. Access the WebEx by phone at 1-415-655-0001 and/or https://www.webex.com/ with Access Code: 2870 462 5820, Password: 3qJ6qavqCM7. The Deadline for questions is scheduled for October 25, 2024, at 4:00PM (CT).

The total estimated value of this contract is $10,000,000.00 for the Initial and Second Term. The estimated contract amount for each contract term is $5,000,000.00 per contract term.

Bidder acknowledges that this is a unit price contract; that unit prices established will remain in effect and valid throughout the duration of the contract; the quantities shown are estimated quantities for budgetary purposes only; the award of this contract does not guarantee contractor the entire work shown in this FORMAL INVITATION FOR BID (IFB); the City of San Antonio (City) may order all, some, or none of the work shown in this IFB; and projects will be assigned as they become available. City may elect to award this Project based solely on the base bid, based on a combination of the base bid plus any combination of selected alternates or based on a combination of the base bid plus all alternates that serve the best interest of City. All bids must include a price for all units or line items, including any alternates. Entering a price of “$0.00” shall mean the units or line items will be provided at no cost to City.

A unit price left blank shall result in the bid being deemed nonresponsive and disqualified from consideration. City reserves the right to delete line items prior to award.

Required Contract Documents Downloads in CivCast:

010 Invitation for Bids 081 General Conditions for Construction Contracts 020 Contract Signature Page 095 SAWS Special Conditions 040 Standard Instructions to Respondent ◘ Subcontractor/Supplier Commitment Form 041 Certificate of Interested Parties (TEC Form 1295) ◘ Wage Decision

050.01 SBEDA Guidelines ◘ Insurance Requirements

060 Supplemental Conditions ◘ Local Preference Program Identification Form 075 Performance Bond (Template) ◘ VOSB Program Tracking Form 076 Payment Bond (Template) ◘ Heat Illness Prevention Acknowledgment Form

The City of San Antonio point of contact for this solicitation is Procurement Specialist II, Michelle Birch, Michelle.Birch@sanantonio.gov. Questions are to be submitted in writing in the Questions and Answers section on CivCast. Bid documents, addenda, and this solicitation will be posted on CivCast at https://www.civcastusa.com. The Bidder understands and agrees to the responsibility for obtaining any and all addenda and adhering to all requirements in addenda. The City is not responsible for incorrect information obtained through other sources.

The following documents constitute the required information to be submitted as a part of the bid proposal and are required uploads in CivCast:

020 Contract Signature Page ◘ Local Preference Program Identification Form ◘ Bid Bond ◘ VOSB Program Tracking Form ◘ Subcontractor/Supplier Commitment Form ◘ Heat Illness Prevention Acknowledgment Form ◘ TEC Form 1295 Certification Number & Date

The bidder acknowledges that this is a unit price contract; that unit prices established will remain in effect and valid throughout the duration of the contract; the quantities shown are estimated quantities for budgetary purposes only; the award of this contract does not guarantee contractor the entire work shown in this solicitation; the City of San Antonio (City) may order all, some, or none of the work shown in this solicitation; and projects will be assigned as they become available. This project does not include hazardous environmental work. This project requires 0 project signs.

Contract Period and Terms: This Task Order Contract (the “Contract”) shall take effect on the date approved by the San Antonio City Council (Effective Date) and continue in full force and effect for 183 calendar days from Effective Date (Initial Term) unless extension or earlier termination shall occur pursuant to any of the provisions hereof.

Upon the earlier of the 183-calendar day anniversary of the Effective Date or the expenditure of the contract sum apportioned to the Initial Term, the Director of the Public Works Department, with no further City Council action, is authorized, in his/her sole discretion, to renew this Contract for one additional 183 calendar day period (Second Term). No later than forty-five (45) days prior to the expiration of the https://www.civcastusa.com/bids https://www.civcastusa.com/ https://www.webex.com/ https://www.webex.com/ mailto:Michelle.Birch@sanantonio.gov https://www.civcastusa.com.b/

Form 010 Invitation for Bids (IFB)

Initial Term or the expenditure of eighty (80%) of the contract sum apportioned to the Initial Term, the City may issue Contractor a written notice informing Contractor of the City’s decision with regard to exercising its option for the Second Term. The Initial Term and the Second Term of the Contract shall be considered separate, and a specific contract sum shall be apportioned to each such term.

It is understood and agreed that any work issued under each contract term shall be substantially completed on or before the respective 183 calendar day period.

Payment and Performance Bond Requirement: Under the “Special Conditions for Task Order Contracts” section of the City’s General Conditions, section “1.6 Article XI.3 Performance Bonds and Payment Bonds” states “Unless otherwise stipulated by City, Payment and Performance Bonds are required for entire Task Order Contract Sum. City may elect at time of solicitation to stipulate other bonding requirements.” For this solicitation, the City requires the successful Bidder to submit Performance and Payment Bonds for the full contract amount for respective term, estimated to be $5,000,000.00 each as identified in the Construction Estimated Value Section of this solicitation document.

The first Bond amount is due during the initiation of the Contract prior to commencement of work for the Initial Term and the second Bond amount is due prior to commencement of work for the Second Term by supplementing the bond or providing a new one, as may be required.

The successful bidder may also elect to submit Bonds for the full contract amount estimated to be $10,000,000.00.

Small Business Economic Development Advocacy (SBEDA) Program Compliance – Respondents shall meet the subcontracting requirements as stated on 050.01 Form and on the Subcontractor/Supplier Utilization Commitment Form posted with this solicitation on the City’s website. The Subcontractor/Supplier Utilization Commitment Form will be determined off of the base bid amount.

Local Preference Program Ordinance – For more detailed information on the Local Preference Program Ordinance, see solicitation document “040 Standard Instructions to Respondent”, section 5.

Veteran-Owned Small Business Preference Program – For more detailed information on the Veteran-Owned Small Business Preference Program, see Ordinance No. 2013-12-05-0864 and solicitation document “040 Standard Instructions to Respondent”, section 6.

Responsible Bidder Ordinance – For more detailed information on the Responsible Bidder Ordinance, see Ordinance No. 2023-01-26- 0041 and solicitation document “040 Standard Instructions to Respondent”, section 7.

Heat Illness Ordinance – For more detailed information on the Heat Illness Ordinance, see Ordinance No. 2023-08-31-0585 and General Conditions for Construction Contract, Article X.1.5 and Art.X.2.3(a).

Bid Protest Procedures – See solicitation document “040 Standard Instructions to Respondent”, section 11.

Wage Decision – Bidder shall meet the prevailing wage rate requirements established for this contract and shall reference the wage decision posted with this solicitation on the City’s website.