ESBD_378006_1729029424517_SOL_ADD_1_405-24R0021351.pdf

Procurement and Contract Services

Revised-March 10, 2015 PCS form 004

ADDENDUM OF SOLICITATION

1. SOLICITATION NO.

405-24R0021351

2. ADDENDUM NO.

3. EFFECTIVE DATE

10/15/2024

4. ISSUED BY

Department of Public Safety Procurement and Contract Services 5805 North Lamar Blvd. Bldg. A 1st floor Austin, Texas 78752

5. NAME AND ADDRESS OF OFFEROR

6. The above numbered solicitation is amended as set forth in Item 7. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this addendum prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 5 and 8, and returning 3 copies of the addendum; (b) By acknowledging receipt of this addendum on each copy of the offer submitted; or (c) By separate letter or e-mail which includes a reference to the solicitation and addendum numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by e-mail or letter, provided each e-mail or letter makes reference to the solicitation and this addendum, and is received prior to the opening hour and date specified.

7. DESCRIPTION OF ADDENDUM:

1. The purpose of this addendum is to extend the bid due date from 10/15/2024 to 10/25/2024.

2. Provide answers to submitted questions.

3. Revise the Mandatory Pricing Schedule

Except as provided herein, all terms and conditions of the solicitation, as heretofore changed, remain unchanged and in full force and effect.

8a. NAME AND TITLE OF SIGNER (Type or Print)

8b. OFFEROR

(Signature of Person Authorized to Sign) Date Signed

Vendor Q &A

1. It appears to be for a blanket 3-year deal with no minimums per order. We have not signed a contract with any organization with guaranteed pricing for anywhere near that long (including the few resellers with whom we have agreements in place). Can this be negotiable? If not, that is ok but we will have to anticipate inflation and COGs when bidding. Mandatory Pricing schedule has been revised to allow for out year pricing. See below.

2. It says "on an as-needed basis" but the state of Texas would likely save a considerable amount of money with bulk purchasing. I've spoken to people in this department, and they already know they have an immediate need and probably know how many devices they would need to at least start with. For the current solicitation this will be on an as-needed basis.

3. It does not include Ventana. Ventana is the multi-device management console (software) used by most large organizations, including multiple state DMVs, allowing remote control over security and connectivity for the devices. Pocketalk is the only translation device in the market with this option. Should we just add it to the pricing schedule? For the current solicitation we are only seeking the hardware.

4. It says "The products will be shipped to Driver's License Offices throughout the State of Texas". Who is doing the shipping? Would we ship to one location and the state would send out the devices? We would specify on individual orders the shipping location

5. Is this a one time purchase or as needed? This will be on an as-needed basis.

MANDATORY PRICING SCHEDULE

Respondent must submit pricing within the Pricing Schedule Exhibit replicating, as necessary, in this exact format.

LINE

ITEM DESCRIPTION QTY UOM YEAR 1

PRICE

YEAR 2

PRICE

YEAR 3

PRICE

1 Pocketalk Plus Voice Translator 1 EA $ $ $