ESBD_377723_1727298071221_RFP 25-10 Preserved Animals and Animal Body Parts.pdf

RFP 25-10 Preserved Animals and Animal Body Parts 1

REQUEST FOR PROPOSALS (RFP) #25-10

PRESERVED ANIMALS AND ANIMAL BODY PARTS

PROPOSED SOLICITATION SCHEDULE

This schedule may be modified or changed at the sole discretion of SJCCD.

DATE ACTION

September 26, 2024 RFP issued.

October 4, 2024

Questions and/or Clarifications Deadline

Requests for questions and clarifications regarding RFP documents shall be submitted through the Questions tab in IonWave by 5:00 p.m. Central Time to be considered.

October 8, 2024 Issuance of final addendum, if necessary.

October 11, 2024

Proposal Submission Deadline

All proposal documents shall be submitted before 2:00 p.m. Central Time in IonWave.

The RFP opening will take place digitally through IonWave immediately following time due. A list of vendors who submitted will be made available upon written request to the Procurement Contact.

October 2024 Recommendation of award and approval to enter into contract.

Award will be announced after approval received.

IonWave:

https://sanjac.ionwave.net

PROCUREMENT CONTACT

Farrah Khalil, Buyer

Phone: 281-998-6326 Email Address: farrah.khalil@sjcd.edu https://sanjac.ionwave.net/ mailto:farrah.khalil@sjcd.edu

RFP 25-10 Preserved Animals and Animal Body Parts 2

SCOPE OF WORK AND SPECIFICATIONS

A. General

San Jacinto Community College District (“SJCCD” or “College”) is soliciting sealed proposals from qualified firms to provide preserved animals and animal body parts.

SJCCD reserves the right to select one or more companies based on the best value, as determined by SJCCD, overall response(s) submitted to the College, with consideration given to proposals that best meet the desired scope of work and specifications set forth in this request for proposals.

All work performed must be in compliance with existing federal, state and local codes, statutes and requirements.

SJCCD is a public community college district organized under Chapter 130 of the Texas Education Code and is tax exempt in the State of Texas.

This scope of work covers the requirements to provide SJCCD with preserved animals and animal body parts, which shall include, but is not limited to the following:

B. Preserved Animals and Animal Body Parts Requested Specimens

1. Adult Cats (Male and Female)

2. Adult Rabbits (Male and Female)

3. Fetal Pigs (Male and Female)

4. Earthworm

5. Ascaris

6. Crawfish

7. Mussels

8. Starfish

9. Frog

10. Grasshopper

11. Sheep Brain (General)

12. Sheep Brain (with Dura Mater)

13. Heart (Beef)

14. Heart (Sheep)

15. Cow Eye

16. Kidney (Pig)

C. Preserved Animals and Animal Body Parts Specimen Specifications

1. Adult Cats (Male and Female)

• Specimens must be a minimum of 18” in length snout-rump.

• Double injected [arterial and venous systems].

• Skinned with the scrotum intact for males.

• Throat intact

RFP 25-10 Preserved Animals and Animal Body Parts 3

• No deterioration of specimens for a minimum of two years from date received by

SJCCD.

• Minimal body fat.

• May not have been previously frozen.

• Individually packaged, double bagged with student ID tags provided, labeled with sex labels both on bags and boxes.

• Vendors shall be licensed in handling preserved animals by the USDA, guarantee that all specimens are legally obtained and have been euthanized by the minimum standards set forth by the American Veterinary Association Council.

2. Adult Rabbits (Male and Female)

• Mature specimens must be a minimum of 14” in length.

• Skinned with the scrotum intact for males.

• No deterioration of specimens for a minimum of two years from date received by

SJCCD.

• Minimal body fat.

• May not have been previously frozen.

• Individually packaged, double bagged with student ID tags provided, labeled with sex labels both on bags and boxes.

• Vendors shall be licensed in handling preserved animals by the USDA, guarantee

3. Fetal Pigs (Male and Female)

• Specimens must be a minimum of 14’ in length.

• Skinned with the scrotum intact for males.

• No deterioration of specimens for a minimum of two years from date received by

SJCCD.

• Minimal body fat.

• May not have been previously frozen.

• Individually packaged, double bagged with student ID tags provided, labeled with sex labels both on bags and boxes.

• Vendors shall be licensed in handling preserved animals by the USDA, guarantee

4. Earthworm

• Specimens must be a minimum of 7” in length.

SJCCD.

• May not have been previously frozen.

RFP 25-10 Preserved Animals and Animal Body Parts 4

5. Ascaris

• Specimens must be a minimum of 5” in length.

6. Crawfish

• Specimens must be a minimum of 4” in length.

7. Mussels

• Freshwater specimens must be a minimum of 3” in length.

8. Starfish

• Specimens must be a minimum of 5” in length.

9. Frog

• Specimens must be a minimum of 4” in length.

• Bullfrog preferred

• No deterioration of specimens for a minimum of two years from date received by

10. Grasshopper

• Specimens must be a minimum of 3” in length.

11. Sheep Brains (General)

• Specimens must weigh a minimum of 120 grams.

RFP 25-10 Preserved Animals and Animal Body Parts 5

• Dura Mater has been removed.

• Optic Chiasma is intact.

• Purchased as Pail

12. Sheep Brains (with Dura Mater)

• Specimens must weigh a minimum of 120 grams.

SJCCD.

• May not have been previously frozen.

• Optic Chiasma is intact

13. Heart (Beef)

• Specimens must weigh a minimum of 4 pounds.

SJCCD.

14. Heart (Sheep)

• Specimens must weigh a minimum of 230 grams.

SJCCD.

15. Cow Eyes

• Specimens must be a minimum of 1” in diameter.

SJCCD.

16. Kidney (Pig)

• Specimens must weigh a minimum of 100 grams.

SJCCD.

RFP 25-10 Preserved Animals and Animal Body Parts 6

D. Preserved Animals and Animal Body Parts Estimated Annual Quantity

The following specimen quantities are estimated annual amounts. Specimens will be ordered on an “as-needed” basis.

Line Item Specimen Estimated Annual Quantity

1 Adult Cats 765 2 Adult Rabbits 100 3 Fetal Pigs 270 4 Earthworm 350 5 Ascaris 100 6 Crawfish 105 7 Mussel 65 8 Starfish 350 9 Frog 285 10 Grasshopper 285 11 Animal Brains (General) 455 12 Animal Brains (with Dura Mater) 550 13 Heart (Beef) 5 14 Heart (Sheep) 180 15 Animal Eyes 490 16 Kidney (Pig) 290

E. Delivery Locations

a. Central Campus – 8060 Spencer Hwy, Pasadena, TX 77505

b. North Campus – 5800 Uvalde, Houston, TX 77049

c. South Campus – 13735 Beamer Road, Houston, TX 77089

d. Generation Park Campus – 13455 Lockwood Rd., Houston, TX 77044

F. Supplier Diversity Reporting

SJCCD does not give preference to historically underutilized or small business in the awarding of contracts. However, if the awarded contractor utilizes a subcontractor(s) to fulfill the proposed requirements, the contractor will be required to track and report the amount paid to each subcontractor along with the subcontractor’s supplier diversity classification. This information will only be used for the purpose of statistical tracking. The reportable classifications include:

• African American

• Asian Pacific American

• Caucasian

• Hispanic American

• Native American

• Small Business

• Veteran Owned

• Minority Owned

• Woman Owned

• LGBTQ

• Other / Non-disclosed

RFP 25-10 Preserved Animals and Animal Body Parts 7

G. Contract Term

The contract term, if any, for contract(s) awarded from this solicitation will be one (1) year, with renewal options of four (4) one-year time periods subject to the termination provisions as further described in the sample contract terms and conditions on the Attachments tab section of this solicitation.

RFP 25-10 Preserved Animals and Animal Body Parts 8

EVALUATION CRITERIA

An Evaluation Committee will review all proposals according to the criteria stated herein. The committee’s evaluations will be based on all available information, including qualification statements, subsequent interviews/presentations, reports, discussions, reference checks, and other appropriate review.

Proposals will be evaluated using the following criteria:

Factor Points

Section 1: Qualifications Form 45

Section 2: References 10

Section 4: Exceptions to Terms and Conditions 5

Section 5: Price Proposal* 40

Total 100

* The price proposal for each firm will be evaluated in comparison with the other firms’ price proposals;

however, the number of points possible may be evaluated in proportion to each respondent’s evaluation score received for Section 1: Qualifications Form

RFP 25-10 Preserved Animals and Animal Body Parts 9

PROPOSAL RESPONSE REQUIREMENTS

All proposal response requirements must be submitted through IonWave. The system does not allow a proposal submission unless all requirements have been met, including Attributes and Response Attachments. These requirements include, but are not limited to, the following:

1. Qualifications Form

Complete the Qualifications Form and upload in the Response Attachments tab in IonWave.

2. References

Include references in the Attributes tab in IonWave for the following:

a. The proposer shall provide at least five (5) references on recent projects for which the proposer's company is currently providing or has provided the same type and level of service required in this RFP within the past three years. Include the name, telephone number, and valid email address of a reference person who may be contacted for further information. It is highly preferable that these references are other colleges or public sector accounts comparable in size or larger.

b. All references will be contacted by email. Evaluations will be based on responses received from references. It is advisable to notify your references ahead of time that a reference will be requested by email.

3. Exceptions to Terms and Conditions

An exception includes any addition, deletion, or other modification. Submit exceptions to terms and conditions as an attachment in the Response Attachment tab in IonWave as follows:

a. If you select Yes to “EXCEPTIONS TO TERMS AND CONDITIONS” under the Attributes tab, you must submit a written summary of each exception to this RFP, including the scope, specifications, and/or sample contract, as applicable. The summary shall include supporting justification that clearly identifies the specific reference, page, section, and sub-section of the change, relevance of the change, the vendor’s rationale for the change, and benefit to the College for accepting the change for the submitted exceptions to be considered in the evaluation.

b. The College’s evaluation of submitted exceptions will address the quantity of exceptions, type of exceptions, and justification(s) for exceptions. Fewer exceptions and/or exceptions with a lower risk to the College, if accepted, will equate to a higher score.

c. Any exceptions not explicitly stated may not be considered during contract negotiations, if any. The submittal of exceptions to terms and conditions does not guarantee the College’s acceptance of exceptions. The College reserves the right to accept or reject any exceptions as necessary to negotiate a mutually beneficial contract.

RFP 25-10 Preserved Animals and Animal Body Parts 10

4. Price Proposal

Provide pricing in the Line Items tab in IonWave for the items listed below. Pricing should reflect a Quantity of one (1).

1. Adult Male Cat

2. Adult Female Cat

3. Adult Male Rabbit

4. Adult Female Rabbit

5. Fetal Male Pig

6. Fetal Female Pig

7. Earthworm

8. Ascaris

9. Crawfish

10. Mussel

11. Starfish

12. Frog

13. Grasshopper

14. Sheep Brain (General)

15. Sheep Brain (with Dura Mater)

16. Heart (Beef)

17. Heart (Sheep)

18. Cow Eye

19. Pig Kidney

Provide pricing in the Line Items tab in IonWave for the Sample Shipping Cost detailed below.

Please note this Sample Shipping Cost line item is for comparative purposes only. Please only include the Shipping Cost for listed items, shipped together, to Central Campus. Do not include a separate cost of each bulleted specimen.

20. Shipping cost to Central Campus – 8060 Spencer Hwy, Pasadena, TX 77505 for all of the following items:

• Quantity of ten (10) Male Cats

• Quantity of eight (8) Female Rabbits

• Quantity of fifteen (15) Male Pigs

• Quantity of twenty (20) Earthworms

• Quantity of thirty (30) Sheep Hearts

• Quantity of (30) Pig Kidneys

Upload a document in the Response Attachment tab in IonWave, if needed, to provide details of any costs not listed in the Line Items section. Any costs not explicitly stated in a proposal response shall not be charged to the College.

RFP 25-10 Preserved Animals and Animal Body Parts 11

List of Response Attachments:

The following documents are to be submitted through the Response Attachments tab in IonWave.

All forms are available to download under the Attachments tab in IonWave. Except when listed as Optional, all documents are required and failure to provide a required document may deem the proposer non-responsive and disqualify the response from consideration for award.

1. Qualification Form

2. Conflict of Interest form

3. Proof of Insurance Requirements

4. Federal Vendor Certification Form

5. Exceptions to Terms and Conditions (optional)

6. Additional Costs Not Included in Pricing (optional)