ESBD_377003_1729108965020_Addendum 1 Questions Answers.pdf

Procurement Services - Purchasing

Addendum 1

Questions & Answers

RFP # 717-25-701

Master Lease for Student Housing

Question 1: We are a corporate housing provider that specializes in providing housing solutions

(we are not property owners or managers). We are completing market research to determine if we could offer a single property or multi-property solution. We would leave the necessary units with the management company, set up all utilities, cable, and internet, and provide the University with a single point of payment. Additionally, we can provide furnished housing. We have experience providing student housing to universities such as Virginia State University, Georgetown University, and Virginia Tech, as well as extensive experience providing housing for corporate interns. We believe we can assist with your need, however, as we are not property managers/ owners, and we would not be able to provide the level of detail requested in the RFP.

For example, in Criterion 2, we can guarantee our response times but since we do not employe the onsite staff, we could not guarantee their response times.

o Would TSU entertain us as a solution?

o If so, could we have a separate discussion about the services we could provide?

Answer 1: Texas Southern University will be open all solutions and what brings the best value to the University. Since the solicitation has been posted Texas Southern University cannot engage in any conversation concerning the services requested

Question 2: Does TSU want the entire property to be solely used for their student population?

Answer 2: No. But if that can be an option, please note it as an option.

Question 3: Does TSU intend to have 1 or 2 students per bedroom? Ex. 2 students per bedroom in a 2-bedroom apartment would be 4 students in one unit.

Answer 3: Please provide all available floor plans that will be available.

Question 4: Can you clarify the dates in Criterion 3 point 13- should the occupancy date be

August 1st, 2025?

Answer 4: It should be August 1, 2026.

Question 5: Would TSU consider furnished apartments as a solution? Does TSU plan to install dorm furniture in the apartments?

Answer 5: TSU would like to consider furnished apartments as an option. TSU does not plan to install dorm furniture.

Question 6: Do you anticipate the number of rooms needed fluctuating from year to year?

Answer 6: Yes.

Question 7: What will be TSU’s level in involvement in executing the program? Will there been resident life staff on site?

Answer 7: Yes. TSU’s involvement in executing the program will be determined. Resident life will be allowed onsite.

Question 8: What level of guest experience/ customer service do you expect from your provider?

Answer 8: Excellent

Question 9: Will campus security and resident life associates also need access to the property/ units?

Answer 9: Yes.

Question 10: The RFP notes that units need to be available no later than July 15th prior to the start of the academic year. Our current leases (non-master leases) with our residents have a lease expiration of July 31, 2025, which conflicts with the initial lease expiration date for the current leases. Will there be any flexibility on the Year 1 availability (July 15th, 2025? Year 2 will not be a problem.

Answer 10: Yes

Question 11: The current Scope cites utilities to include cable television. As you may know, most student housing communities have mostly eliminated cable television as a service in favor of improved high-speed internet and streaming capabilities. Simply put, students just don’t watch cable television anymore and prefer to stream. Will there be any flexibility to eliminate cable television in favor of providing improved high-speed internet?

Answer 11: Yes.

Question 12: Can you advise what role TSU Housing office will play in the Resident Advisor

(RA) staffing for the community under a Master Lease? Will these be employees of TSU or employees of the community/site management?

Answer 12: TSU Employees.

Question 13: Can you advise what role TSU Security/TSU Police department will play in patrolling the community and responding to calls for service? We understand that Management will still be providing security services at the property.

Answer 13: TSU police typically patrol periodically.

Question 14: Will TSU add the property to their master insurance program in addition to any insurance provided by Owner/Management??

Answer 14: No

Question 15: Unit Layout and Configuration:

• Are there specific configurations of bedrooms and bathrooms per unit (e.g., 2-bed, 2-bath units)?

Answer 15: No specific configurations.

• Should the units have common living areas or kitchenettes? If so, what is the required size?

Answer 15: Yes. No specific size

Question 16: Facility Condition and Compliance:

• Are there any specific building codes or accessibility standards that must be met (e.g., ADA compliance)?

Answer 16: ADA compliant, Yes.

• Are there any preferred or required amenities beyond those listed, such as enhanced security measures or specific technology infrastructure?

Answer 16: No.

Question 17: Parking Requirements:

• Can you confirm the parking requirements per unit or per bed, and is off-street parking mandatory?

Answer 17: No Parking requirements

• Are there specific guidelines regarding bicycle storage or nearby public transportation options?

Answer 17: No.

Question 18: Maintenance and Services:

• Can you specify the level of responsibility for maintenance? For example, are there clear definitions on what constitutes common area maintenance versus unit-specific repairs?

Answer 18: Facility owner is responsible for all repairs and upkeep of the facility.

• What are the expected response times for maintenance services like pest control, security, or facility repairs?

Answer 18: 24 hours response time, in case of uncontrollable water or fire, immediate response time

Question 19: Security and Access:

• Can you provide more details on the security requirements, such as the level of security staff, CCTV, or gated access?

Answer 19: We expect the property owners/management to provide adequate security

• How does the university plan to ensure that the student housing is kept secure from other tenants if the facility is shared with non-student residents?

Answer 19: That is NOT the University’s responsibility, that is the property management responsibility.

Question 20: Timeline for Delivery:

• What is the flexibility on the July 15, 2025, delivery date for the premises?

Answer 20: Please share with us your earliest date and we will take that into consideration.

Preferably by August 4th.

• Are there any specific milestones leading up to the final delivery?

Answer 20: No.

Question 21: Utilities and Services Inclusions:

What utilities and services are to be included in the gross rent? Is there a specific allocation or cap for utilities (e.g., water, electricity, or internet bandwidth)?

Answer 21: We are willing to negotiate on this.

Question 22: Marketing Collaboration:

• How will the university collaborate with the landlord to market the housing to students, and what materials will the landlord need to provide?

Answer 22: The University will do all of the marketing. The Property management will provide the University with marketing materials.

Question 23: Renewal and Extension Terms:

• Could you clarify the terms for annual renewal and any factors that might affect the decision to renew beyond the initial two-year term?

Answer 23: Terms will be discussed in the contract negotiations.

Question 24: Inspections and Certifications:

• What are the specific inspection criteria by the TSU Fire Marshal, and what documentation will be required to confirm compliance before the lease is signed?

Answer 24: The required documentation will be discussed in negotiations.

Question 25: Geographical Flexibility:

• Is it possible to extend the 5-mile radius from the campus if necessary to secure suitable housing?

Answer 25: The 5-mile radius is preferred.

• Can more than one apartment complex be proposed to meet the 1500-bed requirement, or is a single facility strongly preferred?

Answer 25: Yes.

Question 26: Furnishing Requirements:

• Do the apartments need to be fully furnished for the students? If so, what specific furniture items are required in each unit (e.g., beds, desks, chairs, etc.)?

Answer 26: Yes.

*Please sign this Addendum and include it in your response. Your signature will signify your acknowledgement / receipt of this addendum.

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