ESBD_376742_1726517177706_RFP-269.pdf

16 September 2024

Promotional & Marketing Materials for TSTC - Statewide Promotional & Marketing Materials for TSTC - Statewide

16 September 2024

Open 9/16/2024 3:00 PM CDT Type Request for Proposal Close 10/7/2024 2:00 PM CDT Number 269 Currency US Dollar

Sealed Until 10/7/2024 2:00 PM CDT

16 September 2024

Contacts Catherine Lopez cslopez121749@tstc.edu

Phone +1 254-867-3734 ext. 13734

Glendoris Wynn garchie@tstc.edu

Phone +1 254-867-3757

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NIGP Commodity Code NIGP Commodity Code Description 3752 Novelties, Promotional and Specialty Products, Including Biodegradable 3778 Souvenirs and Prizes: Promotional, Advertising, etc.

96546 Graphic Design Services for Printing 96622 Decal Printing 96642 Imprinting Services 96684 Silk Screen Printing

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TSTC Background Information

Texas State Technical College ("TSTC") is a coeducational two-year institution of higher education offering courses of study in technical vocational education for which there is demand within the State of Texas.

TSTC is mandated to contribute to the educational and economic development of the State of Texas by offering occupationally oriented programs with supporting academic course work, emphasizing highly specialized advanced and emerging technical and vocational areas for certificates or associate degrees.

Our mission, “to place more Texans in great paying jobs,” drives our institution. TSTC is pushing the boundaries in education, making outcomes the driving metric of success. We currently have 11 campuses across the state, with another new campus recently approved by the State Legislature that should be built and operating in the next few years. For more information about TSTC, go to http://tstc.edu/about.

Purpose:

Texas State Technical College (TSTC) is issuing this Request for Proposal (RFP)/Indefinite Delivery Indefinite Quantity to identify qualified suppliers capable of providing a variety of promotional and marketing materials. These materials will support TSTC's branding initiatives across multiple campuses.

The goal is to establish a pool of suppliers who can meet TSTC's branding and quality standards, demonstrate strong qualifications, and possess the capacity to handle high-volume orders.

This is an Indefinite Delivery Indefinite Quantity Solicitation to cover all TSTC’s campuses plus any future campuses and off-site locations. Multiple awards may be made to firms that provide the best value. TSTC reserves the right to award this contract in whole, in part, or not at all, ensuring its best interest is served.

Qualifications will be evaluated based on various criteria deemed in the best interest of TSTC, including but not limited to responsiveness to the terms and conditions of this RFP/IDIQ, ability to meet specifications, and references. TSTC reserves the right to accept the bid which, in its opinion, is in the best interest of

TSTC.

If a SIGNED Execution of Offer is not submitted the bid will be disqualified. TSTC is not requiring a HUB Subcontracting Plan at this time. When a project is awarded to a supplier and the dollar amount exceeds $100,000 a HUB Subcontracting Plan must be submitted with the proposal. Suppliers are not required to meet the State of Texas HUB goals however, TSTC requires that all suppliers make a good faith effort in achieving those goals.

This agreement is valid for a period of two years, with the option to extend for three more one-year terms.

Prices are fixed for the first year, and any increases in the annual percentage rate during the renewal periods must receive prior approval from TSTC.

Please see "Buyer Attachments" tab for Scope of Work.

General Notes:

Q&A Board Message: If you have any questions concerning the project, please submit those through the Q&A Board. Please be aware when the Q&A session is over, no questions will be asked after this period. The Q&A board is not designed for generalized questions about TSTC's operations. TSTC will only respond to questions on the Q&A board from suppliers that have the ability and desire to contract with TSTC. TSTC's Records Management Officer will receive inquiries from those who are not interested in responding to solicitations. Details may be found at www.tstc.edu.

Confidentiality: If a supplier desires to submit information to TSTC which is considered as confidential, the supplier should mark the information "CONFIDENTIAL".

Uploading: Any issues uploading or submitting bids, suppliers must contact TSTC Sourcing Department at the moment that the issues occurred via email with screenshots. Failure to notify will affect any remedy that could have been applied.

Zero Balance: Please be aware that your submitted bid will show a zero balance.

Description http://tstc.edu/about

Email Communication: To ensure that all email communication is received, suppliers must "safelist" procurementservices@sciquest.com. TSTC will not be responsible if emails are not received.

Technical Issues: For password reset or log-in assistance, contact JAGGAER at 1-800-233-1121, and select the following options:

* 1 - (if English is your choice)

* 1 - Supplier

* 0 - Operator

Required to View Event

Prerequisites Required to Enter Bid

16 September 2024

1. Rsolution System Overview - "How To Navigate"

2.

Please ensure that all requirements are met for each section. When addressing each criterion in your document, please title each section to clearly reflect the specific focus or requirement. After completing your document, be sure to upload it in this designated section. This step is crucial to ensure that your submission is properly reviewed.

3.

The undersigned, in submitting this Proposal and endorsement of same, represents that he/she is authorized to obligate his/her firm, that he/she is an equal opportunity employer and will not discriminate with regard to race, color, religion, sex, national origin, age or disability; that he/she will abide by all the policies and procedures of TSTC; and that he/she has read the entire RFP package, is aware of the covenants contained herein and will abide by and adhere to the written requirements in ALL sections of the RFP. Failure to manually sign this form will be the reason for the proposal to be rejected. **Please make sure form is signed when document is uploaded**

4. Please review and confirm the TSTC Non-Collusion statement.

5.

The undersigned Firm, and each person signing on behalf of the Firm, certifies under penalty of perjury that to the best of their knowledge and belief, no member of Texas State Technical College, nor any employee, or person whose salary is payable, in whole or in part, by Texas State Technical College, has a direct or indirect financial interest in the award of this Proposal, in the services to which this Proposal relates, or in any of the profits, real or potential, thereof, except as otherwise noted herein.

6. TSTC Historically Underutilized Business Submittal Requirements and Subcontracting Approval-Please review the Historically Underutilized Business Submittal Requirements.

7.

If TSTC determines that a supplier did not follow the HSP Good Faith Effort Method A or B in the HUB Subcontracting plan, TSTC has the right to reject the response and/or have supplier revise the submitted plan.

8.

If the undersigned Firm intends to deviate from the Specifications listed in this RFP document or Contract, all such deviations must be listed on this page, with complete and detailed conditions and information included or attached. TSTC will consider any deviations in its RFP award decisions, and TSTC reserves the right to accept or reject any response based upon any deviations indicated below or in any attachments or inclusions. In the absence of any deviation entry on this form, the Firm assures TSTC of his/her full compliance with the Terms and Conditions, Specifications, and all other information contained in this RFP document.

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Buyer Attachments

1. Scope of Work.pdf

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Questions Required Questions

Group 1.1: General Information Instructions:

1.1.1

TSTC Solicitation Requirements: Any exceptions to terms, conditions, and requirements in the Scope of Work including the sample contract(s) specifically the Sample Goods Agreement (SEE LINK PROVIDED IN ATTACHED DOCUMENT), must be made in writing and listed on the Deviation/Compliance Signature Form in "Prerequisites" tab.

1.1.2 PAR: If Subcontracting will be obtained, suppliers must submit a Progress Assessment Report (PAR) form with each invoice. If no PAR is submitted with invoice, no payment will be issued. Any changes made to the HUB plan must be submitted to agency prior to the new subcontractor performing the work.

1.1.3 Provide contact information for the person responsible for submission of PAR Forms.

1.1.4 TSTC reserves the right to check references prior to award. Any negative responses received may be grounds for disqualification of the proposal.

1.1.5 Are you an active registered Texas Historically Underutilized Business?

1.1.6 Are you a Minority Business Enterprise/Women Business Enterprise Supplier?

1.1.7 If you are not currently a HUB supplier and are interested in becoming one, please feel free to visit the link below for details on how to register as a Texas certified HUB supplier and apply for the Centralized Master Bidders List (CMBL). Participation is entirely optional. For more information, click here: https://comptroller.texas.gov/purchasing/vendor/hub/certification-process.php

Group 1.2: Payment and Delivery Information Instructions:

1.2.1 TSTC recommends Electronic Funds Transfers (EFT), including ACH, Wire Transfer, Virtual Card and Check as the preferred payment methods. Could you please share which payment method you are able to utilize? TSTC reserves the right to select a payment method that is the most efficient to process at time of payment.

1.2.2 A separate invoice is required for each location that a good or services is being provided. Additionally, coordination between TSTC staff and the supplier is essential prior to any delivery to ensure smooth processing (if applicable).

Group 2.1: Amendments Instructions:

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

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