ESBD_376736_1726512043856_IFB 554-25-001.pdf

TEXAS ANIMAL HEALTH COMMISSION

INVITATION FOR BID (IFB)

for

(2) Hydraulic Spray Boxes

NIGP CLASS/CODE 810-72

IFB No.: 554-25-001

PROCUREMENT SCHEDULE

EVENT DATE*

Publication of Invitation for Bid (IFB) on the Electronic State Business Daily at https://www.txsmartbuy.com/esbd

Monday September 16, 2024

IFB Questions Due Thursday, September 26, 2024 (3:00 PM

CST)

Agency Responses to Vendor Questions, or Clarifications

Wednesday, October 2, 2024

Response Deadline Tuesday, October 15, 2024 (2:00 P.M. CST)

Award Date October 2024

*Please note that the dates listed on this procurement schedule are tentative and subject to change.

http://www.txsmartbuy.com/esbd

TABLE OF CONTENTS

1 Submission Instructions

1.1 Introduction

1.2 Bid Labeling and Delivery Instructions

1.3 Response Completeness

1.4 Submission Checklist

2 Procurement Schedule 3 Submission Information

3.1 Clarifications

3.2 Contents of Bid

3.3 Reservations

3.4 Non-Interest of Agency Employees

3.5 Amendment of Bids

3.6 Withdrawal of Bids

3.7 Agency Point of Contact

INVITATION FOR BIDS

Solicitation Documents Attached Separately

• Attachment A: Information and Certifications Form

• Attachment B: Terms and Conditions

Texas Animal Health Commission

IFB 554-25-001

Posted September 16, 2024

1 Submission Instructions

1.1 Introduction

This Invitation for Bid (IFB) is issued on behalf of Texas Animal Health Commission (TAHC) by the Purchasing Department, which is the sole point of contact during the procurement process.

Pursuant to the Provisions of the Texas Government Code, Title 10, Subchapter D., Chapter

2156.121 – 2156.127, sealed bids will be received until the date and time established for receipt.

After receipt, only the names of the respondents may be made available to the public. Contract dollar amount and other bid details may only be divulged after award of a contract, if a contract is awarded, and must be formally requested through the proper request for information channels.

1.2 Bid Labeling and Delivery Instructions

One (1) original copy of the bid is to be submitted in a sealed envelope to the Texas Animal Health Commission, Purchasing Department no later than 2:00 p.m. (Central Time) Tuesday, October 15, 2024. Each envelope must be identified in the lower left corner as followed:

DO NOT OPEN

IFB PROPOSAL FOR 554-25-001

HYDRAULIC SPRAY BOXES

OPENING DATE: 10/15/2024

Sealed bids are to be mailed to:

Texas Animal Health Commission Purchasing Department – Attn: Chana Kramer 2105 Kramer Lane Austin, TX 78758

Electronic or facsimile (fax) bids will be rejected.

Bids received after the date and time specified above will be rejected.

Any bid received in an envelope not properly and clearly marked as specified above may result in the bid being rejected. It is the vendor’s responsibility to comply with the above in order to assure its inclusion at the bid opening.

In no event will TAHC be responsible or liable for any delivery delays or errors. Reponses must be received by TAHC by the response deadline as identified in the Procurement Schedule on the cover page of this document in order to be considered.

All bids must be delivered to the Texas Animal Health Commission as required by the instructions within this request.

1.3 Response Completeness

In order to be considered for award, bidders must submit a comprehensive Response which includes all required information and documentation as outlined in this solicitation to ensure the

Bidder meets all requirements, possesses the required experience and qualifications and has the capacity to provide the goods and related services described in this Solicitation.

Failure to complete the Information and Certifications Form will result in disqualification of the bid.

All addenda to and interpretation of this solicitation shall be in writing. The State shall not be legally bound by an addenda or interpretation that is not in writing.

1.4 Submission Checklist

The following information is required to be considered a complete bid.

IFB with Authorized Signature and Date Page 5 Vendor Contact Information Page 5 Federal Employer’s Identification Number or Social Security Number

Delivery and Cash Discount Page 5 Estimated Delivery Date Page 6 Quote – Per Unit and Total Price, *additional pages may be used for quote and information if needed

Information and Certifications Document Attachment A

2 Procurement Schedule The Procurement Schedule dates on the cover page are tentative and subject to change. TAHC reserves the right to modify the dates listed at any time by issuing an addendum.

Bids must be received by TAHC prior to the response time listed on the Procurement Schedule on the cover page of this document or as modified by an addendum. It is the responsibility of the Bidder to ensure that its Bid is received before the Response deadline. TAHC is not responsible for lost, late or misdirected responses.

3 Submission Information

3.1 Clarifications

If additional information is needed to interpret the specifications/requirements, written questions must be received no later than 2:00 p.m. (CST), October 2, 2024, to the person noted in section 3.7.

No information provided verbally, or by any other personnel, will be considered binding. All respondents should use this written document and its attachments as the sole basis for bidding at this time.

Additionally, the TAHC prohibits communication initiated by the respondent to any Agency official, representative from another entity or employee evaluating or considering the bids, prior to the time a decision has been made.

3.2 Contents of Bid

All attachments, additional pages, addenda, or explanations supplied by the vendor with this bid will be considered as part of the bid response.

All bids received in response to this request will become the property of the State and will not be returned to the respondents.

3.3 Reservations

This IFB does not commit the Agency to award a contract, to pay any costs incurred in the preparation of a response to this request, or to procure or contract for services or supplies. The Purchasing Department reserves the right to accept or reject any or all bids received as a result of this request, to waive minor irregularities in the procedure, to negotiate with any qualified source, or to cancel in part or in its entirety, this IFB, if it is in the best interest of the Texas Animal Health Commission to do so.

3.4 Non-Interest of Agency Employees

No employee on the evaluation committee shall have any financial interest, either direct or indirect, in the bid or contract. No employee of the evaluation committee shall exercise any undue influence in the awarding of the bid or contract.

3.5 Amendment of Bids

By Agency: Invitation for Bids may be amended by the Purchasing Department in response to any need for further clarification, specifications and/or requirement changes, new opening date, etc.

Amendments will be posted to the Electronic State Business Daily at, https://www.txsmartbuy.com/esbd. It is the responsibility of prospective vendors to check this website for any future amendments, questions, revisions, etc., prior to the bid opening date. All amendments must be acknowledged on the signature page in the area provided. Failure to do so may result in your response being rejected.

If you are unable to access the Internet, contact the purchaser listed within the IFB to request paper copies.

By Vendor: Bids may only be amended after receipt by the Purchasing Department by submitting a later dated bid that specifically states that it is amending an earlier bid. No bid may be amended after the bid opening date unless requested by the Purchasing Department.

3.6 Withdrawal of Bids

Bids may be withdrawn only in total, and only by a written request to the Purchasing Department prior to the time and date scheduled for opening of bids.

https://www.txsmartbuy.com/esbd

3.7 Agency Point of Contact

Refer inquiries to:

Chana Kramer, CTCD, CTCM

2105 Kramer Lane Austin, TX 78758

Phone (512)719-0743 Email: chana.kramer@tahc.texas.gov

All written requests for information will be communicated to all applicants known to the agency.

mailto:chana.kramer@tahc.texas.gov

INVITATION FOR BIDS

IF NOT BIDDING DO NOT RETURN THIS FORM.

BIDDER AGREES TO COMPLY WITH ALL CONDITIONS TO THIS IFB.

When BIDDING:

Each bid must be placed in a separate envelope with bid opening date and requisition number annotated immediately below return address on SEALED BID ENVELOPE.

BID OPENING ► October 15, 2024 @ 2:00 P.M

REQUISITION NO. ► 554-25-001

▼ FAILURE TO SIGN WILL DISQUALIFY BID ▼

AUTHORIZED SIGNATURE DATE

*By signing this bid, bidder certifies that if a Texas address is shown as the address of the bidder, bidder qualifies as a Texas Resident Bidder as defined in Rule 1 TAC 111.2

P.O. Box 12966, AUSTIN, TX 78711-2966 HAND DELIVER (8:00 a.m. – 5:00 p.m.) OR OVERNIGHT/EXPRESS TO:

2105 Kramer Lane, Austin, TX 78758

DELIVERY IN DAYS, CASH DISCOUNT % DAYS

Check below if preference claimed under Rule 1 TAC 113.8

▼ VENDOR NAME, ADDRESS, AND CONTACT INFORMATION ▼

Supplies, materials or equipment: produced in TX/ offered by TX bidders* Agricultural products grown in TX Agricultural products offered by TX bidders* USA produced supplies, materials or equipment Products of persons with mental or physical disabilities Products made of recycled, remanufactured, or environmentally sensitive materials Energy efficient products Rubberized asphalt paving material Recycled motor oil and lubricants Products produced at facilities located on formerly contaminated property Products and services from economically depressed or blighted areas

The Texas ID Number is the taxpayer number assigned and used by the Comptroller of Public Accounts of Texas. If this number is not known, complete the following:

Enter Federal Employer's Identification Number or Sole owner should also enter Social Security Number

AWARD NOTICE: The State reserves the right to make an award on the basis of low line item bid, low total of line items, or in any other combination that will serve the best interest of the State and to reject any and all bid items in the sole discretion of the State.

ITEM

NO. CLASS & ITEM DESCRIPTION QUANTITY UNIT MAKE/

MODEL

UNIT

PRICE

EXTENSION

NIGP Commodity Code:

810-72 Spray Equipment, Livestock, Machine Powered

PLEASE RETURN ALL PAGES OF THIS BID.

Vendor Note: The following specifications describe custom cattle spray boxes, which the Texas Animal Health Commission will use as part of its response to cattle fever ticks.

AGENCY TO INVOICE

TEXAS ANIMAL HEALTH COMMISSION

P.O. BOX 12966

AUSTIN, TEXAS 78711-2966

DESTINATION OF GOODS IF DIFFERENT THAN ABOVE

TEXAS ANIMAL HEALTH COMMISSION

2105 KRAMER LANE

AUSTIN, TX 78758

1.

Recommended Product:

Custom Hydraulic Portable Spray Dip Machine

Please see attachment D for pictures for example of desired product.

Product Specifications:

• Must be hot dipped galvanized.

• Overall dimensions of the spray box shall be

7 feet wide x 9 feet long x 9 feet high with a 56 inch tongue hitch

• Ramp dimensions shall be 86 inches long x 45 inches wide.

• Body shall be constructed using ¼ inch hot roll plate sheared and formed.

• Hydraulically-operated entry & exit doors

• Wood constructed hinged ramp on towing end

• Torsion arm suspension that is completely self-contained within the axle tube. It attaches directly to the trailer frame using brackets. Designed for use with 16-inch 8-hole tires and wheels.

• Four (4) side wind adjustable drop leg jacks on corners for leveling

• 2-5/16 A-frame coupler with automatic and continuously tight adjustable collar-lok coupler assuring level operation for spray trailer when pulled by a variety of different vehicles.

• All plumbing shall be galvanized

• Must be equipped with DOT-approved LED lights.

• Spray nozzles shall be constructed of solid brass

• Gas Engine transfer pump featuring a

5.5 horsepower engine with a maximum flow rate of 195 gallons per minute (GPM) and a maximum pounds per square inch (PSI) of 45.

• Must be equipped with DOT-approved safety chains

• Shall incorporate a safety ventilation feature for cattle being treated. The safety ventilation shall include two (2) 18 inch x 12 inch vents to be incorporated into each of the front (head facing) and gates of each spray box. The placement of the vents (center point of each vent) must be aligned with the nose height of the cow (approximately 36 inches from the bottom)

• Must include minimum one (1) year warranty

• Tor-Flex (or equivalent) axle with 16’ 8-hole wheels 10 ply or better

Each

Unit Price

Total Price

TOTAL

PRICE OF

BID:

ESTIMATED DELIVERY AFTER RECEIPT

OF OFFER (ARO) / PURCHASE ORDER

(Please estimate the amount of time it will take for the product to arrive once a PO is awarded to the vendor, to the right under “Estimated Delivery.”)

*TAHC will accept vendor bids for products equivalent to the recommended model. If an equivalent product is proposed, the Bidder must include the published specifications for the equivalent product in its response to TAHC.

(Please fill in the lines to the right, under “Unit Price” and “Total Price” for each line of the quote.

Agency will accept a separate page if vendor needs more room for added information. “Total Price of Bid” needs to be filled out at the bottom right hand corner, this will be the total cost for the products.)

Purchasing/Bidding Contact:

Chana Kramer, CTCD, CTCM chana.kramer@tahc.texas.gov

Estimated Delivery Date:

mailto:chana.kramer@tahc.texas.gov

Payment:

Payment will be made in accordance with the Texas Prompt Payment Act, Texas Government Code, Subtitle F, Chapter 2251. Vendor shall submit one copy of a correct itemized invoice showing the purchase order number, payee I.D., remit to address, and phone number on invoice. Vendors should submit an electronic invoice; all electronic invoices shall be sent to:

financial_services@tahc.texas.gov (Note: there is an underscore *_* between “financial” and “services”)

If electronic invoice is not an option, please mail invoices to:

Attn: Financial Services P.O. Box 12966

Austin, TX 78711-2966

The TAHC will not incur any penalty for late payment if payment is made in 30 days or less from receipt of goods or services and a correct invoice, whichever is later.

Payment Contact:

Financial Services (512)719-0700 financial_services@tahc.texas.gov

Before Delivery:

Vendor shall perform all make-ready checks to ensure all systems and accessories are separating properly including, but not limited to, hitch functionality, wheel bearing lubrication, tire pressure, and lighting.

mailto:financial_services@tahc.texas.gov mailto:financial_services@tahc.texas.gov

Deliveries:

Deliveries should be made between 8 am and 4 pm Monday through Friday, except on regularly observed state or federal holiday.

The vendor is responsible for unloading all items during delivery. The TAHC does not have the resources or equipment to unload items during delivery.

The vendor is cautioned to ship only the quantity of items ordered. The TAHC is not obligated to accept any items exceeding the quantity stated on the purchase order. Overages may be returned to the vendor at the vendor’s expense. If the vendor refuses the return, the overage will be handled as a gift to the state.

All prices shall be F.O.B. Destination. Freight prepaid and allowed. This means the vendor shall prepay and include the freight charges in the unit price.

Please Note: Payment will be made within 30 days of satisfactory delivery. Vendor may arrange for direct deposit with payment contact above.

The Texas Animal Health Commission is exempt from all state tax.

The Bidder agrees to comply with all terms and conditions below and on attached pages.

Catalogs, brand names or manufacturer’s references are descriptive only, and indicate type and quality desired. If proposing other than the referenced brands/model number, respondent must show manufacturer, brand or trade name, product number and provide complete descriptive information of product offered and include with response.

INVITATION FOR BIDS