ESBD_375792_1725638490847_696-AR-25-B003.pdf

INVITATION FOR BIDS

1. SOLICITATION NUMBER:

696-AR-25-B003

3. ISSUED BY:

Texas Department of Criminal Justice Contracts and Procurement Contract Administration Branch Two Financial Plaza, Suite 703 Huntsville, Texas 77340

2. DATE ISSUED:

September 6, 2024

4. BIDS WILL BE RECEIVED BY THE DEPARTMENT UNTIL 11:00 A.M. CENTRAL TIME ON FRIDAY, SEPTEMBER 20, 2024 AND SHALL BE SUBMITTED TO:

bids@tdcj.texas.gov

Please be advised that the deadline for all questions concerning this solicitation will be September 10, 2024 at 11:00 A.M. Central Time. Any requests for further information will not be considered after this date and time.

Answers will be posted to the Electronic State Business Daily (ESBD) in the form of an amendment. The anticipated posting date for the amendment is September 13, 2024.

CAUTION: Late bids or unsigned bids will not be accepted. The Bidder is solely responsible for ensuring that its bid is received by the TDCJ before the deadline at the proper destination server. It is recommended that the Bidder begin the process well in advance of the Solicitation deadline. The TDCJ takes no responsibility for electronic responses that are captured, blocked, filtered quarantined, or otherwise prevented from reaching the proper destination server by any anti-virus or other security software.

5. FOR INFORMATION OR TO

CONFIRM RECEIPT OF BID

CALL OR EMAIL:

A. NAME

Tatyana Lockhart

Contract Specialist Tammy Warwick Contract Specialist, CTCD, CTCM

B. CONTACT INFORMATION

(936) 437-3804 tatyana.lockhart@tdcj.texas.gov

(936) 437-3834 tammy.warwick@tdcj.texas.gov

6. STATEMENT OF WORK AND REQUIREMENTS TO ACCOMPANY SUBMITTAL OF BID

The Texas Department of Criminal Justice (TDCJ) is seeking bids for a vendor to host TDCJ staff members at camping facilities within Walker County for a three-day training event, to include lodging, meals, and group activities.

SECTIONS 7A, 7B, 7C, and 7D SHALL BE COMPLETED BY BIDDER

7A. NAME AND ADDRESS OF BIDDER

7B. TELEPHONE NUMBER OF BIDDER (INCLUDE AREA

CODE)

7C. SIGNATURE OF PERSON

AUTHORIZED TO SIGN BID

7D. DATE OF

BID

696-AG-25-B003

A. STATEMENT OF SERVICES

A.1 SERVICES

The TDCJ is seeking bids for a vendor to host approximately 210 TDCJ staff members at Camping Facilities for a three-day training event, September 24-26, 2024, to include lodging, meals, and group activities.

The Camping Facility location must be in Walker County and within a 30-mile radius of the TDCJ Headquarters at 861 Interstate Highway 45 North, Huntsville, Texas 77320.

A.2 BID INSTRUCTIONS

1. All communications concerning this solicitation, including any of a technical nature, shall be made in writing to the Contract Specialist referenced on this solicitation.

Bidders are specifically barred from contacting any user department personnel involved in this solicitation for the purpose of discussing this solicitation. Violation may result in bidder disqualification.

2. Pricing shall be evaluated in accordance with the evaluation factors identified in

Section E.

3. Bidder must complete, sign, and submit with its Bid Attachment A, TDCJ Required

Contract Clauses.

A.3 BID PRICING

The Bidder shall provide pricing for the following:

Lodging and meals for three days per person _______ x 210= _________

Extra meal for evening for early arrivals on Monday _______ x 110= _________

Extra meal for morning prior to departure on Friday _______ x 210= _________

Upgrade for private lodging for four nights per person _______ x 10 = _________

Kayaks for three hours = _________ or first hour rate _____+ each additional hour ______ x 2 = _________

Swimming Pool for three hours = _________ or first hour rate _____+ each additional hour ______ x 2 = _________

Zipline for two hours = _________ or first hour rate _____+ each additional hour ______ x 1 = _________

Discounts offered ____________________________

Total cost = _________

696-AG-25-B003

B. STATEMENT OF WORK

1. The Bidder shall provide lodging and meals for all TDCJ staff members attending the event.

2. The Bidder shall provide for group activities, to include a meeting area, kayaking, swimming pool time, and zipline.

3. The Bidder shall provide necessary staff members to facilitate activities.

4. The Bidder shall accommodate approximately 110 TDCJ staff members to arrive during the evening of September 23, 2024.

5. The Bidder shall accommodate approximately 100 TDCJ staff members to arrive at approximately 7:00 A.M. on September 24, 2024.

6. The Bidder shall accommodate approximately 210 TDCJ staff members to leave by

11:00 A.M. September 27, 2024.

C. GENERAL CONTRACT REQUIREMENTS

The TDCJ may consider accepting a Bidder’s contract form in lieu of the TDCJ contract form. A copy of the TDCJ contract form with all provisions is included as Attachment B.

In the event that the Bidder’s proposal is selected, and the Bidder does not provide a contract form, the Bidder will be required to sign the TDCJ Contract.

D. BID SUBMITTAL REQUIREMENTS

1. The Bid shall include:

a. A completed Invitation for Bids form, Blocks 7A, 7B, 7C, and 7D;

b. A completed Section A.3, Bid Pricing; and

c. A completed and signed Attachment A, TDCJ Required Contract Clauses.

2. Failure to submit the above documentation by the solicitation deadline provided on the Invitation for Bids form, Block 4, may result in disqualification of the bid from further consideration.

3. The TDCJ reserves the right to reject any bid that does not meet the minimum bid requirements.

E. SELECTION PROCESS

Selection of a Bidder with whom to Contract with will be based on the Best Value to the TDCJ. The following evaluation factors will be used:

1. Total pricing for all services; and

2. Location of camp ground facilities in relation to the TDCJ Headquarters.

696-AR-25-B003 Attachment A

Required Contract Clauses

In this document, the terms Contractor and Vendor, when referring to the following affirmations (whether framed as certifications, representations, warranties, or in other terms) refer to Bidder, and the affirmations apply to all Bidders regardless of their business form (e.g., individual, partnership, corporation).

Bidder represents and warrants all certifications, representations, warranties, and other provisions in this Affirmations and Solicitation Acceptance apply to Bidder and all of Bidder's principals, officers, directors, shareholders, partners, owners, agents, employees, subcontractors, independent contractors, and any other representatives who may provide services under, who have a financial interest in, or otherwise are interested in this Solicitation or any Contract resulting from this Solicitation.

Bidder must provide information, as applicable, and affirms, without exception, as follows:

1. Terms and Conditions Attached to Response. Any terms and conditions attached to a Response will not be considered unless specifically referred to in the Response.

2. Complete and Accurate Information. Bidder represents and warrants all statements and information provided to the TDCJ are current, complete, and accurate. This includes all statements and information in this Solicitation Response.

3. Public Information Act. Bidder understands the TDCJ will comply with the Texas Public Information Act (Chapter 552 of the Texas Government Code) as interpreted by judicial rulings and opinions of the Attorney General of the State of Texas. Information, documentation, and other material prepared and submitted in connection with this Solicitation, or any resulting Contract may be subject to public disclosure pursuant to the Texas Public Information Act. In accordance with Section 2252.907 of the Texas Government Code, Bidder is required to make any information created or exchanged with the State pursuant to the Contract, and not otherwise excepted from disclosure under the Texas Public Information Act, available in a format that is accessible by the public at no additional charge to the State.

4. Contracting Information Responsibilities. Bidder represents and warrants it will comply with the requirements of Section 552.372(a) of the Texas Government Code. Except as provided by Section 552.374(c) of the Texas Government Code, the requirements of Subchapter J (Additional Provisions Related to Contracting Information), Chapter 552 of the Government Code, may apply to the Contract and the Bidder agrees the Contract can be terminated if the Bidder knowingly or intentionally fails to comply with a requirement of that subchapter.

5. Assignment. Bidder shall not assign its rights under the Contract or delegate the performance of its duties under the Contract without prior written approval from the TDCJ. Any attempted assignment in violation of this provision is void and without effect.

6. Texas Bidder. Bidder certifies that if a Texas address is shown as the address of the Bidder on this Response, the Bidder qualifies as a Texas Bidder as defined in Section 2155.444(c) of the Texas Government Code.

7. Dealings with Public Servants. Bidder has not given, has not offered to give, and does not intend to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with this Solicitation Response, this Solicitation, or any Contract resulting from this Solicitation.

8. Prior Disaster Relief Contract Violation. Sections 2155.006 and 2261.053 of the Texas Government Code, prohibit state agencies from accepting a Response or awarding a Contract that includes proposed financial participation by a person who, in the past five years, has been convicted of violating a federal law or assessed a penalty in connection with a contract involving relief for Hurricane Rita, Hurricane Katrina, or any other disaster, as defined by Section 418.004 of the Texas Government Code, occurring after September 24, 2005. Under Sections 2155.006 and 2261.053 of the Texas Government Code, Bidder certifies the individual or business entity named in this Response or Contract is not ineligible to receive the specified Contract and acknowledges this Contract may be terminated and payment withheld if this certification is inaccurate.

9. Child Support Obligation. Under Section 231.006(d) of the Texas Family Code regarding child support, Bidder certifies the individual or business entity named in this Response is not ineligible to receive the specified payment and acknowledges the Contract may be terminated and payment may be withheld if this certification is inaccurate. Furthermore, any Bidder subject to Section 231.006 of the Texas Family Code, must include in the Response the names and social security numbers of each person with at least 25% ownership of the business entity submitting the Response. Enter name and social security numbers for each person. This information must be provided prior to Contract award.

Name:

SSN:

FEDERAL PRIVACY ACT NOTICE: This notice is given pursuant to the Federal Privacy Act.

Disclosure of requested social security numbers is required under Section 231.006(c) and Section 231.302(c)(2) of the Texas Family Code. The social security numbers will be used to identify persons that may owe child support and will be kept confidential to the fullest extent permitted by law. If submitted by email, Responses containing social security numbers must be encrypted. Failure by a Bidder to provide or encrypt the social security numbers as required may result in disqualification of the Bidder's Response.

10. Suspension and Debarment. Bidder certifies that it and its principals are not suspended or debarred from doing business with the state or federal government as listed on the State of Texas Debarred Vendor List maintained by the Texas Comptroller of Public Accounts and the System for Award Management (SAM) maintained by the General Services Administration.

11. Excluded Parties. Bidder certifies that it is not listed in the prohibited vendors list authorized by Executive Order Number 13224, “Blocking Property and Prohibiting Transactions with Persons Who Commit, Threaten to Commit, or Support Terrorism,” published by the United States Department of the Treasury, Office of Foreign Assets Control.

12. Foreign Terrorist Organizations. Bidder represents and warrants that it is not engaged in business with Iran, Sudan, or a foreign terrorist organization, as prohibited by Section 2252.152 of the Texas Government Code.

13. Executive Head of a State Agency. In accordance with Section 669.003 of the Texas Government Code, relating to contracting with the executive head of a state agency, Bidder certifies it is not (1) the executive head of the TDCJ, (2) a person who at any time during the four years before the date of the Contract was the executive head of the TDCJ, or (3) a person who employs a current or former executive head of the TDCJ.

14. Human Trafficking Prohibition. Under Section 2155.0061 of the Texas Government Code, the Bidder certifies the individual or business entity named in this Response or Contract is not ineligible to receive the specified Contract and acknowledges this Contract may be terminated and payment withheld if this certification is inaccurate.

15. Debts and Delinquencies. Bidder agrees any payments due under any Contract resulting from this Solicitation, shall be applied towards any debt or delinquency that is owed to the State of Texas.

16. Lobbying Prohibition. Bidder represents and warrants payments to Bidder and Bidder's receipt of appropriated or other funds under any Contract resulting from this Solicitation, are not prohibited by Sections 556.005, 556.0055, or 556.008 of the Texas Government Code (relating to use of appropriated money or state funds to employ or pay lobbyists, lobbying expenses, or influence legislation).

17. Buy Texas. Bidder agrees to comply with Section 2155.4441 of the Texas Government Code, requiring the purchase of products and materials produced in the State of Texas in performing service contracts.

18. Disaster Recovery Plan. Bidder agrees that upon request of the TDCJ, Bidder shall provide copies of its most recent business continuity and disaster recovery plans.

19. Computer Equipment Recycling Program. If Bidder is submitting a Response for the purchase or lease of computer equipment, then Bidder certifies it is in compliance with Subchapter Y, Chapter 361 of the Texas Health and Safety Code related to the Computer Equipment Recycling Program and the Texas Commission on Environmental Quality rules in 30 TAC Chapter 328.

20. Cybersecurity Training. Bidder represents and warrants it will comply with the requirements of Section 2054.5192 of the Texas Government Code relating to cybersecurity training and required verification of completion of the training program.

21. Restricted Employment for Certain State Personnel. Bidder acknowledges that, pursuant to Section

572.069 of the Texas Government Code, a former state officer or employee of a state agency who during the period of state service or employment participated on behalf of a state agency in a procurement or contract negotiation involving Bidder may not accept employment from Bidder before the second anniversary of the date the Contract is signed, or the procurement is terminated or withdrawn. This certification only applies to former state officers or employees whose state service or employment ceased on or after September 1, 2015.

22. No Conflicts of Interest. Bidder represents and warrants it has no actual or potential conflicts of interest in providing the requested goods or services to the TDCJ under this Solicitation and any resulting Contract and that Bidder’s provision of the requested goods and/or services under this Solicitation and any resulting Contract will not constitute an actual or potential conflict of interest or reasonably create an appearance of impropriety.

23. Dispute Resolution. Any dispute arising under this Contract, which is not disposed of by mutual agreement between the TDCJ and the Bidder shall be resolved in accordance with Texas Government Code, Chapter 2260. At all times during the dispute resolution process, the Bidder shall continue providing services in a diligent manner and without delay, according to all applicable provisions of this Contract.

24. Excess Obligations Prohibited. The Contract is subject to termination or cancellation, without penalty to the TDCJ, either in whole or in part, subject to the availability of state funds. The TDCJ is a state agency whose authority and appropriations are subject to actions of the Texas Legislature. If the TDCJ becomes subject to a legislative change, revocation of statutory authority, or lack of appropriated funds which would render either the TDCJ’s or Bidder’s delivery or performance under the Contract impossible or unnecessary, the Contract will be terminated or cancelled and be deemed null and void.

In the event of a termination or cancellation under this Section, the TDCJ will not be liable to the Bidder for any damages, that are caused or associated with such termination, or cancellation, and the TDCJ will not be required to give prior notice.

25. Governing Law. The Contract shall be governed by and construed in accordance with the laws of the State of Texas, without regard to the conflicts of law provisions. The venue of any suit arising under the Contract is fixed in any court of competent jurisdiction of Travis County, Texas, unless the specific venue is otherwise identified in a statute which directly names or otherwise identifies its applicability to the TDCJ.

26. Antitrust. The undersigned affirms under penalty of perjury of the laws of the State of Texas that (a) in connection with this Response, neither I nor any representative of the Bidder has violated any provision of the Texas Free Enterprise and Antitrust Act, Texas Business and Commerce Code, Chapter 15; (b) in connection with this Response, neither I nor any representative of the Bidder has violated any federal antitrust law; and (c) neither I nor any representative of the Bidder has directly or indirectly communicated any of the contents of this Response to a competitor of the Bidder or any other company, corporation, firm, partnership or individual engaged in the same line of business as the Bidder.

27. Indemnification. THE BIDDER SHALL DEFEND, INDEMNIFY AND HOLD HARMLESS THE

STATE OF TEXAS, THE TDCJ, THE TBCJ, AND/OR THEIR OFFICERS, AGENTS,

EMPLOYEES, REPRESENTATIVES, CONTRACTORS, ASSIGNEES, AND/OR DESIGNEES

FROM ANY AND ALL LIABILITY, ACTIONS, CLAIMS, DEMANDS, OR SUITS, AND ALL

RELATED COSTS, ATTORNEY FEES, AND EXPENSES ARISING OUT OF, OR RESULTING

FROM ANY ACTS OR OMISSIONS OF THE BIDDER OR ITS AGENTS, EMPLOYEES,

SUBCONTRACTORS, ORDER FULFILLERS, OR SUPPLIERS OF SUBCONTRACTORS IN THE

EXECUTION OR PERFORMANCE OF THE CONTRACT AND ANY PURCHASE ORDERS

ISSUED UNDER THE CONTRACT. THE DEFENSE SHALL BE COORDINATED BY THE

CONTRACTOR WITH THE OFFICE OF THE ATTORNEY GENERAL WHEN TEXAS STATE

AGENCIES ARE NAMED DEFENDANTS IN ANY LAWSUIT AND THE BIDDER MAY NOT

AGREE TO ANY SETTLEMENT WITHOUT FIRST OBTAINING THE CONCURRENCE FROM

THE OFFICE OF THE ATTORNEY GENERAL. THE BIDDER AND THE DEPARTMENT

AGREE TO FURNISH TIMELY WRITTEN NOTICE TO EACH OTHER OF ANY SUCH CLAIM.

THE TDCJ SHALL NOT INDEMNIFY BIDDER OR ANY OTHER ENTITY UNDER THE

CONTRACT.

28. E-Verify. Bidder certifies that for contracts for services, Bidder shall utilize the U.S. Department of Homeland Security’s E-Verify system during the term of the Contract to determine the eligibility of:

1. all persons employed by the Bidder to perform duties within Texas; and

2. all persons, including subcontractors, assigned by the Bidder to perform work pursuant to the

Contract within the United States of America.

29. Former Agency Employees. If this Solicitation is for an employment contract, a professional services contract or a consulting services contract under Chapter 2254 of the Texas Government Code, Bidder represents and warrants that neither Bidder nor any of Bidder’s employees including, but not limited to, those authorized to provide services under the Contract, were former employees of the TDCJ during the twelve (12) month period immediately prior to the date of the execution of the Contract.

30. Disclosure of Prior State Employment – Consulting Services. In accordance with Section 2254.033 of the Texas Government Code, relating to consulting services, Bidder certifies it does not employ an individual who has been employed by the TDCJ or another agency at any time during the two years preceding the submission of the Response or, in the alternative, Bidder has disclosed in its Response the following:

1. The nature of the previous employment with the TDCJ or the other State of Texas agency:

2. The date the employment was terminated and the reason for the termination:

3. The annual rate of compensation for the employment at the time of its termination:

31. Entities that Boycott Israel. Pursuant to Section 2271.002 of the Texas Government Code, Bidder certifies that either (1) it meets an exemption criterion under Section 2271.002; or (2) it does not boycott Israel and will not boycott Israel during the term of the Contract resulting from this Solicitation. If Bidder refuses to make that certification, Bidder shall state here any facts that make it exempt from the boycott certification:

32. Abortion Funding Limitation. Bidder understands, acknowledges, and agrees that, pursuant to Article IX of the General Appropriations Act (the Act), to the extent allowed by federal and state law, money appropriated by the Texas Legislature may not be distributed to any individual or entity that, during the period for which funds are appropriated under the Act:

1. Performs an abortion procedure that is not reimbursable under the state’s Medicaid program;

2. Is commonly owned, managed, or controlled by an entity that performs an abortion procedure that is not reimbursable under the state’s Medicaid program; or

3. Is a franchise or affiliate of an entity that performs an abortion procedure that is not reimbursable under the state’s Medicaid program. The provision does not apply to a hospital licensed under Chapter 241, Health and Safety Code, or an office exempt under Section 245.004(2), Health and Safety Code. Bidder represents and warrants that it is not ineligible, nor will it be ineligible during the term of the Contract resulting from this Solicitation, to receive appropriated funding pursuant to Article IX.

33. Funding Eligibility. Bidder understands, acknowledges, and agrees that, pursuant to Chapter 2272 (eff.

Sept. 1, 2021, Ch. 2273) of the Texas Government Code, except as exempted under that Chapter, the TDCJ cannot contract with an abortion provider or an affiliate of an abortion provider. Bidder certifies it is not ineligible to contract with the TDCJ under the terms of Chapter 2272 (eff. Sept. 1, 2021, Ch.

2273) of the Texas Government Code. If Bidder refuses to make that certification, Bidder shall state here any facts that make it exempt from the certification:

34. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment (2 CFR 200.216). Bidder certifies the individual or business entity named in this Response or Contract is not ineligible to receive the specified Contract or funding pursuant to 2 CFR 200.216.

35. Financial Participation Prohibited. Pursuant to Section 2155.004(b) of the Texas Government Code, Bidder certifies the individual or business entity named in this Response or Contract is not ineligible to receive the specified Contract and acknowledges the Contract may be terminated and payment withheld if this certification is inaccurate.

36. COVID-19 Vaccine Passports. Pursuant to Texas Health and Safety Code, Section 161.0085(c), Bidder certifies it does not require its customers to provide any documentation certifying the customer’s COVID-19 vaccination or post-transmission recovery on entry to, to gain access to, or to receive service from the Bidder’s business. The Bidder acknowledges such a vaccine or recovery requirement would make Bidder ineligible for a state-funded contract.

37. Energy Company Boycotts. If Bidder is required to make a verification pursuant to Section 2276.002 of the Texas Government Code, Bidder verifies Bidder does not boycott energy companies and will not boycott energy companies during the term of the Contract. If Bidder does not make that verification, Bidder must so indicate in its Response and state why the verification is not required.

38. Entities that Discriminate Against Firearm and Ammunition Industries. If Bidder is required to make a verification pursuant to Section 2274.002 of the Texas Government Code (relating to prohibition on contracts with companies that discriminate against firearm and ammunition industries), Bidder verifies it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the Contract against a firearm entity or firearm trade association. If the Bidder does not make that verification, Bidder must state here why the verification is not required:

39. State Auditor’s Right to Audit. The state auditor may conduct an audit or investigation of any entity receiving funds from the state directly under the Contract or indirectly through a subcontract under the Contract. The acceptance of funds directly under the Contract or indirectly through a subcontract under the Contract acts as acceptance of the authority of the state auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. Under the direction of the legislative audit committee, an entity that is the subject of an audit or investigation by the state auditor must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit.

40. Critical Infrastructure. Pursuant to Texas Government Code, Section 2275.0102, Bidder certifies neither it nor its parent company, nor any affiliate of Bidder or its parent company, is: (1) majority owned or controlled by citizens or governmental entities of China, Iran, North Korea, Russia, or any other country designated by the Governor under Texas Government Code, Section 2275.0103, or (2) headquartered in any of those countries.

41. Enforcement of Certain Federal Firearms Laws Prohibited. In accordance with House Bill 957, Acts 2021, 87th Leg., R.S., if Texas Government Code, Section 2.101 is applicable to the Bidder, the Bidder certifies it is not ineligible to receive state grant funds pursuant to Texas Government Code, Section 2.103.

42. Permits and Licenses. Bidder represents and warrants it will comply with all applicable laws and maintain all permits and licenses required by applicable city, county, state, and federal rules, regulations, statutes, codes, and other laws that pertain to any Contract resulting from this Solicitation.

43. False Statements. Bidder represents and warrants all statements and information prepared and submitted in this document are current, complete, true, and accurate. Submitting a Response with a false statement or material misrepresentations made during the performance of a contract is a material breach of contract and may void the submitted Response and any resulting contract.

44. Artificial Intelligence. The contractor agrees not to use any artificial intelligence in the performance of this contract without prior written consent of the TDCJ.

45. Signature Authority. By submitting this Response, the Bidder represents and warrants the individual submitting this document and the documents made part of this Response is authorized to sign such documents on behalf of the Bidder and to bind the Bidder under any Contract that may result from the submission of this Response.

Bidder represents and certifies each of the above numbered statements, except to the extent that its Response specifically identifies one or more of the statements and describes each fact and circumstance which prevent it from making the representation and certification. Furthermore, Bidder promises to promptly notify the Comptroller if any of these representations or certifications are no longer true. The Respondent makes the foregoing Representations and Certifications as part of its Response.

Failure to complete, sign and submit this form will disqualify the Response.

_________________________________ Authorized Bidder/Company Representative Signature Required

Printed Name: _______________________________ Date: ___________________________

696-AR-25-B003 Attachment B

CAMPING FACILITIES CONTRACT

This Camping Facilities Contract (hereinafter this “Contract”) is made and entered into by and between the Texas Department of Criminal Justice (hereinafter the “TDCJ”) and Name of the Contractor (hereinafter the “Contractor”).

The TDCJ hereby contracts with the Contractor to host TDCJ staff members at camping facilities for a three-day training event, to include lodging, meals, and group activities as defined in this Contract. This training event will be September 24, 2024 through September 26, 2024 and is further defined in Section III, General Contract Requirements.

I. CONTRACT TERM

The Term of this Contract shall be from September 23, 2024 through September 27, 2024.

II. PAYMENTS

A. The Contractor shall submit an invoice for the incurred amount based on the number of attendees, meals, and group activities, not to exceed the total of the award amount, to the TDCJ Accounts Payable address as listed in Section V, Notices, by November 7, 2024. The TDCJ will pay the invoice within 30 calendar days of receipt.

B. The Contractor may offer the TDCJ a prompt payment discount, if the Contractor desires expedited payment. A prompt payment discount and payment terms must be stated on the invoice.

III. GENERAL CONTRACT REQUIREMENTS

A. The Contractor shall provide lodging and meals for all TDCJ staff members attending the event.

B. The Contractor shall provide for group activities, to include a meeting area, kayaking, swimming pool time, and zipline.

C. The Contractor shall provide necessary staff members to facilitate activities.

D. The Contractor shall accommodate approximately 110 TDCJ staff members to arrive during the evening of September 23, 2024.

E. The Contractor shall accommodate approximately 100 TDCJ staff members to arrive at approximately 7:00 A.M. on September 24, 2024.

F. The Contractor shall accommodate approximately 210 TDCJ staff members to leave by 11:00 A.M. September 27, 2024.

V. NOTICES

All written notices shall be given by first class mail, postage prepaid, addressed as follows:

Tatyana Lockhart

Contracts and Procurement Department Contract Administration Branch Two Financial Plaza, Suite 703 Huntsville, Texas 77340 Email: tatyana.lockhart@tdcj.texas.gov Phone: 936-437-3804

Haley Boaen

Administrative Review and Risk Management Department Safe Prisons/PREA Management Office P.O. Box 99 Huntsville, Texas 77342 Email: haley.boaen@tdcj.texas.gov Phone: 936-437-8985

Texas Department of Criminal Justice Attn: Accounts Payable P.O. Box 4018 Huntsville, Texas 77342

Contractor: ______________________ Address: _______________________ Email: __________________________ Telephone number: _______________

VII. MISCELLANEOUS

A. This Contract may be modified or supplemented only by a written document signed by the duly authorized representatives of the parties hereto.

B. This Contract and any written modifications constitute the sole agreement of both parties. Any oral agreements or understandings outside the terms of this Contract shall be void.

C. The Contractor agrees to indemnify and hold harmless the TDCJ, Texas Board of

Criminal Justice, State of Texas, and their employees from any, and all of the following, whether the same be actual or alleged: all loss, damage, claims, suits, taxes, liens, penalties, fines, liability and expense (including attorney’s fees) howsoever arising or incurred because of such contract, but not limited to, damages or injuries or death to persons, or injury to or destruction of property, claims and liens for labor and materials.

(signature page follows)

Signature Page

Texas Department of Criminal Justice Contractor

By: By:

Name: Ron Steffa Name:

Title: Chief Financial Officer Title:

Date: Date: