ESBD_375255_1725468480976_FY25Brownwood-Scope of service.docx

Scope of Services:

The Texas Juvenile Justice Department, Ron Jackson State Juvenile Correctional Complex, Brownwood Texas (hereafter “RJSJCC”) a state juvenile correctional facility housing male and female youth, is seeking bids from qualified parties for providing haircuts to male and female students on a routine basis.

TERM: Services shall commence in November 2024 and end August 31 2025; and may be renewed for up to two (2) one-year periods as follows:

The final renewal shall not extend past August 31, 2029. Upon expiration of the initial term or period of extension, barber agrees to continue services under the terms and conditions of this order for such time as is necessary to solicit new bids and obtain the services of a new barber, if applicable.

SCOPE: In accordance with standards established and outlined in the guidelines (applicable portion attached), haircuts will be for both male and female students, including students of diverse ethnic background. The number of youths needing haircuts will vary monthly to twice a month. No guaranteed amount is expressed or implied.

Services will be performed during non-school hours, (preferably on weekends) on a schedule agreed upon by the RJSJCC project manager and furnished to barber. RJSJCC will provide a room in which the barber will provide services. This room will remain locked when not in use. Barber will provide the supplies, solutions, instruments and other materials necessary to cut the students’ hair. Barber will have no other contact with students other than that necessary to cut the hair. Student misbehavior will be reported immediately to the youth coach or supervisor. Barber shall submit a list of students that received services to the appropriate project manager or designee after all the services have been rendered. The project manager will then forward that list to the RJSJCC accounting department for payment processing.

LICENSURE: Barber shall possess and maintain a current and valid cosmetology license by the Texas Department of Licensing and Regulation. Bidders shall submit a copy of this license with the bid. Barber shall comply with all laws, statutes and other governmental provisions prevailing during the term of this order, including but not limited to: possession and renewal of proper licenses, sanitation, hygiene, safety and other practices commensurate with established standards of the profession.

SECURITY: Barber is hereby informed that this facility is a tobacco/drug/alcohol/weapon free zone, and shall abide accordingly. At each session, barber will park his/her vehicle in the parking area designated for visitors, and check in at the appropriate entry point. All persons are subject to search prior to entering the facility. Any contraband discovered during such searches will be dealt with in the manner prescribed by law and/or agency policy.

INSURABILITY: Barber shall possess and maintain general liability and/or worker’s compensation insurance in the amount(s) not less than the minimum amount(s) required by the State of Texas. Evidence of such coverage may be required prior to issuance of a purchase order to barber.

PROJECT MANAGER: The project manager for this service will be assigned on initial visit. The project manager is responsible for certifying receipt of services under this contract.

BID SUBMISION: Interested and qualified parties will respond via email to Bernadette.Ford@tjjd.texas.gov. Please fill out the price per head for each male and female on the attached bid form. Bids must be received no later than 2:00 PM on Tuesday, October 15, 2024.

Late bids will not be considered.

AWARD: Bids will be evaluated beginning Wednesday, October16, 2024. Awarded vendor will be notified via email followed by purchase order. Awarded vendor will be subject to criminal history and driver license background checks as required by statute. Upon successful completion of these checks, a contractor badge will be issued by HR. this badge will be worn at all times while providing services at RJSJCC.

PROSPECTIVE BIDDERS ARE STRONGLY ENCOURAGED TO READ AND UNDERSTAND THE PROVISIONS OF THIS INVITATION FOR BIDS, AND ALL THE ATTACHED INFORMATION PRIOR TO SUBMITTING A BID