ESBD_374291_1724352066530_7 - Final Solicitation - American Sign Language (ASL) Interpreting Services _ 961-24-219-00-S-JG-RFP.pdf

Request for Proposals

For

American Sign Language Interpreting Services

#961-24-219-00-S-JG-RFP

Date of Release: August 22, 2024

National Institute of Governmental Purchasing (NIGP) Commodity Class-Item Codes:

961-67, 961-75, 961-92.

Austin Community College District (ACC) Procure to Pay Department

6101 Highland Campus Drive, Bldg. 3000, Suite 3.3210 Austin, Texas 78752

This is a PDF version of the official solicitation for viewing purposes only.

All interested respondents may view the solicitation document in its entirety, and may submit a proposal response via Workday Strategic Sourcing (WSS) at the following link:

https://us.workdayspend.com/rfps/public/684193 https://us.workdayspend.com/rfps/public/684193

ARTICLE 1 - General Overview and Executive Summary

AUSTIN COMMUNITY COLLEGE (ACC) DISTRICT is soliciting a Request for Proposals (RFPs) from qualified firms for American Sign Language (ASL) Interpreting Services in accordance with

#961-24-219-00-S-JG-RFP.

ACC Administration is responsible for the following responsibilities with respect to the selection of service providers for the proposed services.

• Serve as the primary/first contact with all external professionals who may be contracted for these projects;

• Develop and publicize scope of solicitation and evaluation criteria for selection of ASL Interpreting Services;

• Submit rankings of respondents to the solicitation evaluation committee for evaluation selection and approval; and

• Serve as contact and in oversight role throughout the procurement process.

Selection Process – The RFP is a one (1) step process for selecting a qualified firm for:

• ASL Interpreting Services

ARTICLE 1.1 Authority

ACC is soliciting the proposed services (or goods) listed herein under Texas Education Code, Chapter 44, Subchapter B, Section 44.031(f), and ACC’s Board Policy CF (Local).

ARTICLE 1.2 College Information

ACC is a two-year community college providing university transfer, workforce training, continuing education, and adult basic education opportunities. In fall 2017, more than 45,000 credit and non-credit students took advantage of ACC’s low tuition, small classes, convenient locations, and great instructors.

ACC was founded in 1972 as part of the Austin Independent School District and began offering classes in fall semester 1973. Today, the college functions as an independent institution and operates eleven campuses throughout Greater Austin, two Business Services Centers, as well as other locations in ACC’s service area. Set and periodically revised by the state Legislature, ACC’s service area encompasses all of the following counties: Hays, Caldwell, Blanco, Gillespie, and most of Travis, Bastrop, and parts of Fayette, Gonzales, Guadalupe, Lee and Williamson Counties. The ACC District is composed of areas that support the college’s operations through an ad valorem tax. ACC’s website is at http://www.austincc.edu.

Historical and demographic information about ACC can be viewed by accessing the link below to the ACC Fact Book: http://www.austincc.edu/oiepub/pubs/factbook/index.html.

ARTICLE 1.3 Point of Contact Information

All requests, questions or other communication about this solicitation shall be made in writing to the ACC P2P Department addressed to person listed below:

• Name: John Gross

• Title: Buyer, ACC P2P Department

• Address: 6101 Highland Campus Drive, Austin, TX 78752

• Phone: (512) 223-1329

• E-Mail: john.gross@austincc.edu

ARTICLE 1.4 Prohibited Communication

On issuance of this solicitation, except for the written questions and requests for clarification described in the solicitation, ACC, its representative(s), or partners will not answer any questions or otherwise discuss the contents of this solicitation with any potential respondents or their representative(s).

Attempts by potential respondents to ask questions by phone, email, or in person of other representatives other than the point of contact for this solicitation will not be allowed or recognized as valid. Respondents shall rely only on written statements issued by or through the College's designated staff as provided in this solicitation.

Prohibited communication includes any attempts to contact or notify any ACC agent (see Exhibit C-1) during the procurement process and prior to award of the resulting contract.

This restriction does not preclude discussions between affected parties to conduct business unrelated to this solicitation.

Failure to comply with these requirements may result in disqualification of respondent's proposal.

ARTICLE 1.5 Clarifications

Respondents must notify the Point of Contact of any ambiguity, conflict, discrepancy, exclusionary specifications, omission or other error in the solicitation in the manner and by the deadline for submitting questions.

If a respondent fails to timely and adequately notify the point of contact of such issues, the respondent submits its proposals at its own risk, and if awarded a contract:

1. shall have waived any claim of error or ambiguity in the solicitation and any resulting contract,

2. shall not contest the interpretation by the College of such provision(s), and,

3. shall not be entitled to additional compensation, relief, or time by reason of ambiguity, error, or later correction.

mailto:john.gross@austincc.edu

ARTICLE 1.6 Questions and Responses

Questions or comments concerning this solicitation must be submitted in writing to the ACC’s Point of Contact, by no later than the date and time indicated in Procurement Schedule of Events.

Responses to questions or other written requests for clarification will be communicated via an addendum, or via Workday Strategic Sourcing (WSS) “Message Center”, as applicable. ACC reserves the right to amend answers before the deadline of the solicitation’s responses. It is the respondent's responsibility to contact the Point of Contact for updated responses.

ACC also reserves the right to determine or decline to answer any question or questions or to provide a single consolidated response of all matters they choose to respond in any manner at the sole discretion of the College. If ACC, in its sole discretion, determines that questions necessitate a change to this solicitation, the change will be reduced to writing in the form of an addendum, or via Workday Strategic Sourcing (WSS) “Message Center”, as applicable.

ARTICLE 1.7 Procurement Schedule

The following table documents identify the critical pre-award events for the solicitation.

Procurement Schedule Events Dates

Solicitation Release Date August 22, 2024 Solicitation Conference: 2:00 p.m., Central Standard Time (CST) September 3, 2024 Deadline for Questions September 4, 2024 Issuance of Addendum, or via Workday Strategic Sourcing (WSS) “Message Center”, as applicable.

September 5 , Withdrawal of Solicitation (Same date as the due date/closing): 12:00 p.m., CST

September 12, Solicitation Response Due Date/Closing Date: 12:00 p.m., CST September 12, Board of Trustees (BOT) Approval, as applicable November 4, 2024

Contract Award November 29, Anticipated Contract Start Date December 2, 2024

Note: The dates identified are a tentative schedule of events. ACC reserves the right to modify these dates at any time upon notice and at the discretion of ACC, which will be posted to its website, via addenda

ARTICLE 1.9 Solicitation Conference

ACC will host an optional Solicitation Conference on September 3, 2024 at 2:00 p.m., CST on ZOOM via link below:

• Join Zoom Meeting https://austincc.zoom.us/j/88133367341?pwd=KS4p591R5nlvdtkOvPLyyjbZJVlAuF .1

• Meeting ID: 881 3336 7341

• Passcode: 090324

• +1 346 248-7799

Respondents may email questions for the conference to the Point of Contact (see Section 1.3) no later than five (5) days before the conference. ACC will allow respondents to submit written questions at the conference.

People with disabilities who wish to attend the meeting and require auxiliary aids or services should contact the sole point of contact identified in the solicitation at least 72 hours before the meeting so appropriate arrangements can be made.

ACC will attempt to respond to questions at the conference, but responses are not official until posted in the official format on ACC’s website. ACC reserves the right to amend answers before to the proposal submission deadline.

ARTICLE 2 - PROJECT OVERVIEW

ARTICLE 2.1 Mission Statement and Objective

The primary mission of ACC’s P2P Department is to acquire the highest quality of goods and/or services in a timely manner that provide the best value to ACC, and to assure that the procurement function is conducted for effective college operations and in accordance with applicable Federal and State laws, as well as ACC policies.

ARTICLE 2.2 Mission Objectives

ACC’s objective of this solicitation is to award one (1) contract to a qualified firm to provide ASL Interpreting Services for ACC's deaf and hard of hearing community on behalf of the Student Accessibility and Social Resources (SASSR) department.

ARTICLE 2.3 Scope of Work (SOW)/Specifications

ACC's commitment to providing ASL Interpreting Services to our deaf and hard of hearing students, faculty, staff and visitors works in cooperation with the Americans with Disabilities Act (ADA) for Title II Entities, as well as with ACC's mission objective by "promoting student success and community development by providing affordable access through traditional and distance learning to higher education and workforce training, including applied baccalaureate degrees, in its service area". This follows Mission Element Four (4): "Special instructional programs and tutorial services to assist underprepared students and others who need special assistance to achieve their educational goals."

https://austincc.zoom.us/j/88133367341?pwd=KS4p591R5nlvdtkOvPLyyjbZJVlAuF.1 https://austincc.zoom.us/j/88133367341?pwd=KS4p591R5nlvdtkOvPLyyjbZJVlAuF.1

ASL Interpreting Services will provide communication access for ACC's deaf and hard of hearing community. The following describes the ASL Interpreting Services that must be administered and will be needed within all areas of ACC:

• Provide the deaf and hard of hearing students, faculty, staff and visitors access including, but not limited to: coursework instructions; ACC events; additional programs and webinars across the district; and service area year-round.

• Work with Adult Education (AE), Continuing Education (CE), credit courses, and other programs offered by ACC.

• Work within the established scheduling blocks (which might include up to seven (7) days per week and will be required year-round).

• Work both in-person interpreting services, and remote services that utilize Video Remote Interpreting (VRI) skills and equipment.

ARTICLE 2.4 Description of Services to be Provided

ASL Interpreting Services are required year-round and are held at all ACC Locations (Reference Exhibit D - ACC Regional Map) and Service Areas including, but not limited to:

• ACC Campuses,

• Service Centers,

• Business Centers, and,

• Any other Location where ACC has programming, services, or scheduled events (Monday from

12:00 a.m., through Sunday 11:59 p.m., CST)

The demand for ASL Interpreting Services are determined by student registration and enrollment each semester and on an as-needed basis for staff, faculty and visitors. ASL Interpreting Services are scheduled by an ACC's SASSR Department approximately one (1) month before a semester begins and on-going, as needed, year-round.

The selected firm must establish an office location which is geographically located within the ACC District and Service Area to ensure prompt and ongoing availability as needed by the College.

ARTICLE 2.5 Scheduling Requirements

The selected respondent shall provide an adequate number of ASL Interpreters for ACC's needs, without interruption of service, year-round and on an as needed basis when planned in advance. The projected needs for each semester shall be requested approximately one (1) month in advance by ACC's SASSR Department. The projected needs of the District do not include special circumstances, which may require less notice.

ARTICLE 2.6 Qualification Requirements

ACC is seeking to award one (1) contract to a qualified firm that provides the proposed services and staff interpreters with specialty skills. The selected respondent/contractor shall provide staff interpreters for ASL who possess, at a minimum at least one (1) of the following certification qualifications, which must be submitted along with the respondent's proposal response:

1. Certified Interpreters for the Deaf as certified by the State of Texas Board for Evaluation of Interpreters (BEI); or,

2. National Registry of Interpreters for the Deaf (RID) as certified by Registry of Interpreters for the Deaf, Inc.; or,

3. Certifications by both the BEI and RID with appropriate experience.

ARTICLE 2.7 All Elements of Costs for the Proposed Services

All interested respondents must provide their proposed cost of services and all elements of cost with their bid response in the requested price sheet (see Exhibit F - Pricing Response Sheet - American Sign Language Interpreter Services #961-24-219-00-S-JG-RFP). Interested respondents must include any and all educational discounts available and associated with the requested services.

Respondents must offer the proposed ASL Interpreting Services at the same cost or purchase price during the initial two (2) year contract term and warranty period. All proposed costs will be considered by ACC in determining the overall best value selection for contract award.

ARTICLE 2.8 Historical Usage (Fall 2022 - Summer 2023)

The following historical data demonstrates ACC’s Interpreting Services for ASL usage or load requirements from the Fall 2022, Spring 2023 and Summer 2023 semesters. This data is only to provide a point of reference to demonstrate typical demands throughout the school year and is not an actual reflection of the anticipated services needed during each semester for the resulting contract.

Historical Usage (Fall 2022 through Summer 2023) Month (Fall 2022)

Number of Student Classes/Events

Hours per Class/Event

Number of Fac/Staff Classes/Events

Hours per Fac/Staff Class/Event

Month (Fall 2023)

Number of Student Classes/Events

Hours per Class/Event

Number of Fac/Staff Classes/Events

Hours per Fac/Staff Class/Event

September 18 55 11 33 September 18 42 13 41.5 October 13 45 22 63 October 17 192 5 15 November 7 21 8 28 November 42 221.5 2 10 December 4 95 3 6 December 8 59.5 4 11 Total 42 216 44 130 Total 85 515 24 77.5

Month (Spring 2023)

Number of Student Classes/Events

Hours per Class/Event

Number of Fac/Staff Classes/Events

Hours per Fac/Staff Class/Event

(Spring 2024)

Number of Student Classes/Events

Hours per Class/Event

Number of Fac/Staff Classes/Events

Hours per Fac/Staff Class/Event

January 10 183 2 4 January 26 82 16 25.25 February 20 168 8 25 February 33 86 15 28.5 March 10 22 2 8 March 33 85 18 45 April 7 30 6 26 April 44 99.5 24 64 May 18 169 5 15 May 21 57 6 13.5 Total 65 572 23 78 Total 157 409.5 79 176.25

(Summer 2023)

Number of Student Classes/Events

Hours per Class/Event

Number of Fac/Staff Classes/Events

Hours per Fac/Staff Class/Event

(Summer 2024)

Number of Student Classes/Events

Hours per Class/Event

Number of Fac/Staff Classes/Events

Hours per Fac/Staff Class/Event

June 1 2 3 8 June 12 96.5 20 36 July 3 8 1 5 July 20 36 1 1 August 5 18 7 29 August 3 5.5 5 9.5 Total 9 28 11 42 Total 35 138 26 46.5

ARTICLE 3 - SMALL LOCAL BUSINESS ENTERPRISES

ARTICLE 3.1 Small Business Development Program (SBDP)

The Small Business Development Program (SBDP) was established to provide a race- and gender-neutral program for ACC District to use in its efforts to ensure that all segments of its local business community have a reasonable and significant opportunity to participate in District contracts for construction, architectural and engineering services, professional services, non-professional services, and commodities.

Pursuant to ACC’s Board Policy CF (Local) ACC is committed to maximizing the vitality and robustness of the economy of the District’s service area through enhanced opportunities for the utilization of Small Local Business Enterprises (SLBE) as defined within the SBDP.

The respondent is required to use its best efforts to assist ACC in achieving this objective through providing maximum opportunities for SLBEs to participate on its team(s), and by using its best efforts to encourage the use of SLBEs by other vendors, suppliers, professionals, subcontractors, and sub-vendors when possible. Vendors are required to provide a plan describing their actions to utilize SLBEs in all phases of the contract.

Respondents may contact the SBDP Office at (512) 223-1086 for assistance or clarification with issues specifically related to ACC Policy, the completion of SLBE forms and related reports, by the terms of the contract, and/or by ACC Policy (See Exhibit B, SBDP Information). Vendors plan will be reviewed for the strength of proposed SLBE participation on respondent’s team and plan to ensure compliance with SBDP by other firms performing on a project under respondent’s supervision.

ARTICLE 3.2 SLBE Participation

Provide a plan (see Exhibit B) describing the firm’s good faith efforts to include and utilize SLBEs. The plan will be reviewed for the strength of proposed SLBE participation on respondent’s team and to ensure compliance with SBDP by other firms performing on projects under respondent’s supervision. The plan should include the proposed percentage of SLBE participation on the project. All respondents are encouraged to meet or exceed ACC’s internal goal of 30% in all phases of the resulting contract.

During the term of the contract, ACC shall monitor SLBE Participation regularly, in accordance with the plan submitted by the selected respondent for a contract, to determine if the SLBE participation continues to meet or exceed provisions specified in the contract.

Accordingly, if the selected respondent is deemed to have not made a good faith effort to comply with the requirements of the original solicitation, resulting contract and/or the submitted SLBE Participation Plan, ACC shall report non-performance relative to its contracts to the comptroller in accordance with its vendor performance tracking system (VPTS) of the Texas Government Code, Section 2262.055.

ARTICLE 4 - AWARD OF CONTRACT

ACC intends to award one (1) contract to a qualified firm whose proposal, conforming to the conditions and requirements of this solicitation, is determined to be the best value for ACC. ACC, at its discretion, may elect to award one (1) or more contracts for the proposed services by region/regions according to ACC’s District Map (see Exhibit D).

The award shall not be made upon the opening of proposals but at a time as soon thereafter as may be necessary to evaluate proposals and to obtain Board of Trustee authorization, if required, when the estimated value of the contract exceeds $150,000 in a fiscal year. The provisions, terms, and conditions of this solicitation shall become a part of any subsequent contractual documents. Failure of the successful respondents to accept this obligation may result in the cancellation of any recommendation to award.

Notwithstanding the above, this solicitation does not commit ACC to contract for any requirements detailed in this document.

ARTICLE 5 - Business Proposal

Please complete the following components of your bid submission included in this digital RFP event:

• WSS Questionnaire

• Pricing worksheet (Exhibit F - Pricing Response Sheet - American Sign Language Interpreter

Services #961-24-219-00-S-JG-RFP)

• Required documents:

1. Completed and signed Certification Form (Exhibit A);

2. Completed SBDP Forms (Exhibits B1, B2 and/or B3), as applicable;

3. Respondent’s Affidavit of Non-Collusion (Exhibit C-1);

4. Conflict of Interest Questionnaire (Exhibit C-2);

5. Certification of Compliance with Provisions of the Texas Government Code, Sections 2271.002 and 2274.002 (Exhibit E);

6. Proof of Insurability in accordance with ACC’s Terms and Conditions set forth in this solicitation as:

• Respondent must demonstrate they have the appropriate general liability insurance as set forth in ACC’s Terms and Conditions. Specify the bond, professional liability, or comparable insurance coverage maintained by the company. Certification of bond, when the application must be presented within ten (10) calendar days of notification.

• Respondent must show evidence of possessing Workers’ Compensation Insurance as required by law.

• Verification that the firm has completed the online Vendor Registration with ACC on their portal link:

https://austincc.edu/sbdpvendor and provided supporting documentation including but not limited to IRS W-9, Request for Taxpayer Identification Number and Certification (see www.irs.gov).

7. Provide evidence of licensure by appropriate state board, if applicable.

8. Signed Addendum/Addenda, when applicable.

ARTICLE 6 - Business Proposal Evaluation

Proposals will be evaluated in accordance with Texas Education Code, Chapter 44, Subchapter B, Section 44.031(f), associated with the proposed services (or goods), as follows:

• An evaluation committee will conduct evaluations of the submitted proposals.

• Any response that takes exception to any mandatory item(s) in this solicitations process may be rejected and not considered. Any response to the solicitation that does not include a response to all the required information may also be rejected and not considered.

• A notation of “Not applicable” as appropriate will be considered a valid response.

Article 6.1 EVALUATION CRITERIA

ACC will evaluate proposals for demonstrated competence, knowledge, and qualifications, considering the reasonableness of the proposed fee for the services. To evaluate these criteria, ACC will consider the following factors:

1. Overall qualifications and certification of the respondent's proposed staff (35%);

2. Quality and reliability of respondent's proposed services (25%);

3. Proposed cost/price for the respondent's proposed services (25%); and,

4. Past experience and performance of the respondent in providing the proposed services to public, private and/or various entities (15%).

ARTICLE 6.2 - SLBE Participation for Evaluations

In accordance with ACC’s Board Policy CF (Local), ACC is committed to maximizing the vitality and robustness of the economy of the District’s service area through enhanced opportunities for the utilization of SLBEs as defined within the SBDP.

ACC’s internal goal for SBDP participation is 30% or more for all its contracts. All respondents have the opportunity to participate in the SBDP by maximizing inclusion of SLBEs; and are encouraged to make a good faith effort to assist ACC in achieving this objective through providing maximum opportunities through the use of SLBEs by other vendors, suppliers, professionals, and subcontractors when possible.

In conjunction with the criteria for evaluation, in this section, respondents will have the opportunity to receive percentage points, which are allocated and based on the respondent’s submitted SLBE Participation Plan that will be considered in the selection of the best value respondent for the proposed contract services.

ARTICLE 6.3 - Acceptance of Evaluation Methodology:

By submitting a proposal in response to the solicitation/RFP, the respondent accepts the evaluation process and acknowledges and accepts that determination of the “most qualified” firms/respondents will require subjective judgments by the Owner.

BY SUBMITTING A RESPONSE TO THIS RFx, THE RESPONDENT (OR BIDDER) AGREES THAT IT WAIVES

ANY CLAIMS IT HAS OR MAY HAVE AGAINST ACC, ACC’S EMPLOYEES, OFFICERS, AGENTS,

REPRESENTATIVES AND MEMBERS OF ACC’S GOVERNING BODY, IN CONNECTION WITH OR ARISING OUT OF THIS RFx INCLUDING THE ADMINISTRATION OF THE RFX, THE BASIS FOR SELECTION, THE EVALUATION OF THE RESPONSES, THE METHOD USED FOR SELECTION, AND ANY DISCLOSURE OF

INFORMATION REGARDING THE RESPONSES OR EVALUATIONS. THE SUBMISSION OF

QUALIFICATIONS CONSTITUTES THE ACCEPTANCE BY THE RESPONDENT OF THE EVALUATION

TECHNIQUE DESCRIBED IN THIS RFx.

ARTICLE 6.4 - Initial Compliance Screening

ACC will perform an initial screening of all proposals received. Unsigned proposals are subject to rejection without further evaluation. Proposals that do not include all required forms will result in automatic disqualification.

ARTICLE 6.5 - Competitive Range Determinations

ACC may determine that certain proposals are within the competitive range for consideration for negotiation and possible contract award, for proposals that receive the highest or most satisfactory evaluation. ACC may, in the interest of administrative efficiency, place reasonable limits on the number of proposals that will be included in the competitive range.

ARTICLE 6.6 - Oral Presentations and/or Site Visits

ACC may, at its sole discretion, request oral presentations, site visits, and/or demonstrations from one or more respondents included in the competitive range. ACC will notify selected respondents of the time and location for these activities and may supply agendas or topics for discussion. ACC reserves the right to ask additional questions during oral presentations, site visits, and or demonstrations to clarify the scope and content of the written proposal.

The respondent’s oral presentation, site visit, and/or demonstration must substantially represent material included in the written proposal, and should not introduce new concepts or offers unless specifically requested by ACC.

ARTICLE 6.7 - Best and Final Offers

ACC may, but is not required to, permit proposals to prepare one or more revised offers. For this reason, respondents are encouraged to treat their original proposal, and any revised offers requested by ACC, as best and final offers.

ARTICLE 6.8 - Clarifications with Respondents

ACC may, but is not required to, conduct clarifications with all, some, or none of the respondents included in the competitive range for the purpose of obtaining the best value for ACC. ACC may conduct clarification for the purpose of:

• clarifying proposal’s ambiguities;

• requesting modifications to a proposal; and/or

• obtaining a best and final offer.

ACC may make an award that represents the best value to the College.

ARTICLE 7 - Insurance Requirements

Successful contractor shall procure and maintain at its own expense the following minimum insurance coverages insuring all services, work activities, and contractual obligations undertaken in this contract. These insurance policies must be written by insurers acceptable to ACC. Insurance limits for contracts includes:

ARTICLE 7.1 - General Liability Insurance

Covering all duties, services or work to be performed (under the contract); insurance will provide limits of:

• Policy aggregate $2,000,000

• Each occurrence $1,000,000

• Products/completed operations aggregate $1,000,000

• Personal injury liability $1,000,000

• Fire damage liability $50,000

• Medical payments $5,000

• Sexual Molestation noted as not excluded from coverage, limits equal to policy limits.

• Consultant/Professional Liability Insurance limits $1,000,000 occurrence/aggregate (for consultants/services).

• Automobile Liability Insurance, Combined Single Limit $500,000 or as required by law.

ARTICLE 7.2 - Workers’ Compensation Insurance

Providing the statutory benefits for the State of Texas and Employer’s Liability Insurance for all contracts in the amount of:

• Bodily Injury by accident: $500,000

• Bodily Injury by Disease - each person: $500,000

• Bodily Injury by Disease - policy limit: $500,000

ARTICLE 7.3 - An Original Certificate of Insurance

Must be submitted from the insurer/agent prior to the issuance of the Notice to Proceed. The insurance carriers must be acceptable to ACC, generally an AM Best A-IX or better rating. The General Liability and Automobile Liability Certificate of Insurance must name Austin Community College District as an additional insured.

All certificates except Professional Liability shall include a Waiver of Subrogation for coverages. Vendors must maintain the required limits of insurance as specified in the contract. They must also inform the College of any changes in insurance carriers, policy effective dates, or agents at least 30 days prior to such change, except if the policy is canceled for non-payment of premium, in which case the notice shall be ten (10) days.

ARTICLE 7.3.1

Vendor shall submit a properly endorsed Certificate of Insurance prior to any use of ACC facilities, work performed or services provided by Vendor under this Contract. Vendor must submit the Certificate of Insurance (COI) on an annual basis to ACC’s Office of Risk Management via email at:

• accriskmgmt@austincc.edu.

Insurance carriers must be acceptable to ACC, with generally an AM Best A- IX or better rating. General Liability and Automobile Liability certificates of insurance must name Austin Community College District as additional insured. All certificates except Professional Liability shall include a Waiver of Subrogation for coverages in favor of Austin Community College District. Notice shall be provided to ACC of any changes in insurance carriers, policy effective dates, or agents to insurance required under this Contract at least 30 days prior to such change, except if the policy is cancelled for non-payment of premium, in which case the notice shall be 10 days.

ARTICLE 7.3.2 [When applicable]

Vendor shall carry Pollution Liability insurance with limits of $1,000,000 per occurrence and $2,000,000 aggregate.

ARTICLE 7.3.3

Vendor shall carry Errors and Omissions insurance with limits of $1,000,000 for each occurrence and $3,000,000 aggregate.

ARTICLE 7.3.4

Vendor shall carry Sexual Misconduct and Liability insurance with limits of $1,000,000 for each occurrence and $3,000,000 aggregate. [OR] Vendor shall have coverage that does not exclude Sexual Molestation coverage with limits equal to policy limits.

ACC shall bear no financial responsibility for Contractor's insurance coverage.

mailto:accriskmgmt@austincc.edu