ESBD_373838_1724166007752_717-24-725, ITB for Water Treatment Services.pdf

INVITATION TO BID (ITB)

ITB #717-24-725

WATER TREATMENT SERVICES

DEADLINE FOR SUBMITTAL:

11:00 a.m. Central Time, Wednesday, September 4, 2024

Texas Southern University

PROCUREMENT SERVICES

Attention: Thomas Britt

3100 Cleburne Street Mack O. Hannah Hall, Suite 333

Houston, Texas 77004 -4598

(Proposals received after the date and time specified will not be accepted)

ITB # 717-24-725 for Water Treatment Services Texas Southern University Date of Issuance: Tuesday, August 20, 2024 Procurement Services – Purchasing 3100 Cleburne Street, Room HH333 Deadline: Wednesday, September 4, 2024 Houston, TX 77004 11:00 a.m. Central Time

Under Section 231.006, Family Code, the Texas Vendor ID or FEI No. Vendor certifies that the individual or business entity named in this contract, offer, or application is not ineligible to receive the COMPANY NAME specified grant, loan, or payment and acknowledges that this contract may be terminated and payment may be withheld if ADDRESS this certification is inaccurate.

CITY STATE ZIP If the paragraph above is applicable, provide names and social security number of each person with at least 25% ownership. Vendors PHONE NUMBER EMAIL ADDRESS that pre-registered this information on the

Texas Procurement and Support Services Centralized Master Bidders List have satisfied

This Vendor agrees to comply with all conditions AUTHORIZED SIGNATURE DATE shown on this form.

FAILURE TO MANUALLY SIGN WILL

TYPE OR PRINT NAME OF SIGNER DISQUALIFY BID

E-MAIL ADDRESS ___________________________________

QUOTE F.O.B. DESTINATION PREPAID & ALLOWED Check below if preference is claimed under Rule 1 TAC 113.8 DELIVERY TIME DAYS [ ] Produced in Texas and/or Texas bidder [ ] Texas agricultural products TERMS OF PAYMENT: NET____DAYS [ ] USA produced supplies, materials or Equipment FREIGHT CHARGES: NA [ ] Historically Underutilized Business Certified If quoting other than F.O.B. Destination Prepaid and by the TX Procurement and Support Services Allowed, indicate all freight charges. [ ] Products of persons with mental or physical Disabilities [ ] Products made of recycled materials [ ] Energy efficient products

TOTAL AMOUNT OF BID:

$ for 3 years

Thomas Britt thomas.britt@tsu.edu 713-313-1963 http://www.tsu.edu/ mailto:thomas.britt@tsu.edu

Texas Southern University desires to enter a contract awarded to the company(s) offering the most advantageous proposition to the institution. Bids must be plainly marked on the envelope container or package, with the offer number and opening date.

BID DELIVERY

Bid packets are commonly submitted to TSU by one of the following methods: (1) U.S. Postal Service overnight, (2) Fed Ex overnight / Express Mail, and/or (3) Hand Deliver (recommended). Regardless of how you deliver your proposals response please note:

Campus Map:

http://www.tsu.edu/about/campus/pdf/tsu-campus-map.pdf

TSU Post Office, 3100 Cleburne St, Houston, TX 77004

**Please instruct your courier NOT to go the Warehouse nor Central Receiving as this could delay delivery and could ultimately result in your response being late and rejected. All solicitation responses must be delivered to either the TSU Post Office or to the TSU Purchasing Office in Hannah Hall, room 333.

ADDITIONAL COPIES

Texas Southern University requests that bidders submit one (1) original and one (1) copy of bid response and a flash drive with a copy of the bid response for the purpose of evaluation by multiple parties. Please clearly mark the original copy of your offer.

EQUAL OPPORTUNITY

Contractor represents and warrants that it shall not discriminate against any person on the basis of race, color, national origin, creed, religion, political belief, sex, sexual orientation, age, and disability in the performance of this Contract.

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TSU considers all information, documentation and other materials requested to be submitted in response to this solicitation to be of a non-confidential and/or non-proprietary nature, and therefore shall be subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after a contract is awarded. Respondents are hereby notified that the University strictly adheres to all statutes, court decisions, and opinions of the Texas Attorney General with respect to disclosure of ITB information.

WAIVER OF INCONSISTENCIES:

The University reserves the right to waive any and all minor technical inconsistencies in evaluating the proposal responses.

INCURRED EXPENSES

Any and all expenses incurred in response to this proposal are entirely the responsibility of the contractor. Neither the University, nor the State of Texas, is liable in any manner.

PRE-SUBMITTAL CONFERENCE / WALKTHROUGH:

None

INQUIRIES

http://www.tsu.edu/about/campus/pdf/tsu-campus-map.pdf

All inquiries regarding this Invitation to Bid must be submitted via email by Tuesday, August 27, 2024, by 12:00 p.m.

noon, Central Time. The University will not accept questions after this date. All inquiries may result in written responses posted to the Electronic State Business Daily, available at https://www.txsmartbuy.com/esbd Questions must be emailed to Thomas Britt at thomas.britt@tsu.edu.

ADDENDA, CHANGES AND MODIFICATIONS TO THIS BID

It is the bidder's responsibility to periodically check the Electronic State Business Daily Website https://www.txsmartbuy.com/esbd up until the offer opening time for any changes, modifications or addenda to this offer. Receipt of all addenda to this ITB should be acknowledged by returning a signed copy of each addendum with the submitted Bid. Failure to do so could result in an offer submission that cannot be considered

REFERENCES

Vendors responding to this bid must be prepared, if asked pre-award, to submit a list of at least three references your company has successfully provided products for projects of this type and magnitude. The list must include the client’s name, address, telephone number, a contact person, and a brief description of the project completed. The University shall not be confined to this list if it deems further reference investigation necessary.

HUB Subcontracting Plan (HSP)

In accordance with Gov’t Code §2161.252, Texas Southern University has determined that subcontracting opportunities are possible under this contract. Therefore, respondents, including State of Texas certified Historically Underutilized Businesses (HUBs), must complete and submit a State of Texas HUB Subcontracting Plan (HSP) with their solicitation response if the total dollar amount of bid response is greater than $100,000, the University requires respondent to complete and submit their signed HUB Subcontracting Plan (HSP) with their solicitation response.

NOTE: Responses greater than $100,000 that do not include a completed HSP will be rejected pursuant to Gov’t Code §2161.252(b).

SUBCONTRACTORS

Subcontractors providing services under a Contract shall meet the same requirements and level of experience as required of Respondent. No subcontract under the Contract shall relieve Respondent of responsibility for ensuring the requested services are provided. Respondents planning to subcontract all or a portion of the work to be performed shall identify the proposed subcontractors

AWARD

Texas Southern University intends to award in such a way as to gain the greatest benefit to the result of this project and therefore the University. Texas Southern University will be the sole judge of what constitutes the most advantageous proposition to the University.

CRITERIA FOR AWARD

The evaluation of the bid will include the overall response to the bid, and will include, but is not limited to the “Best Value Standard for Purchase of Goods or Services” and any other factor Texas Southern University deems relevant.

The University must be confident that their needs can be met. The University will evaluate and make the award on the offer that is determined to be the best value to the University based on the criteria listed below. All bids must be complete and convey all the information requested to be considered responsive.

https://www.txsmartbuy.com/esbd https://www.txsmartbuy.com/esbd

Considerations for award of this contract will include the factors in accordance with Government Code 2155.074. Best Value Standard for Purchase of Goods or Services are as follows:

(a) For a purchase of goods and services under this chapter, each state agency, including Texas Southern University and shall purchase goods and services that provide the best value for the state.

(b) In determining the best value for the state, the purchase price and whether the goods or services meet specifications are the most important considerations. However, the Texas Procurement and Support

Services or other state agency may, subject to Subsection (c) and Section 2155.075, consider other relevant factors, including:

(1) Proposed costs

(2) Stability and success of contractor’s business

(3) Quality and reliability of the goods and services

(4) Delivery terms and proposed transition plan

(5) Indicators of probable contractor performance under the contract such as past contractor performance, the contractor's financial resources and ability to perform, the contractor's experience or demonstrated capability and responsibility, and the contractor's ability to provide reliable maintenance agreements and support

(6) Other factors relevant to determining the best value for the state in the context of a particular purchase

Added by Acts 1997, 75th Leg., ch. 1206, § 6, eff. Sept. 1, 1997.

Amended by Acts 2001, 77th Leg., ch. 1422, § 14.16, eff. Sept. 1, 2001.

PUBLICITY

Contractor agrees that it shall not publicize this Contract or disclose, confirm or deny any details thereof to third parties or use any photographs or video recordings of the University's employees or use the University's name in connection with any sales promotion or publicity event without the prior express written approval of the University.

BID TABULATION

Electronic copy of the submittal tabulation sheet will be made available after the scheduled public bid opening per request through Purchasing. Only names of respondents and total bid price will be released to the public at the public bid opening. All other information will be kept confidential until after successful contract award.

SEVERABILITY

In case any provision hereof, or of any resulting agreement or purchase order, shall, for any reason, be held invalid or unenforceable in any respect, such invalidity or unenforceability shall not affect any other provision thereof, and this Contract shall be construed as if such invalid or unenforceable provision had not been included herein.

GOVERNING LAW

This Contract, including, without limitation, this ITB and any resulting agreement or purchase order, shall be construed and governed by the laws of the State of Texas.

FIRM PRICING

Prices contracted for are to be guaranteed firm pricing for ninety (90) days.

TERMINATION FOR FAILURE TO MEET SPECIFIED DELIVERY

Should the contractor consistently fail to meet the specified delivery, Texas Southern University reserves the right to cancel upon 10 days written notice. Texas Southern University specifically reserves the right to purchase these items elsewhere when delivery cannot be met, and Texas Southern University deems it necessary to override the contractual agreement.

RIGHT TO TERMINATE

The University reserves the right to terminate this contract or any portion thereof on thirty (30) days written notice.

Grounds for cancellation shall include, but are not limited to the following:

1) Failure to provide timely prompt service, and

2) Failure to provide quality products.

The University shall be the sole judge of acceptable service as indicated above.

TERMINATION

For termination, which is not based upon cause, thirty (30) day written notice shall be given to the contractor.

AMENDMENTS

This Contract may be amended only upon written agreement between Texas Southern University and Contractor;

however, any amendment of this Contract that conflicts with the laws of the State of Texas shall be void.

PROTECTION OF PROPERTY

Vendors shall always guard against damage or loss to the University property or of other vendors, suppliers or contractors, and shall be responsible for replacing or repairing, or for the cost of repairs or replacement of any such loss or damage. The University may require payment or require such additions and/or adjustments to the Vendor’s assessment to ensure reimbursement or replacement for such loss or damage to property incurred by the Vendor or its agents

TERM

This bid and the resulting contract will be for a period of three (3) years from the date of contract execution

INDEMNIFICATION

CONTRACTOR SHALL DEFEND, INDEMNIFY, AND HOLD HARMLESS THE STATE OF TEXAS, ITS OFFICERS, AND EMPLOYEES, AND TEXAS SOUTHERN UNIVERSITY ITS OFFICERS, AND EMPLOYEES AND

CONTRACTORS, FROM AND AGAINST ALL CLAIMS, ACTIONS, SUITS, DEMANDS, PROCEEDINGS, COSTS, DAMAGES, AND LIABILITIES, INCLUDING WITHOUT LIMITATION ATTORNEYS’ FEES AND COURT COSTS, ARISING OUT OF, CONNECTED WITH, OR RESULTING FROM ANY ACTS OR OMISSIONS OF CONTRACTOR OR ANY AGENT, EMPLOYEE, SUBCONTRACTOR, OR SUPPLIER OF CONTRACTOR IN THE EXECUTION OR PERFORMANCE OF THIS CONTRACT. CONTRACTOR SHALL COORDINATE ITS DEFENSE WITH THE TEXAS

ATTORNEY GENERAL AS REQUESTED BY TEXAS SOUTHERN UNIVERSITY.

THIS PARAGRAPH IS NOT INTENDED TO AND SHALL NOT BE CONSTRUED TO REQUIRE CONTRACTOR TO INDEMNIFY OR HOLD HARMLESS THE STATE OR TEXAS SOUTHERN UNIVERSITY FOR ANY CLAIMS OR LIABILITIES RESULTING FROM THE NEGLIGENT ACTS OR OMISSIONS OF TEXAS SOUTHERN UNIVERSITY

OR ITS EMPLOYEES.

VENDOR CERTIFICATION / ACCEPTANCE

The undersigned hereby certifies that he has read, understands, and agrees that acceptance by Texas Southern University of the bidder’s offer by issuance of a purchase order will create a binding legal contract. Further he agrees to fully comply with documentary forms herewith made a part of this specific procurement

NAME OF COMPANY:

AUTHORIZED SIGNATURE:

TYPED NAME & TITLE:

TERMS AND CONDITIONS & ATTACHMENTS

The following attachments are to be considered as part of this bid:

1) Texas Southern University “Terms and Conditions”

2) State of Texas HUB Plan, if applicable

SCOPE OF WORK

Executive Summary: Texas Southern University (The University) is a one hundred and fifty (150) acre campus with forty-seven (47) structures. These structures all require strict indoor environmental conditions to maintain a high level of student performance, thus academic excellence. The purpose of this request for bids is to select a single qualified vendor to provide Water treatment services for the Universities’ utility water systems.

Texas Southern University is requesting bids for Water treatment services for the Universities’ utility water systems. The provider should supply goods and services in support of the following systems as listed:

• Central Plant Main hot water boiler feed system,

• Central Plant Main chill water loop

• Central Plant evaporative cooling tower system

• Thermal Satellite Plant boiler hot water system

• Thermal Satellite Plant evaporative cooling tower system

• General Services Building chilled water system

• New Science Building condensate system,

• New Science Building deaerator feed water system

• Gray Hall boiler feed water system (steam and hot water)

• Sterling Student Center boiler system (steam)

• Building Hot Water Loops (closed) located in multiple buildings

This will also include maintenance and salt for the Central Plant, Gray Hall, Sterling Student Center and

New Science Building water softener. The qualified water treatment provider is to implement a water treatment plan in a full-service contract including initial clean-up, chemicals and a bi-weekly service at the University. All service will be documented in detail and a report issued to the University within two

(2) working days after service is accomplished.

See attached for buildings (Attachment 1).

This maintenance is to include but not limited to:

1. Initial closed loop treatment to eliminate bacterial growth, correct ph balance, remove deposits and suspended solids introduction of chemical and flush procedure as needed

2. Closed loop chemical inhibitor addition to each system after iron and suspended matter are at acceptable levels from procedure above.

3. Cooling water treatment to remove bacterial and algae growth from the cooling water systems, and prevent further growth.

4. Cooling water treatment to remove existing deposits throughout the systems, and prevent new depositions.

5. Blanket order of solar salt extra course crystals packaged in either 2,000-pound solar totes or 40-pound bags for annual usage of 130,000 pounds delivered for softeners at Central

Plant as needed (equivalent to a minimum of 65 totes or 3,250 bags). Residual bags at other locations as needed.

6. Bi-monthly service to include system monitoring, on-site analysis, chemical feed equipment adjustment, and chemical feed equipment maintenance or replacement needed for Miura boiler routine maintenance requirements to comply with warranty.

7. Bi-weekly electronic report to indicate system condition, chemical usage/injection rates, chemical inventories, equipment operating parameters, calculation and recording of chiller condenser LMTD’s and suggestion to advance water/pipe condition issued prior to leaving the site.

8. Monthly testing of bacterial levels in the cooling water systems. Annual testing of bacterial levels in the hot and cold closed loop systems.

9. Testing for legionella pneumophila by a certified laboratory at least twice a year.

10. Installation and monitoring of carbon steel and copper corrosion coupons in each cooling water recirculation system.

11. Chemical storage containers (as needed), including chemical delivery, offload and chemical transfer shall be included.

The following parameters are to be provided at all level of product and service.

12. Coordinating with boiler/chiller service provider to be onsite when boiler/chiller service is performed to examine components affected by water treatment.

13. The guarantee that if treatment recommendations are followed and chemical deposits from, the deposits will be removed at no additional cost.

14. This SOW proposal expressly includes provisions that TSU Staff and Employees do not come into physical contact with any liquid based chemical. This does not include growth control tablets that may be introduced into cooling tower basins on as-needed basis.

15. All chemicals, procedures, reporting, and safety equipment contained within proposal shall follow applicable Federal, State, and City of Houston codes to include required documentation and filing.

16. Provide training course (on-line or in person) in steam systems, chilled water systems, and water treatment for TSU Staff and Employees. (On-line 24 hr. would be preferable)

17. Provide a twenty-four-hour online access to past service, inventory, and laboratory reports, as well as Product Bulletins and Safety Data Sheets.

Invoicing will be done for two (2) different groups at Texas Southern University; Science &

Technology and Facilities.

18. The Science and Technology will include from above: maintenance and salt for the science building water softener. Water treatment services for science building condensate system, science building feed water system. Annual maintenance contract on the one (1) steam research boiler in the science building.

19. The Facilities Department will be invoiced for the remainder of the items listed above.

ATTACHMENT 1

Hot Water Loops

101 HANNAH HALL

SPURGEON E. GRAY HALL SCHOOL OF

PHARMACY

105 THORTON M. FAIRCHILD HALL

108 GRANVILLE M. SAWYER AUDITORIUM

W. R. BANKS CHILD DEVELOPMENT

LABORATORY

130 LANIER HALL WEST

132 E.O. BELL HALL

135 UNIVERSITY HEALTH CENTER

143 MARTIN LUTHER KING HUMANITIES CENTER

145 LANE CONSUMER SCIENCES BUILDING

147 LAW SCHOOL BUILDING

148 STERLING STUDENT LIFE CENTER

149 RODERICK R. PAIGE EDUCATION BLDG

150 J.H. JONES BUSINESS BUILDING

151 PUBLIC AFFAIRS BUILDING

161 GENERAL SERVICES BUILDING

202 LEARNING LIBRARY CENTER

ATTACHMENT 2

Equipment List

• Central Plant – Visemann Vitocrossal 300 Boilers o Model No.: CA3B 6.0 – 6 Units o Boiler Part No.: 7745 194 o Boiler Water Content: 218 USG

• Satellite Plant – Sellers Boiler o Model No.: S-300-W 15 Senior – 2 units o Hot Water o 12.5 MBH

• New Science Building – Sellers Boiler o Model No.: S-300-W 15 Senior – 1 unit o Steam: 4.3 LB/HR o 5.21 MBH

• Gray Hall Pharmacy Building – Superior o Model No.: GMS-1600-HP o Steam Capacity: 1419 LB/HR

• Gray Hall Pharmacy Building – Advanced Thermal Hydronics o Model No.: KN-20 o Low Pressure Boiler o Hot Water

• Gray Hall Pharmacy Building – Superior o Model No.: GMS-2000-HP o Steam Capacity: 1660 LB/HR