ESBD_373518_1726261633624_2024-09-12 Triangle Tree Rookery Island Addendum 1.pdf

HDR Engineering, Inc. 10405459

Addendum No. 1

COASTAL BEND BAYS & ESTUARIES PROGRAM

ADDENDUM NO. 1

INVITATION FOR BIDS, SPECIFICATIONS & CONTRACT DOCUMENTS FOR

TRIANGLE TREE ROOKERY ISLAND SHORELINE PROTECTION

SEPTEMBER 12, 2024

TO ALL POTENTIAL BIDDERS:

This addendum shall be considered part of the Contract Documents and is issued to change, amplify, or delete from or otherwise explain the drawings and specifications where provisions of this addendum differ from those of the original contract documents. This addendum shall have precedence over the original drawings and specifications and shall govern.

Respondents are hereby notified that they shall incorporate this addendum in their bid, and it shall be construed that the Contractor's Bid shall reflect with full knowledge, all items, changes and modifications to the Contract Documents herein specified.

RESPONDENTS SHALL ACKNOWLEDGE RECEIPT OF THIS ADDENDUM IN THE SPACE

PROVIDED ON THE BID FORM.

QUESTIONS AND ANSWERS: Questions regarding the Bid submitted to HDR and associated responses are provided as an attachment

END OF ADDENDUM NO. 1

OWNER: COASTAL BEND BAYS & ESTUARIES PROGRAM

ENGINEER: HDR ENGINEERING, INC.

ATTACHMENTS: Questions – Answers No. 1

COASTAL BEND BAYS & ESTUARIES PROGRAM

TRIANGLE TREE ROOKERY ISLAND SHORELINE PROTECTION

QUESTIONS – ANSWERS NO. 1

1. QUESTION: Please clarify, should owner change footage change more than 10%, will contractor be allowed to reexamine unit pricing, as suppliers may base their pricing on certain minimum quantities or have a limited supply available?

ANSWER: Owner does not intend to change footage more than 10%.

2. QUESTION: For material delivered by barge, should contractor assume materials will be added / deducted by barge load or contractor would be responsible for holding unit prices of partial barge loads if materials are added and deducted in less than full barge loads?

ANSWER: Prices will not be adjusted for this.

3. QUESTION: Please clarify should owner lower quantities after materials are ordered or delivered will contractor be entitled to fees incurred during procurement?

ANSWER: This would be negotiated on a case-by-case basis.

4. QUESTION: Please clarify, should stone settles beyond 10% of the area shown in cross sections during placing operations, will contractor be allowed to reexamine pricing or if contractor responsible to account for any potential settlement prior to submitting bid, as referenced PDF PG 32 paragraph A-4-3.A.

ANSWER: Pricing will not be renegotiated as a function of settlement.

5. QUESTION: Please clarify, should the initial elevation on drawings vary from initial survey prior to placement, will contractor be allowed to reexamine pricing, or is contractor to perform preliminary investigations and account for differences in drawings to actual conditions which may vary due to external environmental factors including, but not limited to, tidal influences, sedimentation / sluffing, erosion of material, and ship traffic, if required. (IE the Linear footage price is an ‘all in number’ regardless of how many tons are required to achieve final grade)

ANSWER: Prices would only be renegotiated if there is a significant difference in existing conditions.

6. QUESTION: Please clarify if contractor to provide boat transport for CBBEP’s Engineer at no additional cost to owner or schedule allowance.

ANSWER: Contractor should expect to provide boat transportation to Owner and Engineer for up to 2 site visits per week.

7. QUESTION: Please clarify if contractor to provide fenced location for parking of CBBEP’s

Engineer vehicle and transport to boat at no additional cost to owner or schedule allowance?

ANSWER: Not required.

8. QUESTION: Please clarify if contractor to provide boarding and/or meals for CBBEP’s

Engineer at no additional cost to owner or schedule allowance?

ANSWER: Not required.

9. QUESTION: Please clarify if the above responses would also apply for testing at quarries?

ANSWER: Not required.

10. QUESTION: Please clarify if contractor to provide on-site trailer, conex at no additional cost to owner or schedule allowance, (Reference PDF PG 34, paragraph A-4-7)

ANSWER: Not required.

11. QUESTION: Can a copy of the As-Builts be provided to the contractors or any additional information on the Elevation of underground structures throughout the project area?

ANSWER: This information is not available.

12. QUESTION: Are the owners of the referenced pipelines, gas mains, water mains, conduits, sewers, etc. known and if so, can they be provided to bidders?

ANSWER: This information is not available.

13. QUESTION: Have there been any previous surveys or investigations conducted that detail the locations of the underground utilities? If so, can these reports be made available for review?

ANSWER: This information is not available.

14. QUESTION: What utility companies or services are currently operating in the project area, and can their contact information be shared for potential coordination?

ANSWER: This information is not available.

15. QUESTION: Are there any additional historical documents, records, or maps that indicate the presence of unknown utilities in the vicinity of this project area?

ANSWER: This information is not available.

16. QUESTION: Has there been any excavation or heavy groundwork in the area that may have affected the underground utilities? If so, what were the outcomes?

ANSWER: This information is not available.

17. QUESTION: Are there any anticipated or planned upgrades or maintenance activities by utility companies in the near future that might affect the timing or cost of the project?

ANSWER: This information is not available.

18. QUESTION: Is there a contingency plan or fund established for dealing with unexpected discoveries of unmarked utilities during construction?

ANSWER: This information is not available.

19. QUESTION: Please confirm contractor is responsible for determining correct location of surface structures prior to submitting bid at no additional cost to owner or schedule allowance will be allowed for surface conditions that vary from that shown on plans.

ANSWER: No additional information is being provided

20. QUESTION: Please confirm contractor is responsible for considering all foreseeable incidental work due to variable subsurface conditions whether the conditions and work are fully and properly described on the plans at no additional cost to owner or schedule allowance

ANSWER: No additional information is being provided

21. QUESTION: Can you provide any additional information on the tidal patterns and water levels around the island, as this may impact the construction scheduling and logistics

ANSWER: No additional information is being provided

22. QUESTION: What is the protocol for addressing discoveries of significant subsurface structures or conditions that may not be anticipated, especially in relation to the ecological impact?

ANSWER: This would be handled on a case-by-case basis.

23. QUESTION: Can the owner provide any additional site-specific geological or ecological studies that have been conducted in the past, which might influence the work?

ANSWER: No additional information is being provided.

24. QUESTION: Will a minimal disturbance in the access channel to seagrass be allowed – with contractor to repair / replace seagrass damaged during construction at no additional cost to owner or schedule allowance?

ANSWER: This would be handled on a case-by-case basis.

25. QUESTION: Please confirm contractor to also adhere to requirements of equipment or methods that are preferred or prohibited for this project due to the environmental protection requirements, including but not limited to, FWS Section 7 ESA Concurrence Letter starting on PDF PG 133, and USACE Permit, staring on PDF PG 145 at no additional cost to owner or schedule allowance.

ANSWER: This is correct.

26. QUESTION: Is there a contingency fund or process in place to address unexpected environmental mitigation requirements that may arise?

ANSWER: No additional information is being provided.

27. QUESTION: Can owner confirm rights to access island and any potential limitations or responsibilities associated with its use?

ANSWER: This request is too broad.

28. QUESTION: Please confirm work plan includes but not limited to sequence of construction, by activity, staging work and include if there are any additional details that need to be included in the detailed work plan that must be submitted three days prior to the pre-construction meeting (PDF PG 33)? Are there specific formatting or documentation guidelines expected?

ANSWER: No additional information is being provided.

29. QUESTION: Can you clarify what details need to be included in the detailed work plan that must be submitted three days prior to the pre-construction meeting (PDF PG 33)? Are there specific formatting or documentation guidelines expected?

ANSWER: No additional information is being provided.

30. QUESTION: What specific criteria will CBBEP’s Engineer use to evaluate and approve the detailed work plan submitted by the contractor? Will there be examples or templates provided?

ANSWER: No additional information is being provided.

31. QUESTION: In terms of the completion deadline on February 7, 2025 (PDF PG 61), are there any anticipated tasks or milestones that might delay progress owner would like shown on the initial schedule, such as the completion of utility or environmental permits?

ANSWER: No additional information is being provided.

32. QUESTION: What protocols are in place if the Contractor cannot commence work within the stipulated 10 calendar days after receipt of the Notice to Proceed (PDF PG 61)? Will there be flexibility in this timeframe under certain conditions? Clarify does commence work in this instance refer to preparation of submittals, submittal review, and procurement periods or is it specific to mobilization on site?

ANSWER: This would be handled on a case-by-case basis.

33. QUESTION: What is the anticipated timeline for the awarding of the contract, considering the potential 60-day withholding period for investigations of the low bidder's responsibilities (PDF PG 75)? How should bidders prepare for this timeline in their estimates?

ANSWER: Owner will endeavor to issue NTP by October 1, 2024.

34. QUESTION: Please confirm Superintendent full-time, on-site during all working hours at no additional cost to owner or schedule allowance.

ANSWER: This is correct.

35. QUESTION: Please confirm written approval is required to change field administration staff during terms of contract as further referenced on PDF PG 25, paragraph - Field Administratoin staff.

ANSWER: This is correct.

36. QUESTION: Please confirm the field administration staff, including but not limited to, contractor’s superintendent and foreman must meet the minimum requirements listed staring on PDF PG 25.

ANSWER: For purpose of bidding this is correct. Exceptions may be approved on a case-by-case basis.

37. QUESTION: Can you confirm the process and timeline for CBBEP's approval of the Third

Party Registered Professional Land Surveyor (R.P.L.S.) prior to commencing any work?

ANSWER: No additional information is being provided.

38. QUESTION: Are there specific criteria or qualifications that the R.P.L.S. must meet for approval?

ANSWER: No additional information is being provided.

39. QUESTION: Does owner have a list of preapproved third-party R.P.L.S?

ANSWER: No additional information is being provided.

40. QUESTION: What is the expected turnaround time for CBBEP to review and approve the initial survey submitted at least seven days before the commencement of breakwater construction activities (Referenced on PDF PG 106)? How will delays in this approval process impact the project schedule?

ANSWER: No additional information is being provided.

41. QUESTION: Since the Contractor is responsible for engaging and paying the Third Party

R.P.L.S., please confirm contractor would be responsible for additional costs for potential revisions or resurveying if discrepancies are found during the initial submission?

ANSWER: This is correct.

42. QUESTION: What information or documentation will the contractor need to provide to CBBEP when notifying them of the commencement of surveying activities (Referenced on PDF PG 104)? Is there a particular format or required details for this notification?

ANSWER: An email will suffice.

43. QUESTION: In the event that the survey results reveal substantial issues or changes, how will this affect the schedule of the project? Will there be allowances for rescheduling or re-sequencing of the work?

ANSWER: This would be handled on a case-by-case basis.

44. QUESTION: In the event that the survey results reveal substantial issues or changes, how will this affect the schedule of the project? Will there be allowances for rescheduling or re-sequencing of the work?

ANSWER: No additional information is being provided.

45. QUESTION: Is there any historical data or reports from previous surveys conducted in this area that can inform the contractor's estimation of potential survey challenges or discrepancies?

ANSWER:

46. QUESTION: Does the owner have a list of ‘best procurable’ or preapproved sources for the stone, geotextile and signage materials that contractor should use when preparing bids?

ANSWER: No additional information is being provided.

47. QUESTION: For the materials that do not have a specified ‘best procurable’ source, are there specific quality standards or certifications that the source of supply for materials must meet to gain approval from the CBBEP’s Engineer?

ANSWER: No additional information is being provided.

48. QUESTION: How is the ranking for ‘best procurable’ to be performed? Are there any preferences for environmentally sustainable or locally sourced materials?

ANSWER: No additional information is being provided.

49. QUESTION: Will the contractor be responsible for any additional costs associated with securing materials from alternative approved sources that are not ‘labeled as best procurable’? How will such costs be address and documented in the project budget?

50. QUESTION: Can the owner provide insights into any historical challenges or issues related to material supply on similar projects in the past that may impact the estimation and planning for this project?

ANSWER: No additional information is being provided.

51. QUESTION: Are there any additional timelines or lead times requiring submitting material source approvals to CBBEP’s Engineer to prevent delays in procurement activities?

ANSWER: No additional information is being provided.

52. QUESTION: How will the evaluation of material quality be conducted to ensure compliance with the specifications throughout the duration of the project? Will there be regular inspections or audits of materials on-site?

ANSWER: No additional information is being provided.

53. QUESTION: What specific elements or criteria will be evaluated during the warranty inspection conducted prior to the expiration of the maintenance guaranty period? Are there standardized guidelines or checklists used for this inspection process?

ANSWER: No additional information is being provided.

54. QUESTION: Will the contractor be responsible for any preparation or documentation required for the warranty inspection? How can the contractor facility a smooth and efficient inspection process?

ANSWER: No additional information is being provided.

55. QUESTION: In the event that deficiencies or issues are identified during the warranty inspection, what steps will be taken to address these issues? Will contractor be responsible to remobilize equipment, prepare access, and make repairs at no additional cost to owner or schedule allowance?

ANSWER: No additional information is being provided.

56. QUESTION: Are there specific performance standards or benchmarks that the complete work must meet during the maintenance guarantee period to ensure compliance with the specifications? How will environmental conditions that affect the grade of materials be treated?

ANSWER: No additional information is being provided.

57. QUESTION: Could you provide examples of common issues or defects that typically arise during the warranty inspections in projects of similar scope or nature? How can the contractor proactively address or mitigate these potential challenges?

ANSWER: No additional information is being provided.

58. QUESTION: Will there be a formal process for documenting and tracking any remedial work undertaken during the maintenance guaranty period? How will the completion and acceptance of remedial actions be verified and confirmed?

ANSWER: No additional information is being provided.

59. QUESTION: Is there a list of specific federal, state or local permits that are known to be required, which of these are in progress, what stage the permit is in, and an anticipated timeline for acquiring the permits applied for?

ANSWER: No additional permits for work at the project site are anticipated at this time.

60. QUESTION: Will the owner provide any support or assistance in identifying the specific permits such as a list of applicable permits or contacts at regulatory agencies?

61. QUESTION: Are there any distinct environmental or land-use permits that the contactor should be aware of, and what are the associated fees for those permits?

62. QUESTION: Are there any land disturbance or project construction-specific permits that may have separate application processers or fees unique to this project?

63. QUESTION: Are there any ongoing or potential changes in regulations or permit requirements expected during the project timeline that could affect the permit acquisition process and associated costs that owner is aware of?

64. QUESTION: Who will be responsible for addressing any special conditions or contingencies stipulated by regulatory authorities during the permitting process, such as those shown in NOAA Fisheries letter, the ESA Concurrence letter, and the FWS Section 7 letter?

ANSWER: Contractor will be responsible.

65. QUESTION: Are there any shared areas or resources on this site that may require collaboration or coordination with other parties, and how will potential conflicts or overlaps be addressed?

ANSWER: No.

66. QUESTION: Are there any other projects in this location scheduled or planned to be scheduled during the time frame of this project?

ANSWER: No other projects are anticipated on Triangle Tree Island.

67. QUESTION: Will communication and coordination with adjacent groups or companies be required which may impact the project schedule or necessitate additional safety measures on the site?

68. QUESTION: Will public access to this project location be allowed during any time during this project, and will contractor be provided an advanced notice for site visits or access requests?

ANSWER: No public access.

69. QUESTION: How will potential changes in site conditions or activities by other parties be communicated and addressed to ensure the safety and efficiency of the project work?

70. QUESTION: Will access by contractor be used by others and if so, what considerations will need to be taken in account for other access? Are there specific equipment by others that access would need to be accommodated for and if so, what is the value of this equipment for insurance purposes.

71. QUESTION: Is there a formal procedure or checklist for material acceptance that outlines the required steps and documentation needed before written acceptance of CBBEP can be granted?

72. QUESTION: Will there be a specified waiting period or timeframe after the installation of materials before acceptance surveys are conducted, and if so, what is the duration of this waiting period?

73. QUESTION: Are there any provisions for dispute resolution or appeals in the event that the contractor disagrees with the rejection of materials, or how will disputes be resolves to ensure project continuity and quality standards are met?

74. QUESTION: When materials are accepted during survey and during a maintenance warranty inspection the materials are found to no longer be to the same grades as originally installed will contractor be financially responsible to reestablish original grades?

ANSWER: Yes, if materials are found to be defective.

75. QUESTION: Are there any specific cultural sites, landmarks, or protected areas in the project vicinity that require special consideration or coordination to ensure compliance with preservation regulations above and beyond the protection of environmental resources, land resources, water resources, fish and wildlife resources, air resources, particulates control (reference PDF PG 90), seagrass, and bird protection that contractor should pay special attention to?

ANSWER: No cultural resources are known.

76. QUESTION: How will the contractor be expected to coordinate with the relevant agencies or organizations to obtain necessary approvals and permits related to the preservation of cultural and natural resource?

77. QUESTION: Will there be any ongoing monitoring or reporting obligations related to the impact of the project on cultural and natural resources, and how will these be integrated into the project?

78. QUESTION: Are there any potential incentives, grants, or funding opportunities available for the implementation of environmentally friendly or resource-preserving practices during the project, and how can the contractor access these resources to offset the related costs?

79. QUESTION: Are there historical examples or case studies of similar projects in the area that highlight unique challenges or costs related to the preservation of cultural and natural resources that the contractor should consider when estimating the project budge?

80. QUESTION: In the event of an environmental threat or hazardous substance release by others requiring immediate action, what procedures are in place for the recovery of costs incurred by the contractor for response, remediation, and restoration efforts? Are there specific provisions in the contract that outline how such costs will be addressed and reimbursed?

81. QUESTION: Are there insurance requirements or provisions for indemnification in case of environmental incidents that result in financial liabilities for the contractor? How should the contractor proceed to document and file claims for reimbursement of expenses related to environmental threats?

82. QUESTION: Will there be any predetermined protocols or guidelines for assessing the impact of environmental incidents on the project schedule and timeline, and how will schedule extensions be initiated or approved in the event of delays caused by remediation process?

83. QUESTION: Are there benchmarks or criteria established for determining the completion of environmental remediation activities and the subsequent resumption of regular project work, and how will the timeline for these activities be communicated to the contractor to minimize disruptions or delays?

84. QUESTION: What resources or support will be provided by the owner or CBBEP to assist the contractor in expediting the response, reporting, and remediation of environmental threats to ensure compliance with applicable laws and regulations?

85. QUESTION: Are there any limitations or exclusions on the types of environmental threatens or hazardous substance releases for which the contractor can seek reimbursement or schedule extensions, and how should the contractor proceed if uncertainties arise in determining the appropriate response actions?

86. QUESTION: Are there any known environmental or hazardous materials on site, and if so, can the information be provided to bidders?

ANSWER: There are no known hazardous materials at this site.

87. QUESTION: Is there a drawing that shows construction routes and the many overhead wires referenced above available?

88. QUESTION: Please confirm, maintenance guaranty for period of 1 year from date of CBBEP’s acceptance of work at no additional cost to owner or schedule allowance including, but not limited to, creating access, performing inspection on site, providing transportation, and repairing any defective conditions that meet the criteria listed on PDF PG 59.

89. QUESTION: Please confirm $500 Liquidated damages would occur for each day beyond February 7 with construction no longer being allowed after February 14th

ANSWER: This is correct.

90. QUESTION: Please confirm that if work is still not complete on February 14th no more construction could occur and additionally the liquidated damages would continue to occur until construction may resume on August 31st for additional $500x198=$99,000 in which construction could then resume or explain what is intended if otherwise.

ANSWER: This is correct, or contract may be terminated.

91. QUESTION: Will there be a cap on liquidated damages for this project IE 10% of contract cost?

92. QUESTION: Please confirm contractor to consider the bid validity period, submittal review time frames, as well as procurement timeframes prior to submitting bid when calculating time to complete project and ensure enough equipment and personnel are included to complete work in the windows described.

93. QUESTION: Please clarify if there are any additional windows or timeframes that contractor will be prohibited from working.

ANSWER: There are no anticipated additional windows or timeframes during which Contractor will be prohibited from working.

94. QUESTION: What is the process for selecting and approving an independent testing laboratory for quality control testing? Are there specific criteria that the contractor must consider when evaluating potential laboratories?

95. QUESTION: Are there any pre-approved testing laboratories that the contractor can utilize, and if so, could you provide a list of those laboratories for reference?

96. QUESTION: What qualifications should the independent testing laboratories possess (e.g., certifications, experience, accreditation) to be considered acceptable for conducting quality control testing on this project?

97. QUESTION: Is there a requirement for the independent laboratory to provide periodic reports or updates on testing results to both the contractor and CBBEP, and if so, how should this reporting be structured?

98. QUESTION: Given that the project site is on a small island without public access, how should public safety measures be adjusted, and are there specific safety protocols that need to be maintained despite the lack of public presence?

99. QUESTION: Are there any local regulations or standards regarding safety measures, fencing, and security on the island that the contractor needs to be aware of while preparing the proposal?

100. QUESTION: What is the expected level of security to be maintained on-site, considering the island's isolation? Should the contractor include additional measures such as surveillance or regular security patrols?

101. QUESTION: Are there any known existing safety hazards on the island or immediate vicinity that should be considered when planning for public safety and site security?

103. QUESTION: Can you provide any historical data or records concerning tidal and marine conditions at this site that could help contractor’s better understand potential variations and plan accordingly?

1053. QUESTION: Are there any predictive models or tools available that contractors can use to anticipate changes in tidal and marine conditions during the project lifecycle?

104. QUESTION: Can you clarify what measures or precautions have been effective in past projects at similar sites to manage the effects of strong winds, tidal changes, and rough marine conditions?

105. QUESTION: Is there any additional historical information available regarding subsurface conditions that could affect construction activities, such as previous projects reports?

106. QUESTION: Is there a contingency plan in place if extreme weather or unusual marine conditions occur, and how should contractors price any additional costs related to weather-related delays or disruptions?

107. QUESTION: Can you provide detailed maps or documentation of the referenced active public recreational facilities and private properties adjacent to the construction site to help bidders plan their approach?

108. QUESTION: Will there be any designated staging or material storage areas allocated for this project to help mitigate impacts on surrounding properties and sensitive areas?

109. QUESTION: Is there a database or registry of existing utilities in the area that contractors could reference to avoid unauthorized damage?

110. QUESTION: Are there any additional timeframes or seasons in which construction activities should be limited to minimize their impact on public recreational use or local wildlife above and beyond Bird Nesting Season (February 14 – August 31) referenced on PDF PG 61?

111. QUESTION: Is there a preliminary list of known utilities in the area that contractors can reference, and will this information be shared to assist in the verification process?

112. QUESTION: What methods or tools do you recommend for verifying the locations and conditions of existing utilities on-site prior to bidding?

113. QUESTION: Are there specific depths or types of utilities that contractor should pay particular attention to during the verification process?

114. QUESTION: Can you provide any information or any historical utility assessments or surveys that might aid in understanding what exists underground?

115. QUESTION: Are there any predetermined load limits for equipment traversing the island, and how might these affect operations and access, especially in relation to the utilities?

116. QUESTION: Please confirm that a thin layer of chinking stone can be used during construction of the breakwater so that construction equipment can transit over the rip rap between the upper and lower sections and that that contractor is to avoid existing vegetation, seagrass or other sensitive areas on the island by working over the breakwater at no additional cost to owner or schedule allowance.

ANSWER: This will be allowed.

117. QUESTION: What is the expected process for managing any conflicts that arise during construction related to unverified or undocumented utilities?

118. QUESTION: Will the owner or CBBEP facilitate any additional utility locates or inspections prior to the contractor’s verification efforts, or is that solely the contractor’s responsibility?

119. QUESTION: Please confirm, in order to access island, within the construction access corridor to land, should a minimal disturbance in the access channel toward island and sea grass occur to create an access way. Then the contractor to repair/replace seagrass damage at no additional cost to owner or schedule allowance?

ANSWER: Minor disturbances shall be limited to the locations designated on the drawings.

120. QUESTION: The existing conditions survey on PDF PG 168 shows seagrass surrounding the entire island, are there any additional types of vegetation or nesting along the proposed breakwater that will need to be repositioned or preserved?

ANSWER: Owner's intent is to minimize impacts to existing vegetation.

121. QUESTION: Is there a list of nesting locations on the island available, and if so, can this information be shared with bidders?

ANSWER: The entire island is considered nesting habitat.

122. QUESTION: What type of recreational activities are most common in the project area, and how might these influence navigation during construction?

123. QUESTION: Can you provide information on the typical time frames or seasonal patterns for recreational and commercial navigation in this area?

124. QUESTION: Is there any historical data available regarding the frequency and types of commercial and recreational vessels that operate in the project area?

125. QUESTION: Are there any specific peak seasons or events when navigation activity is significantly higher, and should special considerations be made during those times?

126. QUESTION: What is the typical routes taken by recreational and commercial vessels in the vicinity of this project site, and how might these interact with construction activities?

127. QUESTION: Can you provide any insights on navigation challenges or issues encountered in previous projects in this area that could inform our approach to minimizing disruptions?

128. QUESTION: Does owner have any recommendations on how contractor should schedule construction activities to align with expected navigation patterns to minimize disruptions?

129. QUESTION: If the existing terrain elevation at the time of contract differs from what is depicted in the drawings, will there be an opportunity to reevaluate payment per linear foot of work based on the adjusted conditions?

ANSWER: Only if there is a significant difference.

130. QUESTION: Could you provide any historical information or assessments regarding the variability of terrain elevation in the project area that bidders should consider?

131. QUESTION: Will there be any penalties or additional costs imposed if baseline and benchmark markers are found to be inaccurate due to reasons outside of contractor’s control?

ANSWER: This question is too broad. Contractor is responsible for ensuring accurate survey control.

132. QUESTION: Are there any active pipelines in the project area, and if so, what types of products are currently being transported through them?

133. QUESTION: For any pipelines that are not actively in use, have they been pigged recently, and what were the last products running through those lines?

134. QUESTION: Is there any historical data available on past construction activities in the area that may help in understanding the location and condition of underground installations?

135. QUESTION: Please confirm any delay or extra cost to the Contractor shall not constitute a claim for extra work, additional payment or damages.

136. QUESTION: Can you confirm that the contractor is entirely responsible for determining both the methodology and coverage areas for the gradiometer or magnetometer survey to identify potential obstructions at no additional cost to owner or schedule allowance.

137. QUESTION: Please confirm no additional cost to owner or schedule allowance for potential ten-day suspension for survey review affect project scheduling.

138. QUESTION: Please clarify, if additional lines are discovered during the hazard survey, would this be considered a changed condition that will be compensated with associated additional schedule time?

ANSWER: This would be handled on a case-by-case basis.

139. QUESTION: Can you confirm that the contractor is fully responsible for managing risks related to rain, wind, flood, and other natural phenomena, as outlined in the specifications?

140. QUESTION: Does the specification distinguish between regular weather conditions and extreme events, such as tornadoes or named storms, and would any exceptions be made for such occurrences?

141. QUESTION: What criteria or thresholds, if any, might be considered exceptions to the general rule regarding weather-related damage and delays

142. QUESTION: How should contractors prepare their proposals to account for potential weather impacts, particularly in regard to site conditions following adverse weather?

143. QUESTION: If adverse weather causes damage to material or equipment stored on-site, will the contractor be responsible for all associated repairs and replacement costs?

144. QUESTION: Is there any flexibility in the contract terms if an unforeseen natural disaster occurs that significantly delays work or impacts safety beyond what is considered normal weather events?

145. QUESTION: Please clarify if any record drawings are available from previous work at this project location, and if so, can these drawings be shared with the contractors?

146. QUESTION: Please confirm 3:00 PM Local time to Corpus Christi TX.

ANSWER: Correct

147. QUESTION: Please clarify will there be any opportunity to submit bid electronically.

ANSWER: Yes. Bids may be submitted electronically via email to Rosario Martinez at rmartinez@cbbep.org

148. QUESTION: Is there an engineer’s estimate available that can be shared with bidders?

ANSWER: Engineer's estimate is $1.7M to $2M.

149. QUESTION: Can you confirm whether funding for the project has been fully secured?

ANSWER: Yes.

150. QUESTION: What is the anticipated timeline for securing the necessary funding, and how might this impact the award process?

ANSWER: Funding has already been secured.

151. QUESTION: Will the project be fully funded by the time of award, or is there a possibility that only a partial scope of work will be funded initially?

ANSWER: Yes, it will be fully funded.

152. QUESTION: Are there contingencies in place in case of funding delays, and how will those contingencies be communicated to the contractors?

ANSWER: No answer is being provided.

153. QUESTION: Can you confirm that payment will only be made for actual measured and/or computed quantities, and that no payment will be issued for materials in transit or stored offsite and as further described on PDF PG 82

ANSWER: Correct.

154. QUESTION: Please confirm contractor responsible for meeting final grade and must be cognizant of the effects due to environmental conditions, including but not limited to, tides, ships, erosion, and underground structures which may not be shown on drawings at no additional cost to owner or schedule allowance.

ANSWER: Correct.