ESBD_372560_1723691179823_HHS0015301_Exhibit_G_ Scope of Work.pdf

SCOPE OF WORK (SOW) TO BE PERFORMED

Fire Alarm and Fire Sprinkler repair, maintenance, construction and inspection services; Domestic and Fire Backflow inspections, repair and maintenance and Fire Extinguisher inspections for the Brenham State Supported Living Center (BSSLC) located at 4001 HWY 36 S; Brenham, TX 77833. Awarded contractor shall furnish all labor tools, transportation, equipment materials and supplies as required to complete the service request. Awarded contractor shall be responsible for supervision, clean up and disposal, and must have all applicable licenses, permits and insurance coverage.

Awarded contractor shall provide preventative maintenance and general system diagnostic services on all Fire Alarm systems on Brenham State Supported Living Center (BSSLC) campus, to include 20 buildings. Preventative maintenance schedules and frequency attached and will be performed according to the schedule. All Fire Alarm system inspections performed monthly, quarterly, semi-annually and annually must have all devices inspected at 100%.

• Fire Alarm and Fire Sprinkler repair, maintenance, construction and inspection services as needed for the Brenham State Supported Living Center (BSSLC) located at 4001 HWY 36 S; Brenham, Texas 77833.

Awarded contractor shall furnish all labor tools, transportation, equipment materials and supplies as required to complete the service request. Awarded contractor shall be responsible for supervision, clean up and disposal, and must have all applicable licenses, permits and insurance coverage.

• SERVICE REQUIREMENTS:

o Fire Alarm repair, maintenance, construction and inspection services: All devices are to be checked at 100% including smoke dampers on a Quarterly, Semi Annually and Annual basis. Contractor shall notify Plant Maintenance Director of any deficiencies before exiting inspections.

o Fire Sprinkler repair, maintenance, construction and inspection services: Included, but not limited to cleaning sprinkler heads, replacing escutcheons, adjusting sprinkler gaps on a quarterly basis. Contractor shall notify Plant Maintenance Director of any deficiencies before exiting inspections.

o Approximately 91 Domestic and Fire Backflow Inspections, maintenance and repairs.

Contractor shall notify Plant Maintenance Director of any deficiencies before exiting inspections.

o Approximately 248 Fire Extinguishers to be inspected Annually.

o 1 Vent Hood to be inspected Semi Annually and Annually

• This is a Requirements Contract which means that no work is guaranteed under this Contract. For each proposed project under this Contract, the BSSLC Contract Administrator or designee will contact the Contractor for an estimate. Contractor will proceed with the work under the project only after the estimate is approved by the Contract Administrator through the release of a Delivery Release Change Notice.

Work performed without this Release will not be paid.

• Contractor contacted shall respond to the Contract Administrator on-site to the initial request within twenty-four (24) hours.

• Contractor shall perform a walk through for all 22 buildings, prior to commencement of any work performed.

• Work performed will be conducted by the Contractor in asbestos abated areas only. If work or part of a project is to be performed in an unabated area, the work will be performed by others as determined by BSSLC. Coordination of work to be performed in unabated areas will be discussed in the initial stages of a project.

• Travel time to and from the job site is not reimbursable under this Contract. Contractors shall check in and out with the authorized BSSLC representative to ensure that the representative logs the start and completion times on the service ticket for the services performed. Contractors shall provide the following information on the service ticket: building name, floor, BSSLC work order # and project name if any, name of personnel performing the work, trade category of person performing work, number of personnel, and hours worked. Contractor invoice to match approved service tickets. Contactor material invoices shall be attached to final invoice.

• The Contractor shall be responsible to examine all facilities in which the work will take place and to be familiar with the conditions under which the work will be accomplished. Contractor shall inspect existing conditions prior to commencing work, including elements subject to damage or movement during the project.

• Contractor shall make available and will rent, to the Brenham State Supported Living Center (BSSLC), equipment and support equipment. Contractor shall make replacement equipment available for purchase, and provide certified installation as required.

• Modifications to specifications or drawings: Contract modifications to the plans must receive approval from the Contract Administrator prior to construction. Contractor must notify the Contract Administrator of any discrepancies in the drawings. Contractor shall provide a marked-up set of specifications and drawings marked in red with any items of in-place installations differing from those originally shown. Any material or installation method proposed by Contractor not included in these specifications shall be specified in the proposal, including manufacturer’s product data.

• Installation and Repairs: All work shall be in strict accordance with Federal, State, and Local Codes and Ordinances and comply with OSHA and ADA requirements. All fixtures installed as a result of remodeling or new construction shall match existing fixtures within the building or as approved by BSSLC Designated Representative. All equipment installed as a result of renovation involving replacing or repairing equipment must match existing equipment within the building or as approved by BSSLC Designated Representative.

• Project Completion Time: Contractor must perform work within timeframe agreed upon by the Contractor and the Owner prior to beginning work. If Contractor cannot perform work within timeframe stated, Contractor may be subject to liquidated damages up to 20% of total cost of the project.

• Materials:

o All commercial Fire Alarm and Fire Sprinkler equipment and materials installed by the Contractor must match and be comparable with existing equipment and materials. Equipment and materials utilized by the Contractor must be of equal or better quality than existing equipment and materials.

Submittals detailing materials specifications must be approved by the BSSLC Designated Representative.

o Contractor shall provide any and all parts and operating manuals for equipment installed.

o Smoke detector parts to include photo sensors, sensor bases, duct sensor housings, MR-101 relay, and transient cube for MAPNET I, II.

• CONTRACTOR QUALIFICATIONS: All commercial Fire Alarm and Fire Sprinkler work performed under this Contract shall be performed under the current guidelines set forth by the Uniform Building Code, Fire Code, and Joint Commission.

• Companies submitting proposals and/or the principals of companies submitting proposals shall have been in the commercial Fire Alarm/Sprinkler business for a minimum of five (5) years.

• Companies shall have available a minimum workforce of three (3) journeyman Fire Alarm and Sprinkler Technicians each with a minimum of five (5) years commercial Fire Alarm and Sprinkler experience.

Apprentice Fire Alarm and Sprinkler Technicians shall have a minimum of one (1) year commercial Fire Alarm experience.

• SUBCONTRACTORS: BSSLC must approve all subcontractors. Subcontractors providing service under the purchase order shall meet the same requirements and level of experience as required of the Contractor. No subcontract under the purchase order shall relieve the primary Contractor of responsibility for the service. If the Contractor uses a subcontractor for any or all of the work required, the following conditions shall apply under the listed circumstances:

o Contractors planning to subcontract all or a portion of the work shall identify the proposed subcontractor. Subcontractors must be identified on a separate Subcontractors Qualifications and Experience form (Appendix C).

o BSSLC retains the right to check subcontractor’s background and make determination to approve or.

reject the use of submitted subcontractors.

o The Contractor shall be the only contact for BSSLC and subcontractors. Contractor shall list a designated point of contact for all BSSLC and subcontractor inquiries.

• Emergency Building Repairs – Contractor must be able to respond to BSSLC building emergencies on a twenty-four (24) hour, seven (7) day per week basis, including holidays. Contractor must be able to arrive on site with appropriate personnel within two (2) hours of request.

• Estimates – Contractor shall provide the BSSLC designated representative an estimate prior to the commencement of any work provided under this contract. Contractor will be required to do a site visit for each job to insure all details are outlined in the estimate that is required. This does not apply to emergency building repairs.

• Contractor shall provide an estimate to the designated BSSLC representative as requested prior to commencement of any work provided under this contract. The maximum fee that can be charged by the Contractor for an estimate is to be specified in the pricing document.

• Materials – All materials will be invoiced at an amount no greater than the cost of materials plus 10% mark up.

• Billing – Invoices for work completed will be submitted for each job, with detailed materials and labor line items, including dates and hours for labor.

• SERVICE LOCATION (S)

o During the Contract period, the HHS agency may relocate offices, close offices, consolidate multiple offices into a single location, or expand from a single location into multiple offices. The HHS agency will attempt to provide awarded Contractor(s) with at least a thirty (30) day notice of new address in the event of office relocation. HHSC reserves the right, in its sole discretion, to add or delete service locations during the period covered by any resulting contract(s). Any new service locations added to this Contract will be in close proximity to existing office locations (within 50-mile radius of existing location), or in the same HHSC region.

Point of contact for this contract after contract award is Amy Pieper at 979-277-1544 or amy.pieper@hhs.texas.gov.

mailto:amy.pieper@hhs.texas.gov