ESBD_372546_1723665279520_Attachment C - Specifications.docx

Attachment C – Specifications SCOPE: In accordance with the provisions of Texas Government Code §2156.063, Solicitation of Bids, Texas Government Code §2165.001, Custodianship of State Property and the Rules and Procedures adopted by the Texas Facilities Commission (TFC), TFC is seeking bids for a single MADVAC LR50 All-Terrain Litter Vacuum for use at TFC properties. Delivery will be made to Parking Garage R Warehouse located at 1706 San Jacinto Blvd., TX 78701.

PROPRIETARY SPECIFICATIONS: These specifications are being advertised under Section 2155.067 of the Texas Government Code. Only bids on items conforming exactly to these specifications, which include proposing only brand name(s), make and model number(s) specified, will be considered when determining an award.

STATEMENT OF WORK: Provide and deliver the following:

· MADVAC LR50 All-Terrain Litter Vacuum with the following options:

· LR50 All-Terrain Litter Vacuum with Robotic Arm

· Two Convex Mirrors mounted inside the cab

· Fully street legal lighting package including Slow Moving vehicle emblem

· Strobe amber beacon

· Back-up alarm

· Foot step

· Console accessory box with USB and 12V Aux outlet

· Exhaust bag dust control system

· Operator head protection cushion

· Silent pack

· Emergency stop button

· Broom and rake holder

· Storage compartment

· License plate holder

· Foot activated horn

· Enclosed cab with non-heated windshield and vinyl doors

· 48 in. vacuum head, hydraulic raise/lower with dual vac port

· Retractable wander hose 6 in. x 15 ft.

· Litter collector bags (100 bags)

· Bagless debris system

· Fan for operator comfort

· Fire extinguisher

· Standard 1-Year Warranty

SCHEDULE OF EVENTS:

COMPENSATION AND FEES: Provide a quote with all options required to meet the specifications above. Provide spec sheet that allows verification of required specifications. Any missing information must be provided along with the quote. TFC reserves the right to confirm specifications with bidders prior to the award.

QUESTIONS:

· All questions shall be submitted through Bonfire Portal by the date and time specified in the Schedule of Events above.

· All questions will result in written responses posted in an addendum to the ESBD and Bonfire.

· It is the responsibility of the interested parties to periodically check the ESBD for updates to the solicitation prior to submitting a bid. Respondent’s failure to periodically check the ESBD or acknowledge addenda will in no way release the respondent from any obligations detailed in the addenda. Any additional costs incurred to meet the requirements of the IFB are the sole responsibility of each respondent.

· Except as otherwise provided in this Section, upon issuance of this IFB, other employees and representatives of TFC will not answer questions or otherwise discuss the contents of the IFB with any potential Respondent or its representatives. Failure to observe this restriction may result in disqualification of any subsequent response. This restriction does not preclude discussions unrelated to this IFB.

ELECTRONIC SUBMISSION: TFC is using the electronic procurement system Bonfire. Bidders interested in submitting a response must register for a Bonfire account (No Charge). Bids shall be uploaded per the instructions in Attachment B – Bid Instructions prior to 3:00 PM on the date specified in the Schedule of Events. In order to ensure that all documents are submitted before the deadline, allow enough time to upload the documents into the portal. We recommend beginning the upload process one (1) day prior to the deadline date. Fax and email bids are not acceptable responses to this IFB.

BID EVALUATION AND AWARD:

· TFC shall award the Bidder whose bid is considered to provide the best value to the State of Texas, as defined by Texas Government Code, Section 2155.074.

· In evaluating bids to determine the best value for the State of Texas, TFC may consider information related to past contract performance of a Bidder including, but not limited to, TFC’s Vendor Performance Tracking System (available at http://www.txsmartbuy.com/vpts). Prior work performance with TFC, and other State agencies or governmental entities which are familiar with a Bidder’s performance, depending on problems encountered, may be grounds for disqualification. In addition, Bidders involved in litigation with TFC, or another State agency may be disqualified.

· TFC reserves the right to award or not award the Contact if no responses are deemed acceptable and may re-solicit as determined necessary in the best interest of the State of Texas.

· Protests filed in accordance with this solicitation shall be governed by Texas Administrative Code Title 1, Administration, Part 5 Texas Facilities Commission, Chapter 111 Administration, Subchapter 1 Complaints and Dispute Resolution, §111.32 Protests/Dispute Resolution/Hearings.