ESBD_372540_1725571078150_Pre Proposal Conference 3202400058 Employer Chid Care Solutions.pptx

PRE-Proposal CONFERENCE

RFP 3202400058

2024 Employer Child Care Solutions

Texas Workforce Commission Procurement & HUB Services (PHS) Thursday, September 05, 2024 @ 2:00 PM CT

Slide 1

Agenda

Discussion Topics for today’s meeting:

Slide 2

TWC is recording today’s meeting and will be distributing these slides, list of attendees and a link to the recording as an addendum on the ESBD.

TWC will not be taking any questions doing this call all written questions must be submitted via email to Bonfire Portal Messages by deadline September 13, 2024, by 5:00 PM.

Important dates to keep in mind:

Deadline for submitting questions: September 13, 2024 , 5:00 PM CT Deadline for courtesy HSP review : September 13 , 2024 , 5:00 PM CT Deadline for Vendor Response: October 18, 2024 , 10:00 AM CT

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Today’s conference is being recorded and transcribed. PowerPoint slides, list of attendees and a link to the recording will be posted as an addendum on the ESBD.

TWC, will not be taking any questions during this call all written questions must be submitted to Bonfire Portal bonfirehub.com by deadline February 07, Please check Bonfire frequently for addendums, especially prior to submission of Response. Submitted Response will require signature on all addendums published in Bonfire with notification of addendum posted on ESBD.

Important dates to keep in mind:

Deadline for submitting questions will be February 07, 2024, by 5:00PM CT Deadline for courtesy HSP review will be February 07, 2024, by 5:00PM CT Deadline for Vendor Response will be March 18, 2024, by 10:00AM CT

Slide 3

Introduction of Speakers and program STAFF

Purchasing and HUB Services

Child Care Statewide Initiatives

Introduction of Texas Workforce Commission panel.

Dallas Curry-Ikner Purchaser; Purchasing and HUB Services Bethany McKee; Special Projects Program Specialist (Program Staff) Patricia Campos-HUB Specialist Tu-Anh Ming Manager; Purchasing and HUB Services (Program Staff)

Slide 4

RFP Overview TWC is seeking to procure one or more qualified TA Providers to provide the TA Services identified in this RFP to Employers who are interested in exploring how to meet the child-care needs of their employees, including the development of Employer-Supported Site-Based Child Care.

A successful Response from a potential TA Provider to this RFP will include:

1. Outreach and recruitment efforts proposed by the TA Provider;

2. Identification of the TA Services listed in this RFP that the TA Provider is qualified to provide.

3. The proposed cost per TA Service.

The Deliverables of a Contract awarded under this RFP will be the final reports, studies, assessments, or plans for the TA Services identified in this RFP that the Successful Respondent completes for an Employer. Please see RFP Section 2.1 Article II Scope Of Work for more overview details.

The Texas Workforce Commission (TWC) is seeking responses from qualified and experienced vendors for Audio/Visual (A/V) services for the Texas Rising Star Early Educator Conference. The Conference will be held on 3 separate dates in 2025, one (1) in Houston and two (2) in Dallas. The same vendor will provide services for future conferences in 2026, 2027, 2028.

The Successful Respondent(s) will provide Audio/Visual equipment and technicians to run lighting and A/V for the duration of the conferences. In addition, the Contractor must utilize Web Streaming to Zoom and be knowledgeable on how to successfully interface its A/V equipment to provide a comparable viewing experience for the virtual attendees. This will require a laptop belonging to either Client to interface with Contractor AV Equipment and use Client's Zoom Account.

Each Conference is a total of three (3) days that includes one (1) full day for TWC staff to set-up registration, a half day (0.5) for conference registration and an evening welcome reception, one (1) full day for conference keynote and breakout sessions, and a half day (0.5) of conference breakout sessions and the closing. Services shall include, but are not limited to, the requirements contained in this RFP.

Slide 5

RFP Structure & Content The main RFP document consists of the following sections:

Section 6 Proposal Evaluation and Award Process

Required Proposal Information

The main RFP Document consists of the following Sections.

Please read each Section to get a clear understanding of what is stated in the RFP.

Slide 6

RFP Schedule Section 1.3 Schedule of Events

Deadline for Submitting Questions September 13, 2024, 5:00 PM CT

September 13, 2024, 5:00 PM CT

Schedule of Events: Please visit ESBD for most current updates. dates are subject to change.

Slide 7

Article VI Section 6.1 Required Proposal Submission

Form 2. Execution of Response Form 3. Cost Proposal Form 4. References Form 5. HUB Subcontracting Plan (HSP) Attachment 4. Insurance Requirements Form 1020 Substitute W9 and Direct Deposit with Instructions Form 1295 TWC Acknowledgement of Texas Ethics Commission 1205 (1504) *Please Redact all Sensitive information on a separate documents of the original document*

Response Submission Requirements include: if any of these are not included, they will be disqualified, the HSP is not only a disqualifier if not included but is a pass/fail if it’s not completed corrected.

Form 5: It is important that you submit your HUB HSP Plan it must be signed and submitted with your Proposal otherwise your Proposal will be disqualified.

Slide 8

Things to remember…

Signed Addenda Respondent must provide a signed “page one” of each Addendum with their Response.

References provided TWC is not responsible for non-responsive references

Submitting your Response Make sure to “Submit” prior to the due date and time.

One (1) minute makes a difference when it comes to procurements. Bonfire will not let you submit after the response close time.!

Things to keep in mind when submitting your Response. Reading

Slide 9

Evaluation criteria Process Section 5.5 Minimum Qualifications (Pass/Fail Criteria) Completion and signing of Respondent’s Executed Response Form

Meeting minimum qualifications (Section 5.5 )A respondent must meet the minimum qualifications listed below. Respondents that do not meet the minimum qualifications listed below will be disqualified from consideration.

Respondent must be financially solvent and adequately capitalized (Section 6.9 Financial Information, if applicable);

Respondent who receives an overall score on the VPTS of ”D” or below shall be disqualified from consideration for award.

Completion and signing of the HUB Subcontracting Plan(HSP).

For a response to be considered for an award, the response must meet the following Pass/Fail Criteria: slide 11 & 12.- Read slide Completion and signing of Respondent’s Executed Response Form

Meeting minimum qualifications (Section 5.5 )A respondent must meet the minimum qualifications listed below.

Respondents that do not meet the minimum qualifications listed below will be disqualified from consideration.

Respondent must be financially solvent (SAALVENT) and adequately capitalized (Section 6.9 Financial Information);

Respondent who receives an overall score on the VPTS (Vendor Performance Tracking System) of ”D” or below shall be disqualified from consideration for award.

Completion and signing of the HUB Subcontracting Plan(HSP).

Slide 10

Evaluation criteria TWC will use the following criteria to determine the best value for the state:

Cost (40%)

Past Performance, of the Respondent.(40%)

Qualification of Key Personnel (10%) Work/Project Plan (10%)

Scoring Criteria Total of 100 points.

Evaluation of Respondent’s history and experience may include consideration of Respondent performance as recorded in the CPA Vendor Performance Tracking System as described in Texas Administrative Code, 34 TAC 20.115.

Section 5.6 Written Proposal Evaluation Criteria

Read Slide, Response will be scored on the following criteria to determine the best value for the state of Texas.

Proposal will be score at the following Criteria:

Past Performance, Qualifications, and Experience (25%)

Cost (40%)

Respondent’s Technical Approach, Proposes Work/Project Plan for Providing the Requested Services.(30%)

The Qualification of the Respondent’s Key Personnel.(5%)

Scoring Criteria Total of 100 points.

Slide 11

HUB SUBCONTRACTING Plan (HSP) Overview

Now, Patricia HUB Specialist will be discussing important information regarding the HUB Subcontracting Plan (HSP).

Thank you, Patricia for the HUB Overview. Now we will continue with handling Questions.

Slide 12

QUESTIONS

Reference RFP Section number and Document name with your submitted question.

Submit additional RFP questions by September 13, 2024, 5:00 PM CT to: Bonfire Portal

HUB Subcontracting Plan(HSP) questions should be submitted to via email:

TWCHUBINFO@twc.texas.gov. by September 13, 2024, 5:00 PM CT

E-mail Subject Line: HSP Courtesy Review, No. 3202400058

For all Questions- Reference RFP Section number and Document name with your submitted question.

Submit additional RFP questions by February 07, 2024, 5:00 PM CT to: Bonfire Portal

HUB Subcontracting Plan(HSP) questions should be submitted to via email:

TWCHUBINFO@twc.texas.gov. by February 07, 2024, 5:00 PM.

E-mail Subject Line: HSP Courtesy Review, No. 3202400111

Slide 13

Any changes or additional information regarding this RFP will be published in Bonfire as an addendum with notification of addendum on the ESBD.

It is the responsibility of respondents to monitor the Bonfire Portal for addenda.

Submit your Response to BonfireHub.com by October 18 , 2024 10:00 AM CT

Reminders Slide 14

All questions and inquiries, other than HUB questions must be sent to :

Bonfirehub.com

All questions and inquiries, other than HUB questions must be sent to Bonfirehub.com

Slide 15

Thank you for attending today’s Pre-Proposal Conference!

This ends our Presentation.

Thank you for attending today’s Pre-Proposal Conference! And Have a Great Day!

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