ESBD_371218_1723207618313_24-0806 Vehicle Fuel.pdf

Teague Independent School District 420 N. 10th Avenue, Teague, TX 75860 254-739-1300

Request for Proposal Vehicle Fuel #24-0806

Teague Independent School District (Teague ISD) is soliciting Bid Proposals (Note: the bid or bidder is synonymous with proposals or proposers) for Vehicle Fuel to be purchased on an as-needed basis. Request for Bid Proposals marked RFP# 24-0806 are to be submitted to:

Leslie Cockerham, BID PROPOSAL Coordinator, Teague ISD

Administration Building 420 N 10th Avenue Teague, TX 75860 lacockerham@teagueisd.org

Teague ISD intends to enter into a contract with a company to provide vehicle fuel to be purchased by Teague ISD Transportation Department, located at 420 N. Loop 255, Teague, Texas. Teague ISD reserves the right to accept or reject any or all offers or any part thereof, and to waive any or all formalities.

Proposals will be received at the above address until 2:00 PM CST, on or before August 22, 2024. Bids will be publicly opened at 3:00 PM CST on August 22, 2024.

RFP must be submitted in sufficient time to be received and time-stamped at the above location on or before the published date and time shown on the RFP. Teague ISD will not be responsible for mail or email delivery. RFP received after the published time and date cannot be considered. FAXED Proposals will not be accepted.

Bidders must submit Proposals in the form of the executed Proposal Form together with any material required by any addendum to the RFP by the time and date specified. All Proposals must remain open for thirty (30) days from the Proposal date, pending acceptance by Teague ISD Board of Education.

Teague ISD’s buyer for this Proposal is Chad Satterwhite, PH (254)739-1562. Questions concerning the proposal can be sent to the following email address: lacockerham@teagueisd.org or csatterwhite@teagueisd.org.

mailto:lacockerham@teagueisd.org

TERMS AND CONDITIONS

Vehicle Fuel

RFP# 23-005

1. The term of the agreement will be for the 2023-2024 school year, beginning July 1, 2023 and continuing through June 30, 2024. The proposal may be renewed annually for four (4) additional twelve

(12) month periods if the renewal is agreed to in writing by both parties and provided any renewal increase in cost for services does not exceed the CPI-U as identified by the US Department of Labor, Bureau of Labor Statistics, for the 12-month period ending with the month preceding the renewal request.

2. Transfer of assignment of contract by vendor is prohibited. RFP must give full firm name and address of responder. Failure to manually sign RFP will disqualify it. Person signing RFP should show TITLE or

AUTHORITY TO BIND THEIR FIRM IN A CONTRACT.

3. The Teague ISD is exempt from Federal Excise Tax. DO NOT INCLUDE TAX IN RFP. Excise Tax Certificate furnished upon request. Teague ISD State Tax Exemption Certificate number

1-75-6004526-6.

4. The Board of Education reserves the right to accept or reject all or any part of any RFP, waive minor technicalities and award the RFP to best serve the interests of the Teague ISD.

5. In the event no funds or insufficient funds are appropriated and budgeted or are otherwise available in the next fiscal year for obligation herein provided, Teague ISD can terminate this agreement with a thirty

(30) day written notice.

6. If at any time, the vendor fails to fulfill or abide by the terms, conditions, or specifications of the agreement, the Teague ISD reserves the right to cancel the agreement with a thirty (30) day written notice to the vendor at the address indicated on the RFP.

7. Teague ISD shall have the right to terminate for default all or any part of this contact if the bidder breaches any of the terms hereof or if the bidder becomes insolvent or files any petition in bankruptcy.

Such right of termination is in addition to and not in lieu of any other remedies which Teague ISD may have in law or equity, specifically including, but not limited to, the right to collect for damages or demand specific performance. Teague ISD additionally has the right to terminate this RFP without cause by delivery to the vendor of a “Notice of Termination” specifying the extent to which performance hereunder is terminated and the date upon which such termination becomes effective.

8. All terms and conditions contained in the agreement shall be incorporated into any future agreements relating to the RFP between the vendor and the Teague ISD.

9. The Teague ISD requires compliance with Executive Order 11246, titled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented in the Department of Labor regulations (41 CRF Part 60).

10. Each bidder shall furnish the information required by the Proposal documents and submit them with their proposal. The Bidder shall sign the Bid Proposal Form, Felony Conviction Notice, Non-Boycott and return them with their offer. The person signing the documents must initial erasures or other changes.

Proposals signed by an agent are to be accompanied by evidence of his authority unless such evidence has been previously furnished to Teague ISD.

11. Submission of Proposals: RFP must be submitted on the Proposal Form only. Each RFP shall be placed in a separate envelope. Be sure envelope is completely and properly identified. RFP must be received in the Teague ISD Administration building BEFORE the deadline specified.

A. Proposals that are received late will be UNOPENED and not considered.

B. Bid Proposals must be firm for 30 days.

12. The responsibility for compliance with this solicitation and the subsequent contract shall be with the bidder.

13. If the person, owner or operator of the business entity has been convicted of a felony, the person or entity submitting the offer must give written notice to the district at the time of offer submission.

14. Any deviation from the specification set forth here and must be clearly pointed out, otherwise it will be considered that services offered are in strict compliance with the specifications and the successful offer will be held responsible thereof. deviations shall be explained in detail.

15. Fuel purchases will be by method of fuel card which has been provided by vendor, or purchase order.

All vehicle fuel purchased is to be in accordance with all local, state and federal regulations by strictly adhering to all occupational control procedures to avoid any potential adverse health effects.

Fuel shortages may be cause for cancellation of contract and will entitle Teague ISD to all rights and remedies described above.

16. Teague ISD will have the authority to monitor purchase invoices of the successful offer.

17. Any fuel not meeting the specification described herein, will not be considered for purchase. Cost for tests shall be borne by the vendor in the event the product fails to comply. Violations of specification requirements may give Teague ISD cause to cancel and re-propose the entire contract and will be a consideration of future awards.

18. No part of this proposal shall be subcontracted to another party furnishing vehicle fuel without the prior written approval of Teague ISD.

19. Successful offeror shall supply Teague ISD a complete set of applicable Materials Safety Data Sheets (MSDS) for their products upon notification of award of the contract for the supply of vehicle fuels. Successful offeror shall give Teague ISD prompt notice of any changes in regulatory information which would affect fuel compositions stated in the proposal.

Teague ISD does not pay federal excise or state tax on gasoline. Do not include taxes in pricing.

Proposal Sheet

RFP# 23-005

I, or we, the duly authorized undersigned, having carefully read the Request for Proposal, Terms and Conditions and Proposal Sheet, do hereby agree to enter into a contract with Teague ISD by tendering this offer to perform the work required and/or provide the product(s) specified in the solicitation. I, or we, will deliver the product, per specifications found in this bid document for the prices indicated.

I, or we, also certify to the accuracy of these certifications required (including, but not limited to, Felony Convictions Notice) which accompany this offer.

The prices in this offer have been determined independently, without consultation, communication, or agreement for the purpose of restricting competition, as to any matter related to such prices, with any other bidder or with any competitor. I, or we, are authorized to submit this offer and have not been a party to any collusion among offers/offers in restraint of freedom of competition by agreement to offer at a fixed price or to refrain from offering; or with any Teague ISD employee, Board Trustee, or consultant as to quantity, quality, or price in the prospective contract, or in any terms of the prospective contract except in any authorized discussion with Teague ISD employee, Board Trustee, or consultant concerning exchange of money or other things of value for special consideration in the award of this contract.

Signature: Name of Firm:

Date: Firm Address:

Name/Title:

Phone: Fax:

Email:

EIN or SSN:

Inter-Local Co-Operative/Co-Operatives

RFP# 24-0806

We (your firm) are current members of the following Inter-Local Co-Operative/Co-Operatives List pricing available with any/all entities.

OMNIA

BUYBOARD

ESC REG VII

EQUALIS

1 G P A C H O I C E P A R T N E R S

TIPS

ALLIED STATES COOPERATIVE

Please list any other purchasing cooperatives you are associated with

PROPOSAL FORM

RFP# 24-0806

Having examined the specifications for Gasoline & Diesel Fuel, we (I) submit the following proposal.

1. FUEL TANKS (vendor owned)

GASOLINE (89 Octane) DIESEL (No. 2)

Price per gallon $ $

Bobtail Freight Cost $ $

Margin $ $

Total Bid $ $

Price per gallon $ $

Bobtail Freight Cost $ $

Margin $ $

Total Bid $ $

Company Name:

Mailing Address:

Signature and Title of Bidders:

Date: Phone Number:

Affirmation of Non-Boycott Israel Statement Vehicle Fuel

RFP# 24-0806

Company Name:

affirms that it does not and will not boycott Israel during the term of this contract.

Signature of Company Official:

Date

STATEMENT OF NON-COLLUSION AND NON-DISCRIMINATION

RFP# 24-0806

My signature certifies that the accompanying Bid/Proposal

1. Is not the result of, or affected by an unlawful act of collusion with another person or company engaged in the same line of business or commerce, or any act of fraud punishable under current local, state, and/or federal ordinances, statutes, regulations and/or policies. Furthermore, I understand that fraud and unlawful collusion are crimes under Federal Law, and can result in fines, prison sentences, and civil damage awards

1 This bid/proposal has not been knowingly disclosed, and will not be knowingly disclosed to any other bidder, competitor, or potential prior to the opening of bids or proposals for this project

2 No attempt has been or will be made to induce any other person, partnership, or corporation to submit or not submit a bid proposal

Furthermore

1. During the performance of any contract awarded, the Seller will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin, or handicaps, except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operations of the Seller. The Seller agrees to post in conspicuous places, available to employee and applicants for employment, notices setting forth the provisions of this non-discrimination clause

1 The Seller, in all solicitations or advertisements for employees placed by or on behalf of the Seller, will state that such Seller is an equal opportunity employer

2 Notices, advertisements and solicitations placed in accordance with Federal Law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section

3 The Seller shall include the provisions of the foregoing paragraphs 1, 2, and 3 in every subcontract or purchase order over

$10,000.00 so that the provisions will be binding upon each subcontractor or vendor

I hereby certify that I am authorized to sign as a Representative for the Seller and I am fully informed regarding the accuracy of the statements contained in this certification, and that the penalties herein are applicable to the bidder as well as to any person signing on his/her behalf

NAME OF SELLER

ADDRESS

CITY, STATE, ZIP

NAME (PRINT)

AUTHORIZED SIGNATURE

TITLE DATE

TELEPHONE FAX

EMAIL ADDRESS

Vendor Debarment Statement Vehicle Fuel

RFP# 24-0806

I have read the conditions and specifications provided in the bid/proposal document attached. I affirm, to the best of my knowledge, the company I represent has not been debarred or suspended from conducting business with school districts in the state of Texas or from receiving a federally funded contract under the Federal OMB, A-12, common rules. This certification is required by the regulations implementing Executive Order 1259, debarment and suspension 7 CFR part 3017, section 3017 510, Participants responsibilities. The regulations were published as Part IV of the January 30th, 1989 Federal Register (pages 4722 - 4733). Copies of the regulation may be obtained by contacting the Department of Agriculture Agency from which this transaction originated.

Name of Company/Firm

Mailing Address

City/State/Zip

Email address

Prepared By

Company Official’s Printed Name

Company Official’s Signature

Title

Telephone Fax

Date

COMPLETED & SIGNED FORM MUST BE RETURNED WITH BID

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.

Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on:

(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity;

(B) a transaction conducted at a price and subject to terms available to the public; or

(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency.

Local Government Code § 176.003(a)(2)(A) and (B):

(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:

(2) the vendor:

(A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that

(i) a contract between the local governmental entity and vendor has been executed; or

(ii) the local governmental entity is considering entering into a contract with the vendor;

(B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes aware that:

(i) a contract between the local governmental entity and vendor has been executed; or

(ii) the local governmental entity is considering entering into a contract with the vendor.

Local Government Code § 176.006(a) and (a-1)

(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and:

(1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);

(2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or

(3) has a family relationship with a local government officer of that local governmental entity.

(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of:

(1) the date that the vendor:

(A) begins discussions or negotiations to enter into a contract with the local governmental entity;

or

(B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or

(2) the date the vendor becomes aware:

http://www.statutes.legis.state.tx.us/

(A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a);

(B) that the vendor has given one or more gifts described by Subsection (a); or

(C) of a family relationship with a local government officer.

Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021 http://www.ethics.state.tx.us/

TISD New Vendor Request Form

Vendor Name:

Mailing Address:

Accounts Receivable

Contact Name:

Direct Line/Extension:

Email Address:

Where to send Purchase Orders:

Phone:

Fax: