ESBD_371095_1723068537722_IW178999.pdf

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INVITATION FOR BIDS

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT

IF NOT BIDDING

00 NOT RETURN THIS FORM.

AGENCY TO INVOICE

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

ACCOUNTS PAYABLE

P.O. BOX 4018

HUNTSVILLE, TX 77342-4018

OElnY'AllON OF oooo·s IF CIFFER9'TT11AN AB�OVE

SEE BELOW

DELIVERY IN_ DAYS, CA·SH DtsCOUNT_ %_ DAYS OR NET30 Chock bcilow if pr•foronc• li*llmod under 34 TAC R·utG 20,306 U Goods produced or·offered by a Texas bidder that is owne<I by a Te,as resident service-disabled veteran (_) GoodsproduoodinTexasor offered by a Texas bidder that ls not owned by a Texas re'si<!ent service-disabled veter�n (j Agriculture produots produced or _gro\'in in TX

( Agriculture prod�cts and services offered by TX biQders. U Services o ffered by a r exas bidder lhal Is owned �Y a Texas resident servlce-dfsabfed veteran

U ServicesofferedbyaT.eµs bldde,thallsnotowned by a Texas resident s11rvlce·dlsabled veteran

(_J Texas. vegetation native to the r.egion U USA produced st1pplies. materials, equipment or agriC-Ultural products LJ Productsor pe,sonswilh menui orphY.5fcal disabilities U Products mad;, of recycled, remanuiactu,ed. or e nvironmentaly sensitive materials inc1uding recycl·ed steel

U Energy efficient products U Rubberlied ,sphalt paving material (_} Recycled motor oil and lubricant$ (_) Producls produced at li,cntties loc;ited o,, formerly

COntaminaied property U ProductsandserlAcesfromeeonomlcaDy depressed or blighted areas

U Vendors that meet or exceed air qualily slanda.rds U Recycled or roused c.omputer equipment of other manuracturers U Foods of hlghernulrillonal value (for consumption in a public cafeteria only) U Commercial production company or advertising ageacy toceted in Texas

IF BIDDING

Each bid mus1 be placed in a ·separafo envelope wltn bid opening date.

bid number. and purchaser name annotated lmmedta1e1y belowretum address on SEALED. BID

ENVELOPE

ISSUE DATE: AUGUST 07, 2024

BID NO. IW178999 - A

BID OPENING 3 P.M. AUGUST 20, 2024

PURCHASER: HOPKINS, MATHEW

P):iONE: 93 6-437-3827

FAXED BIOS WILL NOT BE ACCEPTED

UNLESS NOTED BELOW

• FAILURE TO SIGN WILL DISQUALIFY BID •

AVTHCf(izE0 SIGNATURE oAtE-

TYPECI N'Af,IE" OF SIGNER

IF BIDDING, RETURN SEALED BIDS TO:

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA. STE. 525

HUNTSVILLE. TEXAS 77340

-.- VENDOR ADDRESS AND IDENTIFICATION NUMBER...,

VENOOR -ID NUMBER

Bidder

Ml.lsl

Fill

In

·Seo S:! M�lllntVII 1.7 f.:r, Vtl'delrlD Naffl1!1'1' lnt1111CG011•

Narne of Firm

Streol Address

City. Stale, Z!p

Sy s!g.nlng lhh1, bid, blddt,r c:e1l!f10$ 11111111 u Tcx.:1� .odtt,ss lJ.shown .i,s lho address ai 1he bidder. bidde!•qualfies as a T&X.as Bidder as defined In SIICll<ln 21�� 444MOl lht To,Q& Gc,veinmanl C01111< Bidder agrees. to compty with .all 1erms and conditlOns be)ow and on altacbad pi.ge�

QUOTE F,O,B. DESTINATION PREPAID AND ALLOWED

*** THIS IS A RE-ADVERTISMENT ***

THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE (TDCJ) IS CURRENTLY

REQUESTING BIDS TO ESTABLISH A PURCHASE ORDER FOR THE PROCUREMENT OF

ROOF EXHAUST FANS.

CONTINUED ON NEXT PAGE

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TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page i of_?_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

AUGUST 20, 2024

IW178999 - A

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

BID SUBMISSION REQUIREMENTS:

ELECTRONIC SUBMISSION (PREFERRED)

USE THE FOLLOWING EMAIL ADDRESS TO SUBMIT A RESPONSE ELECTRONICALLY:

BIDS@TDCJ.TEXAS.GOV

THE EMAIL SUBJECT LINE SHOULD CONTAIN THE SOLICITATION NUMBER.

THE BIDDER IS SOLELY RESPONSIBLE FOR ENSURING THAT ITS

RESPONSE IS RECEIVED BY THE TDCJ BEFORE THE DEADLINE AT THE

PROPER DESTINATION SERVER. IT IS RECOMMENDED THAT BIDDER

BEGIN THE PROCESS WELL IN ADVANCE OF THE BID SUBMISSION TIME ON

THE OPENING DATE.

THE TDCJ RECOMMENDS A LIMIT OF 10 MB OF ATTACHMENTS PER EMAIL.

TO MEET THIS LIMIT, A RESPONSE MAY BE SPLIT INTO MULTIPLE EMAILS.

IN ADDITION, PLEASE BE AWARE THAT YOUR INTERNET SERVICE PROVIDER

MAY LIMIT THE SIZE OF ATTACHMENTS TO OUTGOING MAIL.

ALL DOCUMENTS SHOULD BE SUBMITTED IN MICROSOFT OFFICE FORMATS (WORD

AND EXCEL) OR IN A FORM THAT MAY BE READ BY MICROSOFT OFFICE SOFTWARE.

ANY DOCUMENTS WITH SIGNATURES SHALL BE SUBMITTED AS AN ADOBE PORTABLE

DOCUMENT FORMAT (PDF) FILE. RESPONSES IN OTHER FORMATS MAY BE

D ISQUAL IF IED.

THE TDCJ TAKES NO RESPONSIBILITY FOR ELECTRONIC RESPONSES THAT ARE

CAPTURED, BLOCKED, FILTERED, QUARANTINED, OR OTHERWISE PREVENTED FROM

REACHING THE PROPER DESTINATION SERVER BY ANY ANTI-VIRUS OR OTHER

SECURITY SOFTWARE.

TO CONFIRM RECEIPT OF ELECTRONIC SUBMISSION, REQUEST CONFIRMATION

BY EMAIL.

*** FAXED BIDS WILL NOT BE ACCEPTED. ***

HARD COPY SUBMISSION:

IN LIEU OF ELECTRONIC SUBMISSION, THE TDCJ CURRENTLY ACCEPTS HARD COPY

RESPONSES. BIDDER MUST SUBMIT ONE ORIGINAL SIGNED PAPER COPY.

THE TDCJ WILL DOCUMENT RECEIPT OF HARD COPY RESPONSES WITH A TIME

STAMP.

BlJ.70,1A {Rov, 04100) IFB

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page .1.. of_7_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

AUGUST 20, 2024

IW178999 - A

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

BIDS MUST BE RECEIVED BY THE DATE AND TIME STATED ON THE INVITATION

FOR BID DOCUMENT OR ANY AMENDMENTS THAT EXTEND THE OPENING DATE.

SUBMIT BIDS (MONDAY-FRIDAY, EXCEPT STATE HOLIDAYS FROM 8:00 AM TO

5:00 PM) TO:

TDCJ CONTRACTS AND PROCUREMENT

2 FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TEXAS 77340

SOLICITATION NUMBER: IW178999-A

ATTENTION: MATHEW HOPKINS

ALL COMMUNICATIONS AND QUESTIONS CONCERNING THIS SOLICITATION,

INCLUDING ANY OF A TECHNICAL NATURE, SHALL BE MADE IN WRITING TO THE

PURCHASER REFERENCED ON THIS SOLICITATION. BIDDERS ARE SPECIFICALLY

BARRED FROM MAKING CONTACT WITH ANY USER DEPARTMENT PERSONNEL INVOLVED

IN THIS SOLICITATION FOR THE PURPOSE OF DISCUSSING THIS SOLICITATION.

VIOLATION MAY RESULT IN BIDDER DISQUALIFICATION.

BIDDERS ARE ENCOURAGED TO MAKE CONTACT WITH EITHER P.O.C. BETWEEN

THE HOURS OF 8:00 AM - 5:00 PM MONDAY THROUGH FRIDAY, EITHER BY EMAIL

OR TELEPHONE. PLEASE CONTACT MATHEW HOPKINS AS THE PRIMARY CONTACT.

ALL CONTACT INFORMATION CAN BE FOUND ON THE LAST PAGE OF THIS

SOLICITATION.

PLEASE BE ADVISED THAT THE DEADLINE FOR ALL QUESTIONS CONCERNING

THIS SOLICITATION WILL BE AUGUST 14, 2024 AT 12:00 PM (CST).

ANY REQUESTS FOR FURTHER INFORMATION WILL NOT BE CONSIDERED

AFTER THIS DATE AND TIME. ANSWERS WILL BE POSTED TO THE

ELECTRONIC STATE BUSINESS DAILY (ESBD) IN THE FORM OF AN

AMENDMENT. THE ANTICIPATED POSTING DATE FOR THE AMENDMENT IS

AUGUST 21, 2024.

BIDDERS ARE CAUTIONED TO READ CAREFULLY THE SPECIFICATION(S). BIDDERS

MUST DIRECT OUR ATTENTION TO ANY EXCEPTIONS TO THE SPECIFICATION(S),

EVEN THOUGH YOUR CATALOG OR SPEC SHEET MAY OR MAY NOT LIST

SPECIFICATIONS FOR YOUR PRODUCT.

VENDOR PERFORMANCE REQUIREMENTS:

STATE AGENCIES ARE REQUIRED BY TEXAS GOVERNMENT CODE 2155.089 TO

REPORT VENDOR PERFORMANCE THROUGH THE VENDOR PERFORMANCE TRACKING

SYSTEM (VPTS) ON EVERY PURCHASE OVER $25,000, INCLUDING DELEGATED

PURCHASES, STATEWIDE PROCUREMENT DIVISION CONTRACTS, AND EXEMPT

PURCHASES. IN ADDITION TO THE LEGAL REQUIREMENT, CPA FISCAL AUDITORS

ROUTINELY CHECK FOR VPTS ENTRIES DURING THEIR AUDITS OF AGENCY

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page� of_7_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340

AUGUST 20, 2024

Bid Number: IW178999 - A

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

PROCUREMENT FILES. MOST IMPORTANTLY, VPTS ENTRIES PROVIDE STATE

AGENCIES WITH IMPORTANT VENDOR INFORMATION PRIOR TO MAKING A

CONTRACT AWARD.

BIDDER IS REQUESTED TO PROVIDE THE NAME, PHONE NUMBER, AND EMAIL OF

A POINT OF CONTACT FOR THE SUBMITTED BID RESPONSE. BIDDER IS HEREBY

ADVISED THAT THIS POINT OF CONTACT WILL NOT BE RECOGNIZED AS OR

ACCEPTED IN LIEU OF THE 'AUTHORIZED SIGNATURE' REQUIREMENTS OF THIS

INVITATION FOR BID.

NAME: _______________ _

PHONE NUMBER: ___________ _

EMAIL: ______________ _

THE TDCJ REQUESTS THAT YOU BID FREIGHT F.O.B. DESTINATION, PREPAID

AND ALLOWED. IF FREIGHT IS TO BE ADDITIONAL, BIDDER MUST STATE

FREIGHT/DELIVERY CHARGES NOT TO EXCEED$ ____ IF AMOUNT LINE IS

LEFT BLANK, THE TDCJ WILL ASSUME THAT FREIGHT WILL NOT BE CHARGED OR

IS INCLUDED IN THE PRICE OF THE ITEM.

DELIVERY MAY BE A FACTOR IN THIS AWARD. PLEASE GIVE THE BEST

AVAILABLE DELIVERY:

OFFLOADING:

THE VENDOR WILL BE RESPONSIBLE FOR OFFLOADING EQUIPMENT AT

DELIVERY SITE UNLESS A MINIMUM OF THREE (3) DAY ADVANCE NOTICE

IS GIVEN.

ITEM STOCK NUMBER CONT

031-40

QUANTITY

24.0000

BELT DRIVE TUBEAXIAL ROOF EXHAUST FAN

MANUFACTURER: ACME

MANUFACTURER#: UBH24K

MINIMUM:

* HORSE POWER 1.5

* VOLTS 460

* FAN SIZE 24 IN

MAXIMUM:

2.78

24 IN

CONTINUED ON NEXT PAGE

BlJ.70,1A {Rov, 04100) IFB

U/M UNIT PRICE

EA

EXTENSION

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page 2 of_7_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

AUGUST 20, 2024

IW178999 - A

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE

* RPM 1600 1655

* TIP SPEED 8,231 10,200

* MAX BHP* 1.53 2.8

* CFM 7700 7711

* STATIC PRES .125 1.514

SUPPLEMENTARY SPECIFICATIONS

* TDCJ WILL BE RESPONSIBLE FOR INSTALLATION.

* NO CURBS, ISOLATORS, DRAFT DAMPERS, DUCT CONNECTIONS, ACCESSORIES

OR SPECIAL COATING WILL BE REQUIRED.

DELIVER TO:

TDCJ

JORDAN - UNIT MAINTENANCE

1992 HELTON ROAD

PAMPA, TX 79065

SUSPENSION, DEBARMENT, AND TERRORISM:

BIDDER CERTIFIES THAT THE BIDDING ENTITY AND ITS PRINCIPALS

ARE ELIGIBLE TO PARTICIPATE IN THIS TRANSACTION AND HAVE NOT BEEN

SUBJECTED TO SUSPENSION, DEBARMENT, OR SIMILAR INELIGIBILITY

DETERMINED BY ANY FEDERAL, STATE, OR LOCAL GOVERNMENTAL ENTITY AND

THAT BIDDER IS IN COMPLIANCE WITH THE STATE OF TEXAS STATUTES AND

RULES RELATING TO PROCUREMENT AND THAT BIDDER IS NOT LISTED ON THE

FEDERAL GOVERNMENT'S TERRORISM WATCH LIST AS DESCRIBED IN EXECUTIVE

ORDER 13224. ENTITIES INELIGIBLE FOR FEDERAL PROCUREMENT ARE

LISTED AT HTTPS://WWW.SAM.GOV/.

BIDDER AGREES THAT ANY PAYMENTS DUE UNDER THIS CONTRACT WILL BE

APPLIED TOWARDS ANY DEBT, INCLUDING BUT NOT LIMITED TO DELINQUENT

TAXES AND CHILD SUPPORT THAT IS OWED TO THE STATE OF TEXAS.

AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE

ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING

ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING,

BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN

PAYMENTS, AND DELINQUENT CHILD SUPPORT.

IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE BIDDER

ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR

MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION

AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT

CODE (TEXAS PUBLIC INFORMATION ACT).

THE PUBLIC INFORMATION ACT MAY REQUIRE THE BIDDER TO MAKE INFORMATION

RELATED TO THIS CONTRACT AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST

FOR PUBLIC INFORMATION. THE BIDDER AGREES, UPON REQUEST, TO MAKE

INFORMATION RELATED TO THIS CONTRACT THAT IS NOT OTHERWISE EXCEPTED

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EXTENSIONS

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page..§.. of_7_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

AUGUST 20, 2024

IW178999 - A

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE

FROM RELEASE BY THE PUBLIC INFORMATION ACT AVAILABLE TO THE PUBLIC IN

HARD COPY, UNLESS THE REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE

THE INFORMATION IN ANOTHER MUTUALLY AGREEABLE FORMAT. THE BIDDER

ACKNOWLEDGES THAT THE AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED

TO THE BIDDER'S COMPLIANCE WITH THE PUBLIC INFORMATION ACT.

THE VENDOR AGREES NOT TO USE ANY ARTIFICIAL INTELLIGENCE IN THE

PERFORMANCE OF THIS CONTRACT WITHOUT PRIOR WRITTEN CONSENT OF THE

TDCJ.

SECURITY:

WHEN MAKING DELIVERIES TO CORRECTIONAL FACILITIES, CONTRACTOR'S

COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED. THIS

INCLUDES DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR ANY

OTHER TDCJ OWNED, LEASED, OR CONTRACTED PREMISES. SPECIFIC

REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:

1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY SERVICE MAKING

DELIVERIES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS

WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A

SECURITY ESCORT THROUGHOUT THEIR DELIVERY. ALL DELIVERY

STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY

STAFF. DELIVERY STAFF SHALL NOT INTERACT WITH INMATES.

FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS

FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH

INMATES," WHICH IS LOCATED ON THE TDCJ WEBSITE AT

HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF.

(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED

IN THE ADDRESS BAR OF YOUR BROWSER.)

THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF

ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,

PRIOR TO ANY DELIVERY.

2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO SEARCH AND

INSPECTION WHILE ON TDCJ PROPERTY.

3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.

DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION

AT ALL TIMES.

4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO

ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT

LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY

TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND

CELL PHONES. DELIVERY STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE

DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.

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CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page .i of_7_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

AUGUST 20, 2024

IW178999 - A

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE

5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE OR COMPATIBLE

WITH THE CURRENT BUSINESS ENVIRONMENT.

6. GENERALLY, EX-INMATES SHALL NOT BE ALLOWED INSIDE THE FENCED

PERIMETER OF A FACILITY TO MAKE DELIVERIES UNLESS APPROVED BY

THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-INMATE ON

A UNIT OR FACILITY, WHETHER INSIDE OR OUTSIDE THE FENCED

PERIMETER, IF THE WARDEN BELIEVES THE PERSON MAY JEOPARDIZE

THE SAFE AND ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE

A DANGER TO INMATES OR EMPLOYEES, OR PLACE AN UNDUE LOGISTICAL

BURDEN ON STAFF.

7. MINORS AND PETS ARE PROHIBITED FROM TDCJ PROPERTY AND SHALL

NOT BE IN DELIVERY VEHICLE.

TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE

ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS.

THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE

RESPONSIBLE FOR INTERPRETING THESE RULES.

FOR QUESTIONS OR INQUIRIES CONTACT:

MATHEW HOPKINS

TDCJ CONTRACTS AND PROCUREMENT

TWO FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TX 77340

PH: 936-437-3827

EMAIL: MATHEW.HOPKINS@TDCJ.TEXAS.GOV

FOR QUESTIONS OR INQUIRIES CONTACT:

DONNA GARDNER, CTCD

TDCJ CONTRACTS AND PROCUREMENT

TWO FINANCIAL PLAZA STE. 703

HUNTSVILLE, TX 77340

PH: 936-437-3823

EMAIL: DONNA.GARDNER@TDCJ.TEXAS.GOV