ESBD_371046_1722971092679_HHS0015281_Exhibit_2 Warranty_Resolution.docx
DOCX document 35 KB Posted
- Solicitation number
- HHS0015281
- Issued by
- Henderson County, Texas
About this file
This is a Warranty and Complaint Resolution Form for the Texas Health and Human Services Commission (HHSC) Procurement of Groceries and Kitchen Supplies for the Lubbock State Supported Living Center (SSLC). The contract term is from September 1, 2024 through August 31, 2025, with possible renewals. The contractor must guarantee that the products comply with all contractual requirements and agree to resolve any complaints received on Local Groceries in a timely manner, within 90 days. The contractor is responsible for associated costs of complaint investigation, including storage, HHSC employee hours, samples/shipping, and lab testing. If the delivered product is found to be non-specification, the entire shipment will be reimbursed or replaced. Unacceptable response or resolution will result in a Vendor Tracking report and discontinuation of HHSC food awards to the vendor and manufacturer. The contractor must respond to any problem within 72 hours of notification by HHSC.
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Text version
PCS.114
05/10/19
WARRANTY AND COMPLAINT RESOLUTION FORM
Exhibit # 2 Texas Health and Human Services Commission For Procurement of Groceries and Kitchen Supplies, Lubbock SSLC
IFB: HHS0015281
September 1, 2024, through August 31, 2025, plus Renewals if applicable.
This signed agreement must be submitted with bid.
I certify the following:
This date Contractor’s Name
1. Warranty- On [________________], [_______________________________] guarantees that the product complies with all contractual requirements.
This date Contractor’s Name
2. Complaint Resolution- On [_________________], [___________________________] guarantees to resolve complaints received on Local Groceries in a timely manner (within 90 days). As part of complaint resolution the contractor will provide: point of contact, cause and effect analysis, corrective and preventive actions taken, reimbursement (or product replacement if agreeable to HHSC). Contactor will pay associated costs of complaint investigation.
3. Associated costs include: 1) Storage Costs- starting 10th day after vendor notification. 2) HHSC employee cost; hours seeking resolution- $20/hr beginning 30 days after vendor notification until completion. 3) Costs of samples or cases, shipping cost and associated warehouse costs. 4) Lab testing at third party AMS, FSIS approved & accredited laboratory (all tests required to accurately & completely measure issue of concern as recommended/approved by laboratory, including physical testing).
4. If delivered product is found to be non-specification in part, entire shipment will be reimbursed/replaced (HHSC agreed) by vendor without consideration for production run dates.
5. Unacceptable response, resolution and/or not meeting required resolution time frames will result in: 1) Vendor Tracking report 2) Discontinuation of HHSC food awards to vendor and manufacturer.
6. Vendor response to problem is required within 72 hours of notification by HHSC.
Date: _____________________________________
Signature: ________________________________________________ (This document must be signed by an officer of the company with authority to act on behalf of the company to enter fiscally and legally binding contracts)
Title: _______________________________________________
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