ESBD_370893_1722887574120_RFB 2024-058 Rev A Release.pdf

REQUEST FOR BID

RFB No. 2024-058 Vacant Property Lots for Bid

Group 4

Issue Date: August 05, 2024 All Questions Due: October 11, 2024, 5:00 P.M. CT

Bid Closing Date & Time: October 31, 2024, 2:00 P.M. CT Bid Openingate & Time: October 31, 2024, 2:01 P.M. CT

For Information Contact:

Paul Campos, Purchasing Agent, 254-750-8062, or pcampos@wacotx.gov

Pre-Bid Meeting (Non-Mandatory):

Not Scheduled

RFB Opening Location:

Purchasing Services Office, 1415 N. 4th Street, Waco, Texas

Zoom & Dial-In Information:

Please see Page 9

Purchasing Services Post Office Box 2570 Waco, Texas 76702-2570 Telephone 254 / 750-8060

Fax 254 / 750-8063 waco-texas.com

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REV. A

http://www.waco-texas.com/ mailto:pcampos@wacotx.gov

Disclaimer Notice

The City of Waco is offering Spanish translation services. The services provided by The City of Waco are limited to translating the contract and instructions from English to Spanish.

We do not offer any other administrative services, such as filing, signing, or verifying any documents.

The accuracy and completeness of the translation is not guaranteed, and the City is not liable for any errors or omissions that may occur.

The translation is for informational purposes only and does not constitute legal advice or endorsement. You are responsible for complying with all applicable laws and regulations.

*To receive assistance for interpretation services in Spanish please call 254-750- 5650 or send an email to Josephina Olvera, josephineo@wacotx.gov City of Waco.

Aviso de Exención de Responsabilidad

La Ciudad de Waco ofrece servicios de traducción al español. Los servicios ofrecidos por la Ciudad de Waco se limitan a la traducción del contrato y las instrucciones del inglés al español.

No ofrecemos ningún otro servicio administrativo, como archivar, firmar o verificar los documentos.

La exactitud y exhaustividad de la traducción no está garantizada, y la Ciudad no es responsable de los errores u omisiones que puedan ocurrir.

La traducción tiene únicamente fines informativos y no constituye asesoramiento aprobación legal. Usted es responsable de cumplir con todas las leyes y regulaciones aplicables.

*Para recibir asistencia para los servicios de interpretación en español, llame al 254-750-5650 o envíe un correo electrónico a Josephine Olvera, josephineo@wacotx.gov, Ciudad de Waco.

RFB 2024-058 Page 2 mailto:josephineo@wacotx.gov mailto:josephineo@wacotx.gov

Bid Information and Instructions

INFORMATION

Bid instructions and information are provided in both English and Spanish in this bid package.

INSTRUCTIONS

• Read and understand the requirements to bid on City properties.

• Turn in your bid in on or before the due date.

• Each bid is considered a separate bid and should be bid, separately.

• Questions should be submitted in writing, emailed through Bonfire or to the named Purchasing Agent.

• Frequently Asked Questions are provided in this document.

Información de oferta e Instrucciones

INFORMACIÓN

Las instrucciones e información sobre la licitación se proporcionan en inglés y español en este paquete de licitación.

INSTRUCCIONES

• Lea y comprenda los requisitos para ofertar por propiedades de la ciudad.

• Entregue su oferta en la fecha de vencimiento o antes.

• Cada oferta se considera una oferta separada y debe ofertarse por separado.

• Las preguntas deben enviarse por escrito, enviarse por correo electrónico a través de Bonfire o al agente de compras designado.

• Las preguntas frecuentes se proporcionan en este documento.

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The City of Waco Property Bid Sale, Frequently Asked Questions (FAQ).

1. How do I submit a bid offer? What paperwork is required?

• Submit a Bid Offer Form along with:

o Disclaimers and Conditions of Sale Agreement.

o Waiver of Liability and Total Indemnification Agreement.

o Include all Purchasing Forms in (Appendix E).

• Provide a description of the proposed development meeting or exceeding Residential Design Standards.

2. Can I bid on more than one property?

• Yes, each bid is treated separately; submit a bid offer form for each property separately.

3. Can individuals bid, or is it only for firms?

• Both individuals and firms can bid.

4. What qualifications are needed to bid?

• Bid Offer Form.

• If you own property in the City of Waco, all taxes must be paid in full, no delinquent city liens, and no code or ordinance violations.

5. What are the conditions of a disqualified buyer (bidder)?

• Delinquent tax account for City, School District, Community College, or County Taxing Entities.

• Past due amounts owed to the city for mowing, water bills, library fines, hotel sales tax, abatement of other nuisances by the city or demolition of substandard structures; or

• In current violation of any city code and/or ordinance related to real estate.

6. Are there conditions to bid?

Awarded bidders have from date of notification:

• 10 days to pay the full payment of the bid.

• 120 days to submit the following to the Property Manager:

1) Signed development agreement with exhibits including:

2) Property Legal Description, Project Description including square feet, and number of bedrooms and baths, Construction Timeline, Elevation, see Exhibit (C) and Professionally prepared Site plan, see (Exhibit C).

• Construction within (2) years; property may be repurchased by the City if not completed.

• No delinquent City of Waco tax accounts, city liens, or code violations.

• Waco City Council must approve the submitted development agreement, and sale of property prior to execution of deed.

7. How do I submit my bid?

• Via Bonfire e-Procurement or in paper form (sealed envelope) to the City of Waco.

8. When is payment due if I win a bid?

• Full payment is due within (10) business days of the award notice.

9. Can I submit questions? How and when do I get a response?

• Submit questions through Bonfire e-Procurement or email to the named Purchasing Agent.

• Responses will be issued before the bid closing date.

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10. Is there a risk of losing my bid even if I had the highest bid?

• Yes, disqualification for late submission, failure to pay, or non-compliance with bid requirements.

11. What is a Site Plan?

• A site plan can either be an engineered or to scale hand drawing depiction of a property showing all the property boundaries, setbacks, planned buildings outbuildings and driveway.

12. What is a Development Agreement?

• A legally binding contract between a property owner and the local government.

13. What is an Elevation drawing?

• An elevation drawing is a view of a building seen from one side. It is a flat drawing that shows what a building will look like from the outside. This drawing illustrates the architectural elements of the building and is drawn to scale and must adhere to City of Waco’s local building codes and zoning regulations.

14. What are Residential Building Design Standards?

• See Exhibit C (Residential Building Design Standards) standards are rules or guidelines that tell us how houses should be built. These rules are made to ensure that houses are safe, comfortable, and compatible with the surrounding neighborhood. These standards include things like how tall the house can be, how far it should be from the street, and what materials can be used to build it.

15. How long do I have to submit a signed development agreement and exhibits after winning a bid?

• Within (120) calendar days after payment.

16. When will I know if I won the bid entirely?

• City staff will contact the winner after meeting obligations and payment requirements.

• Final approval by the City Council.

17. When can I take possession of the property?

• On the date the deed is recorded.

18. Maintenance of the property?

• You must continuously maintain the property, for example: (mowing) as of the recorded deed date.

19. Can I withdraw my bid?

• Yes, follow withdrawal instructions in the bid package.

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Oferta de venta de propiedades de la ciudad de Waco, preguntas frecuentes (FAQ).

1.¿Cómo presento una oferta de oferta? ¿Qué papeleo se requiere?

• Envíe un formulario de oferta de oferta junto con:

o Descargos de Responsabilidad y Condiciones de Acuerdo de Venta.

o Acuerdo de Renuncia de Responsabilidad y Indemnización Total.

o Incluir todos los formularios de compras en el (Apéndice E).

• Proporcionar una descripción del desarrollo propuesto que cumpla o exceda los estándares de diseño residencial.

2.¿Puedo pujar por más de una propiedad?

• Sí, cada oferta se trata por separado; envíe un formulario de oferta para cada propiedad por separado.

3.¿Pueden ofertar individuos o es sólo para empresas?

• Pueden presentar ofertas tanto personas físicas como empresas.

4.¿Qué calificaciones se necesitan para ofertar?

• Formulario de Oferta de Oferta.

• Si es propietario de una propiedad en la ciudad de Waco, debe pagar todos los impuestos en su totalidad, no debe haber gravámenes municipales morosos ni infringir códigos ni ordenanzas.

5.¿Cuáles son las condiciones de un comprador (postor) descalificado?

• Cuenta de impuestos morosos para la ciudad, el distrito escolar, el colegio comunitario o las entidades tributarias del condado.

• Montos vencidos adeudados a la ciudad por cortes de césped, facturas de agua, multas de biblioteca, impuestos sobre las ventas de hoteles, reducción de otras molestias por parte de la ciudad o demolición de estructuras deficientes; o

• En violación actual de cualquier código y/u ordenanza de la ciudad relacionada con bienes raíces.

6.¿Existen condiciones para ofertar?

Los licitadores adjudicados tendrán desde la fecha de notificación:

• 10 días para realizar el pago total de la oferta.

• 120 días para presentar lo siguiente al Administrador de la propiedad:

1) Acuerdo de desarrollo firmado con exhibiciones que incluyen:

2) Descripción legal de la propiedad, descripción del proyecto, incluidos los pies cuadrados y el número de dormitorios y baños, cronograma de construcción, elevación, ver Anexo (C) y plano del sitio preparado profesionalmente, ver (Anexo C)

• Construcción dentro de (2) años; La ciudad puede recomprar la propiedad si no se completa.

• No hay cuentas de impuestos morosas de la Ciudad de Waco, gravámenes municipales ni violaciones del código.

• El Ayuntamiento de Waco debe aprobar el acuerdo de desarrollo presentado y la venta de la propiedad antes de la ejecución de la escritura.

7.¿Cómo presento mi oferta?

• A través de Bonfire e-Procurement o en papel (sobre sellado) a la Ciudad de Waco.

8.¿Cuándo vence el pago si gano una oferta?

• El pago total vence dentro de los (10) días hábiles posteriores a la notificación de adjudicación.

9.¿Puedo enviar preguntas? ¿Cómo y cuándo obtengo una respuesta?

• Envíe sus preguntas a través de Bonfire e-Procurement o por correo electrónico al agente de compras designado.

• Las respuestas se emitirán antes de la fecha de cierre de ofertas.

• Sí, descalificación por presentación tardía, falta de pago o incumplimiento de los requisitos de la oferta.

11.¿Qué es un plano del sitio?

• Un plano del sitio puede ser una representación diseñada a mano o a escala de una propiedad que muestre todos los límites de la propiedad, los retrocesos, las dependencias de los edificios planificados y el camino de entrada.

12.¿Qué es un Acuerdo de Desarrollo?

• Un contrato legalmente vinculante entre el propietario y el gobierno local.

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13. ¿Qué es un dibujo de Alzado?

• Un dibujo de alzado es una vista de un edificio visto desde un lado. Es un dibujo plano que muestra cómo será un edificio desde el exterior. Este dibujo ilustra los elementos arquitectónicos del edificio y está dibujado a escala y debe cumplir con los códigos de construcción y las regulaciones de zonificación locales de la ciudad de Waco.

14. ¿Qué son los estándares de diseño de edificios residenciales?

• Consulte el Anexo C (Estándares de diseño de edificios residenciales). Los estándares son reglas o pautas que nos indican cómo se deben construir las casas. Estas reglas están diseñadas para garantizar que las casas sean seguras, cómodas y compatibles con el vecindario circundante.

Estos estándares incluyen cosas como qué tan alta puede ser la casa, qué tan lejos debe estar de la calle y qué materiales se pueden usar para construirla.

15. ¿Cuánto tiempo tengo para presentar un acuerdo de desarrollo firmado y anexos después de ganar una oferta?

• Dentro de los (120) días calendario posteriores al pago.

16. ¿Cuándo sabré si gané la oferta por completo?

• El personal de la ciudad se comunicará con el ganador después de cumplir con las obligaciones y requisitos de pago.

• Aprobación final por parte del Ayuntamiento.

17. ¿Cuándo puedo tomar posesión del inmueble?

• En la fecha de inscripción de la escritura.

18. ¿Mantenimiento de la propiedad?

• Debe mantener continuamente la propiedad, por ejemplo: (cortar el césped) a partir de la fecha de escritura registrada.

19. ¿Puedo retirar mi oferta?

• Sí, siga las instrucciones de retiro en el paquete de oferta.

Sí, descalificación por presentación tardía, falta de pago o incumplimiento de los requisitos de la oferta.

10. ¿Existe riesgo de perder mi oferta incluso si tuviera la oferta más alta?

• Un plano del sitio puede ser una representación diseñada a mano o a escala de una propiedad que muestre todos los límites de la propiedad, los retrocesos, las dependencias de los edificios planificados y el camino de entrada.

11. ¿Qué es un plano del sitio?

12. ¿Qué es un Acuerdo de Desarrollo?

Un contrato legalmente vinculante entre el propietario y el gobierno local.

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BONFIRE ELECTRONIC BIDDING

The City of Waco is transitioning to Electronic Bidding, Proposals and Qualification (RFB/RFP & RFQ) submissions. These requests will be managed through the new City’s Data base system, Bonfire.

We ask vendors to register with Bonfire to access and respond to any advertisement for bids and services required by the City. Registration is secure and user friendly. Vendors can register at the link below. Once registered, vendors will be able to:

• Register with the City of Waco.

• Receive notifications for bids and services requests from the City.

• Stay updated on changes, addendums, open solicitations.

• Submit bids and proposals electronically.

• Vendors can inquire about the details and requirements of various bidding opportunities.

The City will still accept bids and proposals by mail or drop off. Notifications of changes, addendums and updates will also be available on the City’s website as well as other media outlets the City uses for solicitations.

The City appreciates your participation. If you have questions during the electronic bid/proposal process, please contact the issuing buyer, whose contact information can be found in the solicitation document. You can also contact Bonfire with registration or customer support issues.

Website links to assist you: waco-texas.bonfirehub.com/login

LICITACIÓN ELECTRÓNICA DE HOGAR

La ciudad de Waco está haciendo la transición a la presentación de licitaciones, propuestas y calificaciones electrónicas (RFB/RFP y RFQ). Estas solicitudes se gestionarán a través del nuevo sistema de base de datos de la Ciudad, Bonfire.

Solicitamos a los proveedores que se registren en Bonfire para acceder y responder a cualquier anuncio de ofertas y servicios requeridos por la Ciudad. El registro es seguro y fácil de usar. Los proveedores pueden registrarse en el siguiente enlace. Una vez registrados, los proveedores podrán:

• Regístrese en la ciudad de Waco.

• Recibir notificaciones de ofertas y solicitudes de servicios de la Ciudad.

• Manténgase actualizado sobre cambios, adiciones y solicitudes abiertas.

• Presentar ofertas y propuestas electrónicamente.

• Los proveedores pueden consultar sobre los detalles y requisitos de diversas oportunidades de licitación.

La Ciudad seguirá aceptando ofertas y propuestas por correo o entregandolas. Las notificaciones de cambios, adiciones y actualizaciones también estarán disponibles en el sitio web de la Ciudad, así como en otros medios de comunicación que la Ciudad utiliza para las solicitudes.

La Ciudad agradece su participación. Si tiene preguntas durante el proceso de oferta/propuesta electrónica, comuníquese con el comprador emisor, cuya información de contacto se puede encontrar en el documento de licitación. También puede comunicarse con Bonfire si tiene problemas de registro o atención al cliente.

Enlaces a sitios web para ayudarle: waco-texas.bonfirehub.com/login

RFB 2024-058 Page 8 https://waco-texas.bonfirehub.com/login

BID NUMBER:

DATE:

TIME: CENTRAL

QUICK LINK:

MEETING ID:

DIAL IN NUMBER:

PASS CODE:

ADDITONAL

INFORMATION:

BID NUMBER:

DATE:

TIME: CENTRAL

QUICK LINK:

MEETING ID:

DIAL IN NUMBER:

PASS CODE:

ADDITONAL

INFORMATION:

PRE BID/ PROPOSAL

BID/ PROPOSAL OPENING

ZOOM ACCESS INSTRUCTIONS & ADDITIONAL INFORMATION

RFB 2024-058 Page 9 https://wacotx.zoomgov.com/j/1600158457?pwd=IBfCAj5xjVDMa5OQMWYnvdzptxa2R1.1

TABLE OF CONTENTS

Register Interest Form I. Schedule for Solicitation for Competitive Sealed Bid II. Contact with City of Waco III. Definitions IV. Instructions for Request for Bid V. Submissions and Award Procedures

Appendices

A. Property Addresses and Legal Descriptions

B. Aerial Property Location Maps

C. Sample Agreements, Reference and Examples Samples Agreements - Links

(1) Workforce Affordable Development Agreement - Sample

(2) Market Rate Development Agreements - Sample

(3) Tax Resale Deed - Sample

References, Examples, Sample - Links

(1) AMI Program Limits - Reference

(2) Elevation - Example

(3) Residential Building Design Standards - Reference

(4) Site Plan - Example

(5) Yard Setback - Example

D. Bid, Disclaimer and Waiver Forms to Complete and Return

(1) Bid Form

(2) Disclaimers and Conditions of Sale Agreement

(3) Waiver of Liability and Total Indemnification Agreement

E. City Forms to Complete and Return

(1) Submission of Bid and Acknowledgment of Addenda

(2) Self or Business Identification Form

(3) Conflict of Interest Questionnaire (CIQ form)

(4) Disclosure of Relationships with City Council/Officers (City Charter)

(5) Litigation Disclosure

(6) Texas Public Information Act

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RFB No. 2024-058 Vacant Property Lots for Bid Group 4

Please Register for Notifications

REGISTER INTEREST

You have received a copy of the above-described Request document. If you would like to register your interest in this project so that you will receive any future notices or addenda concerning the project, please fill in the information requested below and fax this page to 254-750-8063. You may also scan this page and email to: pcampos@wacotx.gov.

Company/Firm:

Name of Contact Person(s):

Email(s):

Telephone: Fax:

Mailing Address:

It is your responsibility to complete and return this form to the City. Failure to do so will result in your not receiving notices and addenda related to this project from the City of Waco.

Notices and addenda are posted on the City’s website and can be accessed at: waco-texas.com/bids

City of Waco Purchasing Services Post Office Box 2570

Waco, Texas 76702-2570 Telephone 254 / 750-8060

Fax 254 / 750-8063 waco-texas.com

RFB 2024-058 Page 11 http://www.waco-texas.com/purchasing-rules.asp http://www.waco-texas.com/purchasing-rules.asp http://www.waco-texas.com/ mailto:pcampos@wacotx.gov

• Issuance of the RFB

• Pre-Bid Meeting

• Deadline for Questions 5:00 p.m. CT

• Bid Open & Close Date 2:00 p.m. CT Via Zoom Video & Dial In

Tentatively, the final selection decision will be made, and submitter(s) will be notified of the award as approved at the earliest City Council date.

II. CONTACT WITH CITY OF WACO

The contact person for this solicitation process is:

Paul Campos, Purchasing Agent who can be reached at:

Email: pcampos@wacotx.gov Telephone: (254) 750-8062 Fax: (254) 750-8063

Questions concerning the solicitation can be submitted through the City of Waco’s Bonfire portal at waco-texas.bonfirehub.com/login (preferred) or by email to the contact person listed above.

Official Address (if needed) - City of Waco Purchasing Services Attn: Paul Campos, Purchasing Agent 1415 North 4th Street Waco, Texas 76707

Contact someone other than the Purchasing Agent listed above, or his/her designated representative at the City of Waco concerning this solicitation may be grounds for removal from consideration.

Interpretation, modification, corrections, or changes to the solicitation documents will be made by addenda issued by the City of Waco. Addenda will also be made available through the City of Waco’s Bonfire portal at waco-texas.bonfirehub.com/login or the City of Waco Website at waco-texas.com/bids. Interested professional service providers are encouraged to return the Register Interest form on the previous page.

I. SCHEDULE FOR SOLICITATION

The proposed schedule of events is tentative and may be modified throughout the selection process at the discretion of the City of Waco.

August 05, 2024

October 11, 2024 October 31, 2024

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Not Scheduled mailto:pcampos@wacotx.gov https://waco-texas.bonfirehub.com/login https://waco-texas.bonfirehub.com/login https://www.waco-texas.com/Departments/Purchasing/Open-Bid-Opportunities https://www.waco-texas.com/Departments/Purchasing/Open-Bid-Opportunities

(1) “AMI” means Area Median Income. AMI represents the median income for a specific geographic area. It is often used to determine eligibility for affordable housing programs. The income levels (such as low-income or moderate-income) are usually expressed as a percentage of the AMI for a particular area.

(2) “Addenda” means a change or clarification to the bid item or document(s).

(3) “Awarded or Winning Bidder” means the bidder who provided the highest bid and complied with all requirements listed herein.

(4) “Bid” or “Submission” refers to a written response to an RFB.

(5) “City” means and refers to the City of Waco, Texas.

(6) “Company” or “Firm” means and refers to any submitter, whether such submitter be a sole proprietor, corporation, company, partnership, company, or any other entity legally defined or recognized under the laws of the State of Texas.

(7) “Construction Completion” means the date upon which the structure on each lot has completed all final inspections that clear the structure for occupancy by a human.

(8) “Day” where noted, means, a Calendar day (Continuous days) & Business day (Monday through Friday) as defined.

(9) “Development Agreement” means additional contractual documentation that specifies the standards and conditions that will govern the required residential development of the property.

(10) “Disqualified” refers to submission(s) that are null, void, and ineligible.

(11) “Disqualified Buyer” is anyone with:

a) a delinquent tax account for City, School District, Community College, or County Taxing Entities;

b) past due amounts owed to the city for mowing, water bills, library fines, hotel sales tax, abatement of other nuisances by the city or demolition of substandard structures; or

c) in current violation of any city code and/or ordinance related to real estate.

(11) “RC” means Internal Revenue Code.

(12) “Qualified Firms” (“Developers”) means registered and in good standing with State of Texas

Secretary of State.

(13) “Qualified Individual” means an individual with no delinquent tax accounts for City, School

District, Community College, or County Taxing Entities; no past due amounts owed to the City for mowing, water bills, library fines, hotel sales tax, abatement of other nuisances by the City or demolition of substandard structures; and no outstanding violation of any City code and/or ordinance related to real estate.

(14) “RFB” means and refers to a Request for Bid that will be awarded based on the highest responsible bid to City of Waco.

(15) “Solicitation” means an RFB issued by the City Waco seeking products or services described in the document.

(16) “Submitter” or “Bidder” means an individual(s) or firm that submits a response.

III. DEFINITIONS

The following definitions apply to this document and the transaction between the City and the selected submitter unless otherwise designated in the context. Terms, which are singular, may include multiple, where applicable and when in the best interests of the City:

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IV. INSTRUCTIONS FOR REQUEST FOR BID

Scope:

A. Property offered for sale. The City of Waco is seeking bids from qualified individuals and firms for the opportunity to purchase vacant lot(s) and develop residential housing. The properties offered for sale are listed in Appendix A, attached hereto, and incorporated herein.

B. Facts Regarding Property Offered for Sale, Terms, Conditions, and Requirements Each Bidder should carefully read this information and evaluate these facts considering the anticipated use of the property.

These important legal facts regarding the property offered for sale should be considered.

(1) The Awarded Bidder must provide a signed and notarized development agreement including the project description such as number of bedrooms, baths and square foot, a construction timeline, a scaled preliminary site plan, and a front elevation renderings that demonstrate how the development on the property will meet or exceed the minimum Residential Design Standards, within (120) days after full payment. Payment will be refunded, and award will be void, if the development agreement and exhibits are not provided to the property manager. The property manager will submit the development agreement and exhibits to City Council for their consideration. If the city council does not approve the development agreements, your invoice will be refunded.

(2) The Awarded Bidder will receive a Tax Resale Deed after the City Council approval. See example of deed in the Appendices below.

(3) The City will not purchase or guarantee Title Insurance or purchase a survey/plat of the property.

(4) No oral guarantee or assurance concerning any property has been made and furthermore, no City employee is authorized to make any guarantee or assurance. Bidders are cautioned to investigate this property thoroughly before tendering a bid.

(5) The City makes no guarantee as to the availability of utilities to the property and the property will be conveyed “as is. Specifically, no warranty, written, expressed or implied, is made regarding the property as to the suitability of use of for building/construction of any structure(s), suitability for habitation, compliance with City codes, or clear title. It is the sole responsibility of the bidder to examine the property, research building codes, encumbrances, zoning designations, physical location, and all other aspects of the property prior to submitting a bid on that property.

(6) Construction Completion shall occur on or before two (2) years from the date the deed is recorded unless an extension is granted by the City of Waco. If Construction Completion does not occur during that time, the City may exercise its right of reversion to reacquire title to the property. This restriction will be secured by the deed on the property.

(7) If the Awarded Bidder wishes to sell or convey the property before two years from the date the deed is recorded the City has the first right to repurchase the property at the same purchased price, if construction completion has not been achieved, as determined exclusively by the City. This restriction will be secured by the deed on the property.

C. Bidders should confirm the location of the property prior to the sale. Maps and plats of the property may be found at the office of the County Clerk on McLennan, County at Waco, Texas: https:// www.co.mclennan.tx.us/178/Official-Public-Records

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V. SUBMISSION AND AWARD PROCEDURES

A. Requirements

(1) Submitters should submit their bids through the City of Waco’s Bonfire portal at waco-texas.bonfirehub.com/login. Paper/Physical submissions will still be accepted.

(2) Completed and signed copies of all Forms included herein.

(3) If applicable, submit Corporate Resolution/Trust Agreement/Certificate of Formation, within

(5) business days of bid acceptance, to Purchasing Services. If bid forms and business documents do not match, the bid will be rejected and awarded to the next highest bid.

(4) “Qualified Firms” must be Registered and in good standing with the State of Texas Secretary of State, if not, bid submittal will be disqualified.

(5) Cash Bids. Bids are required to be paid in cash. Within (10) business days of the bid acceptance date, the winning bid must submit full payment to the office of the Property Manager. If the winning bid is unable to provide payment within (10) business days of the bid acceptance date, the bidder shall provide, in writing, a valid reason for the delay in payment and request an additional (5) business days to submit full payment; however, it shall be the City’s sole determination whether the stated reason for delay is a valid reason and whether a

(5) business day extension is granted. Partial payments will not be accepted. Any deviation from these instructions may, at the sole discretion of the City of Waco, result in the disqualification of the bidder and/or automatic rejection of the bid. However, the City reserves the right to waive minor deviations on bid responses.

(6) Sealed, Paper Bids must be delivered to the City of Waco Purchasing Services office, located in the Operations Center Building at 1415 N. 4th Street, Waco, Texas 76707.

(7) Bid(s) must be a sealed submission, with an official Request for Bid Form, in accordance with statement B. requirements.

(8) Bidders may reproduce copies of the official Bid Form for the purpose of submitting a bid on numerous properties offered. Bidders are required to submit all required forms along with the bid. Copies of forms are included in the Appendices below.

(9) Bids can be automatically rejected. Read all instructions on how bids are automatically rejected, even after the intent to award.

(10) Bids that are not complete or incomplete or not in compliance with the instructions are subject to rejection.

(11) By submitting a bid, the bidder acknowledges that the bidder has read these Instructions for Bidders and agrees that these Instructions for Bidders apply to the sale of the properties listed.

(12) Responses to this solicitation must be received by 2:00 p.m. (Central Time) on the date of the Bid Opening. The City prefers that vendors use the new Bonfire portal at https://waco-texas.bonfirehub.com/login, paper submissions will still be received at the address listed below Via Delivery Services or Personal Delivery to:

RFB 2024-058 Page 15 https://waco-texas.bonfirehub.com/login

B. Bid Response Date and Location

Responses to this solicitation must be received by 2:00 p.m. (Central Time) on October 31, 2024.

The City, prefers that vendors use the new Bonfire portal at waco-texas.bonfirehub.com/login, paper submissions will still be received at the address listed below Via Delivery Services or Personal Delivery to:

Attn: Paul Campos, Purchasing Agent 1415 North 4th Street Waco, Texas 76707

If using U.S. Mail, note that U.S. Mail is initially received at Waco City Hall and then delivered to the office of Purchasing Services by a City courier. That delivery may occur a day or more after being received at Waco City Hall. Allow additional time in advance of the proposal due date for U.S. Mail delivery. If the Purchasing Office has not received the proposal by the stated deadline, the proposal will be returned unopened.

All submissions shall be sent to the attention of the Purchasing Agent in a sealed envelope that is clearly marked on the outside as follows:

“RFB 2024-058, Vacant Lots for Bid, Group 4” Bid Opening: 2:01 P.M. (Central Time) on October 31, 2024.

If submitting more than one bid, place one bid per envelope and clearly indicate the RFB number and property address. DO NOT INCLUDE ALL YOUR BIDS in ONE ENVELOPE.

Vendors accept all risk of late delivery bids regardless of instance or fault. A bid received after the submission deadline will not be considered and will be returned unopened to the submitter.

Vendors accept all risks of delivery.

The City will NOT accept a response submitted by facsimile transmission (fax) or by electronic mail (email).

All submissions and accompanying documentation will become the property of the City.

RFB 2024-058 Page 16 https://waco-texas.bonfirehub.com/login PCampos Highlight

PCampos Highlight

PCampos Highlight

C. Modification to or Withdrawal of Submission Submissions cannot be altered or amended after the submission deadline passes. Submissions may be modified prior to the deadline by providing a written notice to the Purchasing contact person at the address previously stated. To modify a submission prior to the submission deadline:

(1) Submit a written notice of the modification WITHOUT revealing the bid price. The modification should provide the addition, subtraction, or other modifications so that the final prices or terms will not be revealed to the City until the sealed bid is opened.

(2) The written modification may be submitted by electronic transmission (fax or email or personal delivery to Purchasing Agent identified earlier in this document. The written modification must be received by the City prior to the closing time.

(3) If the modification is submitted through an electronic transmission (fax or email), the City must receive an original of the modification document signed by the bidder and submitted to a delivery company (UPS, FedEx, etc.) prior to the bid closing time. If the original of the modification was not submitted to a delivery company prior to the closing time or is not received within three (3) days after the closing time of the bid, consideration will not be given to the modifications provided in the electronic transmission.

A paper submission may also be withdrawn (Bonfire vendors can withdrawal their own submission) by providing the notice in person by a representative of the vendor who can provide proof of his authority to act for the vendor. The representative will be required to execute a receipt reflecting the submission is being withdrawn. If a submission is withdrawn before the submission deadline stated herein, the vendor may submit a new sealed bid provided the new bid is received prior to the closing date and time deadline stated on the cover page and in the Schedule for the Solicitation. This provision does not change the common law right of a submitter to withdraw a submission due to a material mistake in the submission.

D. Vendor’s Cost to Develop Submission Costs for developing and assembling submissions in response to this solicitation are entirely the responsibility and obligation of the vendor and shall not be reimbursed in any manner by the City.

E. Method of Award For this solicitation, the City will award the highest bidder. The awarded bid will be rejected if the full purchase price is not delivered to City of Waco within 10 days from the award date, unless otherwise stated, as described in V. (5).

(1) Compliance with all bid requirements, delivery, and needs of the City are considerations in evaluating bids.

(2) The City may waive any defect, irregularity or informality in any bid or bidding procedure.

(3) Bids will be opened publicly via Zoom Video Conference at the Purchasing Services Office, City of

Waco Operations Center, 1415 N. 4th St., Waco, Texas on Thursday, XXXX 00, 2024. Zoom Video instructions can be found this bid package and will be available on the City of Waco Website at:

https://www.waco-texas.com/Departments/Purchasing/Open-Bid-Opportunities and https://www.waco-texas.com/Departments/Planning-Services/Property-Management-and-Property- Sales.

(4) The selected bid will be presented to the City Council for action at the first feasible City Council meeting, as determined by the City of Waco.

RFB 2024-058 Page 17 https://www.waco-texas.com/Departments/Purchasing/Open-Bid-Opportunities https://www.waco-texas.com/Departments/Planning-Services/Property-Management-and-Property-Sales https://www.waco-texas.com/Departments/Planning-Services/Property-Management-and-Property-Sales

F. Disqualification or Rejection:

If any of the following occurs, the awarded bidder will be disqualified or rejected, and the City may offer the sale to the next highest bidder:

(1) Delivery of purchase price is not delivered to the City of Waco within (10) business days of the award date, with potential exception as described in V. (5).

(2) This bid was not approved by the City Council. The purchase price will be refunded to Bidder, if not approved.

(3) Bid requirements were not met.

If the highest bidder is disqualified or rejected, the City may offer the award to the next highest bidder that meets all the qualifications and requirements of the bid. The City may continue this process until the seventh highest bidder is reached. If no qualified bidder is selected as the awarded bidder during this process, the property will be placed on a future property sealed bid sale. All bid prices, purchase, and development agreements must be approved by the City Council.

G. Evaluation Procedures:

A Bid less than the stated minimum bid sales price is automatically rejected and will not be considered a valid bid. The bidder should be aware of laws pertaining to the sale of property by home-rule municipalities in the State of Texas, prior to submitting a bid that will require the City to sell or convey the Property described herein.

H. Reservations by the City:

The City of Waco reserves the right to reject any and all submittals. The issuance of this solicitation does not obligate the City to contract for expressed or implied services. The City of Waco will not reimburse bidders for any costs incurred during the preparation or submittal of responses to this solicitation.

Furthermore, the City expressly reserves the right to:

(1) Waive any defect, irregularity, or informality in any submittal or procedure;

(2) Extend the solicitation closing time and date;

(3) Reissue this solicitation in a different form or context;

(4) Waive minor deviations from specifications, conditions, terms, or provisions of the solicitation, if it is determined that waiver of the minor deviations improves or enhances the City’s business interests under the solicitation;

(5) Extend any contract when most advantageous to the City, as set forth in this solicitation; and/or

(6) Retain all bids submitted and to use any ideas in a bid regardless of whether or not that bid is selected.

I. Execution:

The Purchasing Agent or Property Manager will notify the awarded bidder by email and/or phone. Once notified, the awarded bidder will coordinate and submit full payment to the Property Management Office of the City of Waco, located in the Dr. Mae Jackson Development Center at 401 Franklin Avenue, Waco, Texas 76701. THIS OFFICE LOCATION WILL NOT ACCEPT BIDS.

(1) The bid must be approved by the City Council. Approval of the bid, purchase, and Development Agreement terms will be presented to the City Council for action at the first feasible meeting, as determined by the City of Waco.

(2) For Tax Resale Deeds, McCreary Veselka Bragg & Allen P.C. will prepare and process the documents necessary to transfer property ownership. Allow up to 6 months for the recording of the tax resale deed to take place.

RFB 2024-058 Page 18

RFB 2024-058 Page 19

Group#1: Of the three completed construction lots, one must be sold to an individual and/or family who is at 80% or below the Area Median Income (“AMI”) as defined by the U.S.

Department of Housing and Urban Development, one must be sold to an individual and/or family who is at 120% or below the AMI as defined by HUD, and one can be sold with no income restrictions on the purchaser of the property.

Bid Item Number Address PID Legal Description Lot Size Zoning Platted Easement Required

Qualifies for RTA Minimum Bid

RFB 2024-058-01

700 HARLEM ST WACO,

76704 166526 Lot 1 Block 8 CARVER PARK 50 X 140 R-1B Yes

Easement Required

Yes

701 HARLEM ST WACO,

76704

166464 Lot 9 Block 3 CARVER PARK 50 X 140 R-1B Yes Easement Required

Yes

706 HARLEM ST WACO,

76704

166527 Lot 2 Block 8 CARVER PARK 50 X 140 R-1B Yes Yes

Minimum Bid ( 3 Properties) $ 14,308.00

Market Rate Agreement Properties:

RFB 2024-058-02

1308 N 12TH ST

WACO, 76707

178910 Lot 12 Block 27

Acres .1722 KELLUM-ROTAN SUB 50 X 150 R-2 Yes Yes $8,700.00

Minimum Bid (1 Property) $ 8,700.00

RFB 2024-058-03 2125 Trice, Waco, 76707

194807 Lot 10 Block 65

Acres .1756 UNIVERSITY HTS 50 X 153 R-2 Yes Yes $ 6,272.00

Minimum Bid (1 Property) $ 6,272.00

RFB 2024-058-04

1905 S 21ST ST

WACO, 76706

171838 Lot 8 Block 15

Acres .1894 EZELL 50 X 165 R-2 Yes No 11,552.00$

Minimum Bid (1 Property) 11,552.00$

RFB 2024-058-05

1915 S 21ST ST

WACO, 76706

171836 Lot 6 Block 15

Acres .1894 EZELL 50 X 165 R-2 Yes No 11,552.00$

Minimum Bid (1 Property) 11,552.00$

RFB 2024-058-06

2014 HERRING AVE

WACO, 76708 (2 Lots) 173450

Lot 4 Block 10 FARWELL HTS 75 X165 R-2

Requires plat and dedication of 5ft of additonal ROW on frontage of

Herring

Yes 6,568.00$

Minimum Bid (1 Property) 6,568.00$

RFB 2024-058-07

2146 Primrose Waco, 76706

167802 CHAMBERS TJ Grant Tract 1

50 X 325 R- 1B Yes 11,340.00$

Minimum Bid (1 Property) 11,340.00$

RFB 2024-058-08 3201 N. 15A,

Waco, 76708

185092 Lot 8 & 9C Block 4

Acres .285

PARKVIEW 59 X 150

Irreg

R-2 Requires Plat No 8,096.00$

Minimum Bid (1 Property) 8,096.00$

Appendix A, RFB 2024-058 Group 4 Packages

Acres 0.374

Lot 4 Block 10 UNIVERSITY HTS

Addition & Part of Lots E&F Scott's Re-subdivison

RFB 2024-058 Page 20

50 X165

REV. A

PCampos Cross-Out

PCampos Highlight

APPENDIX B

Aerial Property Location Maps

RFB 2024-058 Page 21

(3) Property Purchase

700 Harlem St.*

701 Harlem St.*

706 Harlem St.

Bid Item: 2024-058-01

WITH EASEMENTS*

Requirement of Development Agreement:

Of the three completed lots:

1) one must be sold to an individual and/or family who is at 80% or below the Area Median Income (“AMI”) as defined by the U.S. Department of Housing and Urban Development,

2) one must be sold to an individual and/or family who is at 120% or below the AMI as defined by HUD,

3) one can be sold with no income restrictions on the purchaser of the property (market rate)

MINIMUM BID:

for 3 lots

$14,308.00

RFB 2024-058 Page 22

Op on f

PAU1. 0 /4 CAA

PiJtl<

Tax-Foreclosed Property 700 Harlem Ave.

AKA 1220 Preston St ..

D Subject Property . � ...

\\'�l@E s

"'CITY OF\Y/ACO

l a.

PLANNING SERVICES

Olscu,rm� TIils orod1,rc1 ts tor hf!>t:m11tfG11�1p-Jrposes ;:mo 011;- n« n:,ve t�en m�eci tor or be su1!11 br1�111, tr.,Qheerrig c.r wivt'/1110 p--,m:o�� II <1oe-s11c1 r«.resen:�on-11\c ,;,rouno :u,yey .:ino rei:-.re:ffl!S on!)' !tee, 11pproJ�:,� re�11...e lOC;,t� «oreoerey �UM11r.e-:..

Tri� m:,p l'l,nr,o ,,;,ir11nt1 el :,«urxy. ""-OIJM er ooi-ise.N, 1!:,t,Ut(ls 11�::i.imeO t:,.r� u-:e or!!!t!:,.r.e lbr 3,ny l!Oll!0tt. 'Fer rtt'!rien,,11 lltl!POS-ti ont,.

RFB 2024-058 Page 23

RFB 2024-058 Page 24

Njplannl.ng'IKenara\CC?roper;yrrop.mnt 7l1Si2016." Kent!'"aA

Tax-Foreclosed Property 701 Harlem St.

CJ Subject Property � W t�E s

"' cn-v OF 1vAco II.ii l'LANNlNG SERVlCES 01�c111:mer. Th!� proouctl,s ror rlform11t:G1111!VJ11»�,:,s 11ne1 e-.11111« 11:,ve teen i:fti»red �ror C,: �1.11111 lbr �lll, e,whi:uhg Of ::r.lfVt'/IIIQ c,,;i�o�,s. I! ,:tc,e-,snct reore�,:ntlloll oMrte 9r0uno -:.1.11'\'ey lll'ld l'el)tt::�,1,s orilj' me, :,pproi.,-,:,tc re11111...e IOtll!Y.M'I «orcoelt)' tiollf:d11r,,1, Thi: m» n,:,�r,o f,'ll!fllnt,O: :)(c,:,,tlley, �Plle<:I Of 011'1.etv.��e.J>h llll!llll,y l,s :,�::,;,me4 1:,flt$ ui-:., ore'.1.1:.r;e, lbr )llj' _,,,m:o� .• Fer rel't'�I\ �lll ""!DO= Ollt/.

RFB 2024-058 Page 25

RFB 2024-058 Page 26

PAUL CR

Tax-Foreclosed Property 706 Harlem Ave.

D Subject Property . / w�@I

�CITYOfWA(X)�

PLANNING SERVICES

Dl:cb'.mer: Thi: �I: f:r �s c,urpr.e� ¥'cl m:1.1 t>:t l'".$•e tieen � tcr o,: te �Ubtl torr�.q�4otuve'MP".,f'J:IG=.ll�r..et�eftltll'lco(heg'O;M�-,«1C1 Mtt'.entla od'/ the �-,:,:, P.:>IYe b:J':0-. d � t<HJr>:brle:.

Thi$ e,oi-.,� ro-:nJ« ;xo;rxy, £fflP[i!'CI ICl'otle,r,,,¥,e lob t$:l!Uy I� ;)'..7Jl'le4 tcf t � «ei:..ee tit� P.,,00� •• Rt Wle�!:S o,JfOO= orty.

RFB 2024-058 Page 27

1308 N. 12th St.

Bid Item: 2024-058-02

MARKET RATE

AGREEMENT

MINIMUM BID:

$8,700.00

RFB 2024-058 Page 28

RFB 2024-058 Page 29

2125 Trice

Bid Item: 2024-058-03

MARKET RATE

AGREEMENT

MINIMUM BID:

$6,272.00

RFB 2024-058 Page 30

RFB 2024-058 Page 31

1905 S. 21st St.

Bid Item: 2024-058-04

MARKET RATE

AGREEMENT

MINIMUM BID:

$11,552.00

RFB 2024-058 Page 32

RFB 2024-058 Page 33

1915 S. 21 St. St.

Bid Item: 2024-058-05

MARKET RATE

AGREEMENT

MINIMUM BID:

$11,552.00

RFB 2024-058 Page 34

RFB 2024-058 Page 35

2014 Herring Ave.

Bid Item: 2024-058-06

MARKET RATE

AGREEMENT

MINIMUM BID:

$6,568.00

RFB 2024-058 Page 36

RFB 2024-058 Page 37

2146 Primrose

Bid Item: 2024-058-07

MARKET RATE

AGREEMENT

MINIMUM BID:

$11,340.00

RFB 2024-058 Page 38

RFB 2024-058 Page 39

3201 N.15A

Bid Item: 2024-058-08

MARKET RATE

AGREEMENT

MINIMUM BID:

$8,096.00

RFB 2024-058 Page 40

RFB 2024-058 Page 41

APPENDIX C

Samples Agreements, References and Examples

Agreement Samples - Links

References, Examples, Sample - Links

(1) AMI Program Limits - Reference

(2) Elevation - Example

(3) Residential Building Design Standards - Reference

(4) Site Plan - Example

(5) Yard Setback Requirements - Reference

(1) Workforce Affordable Development Agreement - Sample

(2) Market Rate Development Agreements - Sample

(3) Tax Resale Deed - Sample

RFB 2024-058 Page 42 https://file.ac/zaNcEzGe3c8/ https://file.ac/JuAhZdHzq6Q/

APPENDIX D

Bid, Disclaimer and Waiver Forms to Complete and Return

(1) Bid Form - Offer to Purchase

(2) Disclaimers and Conditions of Sale Agreement

(3) Waiver of Liability and Total Indemnification Agreement Sign and Return all Forms with your Bid.

RFB 2024-058 Page 43

Legal Name/Company: (Print)_____________________________________________________________

Authorized Signature: _________________________________ Date: ____________ Address:____________________________________________ City: ____________ State____________ Contact number: __________________________ Email: _______________________________

Mail Deed to:_________________________________________________________________________ Address, City and State: __________________________________________________________________

1. BID ITEM: 2024-058- _____ Bid Amount: $ _______________

2. BID ITEM ADDRESS:___________________________________________________________________

3. Preliminary Site Construction Plan Type: ☐ Single Family Housing ☐ Duplex Family Housing

4. I understand Full Payment is Due within (10) Business Days of Award Notice. ☐ I Acknowledge.

5. I understand the Property Development Agreement and All Exhibits including the Final Site Plan and

Elevation are required to be submitted to the Property Asset Manager, within(120) calendar days after payment. ☐ I Acknowledge.

This property is being purchased for general ownership purposes. I have been advised to contact the Planning Department at 254-750-5650 to ensure that any use of this property I determine in the future will be in compliance with the City rules and ordinances. I have been advised to contact Development Center at 254-750-5612 to obtain new construction permits. All sales are final. There are no refunds, unless a taxing entity does not approve sale.

RFB 2024-058

OFFICAL BID FORM

Offer to Purchase City Owned Property Sign and Return with your Bid

To: The City Council of Waco, Texas

Please accept my Offer To Purchase and Development Agreement for the above described property for the stated amount below:

The undersigned hereby acknowledges that (s)he has been provided with a copy of the Instructions for Request for Bids, that (s)he has read and understands the information contained therein (including that no guarantees have been or can be made), and that in compliance with the Instructions for Request for Bid (s)he proposes the purchase of the following described property for the amount indicated.

(1) Bid Sheet per Bid Item

Bid & Acknowledgement: (Check as required)

RFB 2024-058 Page 44

Disclaimers and Conditions of Sale Agreement

I, ___________________________, the bidder on property located at:

does hereby agree and accept that this transaction is contingent upon the following terms and conditions:

Disclaimers:

a. The property is being sold on an “AS IS” basis;

b. The City of Waco makes no warranty concerning zoning or suitability of the property for any specific purpose or use;

c. It is my responsibility to provide a description of the proposed development that will meet or exceed minimum Residential Design Standards listed in City of Waco Ordinances and in the Appendixes herein, by providing renderings, site plan(s), square footage of residential building(s), and use, or my bid may be automatically disqualified;

d. It is my sole responsibility as the bidder to examine all applicable building codes and ordinances to determine if the property in question can be used for my intended purpose;

e. No work can begin until the property has been legally conveyed to the Awarded Bidder;

f. Bid Offers to Purchase property will not be accepted from any Disqualified Buyer;

g. The Awarded Bidder must, at all times, maintain the property at or above all City Code Standards;

h. The Awarded Bidder must complete construction on the property on or before two years from the date the deed is recorded. If the Awarded Bidder wishes to sell the property before two years from the date the deed is recorded, the City has the first right to repurchase the property at the same purchased price, if construction completion has not been met. The Awarded Bidder acknowledges that structures must follow the Residential Design Standards included in the Appendixes.

I have been advised that this sale is subject to approval by the City Council.

The time for the recording of the Tax Resale Deed may be up to 6 months after the City Council’s approval has been obtained.

I have been advised I have 10 business days from award notification of the bid award to submit cash, check or money order to the Property Manager’s office.

Agreed and Accepted:

Signature: _____________________________________

Printed Name: __________________________________…