ESBD_370628_1722548662582_Attachment A - IFB 2024-B11 Bid Form and Fee Schedule.pdf

IFB 2024-B11 Energy Efficient Mobile Generator Attachment A: Bid Form and Fee Schedule

The Vendor shall fill out Attachment A and provide pricing for the purchase of the various generator types with a trailer, and a 5-year Preventative Maintenance and labor rates for all labor categories of employees envisioned to provide repair and emergency services that align with the work.

• Preventative Maintenance Services: Prices shall be all-inclusive.

• Repair Services: Hourly rates paid under the agreement shall be only for actual productive hours on the job site. The County shall not be directly invoiced for the following:

Travel and/or transportation of workers;

Parts and materials acquisition including freight, handling, and delivery; and Movement of Contractor owned or rented equipment, For purposes of the agreement, these are considered overhead, and the costs shall be included in the fixed hourly rates.

• Materials Markup: the County will not consider any proposal with a parts and materials markup more than 20%. Mark up on parts and materials shall include the contractors time, labor and travel to obtain the necessary parts for repairs and replacements.

Generator Type & Pricing The proposed mobile generator must meet the following minimum specifications.

• Size and Power Needs:

minimum 25kW continuous for 30 days without refill 1 megawatt (MW) of power within 24-hour timeframe

• Voltage: System power output capable of 480V 3PH and standard 120v

• Fuel Type: ammonia, propane, butane, hydrogen or any other environmentally friendly energy source. Dual-fuel capability to ensure continuous operations during fuel shortages or supply interruptions. No diesel or gas.

• Redundancy: System to have the capability to have a minimum of 3 sources of power inputs to ensure a single point of power failure does not impede power output.

• Noise Level: 65 decibels or less

• Movability: Ability to tow the system in the event of need. The generator must be installed on a trailer that can be pulled by a ¾ ton truck with a trailer hitch, not a goose neck type trailer.

• Emergency Management: System ability to manage, control, and report on operational readiness. The system should have the capability to provide corrective maintenance remotely to ensure high uptime.

Quarterly Preventative Maintenance (QPM) Services: Quarterly preventative maintenance (QPM) service shall include complete service checks and cleaning. The respondent shall include a proposed preventative maintenance checklist for the proposed generator.

Fuel Type Generator

Brand KW Decibels Model # Dual Fuel Type

Trailer Specifications

Ammonia Powered Propane Powered Butane Powered Hydrogen Powered Alternative

• Preventative Maintenance shall include the general cleanliness of the generator and its surroundings.

• Perform work during regular business hours 7:00 AM to 5:00 PM, Monday through Friday.

• Send customer a copy of each maintenance inspection report with all applicable areas filled out by the service technician.

• Report any noted problems with equipment and recommended courses of corrective action to the

Hays County Supervisor or designee.

• Contractor must get permission from Hays County in writing to perform any repairs deemed necessary for proper operation of the standby power system at time of inspection. Cost for additional repairs will be reimbursed for parts and materials at cost only.

Repair Service (Hourly Charge): Contractor shall provide on-call and non-emergency repairs on a time and material basis. Hourly rates paid under the agreement shall be only for actual productive hours on the job site.

The County shall not be directly invoiced for the following:

Travel and/or transportation of workers;

Parts and materials acquisition including freight, handling, and delivery; and Movement of Contractor owned or rented equipment, For purposes of the agreement, these are considered overhead, and the costs shall be included in the fixed hourly rates.

• Prior to beginning any repair or replacement, the contractor will troubleshoot the system to diagnose the system’s problems. The County shall not incur any extra charge for this service.

• Repair services shall only occur when a proposal has been submitted and authorization to commence work has been given to Contractor by the County Supervisor or his designee.

• Repair proposals shall include an itemized list of materials, costs of materials, mark-up percent, labor rates and hours, equipment rental, miscellaneous service, reference Generator model/serial number and/or description, location of equipment, and Job number (if available). Contractors shall also include the appropriate hours and number of Journeymen and/or Apprentice/Installers required to complete service.

• Contractor shall furnish all necessary labor, tools, equipment, and materials as may be required to complete the repair service. The County will reserve the right to provide materials and/or equipment to the Contractor at the County’s sole discretion.

• At the completion of each repair service, the Contractor shall provide a report of the Generator Repair service to the County Supervisor or his designee. Any findings shall be described, along with a list of materials replaced, and total hours of labor.

• At the sole discretion of the County, material may be provided to complete scope of repair work.

In addition, the County shall reserve the right to bid outside of the contract when any repair service is over $10,000.

• Whenever services are provided, the contractor shall ensure that the Generator equipment and systems are left in an operable condition. The contractor shall document all services performed and submit said documentation with their invoice for services.

Fuel Type Generator Annual Preventative Maintenance Plan

5-Year Preventative Maintenance Plan

Ammonia Powered $ $ Propane Powered $ $ Butane Powered $ $ Hydrogen Powered $ $ Alternative $ $

Hourly Repair Cost: Supervisor Monday through Friday - Regular Hours $____________ /hour After-Scheduled Working Hours $____________ /hour Weekends/Holidays $____________ /hour

Hourly Repair Cost: Service Person/Assistant Monday through Friday - Regular Hours $____________ /hour After-Scheduled Working Hours $____________ /hour Weekends/Holidays $____________ /hour

Parts: Contractor’s Percentage of Mark-up from Contractor’s Cost: Please indicate as a Percentage.

The County reserves the right to conduct random audits on the above pricing.

Other Charges: All other charges or potential charges must be clearly identified and described here, otherwise, they will not be allowed by Hays County

Description Cost

The undersigned authority affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other bidder, and that the content of this bid has not been communicated to any other bidder prior to the official opening of this bid.

Company Name: _______________________________________________________________________

Printed Name: ________________________________________________________________________

Signature: ____________________________________________________________________________

Email Address: ________________________________________________________________________

Phone: _______________________________________________________________________________