ESBD_370285_1722458866099_RFQ for Construction Services - FY25-26.pdf

REQUEST FOR QUALIFICATIONS

CONSTRUCTION SERVICES

FOR

MINOR RENOVATIONS, ADDITIONS, BUILDING MODIFICATIONS AND

MINOR NEW CONSTRUCTION

FOR

Angelo State University

San Angelo, Texas

DEADLINE FOR SUBMISSION OF QUALIFICATIONS

2:00 PM CT, Wednesday, August 21, 2024

Facilities Planning and Construction ASU Station 10924

San Angelo, Texas 76909-10924

(325) 942-2380

Angelo State University, Member of The Texas Tech University System, is an Equal Opportunity Employer and encourages all Historically Underutilized Businesses to participate.

Request for Qualifications Construction Services for Minor Renovations, Additions, Building Modifications and Minor New Construction 2

I. REQUEST FOR QUALIFICATIONS FOR CONSTRUCTION SERVICES

Angelo State University, Member of The Texas Tech University System, (ASU) seeks Statements of Qualifications for Construction Services from qualified firms (as defined below) to manage the construction of Minor Renovations, Additions, Minor Building Modifications and/or Minor New Construction.

The successfully qualified Construction Services firm(s) will contract directly with ASU and will work cooperatively with ASU, its Owners’ Representative, and any Design Professionals to successfully complete the full scope of the project within the project budget and on schedule for each individual project request(s).

This Request for Qualifications (RFQ) provides information on the project types, the minimum scope of construction services required, and information to aid in preparing responses to this RFQ. All inquiries regarding this Project and RFQ must be in writing and must be submitted to the Project Manager listed below in sufficient time to allow ASU to respond. Questions directed to other ASU officials or other agencies except as outlined herein will receive neither consideration nor an answer.

ASU will evaluate the inquiries, determine whether an addendum is required, and issue an appropriate response. All questions and responses and additional information will be included in an Addendum, which will be posted to the Electronic State Business Daily. Interested firms should periodically check the website posting for revisions: http://www.txsmartbuy.com/esbd .

Facilities Planning and Construction is not responsible for the accuracy or comprehensiveness of information provided by other ASU officials or other agencies. Firms should not rely on information obtained from sources other than the Project Manager listed below.

ASU also reserves the right to waive any or all formalities and to reject any or all responses if it determines it is in its best interests to do so.

Construction Services for Minor Renovations, Additions, Building Modifications and Minor New Construction

Institution: Angelo State University

Location: San Angelo, Texas

Construction Budget: For projects less than $250,000

Typical Project Scope: Building exterior restorations and modifications; Minor building additions; New construction of small structures; Minor building renovations; Interior remodeling, fit-outs, improvements and/or modifications; Minor site work and/or improvements

Base term of Qualification: Until August 31, 2026

Construction Contracting Method: Reference Texas Education Code §51.784: OB ORDER

CONTRACTS FOR FACILITIES CONSTRUCTION OR REPAIR.

https://statutes.capitol.texas.gov/Docs/ED/htm/ED.51.htm#51.784

II. MINIMUM REQUIRED CONSTRUCTION SERVICES

All Qualified Construction Firm(s) will be solicited to provide proposals for individual project scopes of work.

Individual project construction budgets will be less than $250,000. No earlier than seven (7) calendar days of the solicitation, proposals will be due as outlined in the individual project solicitation. The individual project contract type will be provided in the solicitation and will be either a fixed price (lump sum) contract or a cost plus with a guaranteed maximum price contract. All individual projects will be subject to the Uniform General Conditions and Supplementary General Conditions. If a firm is awarded one or multiple project contracts, their offer to provide construction services on a separate project will not be disqualified; it will be ASU’s discretion to deem the best value partner for each project depending on price, schedule, availability and qualifications.

http://www.txsmartbuy.com/esbd https://statutes.capitol.texas.gov/Docs/ED/htm/ED.51.htm#51.784

Construction Services for Minor Renovations, Additions, Building Modifications and Minor New Construction 3

Construction firms selected for each individual project will be responsible for all Construction Services including, but not limited to, the following:

Project Leadership

• Utilize expertise to anticipate possible risks that may impact the project’s time, quality, and budget.

• Project coordination with all consultants involved in the project.

• Coordination between Owner, Design Professionals, subcontractors, and construction management team.

• Third Party Coordination to Utility companies, Physical Plant Services, Governmental groups, etc.

Construction Services

• If required, provide full-time, on-site staff to plan, manage, and coordinate on-site construction activities (this includes the management of all self-performed and subcontractor work, and inspection of all work for compliance with the Construction Documents).

• Provide support for ASU’s on-site Project Manager and/or inspector, including separate office space, phone, access to a copier, internet access, and other support as may be required by ASU.

• If required, prepare written progress reports indicating items such as issues identified, actions taken, and deadlines established.

• Prepare a detailed CPM construction schedule; prepare a short-term activities plan, and a completion/occupancy schedule.

• Coordinate construction access to the project and site and maintain and enforce jobsite security.

• Coordinate material testing requirements.

• Implement the Project quality assurance and maintain good quality control.

• If required, prepare and maintain submittal logs, CM contingency logs, Owner contingency logs, buyout logs and allowance logs.

• Review testing, inspection and commissioning reports. Resolve deficient work with subcontractor or self-performed work.

• Monitor, evaluate and administer Change Requests and coordinate ASU and Design Professional approvals.

• Institute and administer procedures for shop drawings, mockups, and sample submittals for processing.

Review all shop drawings and submittals and take appropriate action prior to forwarding to the Design Professional.

• Implement procedures to pay subcontractors and suppliers, including preparing a Schedule of Values and submission of Subcontractor's Sworn Statements and Waiver's of Lien, and submission of HUB Subcontracting Reports.

• Assist in the procurement and installation of ASU-purchased equipment and furniture and facilitate ASU in moving in building occupants.

Post Construction Services

• Prepare punch lists, conduct final inspections, final cleaning and facilitate ASU acceptance/move-in.

• Provide information to the Design Professional for the development of Record Drawings. Prepare Operation & Maintenance, Warranty manuals, and other required close-out documents, and deliver one

(1) hardcopy and one (1) electronic copy to ODR at Substantial Completion. If required, provide one (1) electronic set of Contractor As-Built Drawings, completed Request for Information forms and one (1) electronic set of Submittals and Shop Drawings.

• Provide Post Construction follow-up for the duration of the longest warranty period by a contractor on the project. Review and submit warranty claims of all new systems and equipment.

• Coordinate equipment start-up and training of ASU personnel on new systems and equipment. Ensure Design Professional and Owner’s presence during equipment start-up.

• Provide revised HSP based on final pricing.

Construction Services for Minor Renovations, Additions, Building Modifications and Minor New Construction 4

III. PROPOSAL INFORMATION:

Proposals are due: 2:00 PM CT, Wednesday, August 21, 2024. Any proposals received after the closing time will be returned unopened. Any proposal without a signed Attachment A, will be disqualified as non-responsive.

Proposal Submittal: Submit Proposals, 1 bound copy, with a signed Attachment A - FORM OF PROPOSAL, and 1 flash drive, in PDF Format to:

Cody Guins Executive Director of Facilities Services Angelo State University Member, Texas Tech University System

Overnight Mail: Facilities Planning & Construction 1635 Vanderventer San Angelo, TX 76903

United States Postal Service: Facilities Planning & Construction ASU Station #10924 San Angelo, TX 76909

Tentative Schedule:

RFQ Posting Wednesday, July 31, 2024 Written Inquiries must be received by 5:00PM, Monday, August 12, 2024 Statement of Qualifications Due Wednesday, August 21, 2024 Approval Listing Award September 1, 2024

IV. RESPONSE REQUIREMENTS

All Construction firms responding to this RFQ must submit complete responses to the information requested in this section and note any exceptions to any information contained in the RFQ. ASU reserves the right to request additional information from responsible firms. Responses will be evaluated based upon the Selection Criteria listed in this RFQ. ASU will select the firms that offer the best value, based on the selection criteria, to receive Requests for Proposals on Project Request opportunities. Firms should present information in a clear and concise manner following the format indicated below. Limit your response to a maximum of 25 pages (front and back).

A. GENERAL INFORMATION

1. Information on the Firm including a brief history of the Firm, information about the Firm’s Principals, the services offered, the number and type of professional and other staff members, and business volume over the past five years.

2. Name, telephone, address, and e-mail of the Project Principal and the individual designated to receive all Request for Qualifications information, addenda or any other official correspondence relating to the Project.

3. Provide firm’s ability to provide insurance and bonding per the Uniform General Conditions and Supplementary General Conditions. As stated in Section III, individual construction budgets will not exceed $250,000 for each project request.

4. Name, telephone, address, email and fax numbers of the Project Principal and the individual designated to receive all RFQ information, addenda or any other official correspondence relating to the Project.

5. Provide credit references, credit reports or other information to substantiate your company’s financial stability. If the proposer is not a publicly held company, please make a note on the reports “Privileged and Confidential—Proprietary Information.” The financial information must be submitted with the proposal, but the information will be reviewed by the evaluation team. Copies will not be made for the file. Would you be willing to provide a copy of your company’s audited financial statements for the past two years if requested by ASU?

Construction Services for Minor Renovations, Additions, Building Modifications and Minor New Construction 5

B. FIRM EXPERIENCE

1. Briefly discuss five projects that best represent your firm's ability to successfully manage projects to completion, on time and within budget. As a minimum, for each project, provide a brief description, current client reference information (including names, email addresses, and phone numbers), dates services performed, specific services your firm provided, size of the project, construction delivery approach, project budget at award, and project costs at completion.

2. Provide a list of all Higher Education projects undertaken within the last five years. For each project, include the name of the project, a brief synopsis of the project, current client reference information, (including names, email addresses, and phone numbers), the dates services were provided, the type of project, the construction delivery method, the project budget, and the project costs at completion. If your Firm has several branch offices, highlight those projects on the list managed by the office that will manage the ASU Project.

C. ADDITIONAL INFORMATION

1. Describe the firm’s Safety and Health Program.

2. Provide a record, including dates, of claims and/or litigation involving Owners and/or Design Professionals for the past five years.

3. Description of the firm’s accounting system. Contractor must specifically explain how their accounting system differentiates between allowable and unallowable cost. Firm should also include an explanation for but not be limited to: discounts and rebates, cost accumulation for Change Request, and tax on non-taxable items.

4. Furnish the firm’s Experience Modification Ratings (EMR) for the past five years.

5. Provide any other information the firm believes will be helpful in making the selection.

D. HUB SUBCONTRACTING PLAN (HSP)

A HUB Subcontracting Plan is not required as part of this response, however, all Firms selected to receive RFPs (Requests for Proposals) must prepare and submit a detailed HUB Subcontracting Plan in compliance with Historically Underutilized Business Section of the Request for Proposals, for each project. Failure to submit a comprehensive, acceptable HUB Subcontracting Plan will be considered a material failure to comply with the requirements of any project RFP and will result in rejection of that response. For the most current HUB Subcontracting Plan, please go to:

https://comptroller.texas.gov/purchasing/vendor/hub/forms.php

The Contractor will maintain business records documenting compliance with its HUB Subcontracting Plan and will submit the HUB Subcontracting Plan Prime Contractor Assessment Report with each Application for Payment. The HUB Subcontracting Plan Prime Contractor Assessment Report submission will be required as a condition for payment. The Contractor shall further comply with its HUB Subcontracting Plan utilization percentage proposed in its proposal to ASU’s Request for Competitive Sealed Bids. If there are any changes to the utilization percentage during the term of the Agreement, a revised HUB Subcontracting plan must be submitted for approval by the Contract Manager. The Contractor will comply with Texas Government Code, Chapter 2161. If a determination is made that the Contractor has failed to implement the HUB subcontracting plan in good faith, ASU, in addition to any other remedies it may have, may report nonperformance to the comptroller in accordance with 34 TAC §20.105 (relating to Debarment) and 34 TAC §20.106 (relating to Procedures for Investigations and Debarment). In addition, if the Contractor fails to implement its HUB subcontracting plan in good faith, ASU may revoke the Agreement for breach of contract and make a claim against the Contractor.

V. CONSTRUCTION FIRM EVALUATION CRITERIA

ASU will select the firm that best meets the requirements based on the information contained in response to the Request for Qualifications, any reference checks conducted, personal knowledge of the selection committee and the information presented during any interviews conducted as part of the selection process.

https://comptroller.texas.gov/purchasing/vendor/hub/forms.php

Construction Services for Minor Renovations, Additions, Building Modifications and Minor New Construction 6

Specifically, the Selection Committee will review and consider the following criteria listed in the order of importance (the first being the highest importance).

• The Firm’s experience at successfully delivering higher education projects.

• The Firm’s ability to provide insurance and bonding for each individual project contract per the Uniform

General Conditions and Supplementary General Conditions.

• The Firm’s overall evaluation.

• The Firm’s specific project experience.

• The Firm’s approach to scheduling and approach to executing its schedules.

• Quality Assurance Plan. How does the firm ensure quality assurance?

• The quality, organization, and comprehensiveness of the response.

• The Firm’s accounting system.

• The Firm’s Safety and health program.

• The Firm’s Records of Claims and Litigation.

• The Firm’s Experience Modification Rating (EMR).

VI. PROCUREMENT PROCESS

This RFQ complies with all state rules and Angelo State University Policies. Address any questions and/or concerns about the process or any awards made from it to:

Mr. Cody Guins, Executive Director

Facilities Services Angelo State University

Member, Texas Tech University ASU Station #10924

San Angelo, Texas 76909-0924 Phone: (325) 942-2380 fpcmail@angelo.edu mailto:fpcmail@angelo.edu

Attachment A

PROPOSAL FORM and EXECUTION OF OFFER

Mr. Cody Guins Executive Director Facilities Services ASU Station #10924 San Angelo, TX 76909

Subject: Construction Services

Minor Renovations, Additions and Alterations from September 1, 2024 to August 31, 2026

Dear Mr. Guins:

We have examined the entire Request for Qualifications and other related information, as well as the project site, and are fully informed of the nature of the Work and conditions relating to its performance and completion and provides the following information:

CONTACT INFORMATION

Firm Name:

Contact Individual:

Telephone No:

E-Mail Address:

Mail Address:

ADDENDA

We have received _______ Addenda prior to the submission of this Response.

REQUIRED PROPOSAL SUBMITTAL CONTENTS:

Signed Attachment A – PROPOSAL FORM AND EXECUTION OF OFFER

Completed Proposal Information identified in SECTION IV – RESPONSE REQUIREMENTS

CERTIFICATIONS AND AFFIRMATIONS

Signing this proposal with a false statement is a material breach of Contract and shall void the submitted Proposal or any resulting contracts, and the Respondent may be removed from all solicitation lists. By signature hereon affixed, the Respondent hereby certifies that:

1. The Respondent has not received compensation for participation in the preparation of the specifications for this Solicitation.

2. The Respondent agrees that any payments due under this Contract will be applied towards any debt, including but not limited to delinquent taxes, delinquent student loan payments and child support that is owed to the State of Texas.

3. Information, documentation, and other material in connection with this Solicitation or any resulting contract may be subject to public disclosure pursuant to Chapter 552 of the Texas Government Code (the “Public Information Act”). In accordance with Section 2252.907 of the Texas Government Code, the Respondent is required to make any information created or exchanged with the State pursuant to the contract, and not otherwise excepted from disclosure under the Texas Public Information Act, available in a format that is accessible by the public at no additional charge to the State.

4. The Respondent or any of the Respondent’s principals (including, but not limited to, an owner, proprietor, sole or majority shareholder, director, president, or managing partner) are not debarred, suspended, or otherwise excluded from doing business with ASU or TTU System. ASU/TTUS may also verify that an entity or principals are not debarred, suspended or otherwise excluded to confirm that no contracts are awarded, extended or renewed.

5. Under Section 231.006, Texas Family Code, the Respondent certifies that the individual or business entity named in this Agreement is not ineligible to receive the specified grant, loan, or payment and acknowledges that this Agreement may be terminated and payment may be withheld if this certification is inaccurate.

6. Under Section 2155.0061, Texas Government Code, the Respondent certifies that the individual or business entity named in this Agreement is not ineligible to receive the specified agreement and acknowledges that this Agreement may be terminated and payment withheld if this certification is inaccurate.

7. The Respondent may not assign the contract or assign, transfer or delegate, in whole or in part, any of its interest in, or rights or obligations under, the contract without the prior written consent of Angelo State University, and any attempted or purported assignment, transfer or delegation thereof without such consent shall be null and void.

8. The Respondent has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted Proposal.

9. Respondent represents and warrants that, in accordance with Section 2155.005 of the Texas Government Code, neither Respondent nor the firm, corporation, partnership, or institution represented by Respondent, or anyone acting for such a firm, corporation or institution has (1) violated any provision of the Texas Free Enterprise and Antitrust Act of 1983, Chapter 15 of the Texas Business and Commerce Code, or the federal antitrust laws, or (2) communicated directly or indirectly the contents of this Solicitation to any competitor or any other person engaged in the same line of business as Respondent

10. In accordance with Section 2155.4441 of the Texas Government Code, Respondent agrees that during the performance of a contract for services it shall purchase products and materials produced in Texas when they are available at a price and time comparable to products and materials produced outside this state.

11. American Iron and Steel. To the extent an Agreement relates to a project as defined in Texas Government Code §2252.201(5) (a project to construct, remodel, or alter a building, structure, or infrastructure; to supply material for such a project; or to finance, refinance, or provide funds for such a project), and no exemption in Texas Government Code §2252.203 applies, any iron or steel product produced through a manufacturing process and used in the project that is the subject of an Agreement must be produced in the United States (as defined in Texas Government Code §2252.201(4).

12. No Boycott. If this Agreement has a value of $100,000 or more that is to be paid wholly or partly from public funds of Texas Tech University System, and if the Respondent is a company, other than a sole proprietorship, with ten (10) or more full-time employees, then pursuant to Texas Government Code § 2271.002, Respondent affirmatively states that it does not boycott Israel and will not boycott Israel during the term of this Agreement. In this paragraph, the terms “company” and “boycott Israel” shall have the meanings described in Texas Government Code § 808.001.

13. Respondent certifies that it is not listed in the prohibited vendors list authorized by Executive Order No. 13224, “Blocking Property and Prohibiting Transactions with Persons Who Commit, Threaten to Commit, or Support Terrorism”, published by the United States Department of the Treasury, Office of Foreign Assets Control.

14. Respondent represents and warrants that it is not engaged in business with Iran, Sudan, or a foreign terrorist organization, as prohibited by Section 2252.152 of the Texas Government Code

15. Sections 2155.006 and 2261.053 of the Texas Government Code, prohibit state agencies from accepting a Proposal or awarding a contract that includes proposed financial participation by a person who, in the past five years, has been convicted of violating a federal law or assessed a penalty in connection with a contract involving relief for Hurricane Rita, Hurricane Katrina, or any other disaster, as defend by Section 418.004 of the Texas Government Code, occurring after September 24, 2005. Under Sections 2155.006 and 2261.053 of the Texas Government Code, Respondent certifies that the individual or business entity named in this Proposal or contract is not ineligible to receive the specified contract and acknowledges that this contract may be terminated and payment withheld if this certification is inaccurate.

16. COVID-19 Vaccination Mandate Prohibition. Respondent affirmatively states that it will comply with the requirements of the Texas Health and Safey Code §161.0085(c) - A business in this state may not require a customer to provide any documentation certifying the customer ’s COVID-19 vaccination or post-transmission recovery on entry to, to gain access to, or to receive service from the business. A business that fails to comply with this subsection is not eligible to receive a grant or enter into a contract payable with state funds.

17. Under Section 669.003 of the Texas Government Code, Respondent certifies that it does not employ, or has disclosed its employment of, any former executive head of the Agency. Respondent must provide the following information in the Proposal:

Name of Former Executive:

Name of State Agency:

Date of Separation from State Agency:

Position with Respondent:

Date of Employment with Respondent:

18. Conflict of Interest Affirmation:

• The Respondent certifies that (i) no relationship, whether by blood, marriage, business association, capital funding contract or by any other such kinship or connection to the second degree of consanguinity exists between any owner of the Respondent that is a sole proprietorship, the officers or directors of the Respondent that is a corporation, the partners of any Respondent that is a partnership, the joint ventures of any Respondent that is a joint venture, or the members or managers of any Respondent that is a limited liability company, on one hand, and an officer or employee of ASU/TTUS, on the other hand, and (ii) The Respondent, and any executives, managers, or employees of the Respondent have not been an employee of ASU or TTU System within the immediate twenty-four (24) months prior to the submittal deadline. If any previous employee of ASU/TTUS is employed by the Respondent, that information shall be submitted below.

• An officer or employee of ASU/TTUS may not be in any dual employment positions that would result in a conflict of interest or conflict of commitment in relation to his or her position at ASU/TTUS. If such circumstance arises, the officer or employee shall remove himself or herself from the process and disclose the relationship to his or her direct supervisor. The supervisor is responsible for reviewing all Procurements of Goods and Services for any potential conflict of interest. As necessary, the supervisor shall consult with the Executive Director of Contracts & Materials Management. An ASU/TTUS department may not hire a Respondent to provide Goods or Services if a current ASU/TTUS officer or employee of such department is also employed by such Respondent; a current officer or employee of such department has a direct or indirect ownership interest in such Respondent; or the hiring of such Respondent would result in the furtherance of any private interest or gain for a current officer or employee of such department. If any owner of any such Respondent who provides Goods or Services to ASU/TTUS is an ASU/TTUS employee, compliant payment to any Respondent classified as a sole proprietorship or an individual shall be made through the Payroll Services department as additional compensation.

• ASU/TTUS shall not enter into a Contract that requires Regents’ approval prior to execution or has a value of at least $1 million without the requisite disclosures by potential Respondents (Texas Government Code § 2252.908).

• Respondent certifies that this Proposal is not prohibited under Tex. Gov’t Code §2261.252(b) and agrees that if Respondent’s certification is or becomes untrue, this Proposal is void, and Respondent will not seek and waives its right to seek any legal or equitable remedy for past or future performance under this Contract, including damages, whether under breach of contract, unjust enrichment, or any other legal theory;

specific performance; and injunctive relief.

• All disclosures by Respondent in connection with this affirmation will be subject to administrative review and approval before ASU/TTUS enters into a Contract with Respondent. Any violation of this conflict of interest policy may result in immediate cancellation of any resulting Contract in addition to a potential debarment of the Respondent from doing business with the State of Texas.

• Represent and warrant that Respondent’s provision of Goods or Services or other performance under the Contract will not constitute an actual or potential Conflict of Interest and represent and warrant that it will not reasonably create even the appearance of impropriety.

• Disclose any current or former employees who are current or former employees of the Institution.

Former Employee Name ASU/TTUS Department

• Disclose any actual or proposed personnel who are, or are related to, current or former employees of the Institution.

Actual or Proposed Personnel Related Party

CONTACT INFORMATION

Respondent certifies that the individual signing this document and the documents made a part of this Proposal is authorized to sign such documents on behalf of Respondent and to bind Respondent under any Contract that may result from the submission of Respondent’s proposal.

The Respondent and the undersigned Respondent’s representative represents and warrants that the Respondent is a validly existing entity, in good standing under applicable law, and that each person signing on behalf of the

Respondent has received all necessary approvals to enter into and execute this Agreement.

By signing the proposal, the Respondent certifies that if a Texas address is shown as the address of the Respondent, the Respondent qualifies as a Texas Resident Bidder, as defined in Texas Government Code § 2155.444(c)

Firm (Respondent) Name:

Contact Individual:

Telephone No:

E-Mail Address:

Mail Address:

Sincerely, Signature

Name, Title

Date