ESBD_369750_1722025647958_SOLICIEXH_F.5_SOW.pdf

Rev. 06/03/2024

TEXAS DEPARTMENT OF PUBLIC SAFETY

SEPTIC SYSTEM STATEMENT OF WORK

1.0 Service Location

1900 West Spring Palestine, TX 75803

* The Contractor is responsible for verifying all septic systems listed in this document.

2.0 Contractor Service Requirements

The Contractor must furnish all labor necessary to perform service. The Contract Monitor must approve any changes to this schedule in service in writing. (This excludes holidays when the office is closed).

During a pandemic, as determined by DPS, when the Contractor arrives at a DPS Office for a pre-bid conference or to perform contracted services after award, they must bring their own Personal Protective Equipment.

A. Contractor must follow agency-adopted pandemic protocols.

3.0 General Requirements

A. The Contractor is responsible for ensuring that a sufficient number of employees have passed the required background check for each location to prevent a lapse in service if the primary contract employee is unavailable.

B. Contractors must sign in with the receptionist before each service or notify the DPS Contractor Monitor.

C. Contractor employees must wear either uniforms or appropriate clothing, identifying them as the Contractor’s employees at all times when working in DPS facilities.

Shorts and/or muscle shirts are prohibited. Contractor personnel must have a DPS-supplied identification badge visible at all times when working in DPS facilities.

D. Contractor employees, vehicles, tools, or equipment are prohibited from entering all unauthorized areas. To gain access, approval must be granted by the Contract Monitor.

E. Work must meet or exceed standards set forth by the Uniform Mechanical Code, International Mechanical Code, and ordinances cited by the Texas Department of Licensing and Regulation (TDLR).

F. Following each service, the Contractor must email the Contract Monitor a copy of the delivery ticket.

G. The Contractor is responsible for immediately notifying local building staff of all deficiencies, damages, potential hazards, and other conditions or injuries that may occur. The Contractor must adequately protect the work, DPS’s property, adjacent property, and the public. In the event of damage to facilities due to the Contactor’s operations, the Contractor must subsequently repair or restore all services to the satisfactory approval of DPS’s Contract Monitor or their designated representative.

Further, the Contractor must engage any additional outside services necessary to facilitate repairs until services are restored. All costs involved in repairing and restoring disrupted services must be at the Contractor’s expense, and the Contractor must be fully responsible for any claims resulting from the damage.

DPS’s Contract Monitor or their designated representative may elect to perform such repairs and deduct the cost of such repairs, replacements, and outside services from amounts due to the Contractor.

The Contractor must be responsible and liable for the safety, injury, and health of its operational personnel while its personnel are performing work for DPS.

4.0 Scope of Work

These duties must be performed to maintain the septic system fully operational. Any equipment failures or issues with the septic system identified by the Contractor must be reported to the Contract Monitor within twenty-four (24) hours so the system can be repaired.

A. When performing maintenance to the aerobic sewer system, the Contractor must:

1. Verify mechanical and/or electrical operation of the aerator, air filter, pump, control panel, and spray nozzles.

2. Check and maintain appropriate chlorine levels in the system. The Contractor must provide chlorine.

3. Sample effluent stream during each visit for biochemical oxygen demand and total suspended solids. A third-party contractor must conduct sample testing, and results must be provided to the Contract Monitor within two weeks of the sample being taken.

4. Contractor is to notify the Contract Monitor of any defective issues, malfunctioning equipment, and other service conditions relative to this service and submit a bid for repairs if applicable.

5. Contractor must supply a copy of the test results to the Contract Monitor.

5.0 Equipment and Supplies

A. The Contractor must possess all materials and equipment needed to fulfill the contract. DPS personnel must not be responsible for any shipments or storage of materials. The Contractor is solely responsible for warehousing, receiving, and staging the materials and equipment.

B. Tools used for the installation must be secured, and the Contractor is responsible for preventing unauthorized use or theft. DPS asks all Contractors or sub-contractors to use due diligence to ensure their tools, materials, and equipment are secure while working on this project. While DPS investigates any theft or vandalism, it must not be responsible for replacing any tools, materials, or equipment left unsecured while on DPS property.

6.0 Safety Zones

Pedestrian and vehicle safety zones must be maintained around work while in progress.

Safe zone areas are to be marked with barricade fencing to ensure the separation of work zones from unauthorized access during and after regular business hours. Fire extinguishing equipment is to be available while any hot work is in progress. The Contractor must provide special need safety barricades, cones, marking tape, or overhead protection to ensure the safety of the public pedestrian or vehicular traffic in and out of the facility area as required.

7.0 Contractor vehicles transporting personnel or materials must be locked with the emergency brake set and the ignition key removed when left unattended. Parking must be located only in approved areas determined by the local building manager. DPS is not responsible for damage to the Contractor or Personal vehicles left on the project site.

Any vehicle or equipment without an ignition key starter must be rendered inoperable if left overnight. Also, any vehicle or large equipment with a standard industrial ignition source must be rendered inoperable if left overnight. Security and safety of equipment must be the Contractor’s responsibility during work and after regular business hours.

8.0 Invoices

Invoices must be submitted by the 5th day of each month following the previous month’s service. The itemized invoice must include the DPS PO number and month of service.

Note: If the document is not received, payments may be delayed until received. This information must be sent to:

Department of Public Safety, Finance, PO Box 4087, Austin, TX 78773-0130 or emailed to APinvoices@dps.texas.gov, and a courtesy copy must be sent to Choose an item.

DPS will incur no penalty for late payment if payment is made in 30 or fewer days from receipt of goods or services and an uncontested invoice.

End of Section mailto:APinvoices@dps.texas.gov