ESBD_369614_1721949025547_IW187203A.pdf

PCHBPINVl BD00088 Page ....J._ of --L

INVITATION FOR BIDS

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT

IF NOT BIDDING

00 NOT RETURN THIS FORM.

AGENCY TO INVOICE

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

ACCOUNTS PAYABLE

P.O. BOX 4018

HUNTSVILLE, TX 77342-4018

OElnY'AllON OF oooo·s IF CIFFER9'TT11AN AB�OVE

SEE BELOW

DELIVERY IN_ DAYS, CA·SH DtsCOUNT_ %_ DAYS OR NET30 Chock bcilow if pr•foronc• li*llmod under 34 TAC R·utG 20,306 U Goods produced or·offered by a Texas bidder that is owne<I by a Te,as resident service-disabled veteran (_) GoodsproduoodinTexasor offered by a Texas bidder that ls not owned by a Texas re'si<!ent service-disabled veter�n (j Agriculture produots produced or _gro\'in in TX

( Agriculture prod�cts and services offered by TX biQde<s. U Services offered by a r exas bidder lhal Is owned �Y a Texas resident servlce-dfsabfed veteran

U Servicesofferedby aT.eµs bldde,thal lsnot owned by a Texas resident s11rvlce·dlsabled veteran

(_J Texas. vegetation native to the r.egion U USA produced st1pplies. materials, equipment or agriC-Ultural products LJ Productsor pe,sonswilh menui orphY.5fcal disabilities U Products mad;, of recycled, remanuiactu,ed. or environmentaly sensitive materials inc1uding recycl·ed steel

U Energy efficient products U Rubberlied ,sphalt paving material (_} Recycled motor oil and lubricant$ (_) Producls produced at li,cntties loc;ited o,, formerly

COntaminaied property U ProductsandserlAcesfrom eeonomlcaDydepressed or blighted areas

U Vendors that meet or exceed air qualily slanda.rds U Recycled or roused c.omputer equipment of other manuracturers U Foods of hlghernulrillonal value (for consumption in a public cafeteria only) U Commercial production company or advertising ageacy toceted in Texas

IF BIDDING

Each bid mus1 be placed in a ·separafo envelope wltn bid opening date.

bid number. and purchaser name annotated lmmedta1e1y belowretum address on SEALED. BID

ENVELOPE

ISSUE DATE: JULY 23, 2024

BID NO. IW187203A

BID OPENING 3 P.M. AUGUST 15, 2024

PURCHASER: BUSSEY, DONNA

P):iONE: 93 6-437-3891

FAXED BIOS WILL NOT BE ACCEPTED

UNLESS NOTED BELOW

• FAILURE TO SIGN WILL DISQUALIFY BID •

AVTHCf(izE0 SIGNATURE oAtE-

TYPECI N'Af,IE" OF SIGNER

IF BIDDING, RETURN SEALED BIDS TO:

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA. STE. 525

HUNTSVILLE. TEXAS 77340

-.- VENDOR ADDRESS AND IDENTIFICATION NUMBER...,

VENOOR -ID NUMBER

Bidder

Ml.ls!

Fill

In

·Seo S:! M�lllntVII 1.7 f.:r, Vtl'delrlD Naffl1!1'1' lnt1111CG011•

Narne of Firm

Streol Address

City. Stale, Zip

Sy s!g.nlng lhh1, bid, blddt,r c:e1l!f10$ 11111111 u Tcx.:1� .odtt,ss lJ.shown .i,s lho address ai 1he bidder. bidde!•qualfies as a T&X.as Bidder as defined In SIICll<ln 21�� 444MOl lht To,Q& Gc,veinmanl C01111< Bidder agrees. to compty with .all 1erms and conditlOns be)ow and on altacbad pi.ge�

QUOTE F,O,B. DESTINATION PREPAID AND ALLOWED

THIS IS A RE-SOLICITATION.

THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE (TDCJ) IS CURRENTLY

REQUESTING BIDS TO ESTABLISH A BLANKET PURCHASE ORDER FOR THE

PROCUREMENT OF O.E.M. REPLACEMENT PARTS FOR GM VEHICLES.

CONTINUED ON NEXT PAGE

BU-70, lA.{Rov, 10/17) IFS

PCHBPINV2 BD00088

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page i of_g_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

AUGUST 15, 2024

IW187203A

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

BID SUBMISSION REQUIREMENTS:

ELECTRONIC SUBMISSION (PREFERRED)

USE THE FOLLOWING EMAIL ADDRESS TO SUBMIT A RESPONSE ELECTRONICALLY

BIDS@TDCJ.TEXAS.GOV.

THE EMAIL SUBJECT LINE SHOULD CONTAIN THE SOLICITATION NUMBER.

THE BIDDER IS SOLELY RESPONSIBLE FOR ENSURING THAT ITS

RESPONSE IS RECEIVED BY THE TDCJ BEFORE THE DEADLINE AT THE

PROPER DESTINATION SERVER. IT IS RECOMMENDED THAT BIDDER

BEGIN THE PROCESS WELL IN ADVANCE OF THE BID SUBMISSION TIME

ON THE OPENING DATE.

THE TDCJ RECOMMENDS A LIMIT OF 10 MB OF ATTACHMENTS PER EMAIL.

TO MEET THIS LIMIT, A RESPONSE MAY BE SPLIT INTO MULTIPLE EMAILS.

IN ADDITION, PLEASE BE AWARE THAT YOUR INTERNET SERVICE

PROVIDER MAY LIMIT THE SIZE OF ATTACHMENTS TO OUTGOING MAIL.

ALL DOCUMENTS SHOULD BE SUBMITTED IN MICROSOFT OFFICE FORMATS

(WORD AND EXCEL) OR IN A FORM THAT MAY BE READ BY MICROSOFT OFFICE

SOFTWARE. ANY DOCUMENTS WITH SIGNATURES SHALL BE SUBMITTED AS AN

PORTABLE DOCUMENT FORMAT (PDF) FILE. RESPONSES IN OTHER FORMATS

MAY BE DISQUALIFIED.

THE TDCJ TAKES NO RESPONSIBILITY FOR ELECTRONIC RESPONSES

THAT ARE CAPTURED, BLOCKED, FILTERED, QUARANTINED OR OTHERWISE

PREVENTED FROM REACHING THE PROPER DESTINATION SERVER BY ANY

ANTI-VIRUS OR OTHER SECURITY SOFTWARE.

TO CONFIRM RECEIPT OF ELECTRONIC SUBMISSION, REQUEST

CONFIRMATION BY EMAIL.

FAXED BIDS WILL NOT BE ACCEPTED.

HARD COPY SUBMISSION.

IN LIEU OF ELECTRONIC SUBMISSION, THE TDCJ CURRENTLY ACCEPTS

HARD COPY RESPONSES. BIDDER MUST SUBMIT ONE (1) ORIGINAL SIGNED

PAPER COPY.

THE TDCJ WILL DOCUMENT RECEIPT OF HARD COPY RESPONSES WITH A

TIME/DATE STAMP.

BlJ.70,1A {Rov, 04100) IFB

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page .1.. of_g_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

AUGUST 15, 2024

IW187203A

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

BIDS MUST BE RECEIVED BY THE DATE AND TIME STATED ON THE

INVITATION FOR BID DOCUMENT OR ANY AMENDMENTS THAT EXTEND

THE OPENING DATE.

SUBMIT BIDS (MONDAY - FRIDAY, EXCEPT STATE HOLIDAYS FROM

8:00 AM TO 5:00 PM) TO:

TDCJ CONTRACTS AND PROCUREMENT

2 FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TEXAS 77340

SOLICITATION NUMBER: IW187203A

ATTENTION: DONNA BUSSEY

VENDOR MUST BE A CURRENT STOCKING DEALER OF THESE TYPE OF PARTS.

THIS IS A BLANKET PURCHASE ORDER AGREEMENT TO BE EFFECTIVE FROM

SEPTEMBER 1, 2024 THROUGH AUGUST 31, 2025.

CONTRACT RENEWAL:

THE CONTRACT MAY BE RENEWED FOR FOUR (4) ONE (1) YEAR PERIODS

PROVIDED BOTH PARTIES AGREE IN WRITING PRIOR TO AUGUST 31ST OF THE

CURRENT TERM. THE TDCJ CONTRACTS AND PROCUREMENT DEPARTMENT NORMALLY

WILL REQUEST TO RENEW A CONTRACT, A MINIMUM OF TWO MONTHS PRIOR TO

THE END OF THE CURRENT PURCHASE TERM. IF RENEWED, EACH RENEWAL YEAR

WILL EXPIRE ON AUGUST 31ST. RENEWALS ARE SUBJECT TO THE SAME TERMS

AND CONDITIONS AS THE ORIGINAL BLANKET PURCHASE ORDER, AND ANY

CHANGES ISSUED THEREOF.

RENEWAL PERIODS WOULD BE AS FOLLOWS:

1ST RENEWAL: SEPTEMBER 1, 2025 THROUGH AUGUST 31, 2026

2ND RENEWAL: SEPTEMBER 1, 2026 THROUGH AUGUST 31, 2027

3RD RENEWAL: SEPTEMBER 1, 2027 THROUGH AUGUST 31, 2028

4TH RENEWAL: SEPTEMBER 1, 2028 THROUGH AUGUST 31, 2029

QUANTITIES LISTED ARE AN ESTIMATE ONLY AND SHOULD NOT BE CONSTRUED

AS A MINIMUM OR MAXIMUM THAT THE AGENCY MUST ORDER. ORDERS WILL

BE PLACED ON AN "AS NEEDED BASIS". ANY QUANTITIES NOT ORDERED OR

DELIVERED BY AUGUST 31ST OF EACH CONTRACT YEAR WILL AUTOMATICALLY BE

CANCELLED.

THE TDCJ RESERVES THE RIGHT TO CANCEL THIS CONTRACT, WITHOUT CAUSE,

WITH A THIRTY (30) DAY WRITTEN NOTICE TO THE VENDOR.

TDCJ RESERVES THE RIGHT TO INCREASE OR DECREASE THIS CONTRACT.

THIS IS A DISCOUNT FROM LIST TYPE OF CONTRACT, TO BE BASED ON PRICE

(MINUS PERCENTAGE) FROM THE CURRENT MANUFACTURER'S O.E.M. PRICE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page� of_g_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

AUGUST 15, 2024

IW187203A

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

LIST. THE PERCENTAGE BID IS TO INCLUDE ALL OVERHEAD COSTS,

FREIGHT CHARGES AND PROFIT. THE LOW BID WILL BE DETERMINED BY THE

BEST OVERALL PERCENTAGE BID.

BIDS BASED ON ANY OTHER PRICE LIST OTHER THAN A MANUFACTURER'S

PRICE CATALOG/CD/DISKETTE WILL NOT BE CONSIDERED. AFTER AWARD ONE

(1) COPY OF THE PRICE CATALOG/CD/DISKETTE IS TO BE FURNISHED TO THE

FOLLOWING LOCATIONS:

TDCJ - MICHAEL UNIT

MECHANICAL SHOP

2664 FM 2054

TENNESSEE COLONY, TEXAS 75886

BIDDER SHALL INSERT PERCENTAGE DECREASE IN THE FOLLOWING:

PERCENTAGE DECREASE FROM LIST PRICE

MANUFACTURER'S CATALOG/CD/DISKETTE NUMBER:

DATED:

BIDDER'S FAILURE TO INSERT THE INFORMATION ABOVE MAY RESULT IN

BID DISQUALIFICATION.

PRICE INCREASE REQUEST AND APPROVAL:

PRICES MAY NOT BE INCREASED FOR THIRTY (30) DAYS AFTER THE DATE OF

AWARD AND ARE SUBJECT TO TDCJ CONTRACTS AND PROCUREMENT APPROVAL.

REQUEST FOR PRICE INCREASE SHALL BE SUBMITTED IN WRITING, WITH A COPY

OF THE NEW DATED MANUFACTURER'S PRICE LIST. THE NEW PRICE LIST SHALL

BE THE SAME TYPE AS THE ONE SUBMITTED WITH THE BID. THE PERCENTAGE

INCREASE OR DECREASE SHALL BE THE SAME AS ORIGINALLY DESIGNATED BY

THE VENDOR ON THE BID.

IF RE-PRODUCED COPIES OF THE PRICE LISTS ARE USED FOR DISTRIBUTION,

SUCH COPIES MUST CARRY THE VENDOR'S AFFIDAVIT, THAT THEY ARE THE EXAC

DUPLICATES OF THE APPROVED PRICE LIST.

THE NEW PRICE WILL BECOME EFFECTIVE, AFTER WRITTEN APPROVAL FROM THE

TDCJ CONTRACTS AND PROCUREMENT DEPARTMENT. WRITTEN APPROVAL WILL BE

AUTHORIZED BY A PURCHASE ORDER CHANGE NOTICE (POCN), EXECUTED BY A

TDCJ AUTHORIZED PURCHASER.

UPON APPROVAL BY THE TDCJ CONTRACTS AND PROCUREMENT DEPARTMENT, THE

VENDOR WILL DISTRIBUTE A COPY OF THE NEW PRICE LIST TO THE SAME

LOCATIONS AS WERE REQUIRED AT THE AWARD DATE.

ALL DELIVERIES WILL BE F.O.B. MICHAEL UNIT MECHANICAL DEPARTMENT,

CONTINUED ON NEXT PAGE

T

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page 2 of_g_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

AUGUST 15, 2024

IW187203A

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

UNLESS A PREMIUM DELIVERY SERVICE IS REQUESTED BY THE MICHAEL UNIT

MECHANICAL DEPARTMENT. PREMIMUM DELIVERY SERVICE CHARGES WILL BE

BILLED AT VENDOR'S COST.

NO BACK ORDERS WILL BE ACCEPTED, UNLESS APPROVED IN ADVANCE BY THE

TDCJ MICHAEL UNIT MECHANICAL DEPARTMENT.

RESTOCKING FEES AND PARTS RETURNED:

ANY PART ORDERED BY THE TDCJ AND NOT USED, WILL BE RETURNED FOR

CREDIT, PROVIDED IT IS IN GOOD CONDITION.

THERE WILL BE NO RESTOCKING FEES CHARGED ON PARTS, RETURNED IN

GOOD CONDITION, FOR CREDIT.

SHIPPING AND INVOICING INSTRUCTIONS:

FAILURE TO FOLLOW THESE SHIPPING AND INVOICING INSTRUCTIONS MAY

RESULT IN MERCHANDISE BEING REJECTED AT THE RECEIVING DOCK AND

RETURNED TO THE VENDOR, WITHOUT NOTICE AND AT THE VENDOR'S EXPENSE.

SHIP INDIVIDUAL LINE ITEMS COMPLETE PER PURCHASE ORDER, NO PARTIAL

LINE SHIPMENTS, WITHOUT PRIOR APPROVAL.

INCLUDE OR MARK PURCHASE ORDER NUMBERS ON PACKING SLIPS, CARTONS,

PACKAGES, BUNDLES, ETC.

SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT.

INCLUDE ONLY ONE (1) PURCHASE ORDER NUMBER ON EACH INVOICE.

AFTER PARTS ARE SHIPPED, THE VENDOR WILL BE REQUIRED TO INVOICE

WITHIN FIVE (5) WORKING DAYS AND ALL INVOICES SHALL BE MAILED TO:

TDCJ - ACCOUNTS PAYABLE DEPARTMENT

P. 0. BOX 4018

HUNTSVILLE, TEXAS 77342

ALL COMMUNICATIONS AND QUESTIONS CONCERNING THIS SOLICITATION

INCLUDING ANY OF A TECHNICAL NATURE, SHALL BE MADE IN WRITING

TO THE PURCHASER REFERENCED ON THIS SOLICITATION. BIDDERS ARE

SPECIFICALLY BARRED FROM MAKING CONTACT WITH ANY USER DEPARTMENT

PERSONNEL INVOLVED IN THIS SOLICITATION FOR THE PURPOSE OF

DISCUSSING THIS SOLICITATION. VIOLATION MAY RESULT IN BIDDER

DISQUALIFICATION.

BIDDERS ARE ENCOURAGED TO MAKE CONTACT WITH EITHER POC

BETWEEN THE HOURS OF 6:00 AM THROUGH 5:00 PM, MONDAY THROUGH

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page..§.. of_g_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

AUGUST 15, 2024

IW187203A

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

THURSDAY, EITHER BY EMAIL OR TELEPHONE. PLEASE CONTACT

DONNA BUSSEY AS THE PRIMARY CONTACT. ALL CONTACT INFORMATION

IS ON THE LAST PAGE OF THIS SOLICITATION.

PLEASE BE ADVISED THE DEADLINE FOR ALL QUESTIONS CONCERNING

THIS SOLICITATION WILL BE BY 11:00 AM ON AUGUST 5, 2024.

ANY REQUESTS FOR FURTHER INFORMATION WILL NOT BE CONSIDERED

AFTER THIS DATE AND TIME. ANSWERS WILL BE POSTED TO THE

ELECTRONIC STATE BUSINESS DAILY (ESBD) IN THE FORM OF AN

AMENDMENT. THE ANTICIPATED POSTING DATE FOR THE AMENDMENT IS

AUGUST 8, 2024.

BIDDERS ARE CAUTIONED TO READ CAREFULLY THE SPECIFICATION(S).

BIDDERS MUST DIRECT OUR ATTENTION TO ANY EXCEPTIONS TO THE

SPECIFICATION(S), EVEN THOUGH YOUR CATALOG OR SPEC SHEET MAY

OR MAY NOT LIST SPECIFICATIONS FOR YOUR PRODUCT.

BIDDER IS REQUESTED TO PROVIDE THE NAME, PHONE NUMBER, FAX,

AND EMAIL OF A POINT OF CONTACT FOR THE SUBMITTED BID

RESPONSE. HOWEVER, BIDDER IS HEREBY ADVISED THAT THIS POINT

OF CONTACT WILL NOT BE RECOGNIZED AS OR ACCEPTED IN LIEU OF

THE "AUTHORIZED SIGNATURE" REQUIREMENTS OF THIS INVITATION FOR BID.

NAME :

PHONE:

EMAIL: __________________________ _

ITEM STOCK NUMBER CONT

060-72-000000

QUANTITY U/M

150,000.00 EA

ORIGINAL MANUFACTURER'S REPLACEMENT PARTS FOR GM

VEHICLES

DELIVER TO:

TDCJ - MICHAEL UNIT

MECHANICAL SHOP

2664 FM 2054

TENNESSEE COLONY, TX 75886

SUSPENSION, DEBARMENT, AND TERRORISM:

BIDDER CERTIFIES THAT THE BIDDING ENTITY AND ITS PRINCIPALS

UNIT PRICE

ARE ELIGIBLE TO PARTICIPATE IN THIS TRANSACTION AND HAVE NOT BEEN

SUBJECTED TO SUSPENSION, DEBARMENT, OR SIMILAR INELIGIBILITY

DETERMINED BY ANY FEDERAL, STATE, OR LOCAL GOVERNMENTAL ENTITY AND

CONTINUED ON NEXT PAGE

EXTENSION

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page .i of_g_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

AUGUST 15, 2024

IW187203A

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE

THAT BIDDER IS IN COMPLIANCE WITH THE STATE OF TEXAS STATUTES AND

RULES RELATING TO PROCUREMENT AND THAT BIDDER IS NOT LISTED ON THE

FEDERAL GOVERNMENT'S TERRORISM WATCH LIST AS DESCRIBED IN EXECUTIVE

ORDER 13224. ENTITIES INELIGIBLE FOR FEDERAL PROCUREMENT ARE

LISTED AT HTTPS://WWW.SAM.GOV/.

BIDDER AGREES THAT ANY PAYMENTS DUE UNDER THIS CONTRACT WILL BE

APPLIED TOWARDS ANY DEBT, INCLUDING BUT NOT LIMITED TO DELINQUENT

TAXES AND CHILD SUPPORT THAT IS OWED TO THE STATE OF TEXAS.

AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE

ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING

ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING,

BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN

PAYMENTS, AND DELINQUENT CHILD SUPPORT.

IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE BIDDER

ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR

MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION

AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT

CODE (TEXAS PUBLIC INFORMATION ACT).

THE PUBLIC INFORMATION ACT MAY REQUIRE THE BIDDER TO MAKE INFORMATION

RELATED TO THIS CONTRACT AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST

FOR PUBLIC INFORMATION. THE BIDDER AGREES, UPON REQUEST, TO MAKE

INFORMATION RELATED TO THIS CONTRACT THAT IS NOT OTHERWISE EXCEPTED

FROM RELEASE BY THE PUBLIC INFORMATION ACT AVAILABLE TO THE PUBLIC IN

HARD COPY, UNLESS THE REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE

THE INFORMATION IN ANOTHER MUTUALLY AGREEABLE FORMAT. THE BIDDER

ACKNOWLEDGES THAT THE AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED

TO THE BIDDER'S COMPLIANCE WITH THE PUBLIC INFORMATION ACT.

THE VENDOR AGREES NOT TO USE ANY ARTIFICIAL INTELLIGENCE IN THE

PERFORMANCE OF THIS CONTRACT WITHOUT PRIOR WRITTEN CONSENT OF THE

TDCJ.

SECURITY:

WHEN MAKING DELIVERIES TO CORRECTIONAL FACILITIES, CONTRACTOR'S

COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED. THIS

INCLUDES DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR ANY

OTHER TDCJ OWNED, LEASED, OR CONTRACTED PREMISES. SPECIFIC

REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:

1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY SERVICE MAKING

DELIVERIES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS

WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A

SECURITY ESCORT THROUGHOUT THEIR DELIVERY. ALL DELIVERY

STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY

STAFF. DELIVERY STAFF SHALL NOT INTERACT WITH INMATES.

BlJ.70,1A {Rov, 04100) IFB CONTINUED ON NEXT PAGE

EXTENSIONS

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page� of_g_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

AUGUST 15, 2024

IW187203A

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE

FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS

FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH

INMATES," WHICH IS LOCATED ON THE TDCJ WEBSITE AT

HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF.

(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED

IN THE ADDRESS BAR OF YOUR BROWSER.)

THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF

ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,

PRIOR TO ANY DELIVERY.

2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO SEARCH AND

INSPECTION WHILE ON TDCJ PROPERTY.

3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.

DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION

AT ALL TIMES.

4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO

ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT

LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY

TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND

CELL PHONES. DELIVERY STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE

DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.

5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE OR COMPATIBLE

WITH THE CURRENT BUSINESS ENVIRONMENT.

6. GENERALLY, EX-INMATES SHALL NOT BE ALLOWED INSIDE THE FENCED

PERIMETER OF A FACILITY TO MAKE DELIVERIES UNLESS APPROVED BY

THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-INMATE ON

A UNIT OR FACILITY, WHETHER INSIDE OR OUTSIDE THE FENCED

PERIMETER, IF THE WARDEN BELIEVES THE PERSON MAY JEOPARDIZE

THE SAFE AND ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE

A DANGER TO INMATES OR EMPLOYEES, OR PLACE AN UNDUE LOGISTICAL

BURDEN ON STAFF.

7. MINORS AND PETS ARE PROHIBITED FROM TDCJ PROPERTY AND SHALL

NOT BE IN DELIVERY VEHICLE.

TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE

ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS.

THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE

RESPONSIBLE FOR INTERPRETING THESE RULES.

FOR QUESTIONS OR INQUIRIES CONTACT:

DONNA BUSSEY, CTCD

TDCJ CONTRACTS AND PROCUREMENT

BlJ.70,1A {Rov, 04100) IFB CONTINUED ON NEXT PAGE

EXTENSIONS

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

HUNTSVILLE, TX 77340

Continuation Page ..2.. of_9_

Bid Opening Date: 3 P.M. AUGUST 1s, 2024

Bid Number: IW187203A BIDDER MUST FILL IN -----1► Name of Bidder:. ________ _

ITEM STOCK NUMBER CONT QUANTITY

TWO FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TX 77340

PH: 936-437-3891

EMAIL: DONNA.BUSSEY@TDCJ.TEXAS.GOV

FOR QUESTIONS OR INQUIRIES CONTACT:

EMILY CRYER, CTCD

TDCJ CONTRACTS AND PROCUREMENT

TWO FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TX 77340

PH: 936-437-3889

EMAIL: EMILY.CRYER@TDCJ.TEXAS.GOV

U/M UNIT PRICE EXTENSIONS