ESBD_369554_1724165203525_1110128_nto.pdf

Notice to Offerors CSP for Construction 2024_04 Page 1 of 4

Contracting Branch | Infrastructure Division

4200 Smith School Road Austin, Texas 78744

NOTICE TO OFFERORS

PROJECT NO. 1110128

Pond Liner and Kettle Replacement

Possum Kingdom Fish Hatchery, Palo Pinto County, Texas

Issue Date July 23, 2024

Pre-Proposal Conference (Optional) 10:30 AM CST, August 1, 2024

Pre-Proposal Site Visit (Optional) 7:00 AM – 4:00 PM, August 6, 2024

Deadline to Submit Questions 5:00 PM CST, August 15, 2024

Addendum to Offeror’s Questions (Est.) August 19, 2024

Proposal Due Date 2:00 PM CST, September 5, 2024

Virtual Public Bid Opening 3:00 PM CST, September 5, 2024

Contract Manager: Lyndsi Sandoval, CTCD | CTCM Email: Lyndsi.sandoval@tpwd.texas.gov mailto:Lyndsi.sandoval@tpwd.texas.gov

Notice to Offerors CSP for Construction 2024_04 Page 2 of 4

The Texas Parks and Wildlife Department (Owner) is seeking qualified respondents (Offerors) to provide all construction services relating to the Pond Liner and Kettle Replacement at Possum Kingdom Fish Hatchery (Project). Proposals will only be accepted from Offerors when submitted to the Texas Parks and Wildlife Department using the eBuilder™ Bid Portal (bid portal). Proposals will be accepted by the Contracting Branch, Infrastructure Division until 2:00 PM, CST, Thursday, September 5, 2024.

GENERAL SCOPE OF WORK

Project scope includes all labor, equipment, tools, materials, and incidentals necessary, but not limited to complete the removal and replacement of geomembrane liners in thirty-eight (38) ponds and kettle rehabilitation as shown on the Contract Documents.

CONSTRUCTION COST ESTIMATE

The construction cost estimate for this project is $3,000,000 - $4,000,000.

PROJECT SCHEDULE

All work shall be completed within Three Hundred (300) calendar days or less, commencing on the date specified in the Notice to Proceed. The performance period includes completing the various aspects required to complete the work including submission of all submittals, mobilization, procurement, installation, testing, inspection, and delivery of documents described in the Uniform General Conditions Article 12, 12.1.1.1.

CONTACT INFORMATION

Questions related to administration of the contract should be directed to Lyndsi Sandoval, Contract Manager at Lyndsi.sandoval@tpwd.texas.gov or 512-389-8777.

Technical questions related to the plans and specifications for the project should be directed to Lyndsi Sandoval, Contract Manager via the bid portal Q&A section. The Q&A board can be accessed using the bid portal link.

PRE-PROPOSAL CONFERENCE

Owner will host a pre-proposal conference at 10:30 AM CST, Thursday, August 1, 2024. Conference will be conducted using Microsoft® Teams. Although the pre-proposal conference is not mandatory, Offerors are strongly encouraged to attend as important information regarding proposal submittal requirements and an overview of the Project will be discussed. Failure to give proper consideration to conditions when preparing the Proposal will not constitute grounds for additional compensation.

Registration is recommended to attend the pre-proposal conference. Register prior to 8:30 AM CST, Thursday, August 1, 2024, using the following link:

Registration Form for Pre-Proposal Conference

Following registration a Teams Meeting invitation will be sent.

Following the conference, the PowerPoint™ presentation will be posted to the solicitation on the Electronic State Business Daily and Texas Parks and Wildlife websites.

For additional information regarding this conference, you may contact Lyndsi Sandoval, CTCD, CTCM, Contract Manager, at Lyndsi.sandoval@tpwd.texas.gov.

https://forms.office.com/Pages/DesignPageV2.aspx?subpage=design&FormId=p_1keK1i7EeB7DIyZuOjXyo40KdV_GRGqp1yOAyAsMpUNEJVOFZHVzNWRFkzU0FBQlNWQThWODBESy4u&Token=3e04223257614e1696c242427ef0943d mailto:kim.shelton@tpwd.texas.gov

Notice to Offerors CSP for Construction 2024_04 Page 3 of 4

PRE-PROPOSAL SITE VISIT

A visit to the project site is not mandatory, however, Owner strongly encourages potential Offerors to view the project site and offers no guarantee that the project site will be accessible to potential Offerors at any time other than the time specified in this solicitation.

Site visits are available on 7:00 AM – 4:00 PM CST, August 6, 2024.

Site visit contact person is Ryan Rogers, Hatchery Manager by telephone at 940-779-2301 or email:

ryan.rogers@tpwd.texas.gov. Possum Kingdom Fish Hatchery is located at 401 Red Bluff Rd., Graford, TX 76449.

Attempts to ask questions by phone or in person will not be allowed or recognized as valid. Failure to observe this restriction may disqualify Offeror.

Failure to give proper consideration to site conditions when preparing the proposal will not constitute grounds for additional compensation.

PROPOSAL SUBMITTAL INSTRUCTIONS

Documentation for this Request for Competitive Sealed Proposals is available in bid portal. All proposals must be submitted electronically through the bid portal. Use the link below to access the project.

https://gateway.gov.e-builder.net/app/bidders/landing?accountid=121b7321-f922-472a-a736-897455b50fee&projectid=89d01ec1-d931-4f85- 8691-45cda6d01472&bidpackageid=4d297e3b-67e9-4ccc-bcc5-77fb4ddb08da

Offerors must register as a bidder within eBuilder® Bid Portal to respond to this solicitation. When signing in the first time, it is recommended that Offerors review the instructions provided by eBuilder®. Please Note: To bid on the project, you will need to create an account for the eBuilder Bid Portal for Government Agencies. If you have a e-Builder login for project management, it will not work for the bid portal as it is a separate platform of e-Builder®.

Bid Portal Video Tutorial Link: https://vimeo.com/374214070

Proposals will only be accepted from Offerors when submitted to the Texas Parks and Wildlife Department using the bid portal NO LATER THAN the date and time specified in the CSP Section 1.05. The bid portal will not allow uploads after the advertised deadline time and date as stated in these documents, or as amended in any addenda. When required by the solicitation, Offeror must submit its proposal using the forms issued by Owner and included in these documents.

Owner will not accept proposals that are delivered by any other means. Owner is not responsible for failure of electronic equipment or operator error.

To ensure that all documents are submitted before the deadline, Offerors are encouraged to log into the bid portal and submit a draft proposal at least 24 hours prior to bid opening. Proposals can be saved, withdrawn and resubmitted until the bid opening time shown above.

For informational purposes, project plans and specifications can be downloaded directly from the bid portal.

REQUIRED DOCUMENTS are detailed in the 1110128_CSP.pdf document within the bid portal. Do not embed any documents within your uploaded files as they will not be accessible or evaluated. Carefully review each document to ensure all required components are included.

BID SECURITY must accompany the proposal in an amount of not less than five percent (5%) of the total proposal amount. Digital copies of the bid security must be uploaded in the bid portal. If using a certified check or cashier’s mailto:ryan.rogers@tpwd.texas.gov https://gateway.gov.e-builder.net/app/bidders/landing?accountid=121b7321-f922-472a-a736-897455b50fee&projectid=89d01ec1-d931-4f85-8691-45cda6d01472&bidpackageid=4d297e3b-67e9-4ccc-bcc5-77fb4ddb08da https://gateway.gov.e-builder.net/app/bidders/landing?accountid=121b7321-f922-472a-a736-897455b50fee&projectid=89d01ec1-d931-4f85-8691-45cda6d01472&bidpackageid=4d297e3b-67e9-4ccc-bcc5-77fb4ddb08da https://vimeo.com/374214070

Notice to Offerors CSP for Construction 2024_04 Page 4 of 4 check for bid security, the original document must be received by TPWD Infrastructure Division, attention to the designated contract manager at 4200 Smith School Road, Austin, TX 78744 by 12:00 PM on the second business day following the proposal submittal deadline.

Any questions regarding the use of the bid portal for bidding can be directed to the designated Contract Manager for this solicitation.

VIRTUAL PUBLIC BID OPENING

Proposals will be opened virtually at 3:00 PM CST, Thursday, September 5, 2024, using Microsoft® Teams. Offerors and the public may join the meeting to observe the bid opening. Registration is required to attend, registration closes at 1:00 PM CST, Thursday, September 5, 2024. Use the following link to register:

Bid Opening Registration Link

Questions should be directed to the designated Contract Manager for this solicitation.

Pursuant to Texas Government Code § 2269.155 (d), Owner will, no later than the seventh business day after award of the contract, post the final consensus evaluation matrix to TPWD’s Construction & Professional Services webpage.

https://forms.office.com/Pages/ResponsePage.aspx?id=p_1keK1i7EeB7DIyZuOjXyo40KdV_GRGqp1yOAyAsMpUREZaQ0ZISFVTTFRVSkVTVDlQUE5MS0NPNi4u https://tpwd.texas.gov/business/bidops/current_bid_opportunities/construction/projects.phtml