ESBD_369204_1721670010077_Bonfire Submission Instructions - 24-311 (4).pdf

Submission Instructions for Suppliers

RFP # 24-311 Cargo Vans for Child Nutrition

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

If you have not already done so, YOU WILL NEED TO REGISTER IN BONFIRE before you can respond to any bid/proposal opportunities. A short video is available on Bonfire that demonstrates the registration process for review. See the video at:

https://support.gobonfire.com/hc/en-us/articles/360011135513-Vendor-Registration- ProcessVideo

Requested Information

Name Type # Files Requirement Instructions

RFP # 24-311

Food Service Vans for Child Nutrition (BT-

19GT)

BidTable: Excel (.xlsx) 1 Required

You will need to fill out the provided Response Template for this BidTable.

The Response Template can be downloaded from the project listing on the Bonfire portal.

Detailed Line Item Document

File Type: PDF (.pdf) Multiple Required

References Form

File Type: PDF (.pdf) Multiple Required

Texas Certif ications and Affidavits

File Type: PDF (.pdf) 1 Required

Federal Certif ications and Affidavits Document (see

File Type: PDF (.pdf) 1 Required https://support.gobonfire.com/hc/en-us/articles/360011135513-Vendor-Registration-ProcessVideo https://support.gobonfire.com/hc/en-us/articles/360011135513-Vendor-Registration-ProcessVideo

Name Type # Files Requirement Instructions

Supporting Documentation)

RFP 24-311

Cargo Vans for Child Nutrition

(Q-78NP)

Questionnaire:

Excel (.xlsx) 1 Required

You will need to fill out the provided Response Template for this Questionnaire.

The Response Template can be downloaded from the project listing on the Bonfire portal.

W9 File Type: PDF (.pdf) 1 Required

Proposal File Type: PDF (.pdf) 1 Required

Certif icate of Interested Parties

File Type: PDF (.pdf) 1 Required

Deviations Compliance Form

File Type: PDF (.pdf) Multiple Required

Insurance Certif icate

File Type: PDF (.pdf) 1 Required

Financial Stability Evidence (ex:

f inancial statement)

File Type: PDF (.pdf) Multiple Required

Company declares a Conflict of Interest

Data Type:

Yes/No N/A Required

Name Type # Files Requirement Instructions

Conflict of Interest form including declared COI (If there is no COI, do not upload anything)

File Type: PDF (.pdf) 1 Optional

If you are a HUB vendor -provide HUB Certif ication

File Type: PDF (.pdf) 1 Optional

Any additional Information (detailed proposal in pdf)

File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Multiple Optional

Sample Vendor Contract

File Type: PDF (.pdf) 1 Optional

Requested Documents:

Please note the type and number of f iles allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested Data:

Please note that text f ields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Bonfire Help Center.

Requested Questionnaires:

The Questionnaire Response Templates can be obtained at https://risd.bonfirehub.com/opportunities/146186.

Please note that Questionnaires may take a significant amount of time to prepare.

Requested BidTables:

The BidTable Response Templates can be obtained at https://risd.bonfirehub.com/opportunities/146186.

Please note that BidTables may take a significant amount of time to prepare.

2. Upload your submission at:

https://risd.bonfirehub.com/opportunities/146186

The Question period for this opportunity starts Jul 22, 2024 3:00 PM CDT. The Question period for this opportunity ends Aug 14, 2024 3:00 PM CDT. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Aug 21, 2024 3:00 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

All bids/proposals must be SUCCESSFULLY submitted before the due date and time regardless of your organization's ability to submit bids online. It is the supplier's sole responsibility to ensure that bid/proposal documents successfully arrive before the due date and time. The District's online bidding application utilizes the Internet and the World Wide Web, which is comprised of systems that are completely out of the District's control. It is highly recommended that the suppliers allow themselves enough time to complete a successful submission. Do not wait until the last minute!

https://vendorsupport.gobonfire.com/hc/en-us/articles/6833306433943-What-s-a-Data-Field-or-Slot-https://risd.bonfirehub.com/opportunities/146186

Important Notes:

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.

Javascript must be enabled. Browser cookies must be enabled.

Need Help?

Richardson Independent School District uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us