ESBD_368862_1721402762041_ESBD Notification.pdf

REQUEST FOR

COMPETITIVE SEALED PROPOSALS

AND

CONTRACT DOCUMENTS

RFP (CSP) NO. 24-071

Monday, August 5th, 2024 @ 2:00 P.M. CT

City of College Station, Texas Purchasing Division – City Hall

PO Box 9960 1101 Texas Avenue

College Station, Texas 77842 www.cstx.gov http://www.cstx.gov/

INSTRUCTION TO OFFERORS

INSTRUCTION TO OFFERORS

1.0 ADVERTISEMENT

Sealed competitive proposals addressed to the City of College Station, Texas will be received for:

Demolition and rebuild of the concession/restroom buildings servicing the Bachmann Park Little League and Senior League baseball fields. Bachmann Park is located at 1600 Rock Prairie Road in College Station, TX.

RFP (CSP) Number 24-071 Project No. PK2304 until 2:00 p.m. CT, Monday, August 5th, 2024, after which time all qualified proposals will be opened via Teams meeting and summary prices will be read aloud. Proposals received after that time will be returned unopened.

LOCATION AND DESCRIPTION OF PROJECT

Summary Project Description:

The purpose of this project is to rebuild the two existing structures located by the Little League and Senior League baseball fields. The two new buildings will house restrooms, concessions, an official’s room, and more storage for all users of the facility and staff. Restrooms will need to accommodate all users of the park, and concessions will be available at both buildings. Ball field lighting system, along with other electrical equipment, will also be housed within the new structure.

Statement of Work:

Scope of demolition and removal work is indicated on drawings and specified in additional sections.

A. Plumbing: Alter existing system and add new construction, keeping existing in operation.

B. Electrical Power and Lighting: Alter existing system and add new construction, keeping existing in operation.

C. Irrigation System: Alter existing system and add new construction, keeping existing in operation D. Telephone: Alter existing system and add new construction, keeping existing in operation.

E. Security System: Alter existing system and add new construction, keeping existing in operation.

The above list is intended to enhance the statement of work and is not intended to limit the respondent’s description of the project’s process or services provided.

Construction Progress Meetings: The contractor is expected to orchestrate on-site project meetings with the CoCS PM, COCS Inspector, and Burditt Consultants on a bi-weekly basis throughout construction. All unusual found conditions shall result in a called meeting to review the conditions and design.

Project Specifications: All roadway and utility (storm) construction shall be in accordance with B/CS United 2020 Standard Details and Specifications.

Project Schedule: This construction must achieve substantial completion within 365 calendar days. All work shall be performed after 8:00 AM and before 5 PM.

Traffic Control: The contractor is responsible for traffic control during Construction. See Traffic Control Plans included in bid set.

Project Parking, Equipment, and Material Storage: The Contractor's equipment and materials may be stored in closed drive lanes as designated in the Traffic Control Plan. Private automobiles should be parked away from the site and the work force brought in. The Contractor may obtain additional offsite parking and storage area(s). Written permission from the property owner(s) allowing the use of such areas will be required to be submitted prior to the use of such areas. Any areas damaged by the parking, equipment, or material storage, etc. shall be repaired to “as good or better” condition including re-grading and revegetation as required. These repairs are the expense of the contractor.

The contractor shall call for locates and re-fresh the locates as required by the utility companies.

ALL locate tickets shall be submitted to the CoCS project manager.

Erosion Control: The Contractor is responsible for providing and implementing the Storm Water Pollution Prevention Plan (SWPPP) and submitting the “Notice of Intent” (NOI) and “Notice of Termination” (NOT) applications to comply with the terms and conditions of the General Texas Pollutant Discharge Elimination System (TPDES, TCEQ Construction General Permit No. TXR 150000.) Additional requirements and links for these forms are provided in the B/CS specification 106, Erosion and Sediment Control. See sheets 153-161 for initial SWPPP. This shall be modified by contractor as necessary.

Submittals: The Contractor shall submit to the City's Project Manager for review and approval all items required in the specification plus the following items prior to beginning work:

• Work Plan indicating sequence and schedule

• Material Storage Location(s)

• Subcontractors to be used if applicable (Nursery, Landscaping, Irrigation, etc)

• Erosion Control Plan & NOI

• Concrete Mix Design and Materials

• Other submittals as required by BCS United Specifications.

Contractor shall designate long lead time items at the time of submittal. The contractor shall assume fourteen (14) calendars days review time for all submittals. Please note that fourteen days does not mean that the submittal will be deemed compliant.

Differing Site Conditions: Existing site conditions shall be determined through a combination of the improvement plans and visual evidence in the field. Surface facilities such as valves or linear patches shall be considered sufficient evidence that an underground facility exists in that location. The Contractor shall pothole and physically verify the location and depths of all underground utilities and structures prior to work in that area of the project. Damage to structures or facilities shown on the improvement plans, marked in the field, or surmised from visual evidence shall be the sole responsibility of the Contractor. Relocation of or damage to structures or facilities which have been found in the field to conflict with the proposed improvements and could have been surmised from the plans or visual evidence in the field shall be performed by the Contractor at no extra expense as they are considered subsidiary to the item of work being performed.

Protection of Existing Facilities and Structures: It shall be the sole responsibility of the Contractor to protect all existing facilities from damage caused by or arising out of the work. The Contractor shall utilize such methods as he deems necessary to progress with the work without causing damage to facilities or structures both above and below ground.

Methods employed by the Contractor which, in the opinion of the City's Representative, are causing or will cause damage to existing structures or facilities will be modified or terminated upon written notice of such damage to the Contractor by the City's Representative, with no delay or damage charges payable to the Contractor for compliance with this section.

Before submitting a Bid, each Bidder will be responsible to make or obtain such explorations, tests and data concerning physical conditions (surface, subsurface, and underground facilities) at or contiguous to the site, or otherwise which may affect cost, progress, performance or furnishing of the Work and which Bidder deems necessary to determine its Bid for performing and furnishing the Work in accordance with the terms and conditions of the Bidding Documents.

The contractor shall maintain all drainage features during construction. Any drainage ditch or structure disturbed during construction shall be restored to the satisfaction of the owning authority.

All work shall follow the NPDES requirements. All cost associated with maintaining drainage should be subsidiary to appropriate SWPPP item.

A Pre-Proposal Meeting will be held at 2:00 p.m. CT Tuesday, July 23, 2024. At City Hall, 3rd floor Fiscal Services, Conference Room 2. This meeting is mandatory attendance at this meeting is a mandatory requirement for a proposal to be submitted on this construction project.

Questions and inquiries about this RFP should be submitted in writing via the Q&A feature available through the Brazos Valley e-Marketplace (“Bidding System”). The deadline for submitting written requests for clarification on this construction project is Tuesday, July 30th, 2024, at 2:00 p.m. CT.

Solicitation documents are available for download from the Bidding System. To download solicitation documents, upload proposals and to submit questions online, vendors must be registered with the Bidding System. To register online, please visit the Bidding System and click on Supplier Registration.

The City will accept electronic proposals or hardcopy (original) proposals. Proposals received after the specified date and time of the opening will not be accepted.

• Electronic: To submit electronically, a single PDF of the proposal package and a single PDF of the 5% bid bond (see Section 14.0 Security) must be uploaded to the Bidding System under the RFP’s Response Attachments tab. Confirm these files are uploaded https://brazosbid.ionwave.net/ https://brazosbid.ionwave.net/ prior to clicking Submit Response. A Help file is available to Offerors regarding online submissions by clicking on the Help link located at the upper right side of the Bidding System screen. *Please note that the City of College Station is not responsible for high internet traffic/demand at or near the time the response packages are due and that firms submitting their response package during peak traffic times risk their submittal not being received by the due date and time.

• Hardcopy (Original): Hand-delivered proposal packages shall be submitted to the Purchasing Division in a sealed envelope marked with the RFP number, project title, and the name/address of the Offeror. Proposals delivered to the Purchasing Division via US Mail or other delivery system shall be in a sealed envelope within the mailing/shipping envelope with “PROPOSAL ENCLOSED” noted on the face of the mailing/shipping envelope. Proposal packages shall include one (1) unbound original proposal, one (1) electronic copy (PDF) of the proposal on a USB drive, a 5% bid security (see Section 14.0 Security) and other documents as required. Delivery methods:

Hand-deliver or Ship to:

1101 Texas Avenue (3rd floor) College Station, Texas 77840

Mail to:

PO Box 9960 College Station, Texas 77842

***Five (5) percent bid security is required***

END OF ADVERTISEMENT

2.0 SCHEDULE OF IMPORTANT DATES

The tentative schedule for this Request for Proposal is as follows:

Release RFP to Vendors Monday, July 15th, 2024 Pre–Proposal Meeting Tuesday, July 23rd, 2024, at 2:00 p.m. CT Deadline for Questions and Inquiries Tuesday, July 30th, 2024, at 2:00 p.m. CT Proposal Submission Deadline Monday, August 5th, 2024, at 2:00 p.m. CT Contract Evaluations/Negotiations August 2024 Earliest Award by City August/September 2024

RFP (CSP) 24-071 Bachmann Park Soccer Buildings